RFP_N00421-18-R-0044_Amendment_1_30_August_2018.pdf

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

53 - 64

PART II - CONTRACT CLAUSES

NAVAL AIR WARFARE CENTER AD

CODE 2.5.1.9

21983 BUNDY ROAD

BUILDING 441

PATUXENT RIVER MD 20670

SEE SECTION A

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

65 - 66

6. REQUISITION/PURCHASE NO.

TBD

5. DATE ISSUED

02 Aug 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N0042118R0044-0001

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 19 Sept 2018

X

A X B X C X D

E X X

G F 67 - 80

81 - 98 X H 99 - 106 crystal.ashton@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 96

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE 15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N00421 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in 21983 Bundy Rd. Bldg. 441 Patuxent River, MD 20670

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

CRYSTAL L. ASHTON 301-757-7057

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 13

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

14 - 31

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

33 - 34 35 - 37

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 38 - 43 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 44 - 52 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL: TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

N0042118R0044-0001

Amendment 0001:

The purpose of this amendment is to update/revise:

1. Proposal submittal date was extended to 19 September 2018 at 2:00PM

2. Section C:

a. Update paragraph 3.1 to reference Attachment 18

b. Update paragraph 3.1.2.1 to remove the requirement “within 50 miles”

c. Update paragraph 3.1.2.2 to remove the SECRET requirement and add a location

d. Reserve CDRL A006 in paragraph 3.1.3

e. Update paragraph 3.2.3.3.1 Security Requirements

f. Remove paragraphs 3.2.6.1 and 3.2.6.2

g. Update paragraph 3.4.1 to reference latest ISO standards

h. Update the SCA titles and codes in 4.1.1 and 4.6

3. Section J:

a. Remove CDRL A006

b. Revise Exhibit B

c. Revise Attachment 2 to reference Attachment 17

d. Update Attachment 4 DD254

e. Add Attachment 17 NAVAIR -00-25-604

f. Add Attachment 18 NGEN IT Operating Environment

g. Revise Attachment P6

h. Revise Attachment P7

4. Section L:

a. Update Part A, paragraph 2.0 to specify it is one complete paper copy and one electronic copy

b. Update Part A, paragraph 3.0 to clarify it is a page recommendation

c. Update Part B, paragraph 3.5.2 to combine hours for Computer Specialist, Junior (Govt.

Site)

d. Update the SCA titles and codes in Part B, paragraph 3.5.2

Section A - Solicitation/Contract Form

SECTION A

Section A - Solicitation/Contract Form

GOVERNMENT POINTS OF CONTACT

Contract Specialists:

Crystal Ashton

(301) 757-7057 crystal.ashton@navy.mil

Shandra Schultz

(301) 342-0262 shandra.schultz@navy.mil mailto:crystal.ashton@navy.mil mailto:shandra.schultz@navy.mil

Procuring Contracting Officer:

Lindsey Boka

(301) 342-7181 lindsey.boka@navy.mil

CONTRACTING OFFICER’S REPRESENTATIVE: TO BE DETERMINED AT CONTRACT

AWARD

(1) This solicitation is reserved for competition among eligible 8(a) small business concerns in accordance with FAR 52.219-8 Total Small Business Set-Aside. The resultant award will be a Single

Award Indefinite Delivery/Indefinite Quantity contract.

(2) The Product/Service Code (PSC) for this procurement is R706: Logistics Support Services for the

Cost Plus Fixed Fee (CPFF) CLINs and 7610 Books and Pamphlets for Firm-Fixed Price (FFP) CLINs.

The NAICS code is 541330 and the small business size standard is $38.5 million annual revenue.

(3) This contract includes Cost-Plus-Fixed-Fee (CPFF) contract line item numbers (CLINs) for logistics support services, Firm-Fixed Price (FFP) CLINs for technical manual/publication updates, and cost reimbursable (no fee) CLINs for Other Direct Costs (travel and material).

(4) This contract is for an ordering period of four (4) years.

(5) The contractor will not be authorized to access any classified information until a final DD Form 254 is incorporated as an Attachment to this contract.

(6) The contract ordering period listed in Section F is anticipated based upon a 01 March 2019 contract award. The actual period of performance may begin later depending on the date of award of the contract.

The ordering period will start thirty (30) days from the contract award and end forty-eight (48) months from the start date.

