Follow_On_Draft_SOW__RFP.docx

DRAFT STATEMENT OF WORK

Background / Scope Background The Naval Air Warfare Center Aircraft Division (NAWCAD) has been supporting the Presidential Helicopters program in system design, hardware development, software development, and system integration. Survivability, flight safety and increased communication and navigation capabilities distinguish this variant, designated the VH Presidential Helicopters, from the basic helicopters. The improvements are based on the previously modified helicopter improvements, which included the VH helicopter avionics system. The avionics suite installed in each of the aircraft was integrated by NAWCAD. The operational software including the test software for these aircraft systems were developed by NAWCAD which has been designated as the Software Support Activity (SSA) for these platforms. As the Lead Development Laboratory for these aircraft systems, NAWCAD has developed, integrated and tested the improved avionics system. This system has been successfully integrated and installed on VH-3D and VH-60N Helicopters. NAWCAD is currently the Lead Technical Laboratory for the VH-3D, VH-60N, and VH-92A Systems, and has been designated as the System Software Support Activity (SSSA) which provides the software life cycle maintenance (LCM), quality evaluation (QE), and configuration management (CM) for the product baseline software. In addition, NAWCAD is the Navy Test and Evaluation activity, and HMX-1 stationed at Quantico, VA, will perform operational test and evaluations (OTE/OPEVAL).

As the Lead Technical Laboratory for the Presidential Helicopters systems and software, NAWCAD has also been tasked to develop and maintain related avionics programs. Due to the similarity and overlap of the systems, particularly those involving the Control Display Navigation Unit and 1553B Bus controlled avionics, the VH SSSA has been designated as the lead developer/Software Support Activity for the Heavy Lift Helicopters (CH-53E, MH-53E, and CH-53K), the Customs and Border Protection P-3 Aircraft, the UH-1N Light-Lift Utility Helicopter, and Mission Computer Alternative (MCA).

Scope This Statement of Work (SOW) defines tasks in support of AIR 4.5.3 for requirement specification, design, implementation, test, management and maintenance of laboratory/information system and project/program related software under the auspices of AIR 4.5, the Avionics, Sensors, and Electronic Warfare (E*Warfare) Department of NAWCADPAX. The Avionics, Sensors, and E*Warfare Department is responsible for providing the functions associated with the avionics system engineering effort to design, develop, manufacture, integrate, update and test avionics systems from inception through disposal for the anticipated following programs and laboratories:

Programs:

PMA-274 Presidential Helicopter Programs PMA-261 H-53 Heavy Lift Helicopter Programs Customs and Border Protection UH-1N Light-Lift Utility Helicopter Mission Computer Alternative Avionics Systems Integration Projects PMA-265 F/A-18 and EA-18G Programs Other related programs that may evolve during the term of the contract

Laboratories:

VH System Software Support Activity VH-92A Presidential Helicopter Support Facility Laboratories H-53 System Software Support Activity Multi-Use Lab Environment (MULE) Common Systems Integration Lab (CSIL) Hangar 111 Other laboratories that AIR 4.5 may support during the term of the contract

These efforts include the engineering process that translates a set of needs/objectives to design requirements and functional requirements, and in turn establishes the set of system products that satisfy the objectives. This contract will provide engineering products for the development of facilities, systems and equipment, which are used for the integration, test, and evaluation of avionics systems or subsystem elements. It also involves the functions associated with coordinating with the systems engineering IPT for the complete aircraft system to ensure successful integration of the avionics systems.

Applicable Documents Any relevant DoD Instructions, directives, and pertinent policies, procedures and guidelines necessary to perform tasking will be provided during contract performance in support of individual task orders. The most current version of each document shall always apply.

Department of Defense Specifications DoD 5220.22-M, National Industrial Security Program Operating Manual, (NISPOM) 28 Feb 2006 SECNAV M-5510.36 Information Security Program, 30 Jun 2006 DoDM 5200.01 (DoD Information Security Program: Controlled Unclassified Information (CUI)) Vol. 4 (enclosure 3 pages 11-18) 24 Feb 2012 DoD 5400.7-R, Freedom of Information Program Chapter 3 (pages 31-42) Sep 1998 DoDD 5230.24 Distribution Statements on Technical Documents, Change 1, Effective 28 Apr 2016 SECNAV M-5510.30 Personnel Security Program Jun 2006 OPNAVINST 3440.17A Navy Installation Emergency Management Program, 1 Aug 2014 Industry Documents Institute of Electrical and Electronics Engineers (IEEE)/Electronics Industries Association (EIA) Standard, IEEE/EIA 12207 Requirements General Requirements Compatibility The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government IT environment through the security classification of Top Secret. The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2010 Microsoft Office Professional Plus 2010 Adobe Acrobat XI (reader) Internet access

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with AIR 4.5.3. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with AIR 4.5.3 during working hours whether at Contractor work site or on travel.