(7) Effective June 29, 2018, all non-federal entities who create or update their registration in SAM.gov will no longer need to have an approved Entity Administrator notarized letter on file before their registration is activated. All non-federal entities must still mail the original, signed copy of the notarized letter to the Federal Service Desk. Failure to do so within 30 days of activation may result in the registration no longer being active. It is recommended that all interested parties be aware that processing this additional information may take several days and are advised to be proactive in maintaining the SAM registrations in an “Active” status as the government cannot award to an entity without an “Active” SAM registration. More information can be found at www.gsa.gov/samupdate.

mailto:lindsey.boka@navy.mil

Section B - Supplies or Services and Prices

CLIN PRICING

(1) While CLINs 0002 through 0006 are not separately priced (NSP) at the IDIQ level, they will be priced when utilized at the task order level.

(2) All labor ceiling, inclusive of cost and fee, for CPFF CLINs 0002 through 0006 (NSP CLINs) is included in the overall ceiling for CLIN 0001.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Lot Logistics Support Services

CPFF

All labor ceiling, inclusive of cost and fee, for CLINs 0002 through 0006.

FOB: Destination

PURCHASE REQUEST NUMBER:

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED

O&M Logistics Support Services Funding

CPFF

Operations & Maintenance (O&M) funding for Logistics Support Services labor in support of CLIN 0001 IAW Section C - Statement of Work (SOW) paragraphs

3.3.1 - 3.3.5 (Excluding ODC's). Not Separately Priced from CLIN 0001.

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED

APN Logistics Support Services Funding

CPFF

Aircraft Procurement (APN) funding for Logistics Support Services labor in support of CLIN 0001 IAW Section C - SOW paragraphs 3.3.1 - 3.3.5

(Excluding ODC's). Not Separately Priced from CLIN 0001.

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED

R&D Logistics Support Services Funding

CPFF

Research & Development (R&D) funding for Logistics Support Services labor in support of CLIN 0001 IAW Section C - SOW paragraphs 3.3.1 - 3.3.5

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED

FMS Logistics Support Funding

CPFF

Foreign Military Sales (FMS) funding for Logistics Support Services labor in support of CLIN 0001 IAW Section C - SOW paragraphs 3.3.1 - 3.3.5

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED

NWCF Logistics Support Funding

CPFF

Navy Working Capital funding (NWCF) for Logistics Support Services labor in support of CLIN 0001 IAW Section C - SOW paragraphs 3.3.1 - 3.3.5

(Excluding ODC's). Not Separately Priced from CLIN 0001

UNIT UNIT PRICE MAX AMOUNT

0007 UNDEFINED Each Technical Manual/Publication Updates

FP

IAW Section C- SOW paragraphs 3.3.1, 3.3.2, 3.3.5, 3.3.6 and 3.3.7.

Maximum quantity defined in Exhibit 2.

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED

Other Direct Costs (ODCs)- Travel

COST

Travel in support of CLIN 0001 in accordance with paragraph 3.1.5.1 in the

SOW.

UNIT UNIT PRICE MAX AMOUNT

0009 UNDEFINED Each Other Direct Costs (ODCs) – Material

COST

Material in support of CLIN 0001 in accordance with paragraph 3.1.5.2 in the

SOW.

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED

DATA DELIVERABLES

NOT SEPARATELY PRICED, in accordance with paragraph 3.1.3 of the SOW and Exhibit A, DD 1423, and Contract Data Requirements List.

CLAUSES INCORPORATED BY FULL TEXT

Note: This clause is only applicable to the Cost-Plus-Fixed-Fee CLINs (CLINs 0001-0006)

5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR)(DEC 2012)

(a) The level of effort estimated to be ordered during the term of this contract is 1,920,713 man-hours of direct labor including authorized subcontract labor, if any. The contractor shall not, under any circumstances, exceed one hundred (100%) percent of the total level of effort specified in this basic contract. The estimated composition of the total man-hours of direct labor by classification is as follows:

(b) FAR Clause 52.232-20, "Limitation of Cost" applies to fully funded orders and FAR Clause 52.232-22, "Limitation of Funds" applies to incrementally funded orders. Nothing in this clause amends the rights or responsibilities of the parties hereto under either of those two clauses. In addition, the notifications required by this clause are separate and distinct from any specified in either FAR Clause 52.232-20 or FAR Clause 52.232-22.

(c) In the event that less than one hundred (100%) percent of the established level of effort of the contract/order is actually expended by the end of the performance period, the Government shall have the option of:

(1) Requiring the Contractor to continue performance, subject to the provisions of the FAR Clause 52.232-20 or

52.232-22, as applicable, until the effort expended equals 100% of the established Level of Effort; or

(2) Effecting a reduction in the fixed fee by the percentage by which the total expended man-hours is less than one hundred (100%) percent of the established Level of Effort.

(d) The contractor agrees that effort performed in fulfillment of level of effort obligations under this contract shall include only verifiable effort in direct support of the work specified. It shall not include efforts such as work performed in transit to or from an employee's usual workplace, work during lunchtime activities, or effort performed at other non-work locations.

(e) In performing the contract/order, the contractor may use any reasonable combination of hours for the labor categories in support of section C of this contract/order.

To be specified in individual task orders

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

Logistics Products Data Division - AIR 6.8.5

National Contract

1.0 Scope: This non-performance based Statement of Work (SOW) supports the mission of the Naval Air Systems

Command (NAVAIR) Logistics Product Data Division (AIR-6.8.5), located in the Aviation Readiness and Resource

Analysis Department, AIR-6.8.5 to the extent defined herein. The Logistics Product Data Division provides lifecycle support for technical data products to naval aviation weapons systems. Primary products include Technical

Manuals (TMs), Technical Directives (TDs), Technical Data Packages (TDPs), Job Performance Aids (JPAs), 3D

Simulations, Multimedia Files, digital graphics forms (e.g. Graphics and Wiring Diagrams for Wire Tracing and

Illuminator Functionality), Project Management, Weapon System Configuration Data, and other related Logistical

Data Products.

The AIR 6.8.5 national team requires support as specified in individual task orders. The support may include either utilization of government facilities or Contractor work sites. Potential customers requiring support include the following sites: The Fleet Readiness Centers at Cherry Point, Jacksonville, and North Island and their respective In-

Service Support Centers (ISSCs), NATEC San Diego, NAWCAD Lakehurst, NAWCAD Patuxent River, NAWC

TSD Orlando, NAWCWD China Lake, Point Mugu and Tinker Air Force Base.

The scope of this contract includes support to the AIR-6.8.5 national team in the following areas: (1) technical data management support, (2) technical publishing support, (3) technical library/repository/Data Control Center (DCC) support, (4) logistics information technology support, (5) independent quality assurance support, (6) digital & physical access, control, content, transaction/exchange, and protection, (7) technical data content’s suitability & completeness for intended use analysis and configuration audits (e.g. DODI5010.12M, ASME , ASME Y14.41 &

Y14.42, S1000D), and (8) reporting.

Note: Preparation and publishing products may be ordered in either of two methods: fixed price CLINs or non-fixed price CLINs. Under both methods, a task description will accompany the task order defining specifics of the task. For example, all task orders requiring delivery of TM Issues (I.e., Basic, Revision, Change, Rapid Action

Change (RAC), Interim Rapid Action Change (IRAC) or Change Notice) shall be described in a Technical Manual

Contract Requirements (TMCR) included in the Task Order. The types of TMs included in the Naval Aviation inventory include, but are not limited to, those listed in Attachment 06 (Technical Manual Types). Task orders for technical manuals may require use of a combination of fixed-price and CPFF CLINs. The fixed-price efforts are described in Attachment 5.

2.0 Applicable Documents

See Attachment 1, Applicable Specifications and Standards

DoD 5220.22-M, National Industrial Security Program Operating Manual, (NISPOM) 28 Feb 2006

SECNAV M-5510.36 Information Security Program, 30 Jun 2006

DoD 5200.01 (DoD Information Security Program: Controlled Unclassified Information (CUI)) Vol. 4 (enclosure 3 pages 11-18) 24 Feb 2012

DoD 5400.7-R, Freedom of Information Program Chapter 3 (pages 31-42) Sep 1998

DoD 5230.24 Distribution Statements on Technical Documents, Change 1, Effective 28 Apr 2016

SECNAV M-5510.30 Personnel Security Program Jun 2006

OPNAVINST 3440.17A Navy Installation Emergency Management Program, 1Aug 2014

2.1 Acronyms

COR – Contracting Officer’s Representative – a Government Representative assigned by the Contracting Officer to perform surveillance and to act as liaison with the Contractor.

TPOC – Technical Point of Contact – Technical Advisor to the Contracting Officer’s Representative

CDRL – Contract Data Requirements List

DCC – Data Control Center

DID – Data Item Description

ECP – Engineering Change Proposal

LSA – Logistic Support Analysis

IA/IT/PS – Information Technology/Information Assurance/ Physical Security

JEDMICS – Joint Engineering Data Management Information Control System

JTDI – Joint Technical Data Integration

TDP – Technical Data Package

TD – Technical Directive

TM – Technical Manual

TMAPS – Technical Manual Application System

TMCR – Technical Manual Contract Requirements

QA – Quality Assurance – actions taken by the Government to assure services meet the requirements of the

Performance Work Statement.

JPA – Job Performance Aid

JDRS – Joint Deficiency Reporting System

RO – Requiring Office

3.0 Requirements

3.1 Compatibility - The Contractor shall maintain the capability to receive, protect, analyze, prepare, and deliver reports, documents, digital media, and software packages compatible with the Government IT, IA, and PS environment through the security classification specified on the task order.

The current NAVAIR Next Generation Enterprise Network (NGEN) IT operating environments hardware and software core build configurations are defined in Attachment 18. The configuration compatibility required for this contract is updated and posted at Homeport quarterly (https://www.homeport.navy.mil). These are Microsoft™ operating system based.

The current NAVAIR Technical Manual authoring, presentation, software, and media conformity environment is defined at Naval Air Technical Data and Engineering Service Center (NATEC) website

[https://mynatec.navair.navy.mil/] under appropriate topic of “NAVAIR Policies, Briefings and Guidelines”.

The Contractor shall maintain the ability to interface with and transfer data to and from the requiring NGEN software applications and their upgraded versions. The Contractor shall maintain, and apply state-of-the-art virus software at all transactions (incoming and outgoing) so as to ensure that all media are virus free when delivered. IA, IT, and PS requirements dictate conformance. The Contractor shall be capable of Internet and LAN communications with 6.8.5 personnel. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with 6.8.5 personnel during working hours whether at Contractor work site or on travel.

3.1.2 Work Locations and Facilities

3.1.2.1 Work Location(s) - Approximately 45 percent of work will be performed at the Government site and 55 percent of work to be performed at the Contractor site. The place of performance under this contract will vary and will be specified in each task order. Government site(s) include: Naval Aviation Depot (NADEP)/Fleet Readiness

Center, (EAST) at Cherry Point, NC; Naval Air Technical Service Center (NATEC)and Naval Aviation

Depot/Fleet Readiness Center (WEST),and Naval Air Warfare Center(NAWC),- Aircraft Division (NAWC AD)

Det at North Island, CA; NAWC AD China Lake, CA; NAWC TSD Orlando, FL; Naval Aviation Depot

(NADEP)/Fleet Readiness Center (SOUTHEAST) at Jacksonville, FL; Naval Air Systems Command (NAVAIR)

Patuxent River, MD; NAWC AD Patuxent River, MD; NAWC AD, Lakehurst, NJ, and Tinker AFB, Tinker OH.

Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications necessary to carry out assigned tasks.

3.1.2.2 Meeting(s) Support - The Contractor shall have the capability to conduct meetings within 50 miles of the following Government locations: Cherry Point, NC, Patuxent River, MD, Jacksonville, FL, North Island, CA and Lakehurst, NJ. The contractor meetings shall be capable of accommodating a minimum of 25 persons and have a Video Teleconference (VTC) capability (non-GFE). Additionally, the contractor shall ensure there is capability to conduct meetings with presentations. This contract does not include the leasing or renting of facilities.

3.1.3 Contract Status Reporting - The Contractor shall provide:

CDRL A001 Status Report: Individual Task Order Report

CDRL A002 Funds and Man-Hours Expenditure Report

CDRL A003 Over-arching Contract Management Report

CDRL A004 Software Development Plan

CDRL A005 Contractor Quality Program Plan

CDRL A006 RESERVED

CDRL A007 Technical Documentation/Report

Tasking to provide recommendations, analyses and other similar tasks may be required to be delivered in accordance with CDRL A001, if requested by the Government.

3.1.4 Work Schedule to include Compressed Work Schedule (CWS), Overtime, Holidays, and Installation

Closure

3.1.4.1 Normal Working Hours: The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are 8.5 hours (including a 30-minute lunch break), from

0700 to 1530 each Monday through Friday (except on the holidays specified in paragraph 3.1.4.1.2). Certain tasking, to be specified in individual task orders, will require 7-days a week/365 days a year, including holidays.

Some supported Government offices have flexibility to start as early as 0600/0630 and end as late as 1800, Monday –Friday.

3.1.4.1.1 Compressed Work Schedule (CWS): CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each

(which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

If the Contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage when required by the Government.

3.1.4.1.2 Holidays: The Government observes the following holidays:

New Year’s Day, January 1

Martin Luther King’s Birthday, the third Monday in January

President’s Birthday, the third Monday in February

Memorial Day, the last Monday in May

Independence Day, July 4

Labor Day, the first Monday in September

Columbus Day, the second Monday in October

Veteran’s Day, November 11

Thanksgiving Day, the fourth Thursday in November

Christmas Day, December 25

With the exception of the events in section 3.1.4.1.3 below, the contractor is permitted to observe the above

Holidays in accordance with its corporate policy.

3.1.4.1.3 Installation Closure: When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents

Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility performing non-mission essential work shall follow their parent company’s policies.

While generally contractor personnel may not perform work on-site at a Government facility without Federal personnel present, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the

Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. Any mission essential services to be provided will be identified at the task order level, if applicable.

3.1.4.1.4 Overtime: Overtime cannot be charged directly to the contract unless first approved in writing by the

Contracting Officer Representative (COR) and the Chief of Contracting Office (CCO).

3.1.5 Other Direct Costs (CLINs 0008 and 0009) - ODCs are based on a per annum amount.

3.1.5.1 Travel -Travel will be allowable only when it is essential to the performance of the task detailed in

Section 3.3. Reimbursement for travel performed shall be in accordance with the Department of Defense Joint

Travel Regulation (http://www.defensetravel.dod.mil/site/travelreg.cfm). The COR shall approve all travel performed in support of this contract at least five (5) days prior to the commencement of the travel. COR approval for local travel expenses is required. Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking is required. If required, temporary travel locations include all government and DOD contractor sites within CONUS. Locations may change over the life of the Contract.

3.1.5.2 Material - Contractor shall comply with the procedures set forth below.

(a) This is a service contract and the procurement of material of any kind that are not incidental to and necessary for contract performance may be determined to be unallowable costs pursuant to FAR Part 31. The term

“material” includes supplies, material, parts, equipment, hardware, and Information Technology (IT) resources including hardware, equipment, services, and software. Any material provided by the contractor is subject to the requirements of the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation

Supplement (DFARS), and the applicable Department of Navy regulations and instructions.

The costs of general purpose business expenses required for the conduct of the contractor’s normal business operations will not be considered an allowable direct cost in the performance of the contract. General purpose business expenses include, but are not limited to, the cost for items such as telephones and telephone charges, reproduction machines, word processing equipment, personal computers and other office equipment and office supplies. The items previously listed are allowable if it is equipment incorporated into systems delivered under the contract. The term “other direct costs” includes incidental services performed by other than the prime contractor or approved subcontractors in performance of this contract.

(b) List of Allowable Material:

Electronic Components and Material:

Adapters, Amplifiers, Antenna Mast, Antennas, Backshells, Batteries, Bridge, Cables, Cable

Assemblies, Capacitors, Circuit Boards, Circuit Breakers, Charging Devices, Chassis, Chemicals, Cleaners, Communications Special Enclosures, Communicator Switch, Connectors, Converters, Crystals, Cryptographic Devices, Data Controllers, Desktop Computers, Diodes, Diplexers, Eliminators, Environmental Control Units, Fiber Optic Equipment, Fuses, Generators, Global Positions System, Handsets, Headsets, Hubs, IC Circuits, Inductors, Inserts, Interface Cards, Keyboards, Lamps/Bulbs, Laptop Personal Computers, Microphones, Modems, Modules, Monitors, Mouse, Multiplexers, Patch

Cords, Power Distribution Unit, Power Supplies, Printers, Radios, Relays, Repair Material, Resistors, RF Adapters, Routers, Secure Telephones, Secure Voice Adapter, Semi-Conductor Devices, Servers, Speakers, Splices, Switches, Telephones, Terminals, Transistors, Test Equipment, Transformers, Uninterruptible Power Supply (UPS), Video Equipment, Wires, and Work Stations.

Hardware:

Bolts, Boxes, Brackets, Braces, Brads, Cases, Conduits, Electrical Boxes, End Fittings, Face Plates, Fiberglass, Filters, Foam Inserts, Handles, Heat Shrink, Hinges, Interior/Exterior Mounts, Intermediate

Distribution Frames, Metal (Various Gauge), Nuts, Patch Panels, Plastic, Power Distribution Panels, Racks, Rack Assembly, Rivnuts, Rivets, Screws, Shelters (Hard & Soft), Shock Mounts, Slides, Storage

Containers, Tool Kits, Modification Equipment for Trailers and Vehicles, Washers, and Wood.

Software:

Software Licenses (e.g. Word Processors, Spreadsheets, Database Managers, Utilities, Operating

Systems, Graphics and Presentation Packages, Mail Systems, Network Handlers, Communications

Packages, Media Converters, Customized Software, etc.)

Per DFARS 208.7402, if the required commercial software is available from the Department of Defense

(DoD) inventory under an Enterprise Software Agreement (ESA), the software shall be purchased in http://www.defensetravel.dod.mil/site/travelreg.cfm accordance with the DoD Enterprise Software Initiative (ESI); unless a waiver is approved in accordance with DFARS Procedures, Guidance and Information (PGI) 208.7401.

Miscellaneous Material:

Binders, Data Storage Medium, De-Greaser, Deliverable/Documentation Consumables, Dividers, Electronic Components Cleansing Material, Electronic Repair Services, Mylar, Paint, Shipping/Freight

Supplies/Services, Solder, and Vu-graph Supplies.

c) In addition to Contracting Officer Representative (COR) concurrences and Contracting Officer approvals listed below, IT resources may not be procured unless the approvals required by Department of Defense purchasing procedures have been obtained. IT resources are defined as any equipment and or interconnected system and/or subsystem of equipment used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data information. IT resources include personal computers, laptops, printers, software, servers, hubs, routers, phones, facsimile machines and any related maintenance, telecommunications, training, or other support services. To obtain IT approval the contractor shall prepare an IT Request within the Navy Information Dominance Approval System (NAV-IDAS) with a complete list of items to be obtained. The approved IT Procurement Request (ITPR) shall be provided to the COR prior to procurement of IT resources.

(d) Prior written concurrence from the COR and approval from the Contracting Officer shall be required for all purchases of material (IT resources or non-IT resources) in accordance with the dollar thresholds listed in paragraph

(e) below. Requests for approval shall include a list of the material to be procured, an explanation of the need for the material, approved NAV-IDAS ITPR (if applicable), a listing of quotes received, the reason for the selected source, and the determination of price reasonableness. If the procurement is sole sourced to a particular supplier, include the rationale for limiting the procurement to that supplier.

Only material included in the above List of Allowable Material may be procured under this contract. No material with a single unit cost of $150,000.00 or greater shall be procured under this contract. No single procurement with a total value, that is the sum of all items, of $750,000.00 or greater may be procured under this contract. Procurements shall not be split to circumvent these thresholds.

When it is necessary for the contractor to procure material to immediately respond to emergency requirements, the contractor shall obtain prior verbal authorization from the COR. Contractor shall then request authorization in writing to the COR within the next business day of the procurement. The written authorization must reference when the verbal authorization from the COR occurred. These emergency requirements are for any items with a total value greater than $10,000.00.

For procurement of all software licenses, regardless of total value, COR concurrence and Contracting Officer approval is required. If the COR concurs with the request, the COR will provide the request for the approval to the

Contracting Officer. The Contracting Officer will provide notification of disapproval or approval to the COR and

Contractor.

(e) Approval Thresholds:

For procurements with a total value of $10,000.00 and below, no prior COR concurrence or Contracting Officer approval is required.

For procurements with a total value between $10,000.01 and $150,000.00, prior COR concurrence is required.

For procurements with a total value between $150,000.00 and $750,000.00, both COR concurrence and Contracting

Officer approval is required prior to purchasing the material. If the COR concurs with the request, the COR will provide the request for approval to the Contracting Officer. The Contracting Officer will provide notification of disapproval or approval to the COR and Contractor.

3.1.6 Sub-Contractors - Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this SOW shall flow down to subcontractors providing support under this contract.

3.1.7 Management of Contractor Personnel - The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the

Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services

3.1.8 Non-Disclosure Agreements (NDAs) And Organizational Conflicts Of Interest (COIs) -

In the performance of the contract, the Contractor may have access to non-public information. The Contractor shall require that any employee performing services under this contract execute a non-disclosure agreement satisfactory to the Contracting Officer Representative and Contracting Officer. The non-disclosure agreement shall acknowledge the Contractor and employees’ duties with respect to non-public information and promise to comply with those obligations. The Contractor shall provide signed Non-Disclosure Agreements for each employee supporting AIR

6.8.5 no later than five (5) business days after task order award.

Consistent with the terms and conditions of paragraph (e)(5) of NAVAIR 5252.209-9510 Organizational Conflicts of Interest (Services), with respect to proprietary data of third parties, and DFARS 252.227-7025, Limitations on the

Use Or Disclosure of Government-Furnished Information Marked with Restrictive Legends, with respect to technical data, the Contractor shall not use, modify, reproduce, release, perform, display, and disclose any non-public information provided to or obtained by the Contractor in the course of performing this contract for other than

Government purposes, and shall not do so for any commercial or personal purpose.

In the event that the Contractor knows of or identifies that it has a commercial interest in the subject matter of any proposed or on-going agreement with respect to which contract services are to be performed, the Contractor shall consider such interest a potential conflict of interest under NAVAIR 5252.209-9510(g) and promptly disclose it to the Contracting Officer Representative and Contracting Officer.

3.1.9 Transition Strategy - The overall strategy shall be built around maintaining the mission of AIR-6.8.5 with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation.

Work Turnover - The contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming contractor or Government personnel for the period of transition via weekly status meetings.

- Quality Assurance - The contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

- Risk Mitigation Strategies - The contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

- Data/Information Transfer - The contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

- IA/IT/PS provisions for facility and personnel and pertinent technical data marking, protection, consumption, transfer, and reporting criteria are immutable and fully apply, before, during, and after transfer.

3.2 Security

3.2.1 Citizenship Requirements - Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. Note: Waivers not applicable for Distribution Statement B & F

Export Controlled technical data work. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the Contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify Contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.2.2 Investigative Requirements - All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract’s DD-254, Contract Security Specification. Additional classification levels may be defined at the task order level.

Classified: All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the task order, Contract Security Specification. The Contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoDM 5220.22, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties.

In such cases, the Contractor employee may not perform on the contract.

3.2.3 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request

(SAAR-N).

3.2.3.1 SAAR-N Forms - SAAR-N - All contractor personnel requiring access to Government Information

Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV

5239/14 (Rev Sep 2011) (Attachment 8) on file, and complete required Annual Information Awareness Training.

New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available at:

http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf.

SAAR-N forms shall be submitted to the Contracting Officer’s Representative (COR), Government Technical

Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted

Associate.

3.2.3.2 Command Access Cards (CAC) / Local Badges - Contractor CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. The contractor shall furnish all requested information required to facilitate issuance of identification badges. All CACs and identification badges issued to Contractor employees shall be returned to the Government Security Department at the Government site. Following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative, the

Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract.

3.2.3.3 DD-254 - The contractor shall comply with security requirements specified in the task order. Information or data that the contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as “For Official Use Only”. Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the COR of this contract for approval. Contractor personnel shall be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level noted in the Attached DD254

(Attachment 4).

3.2.3.3.1 Security Requirements: Minimum Security Requirements are defined in Attachment 4 DD254.

http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf

3.2.3.3.2 Sensitive Information: Contractor employees shall not discuss or disclose any sensitive information to which they have access to during performance under this contract.

3.2.4 Reserved

3.2.5 Information Security - Information Security. If the work is performed at the Contractor’s facility, the

Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with DoD 5220.22-M (NISPOM), SECNAV M-5510.36, and DFARS 252.204-7012. If the work is performed at the Government’s facility, the Contractor shall comply with OPNAVINST 5239.1B or other applicable government site policy and instructions.

3.2.5.1 Marking - All information generated by the Contractor shall be properly marked. For Official Use Only information generated and/or provided under this contract shall be marked in accordance with DoDM 5200.01.

Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoDD 5230.24 and program Security Classification Guidance.

3.2.5.1.1 Existing IP markings shall not be altered or edited. NDAs must be in place for all participants prior to any work being performed either in house or by subtier Contractors. Non-conforming IP markings are not viable deliverables and require direction from COTR and COR/CO to treat/mitigate (e.g. MIL PRF 32216A release).

3.2.5.2 Public Release - No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release through the NAVAIR public affairs office.

3.2.5.3 Loss, Compromise and/or Electronic Spillage of Classified or Controlled Unclassified Information.

Loss, Compromise and/or Electronic Spillage of Classified or Controlled Unclassified Information: All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR, TPOC and Government Security Office within 24 hours of the incident occurring.

Additionally, for all CUI categories, cyber incident and compromise reporting, including flow down, are as defined at DFARS 252.204-7012.

3.2.5.4 Prescreening - The Contractor shall, upon receipt of any and all data, use appropriately vetted and authorized personnel to immediately prescreen data for pertinent, conforming CUI and Classified markings (both human eye readable and IT/IA based) prior to start of work. Any nonconforming markings (including CUI marking involving conforming Limited Rights markings or non-conforming Intellectual Property (IP) assertion markings not in conformance with Exhibit (B)) shall be reported same day via telephone and email notification to

COR via TOCR, and necessary data segmentation/protection shall be implemented until pertinent instructions are received from COR for disposition.

In the case of mismarked, loss, compromise, or suspected compromise, IA/IT security process reporting shall conform to the pertinent NISPOM section for “Reports of Loss, Compromise, or Suspected Compromise”, and for

CUI issues, shall conform to the pertinent DFARS 252.201-7012 incident reporting.

Additionally, for any conformingly IP assertion marked data received (i.e. other than Unlimited Rights), the

Contractor shall not proceed with work until receipt of written Contracting Officer (CO) remediation clearance

(i.e. either via remediated data or negotiated Special License, or, USG CO release to use as per DFARS inherent and default intellectual property license), and, Contractor subsequently receives requisite DFARS Clause Non-

Disclosure Agreement (NDA) from IP holder. COR shall be provided copies of all NDAs. All delays associated with nonconforming markings and NDAs are included in deliverable’s cycle times and performance reporting.

Note: If non-conforming IP markings and/or NDA obtainment causes a work stoppage beyond the negotiated period of performance, a normal contract notification and change processes applies.

3.2.6 Operation Security (OPSEC) - The contractor shall comply with activity OPSEC program instructions, guidance and contribute to organization-level OPSEC efforts. The contractor will include OPSEC as part of its ongoing security awareness program and take all required activity OPSEC training. The contractor will protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed by the Requiring Office (RO)and contractor in support of the mission.

While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. Include OPSEC as part of its ongoing security awareness program and take all required Agency training. Be responsive to the supporting OPSEC Manager on a non-interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

3.2.6.1 RESERVED

3.2.6.2 RESERVED

3.2.7 Anti-Terrorism Force Protection and Emergency Management - Anti-Terrorism Force Protection and

Emergency Management: The work performed on this contract is not Emergency Essential in accordance with

OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations

Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or

Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities upon declaration of Force Protection Condition CHARLIE or in any event or emergency where

Government officials direct curtailment of operations to “Mission Essential Only”. All Contractor personnel assigned to a government facility shall complete annual Antiterrorism (Level One) and Active Shooter training.

3.3 Detailed Support: The Contractor shall provide the following detailed support to be determined and defined at the task order level:

3.3.1 Technical Publication Support Requirements (CLINs 0001 through 007)

3.3.1.1 Develop, update/edit/prepare and deliver technical publications including, but not limited: original research and writing, engineering prints for Engineering Change Proposal (ECP) data, Logistic Support

Analysis (LSA) data for logistics inputs, Installation drawings, preliminary parts lists, and validation/verification changes.

3.3.1.2 Produce, update/edit/prepare & deliver existing technical publications in accordance with NAVAIR approved standards including, but not limited to S1000D, MIL-STD-3001 and/or MIL-DTL-81310, MIL-PRF-

81927/28/29, MIL-PRF-81919, MIL-STD-38784, MIL-DTL-81927, MIL-PRF-87269 and in accordance with and the policies and procedures within NAVAIR 00-25-604 and NAVAIR 00-25-100.

3.3.1.3 Develop, update/edit/prepare/sanitize Technical Publications for Foreign Military Sales (FMS) programs utilizing NAVAIR sanitization processes as defined at the task order level.

3.3.1.4 Participate in Quality Assurance (QA) events (in-process reviews, on object or table top validations or verifications) associated with the development and sustainment of NAVAIR Technical Publications. The location of the QA events may be hosted at either the Contractor or at a Government site. Examples of types of efforts to be coordinated and supported include, but are not limited to: Planning Meetings, Start of Work

Meetings, In-Process Reviews, Adequacy Reviews, Validation, Verification, Validation/Verification, and contractual Deliverable Technical Acceptance Reviews. Assess quality plans and processes and related documentation.

3.3.1.5 Maintain (operate/administrate) the Government's in-house Common Source Data Base (CSDB) system at designated sites. The functionality of this Government controlled CDSB is to store, manage the NAVAIR

Technical Publication source content (text, graphic, multimedia) source files. The Contractor shall interface to the NAVAIR Common Source Data Base (CSDB) Content Management System (CMS) for Technical

Publication data modules and supporting files. Support files are to be determined by program specific requirements as defined in the task order. The Contractor shall administer the government designated CSDB

CMS for limited, controlled access to program specific Technical Publication related files.

3.3.1.6 Develop, update, deliver and sustain, NAVAIR…