Work Location Approximately 80 percent of work will be performed at Government site and 20 percent of work to be performed at Contractor site. The primary place of performance will be Patuxent River, MD. Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications necessary to carry out assigned tasks.

Contract Status Reporting The contractor shall provide the following documentation.

Monthly Progress and Financial Status Report The contractor shall provide a progress and financial status report in accordance with Contract Data Requirement List (CDRL) A001. The report shall include work accomplished since submittal of the last report, both monthly and cumulative man-hour labor costs expended by labor category and material and travel costs.

Enterprise-Wide Contractor Manpower Reporting Application (ECMRA) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the NAWCAD via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://ecmra.support.desk@mail.com.

Work Schedule to include Compressed Work Schedule (CWS), overtime, holidays, and installation closure Work schedule The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually 8.5 hours (including a 30-minute lunch break), with core hours from 0900 to 1500 each Monday through Friday (except on the legal holidays specified in Paragraph 3.1.4.3). Some supported Government offices have flexibility to start as early as 0600/0630 and end as late as 1800, Monday –Friday.

Compressed Work Schedule (CWS) CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

The Contractor, with agreement by the COR/ACOR, may allow its employees to work a CWS schedule. If the Contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage when required by the Government. If agreement to implement the CWS schedule is reached with the COR, the overall schedule must be provided and approved. Key contractor personnel, at the discretion of the COR, may not be allowed to work a CWS schedule even if the remaining employees are permitted to do so.

Holidays The Government observes the following holidays:

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January President’s Birthday, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25

The contractor is permitted to observe the above holidays in accordance with its corporate policy. In the event any of the above holidays occur on a Saturday or Sunday, or CWS alternate Friday, then such holiday shall be observed in accordance with COR direction.

Installation closure When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility performing non-mission essential work shall follow their parent company’s policies

While generally contractor personnel may not perform work on-site at a Government facility without Federal personnel present, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

Overtime Overtime cannot be charge directly to the contract unless first approved in writing by the Contracting Officer Representative (COR) and the Chief of Contracting Office (CCO).

Other Direct Costs ODCs are based on a per annum amount. The COR/ACOR approval shall be obtained prior to the purchase of any material or travel expenses.

Travel Travel will be allowable only when it is essential to the performance of the tasks detailed in Section 3.2. Reimbursement for travel performed shall be in accordance with the Department of Defense Joint Travel Regulation (http://www.defensetravel.dod.mil/site/travelreg.cfm). The COR shall approve all travel performed in support of this contract prior to the commencement of the travel. COR approval for local travel expenses is required. Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking is required. If required, temporary travel locations include Cedar Rapids, IA, Farmingdale, NY, Owego, NY, Quantico, VA, and Stratford, CT, Long Island, NY, Cedar Rapids, IA, St Louis, MO, Melbourne, FL, and China Lake, CA. This list is not all inclusive as locations may change over the life of the contract. Travel authorization request shall be submitted no less than 30 business days prior to travel for COR approval.

Material Prior written approval of the COR shall be required for all purchases of materials. If the contractor’s proposal includes a list of materials with associated prices, then the (COR’s/ACO/PCO as applicable) acceptance of the contractor’s proposal shall constitute written approval of those purchases. Any material provided by the contractor is subject to the requirements of the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and applicable Department of the Navy regulations and instructions. All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250). Other Direct Charges may include general and administrative expenses but shall not include profit.

The costs of general purpose business expenses required for the conduct of the contractor’s normal business operations are not an allowable direct cost in the performance of this contract. General purpose business expenses include, but are not limited to, the cost for items such as telephones and telephone charges, reproduction machines, word processing equipment, personal computers and other office equipment and office supplies.

Subcontractors Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this SOW shall flow down to subcontractors providing support under this contract. The contractor shall submit a Subcontracting Health Assessment Report in accordance with CDRL A002.

Management of Contractor Personnel The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services Transition Strategy The overall strategy shall be built around maintaining the mission of AIR 4.5.3 with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The contractor shall submit a Transition-Out Plan, to include the minimum elements listed below in accordance with CDRL A003.

- Work Turnover. The contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming contractor or Government personnel for the period of transition via weekly status meetings.

- Quality Assurance. The contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

- Risk Mitigation Strategies. The contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

- Data/Information Transfer. The contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

Quality Control The Contractor shall maintain an effective quality control program to ensure services are performed in accordance with the SOW and the Surveillance Activity Checklist (SAC). The Contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Government shall evaluate the Contractor’s performance under this contract in accordance with the SAC, Section J Attachment XX.

Security Citizenship Requirements Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

Investigative Requirements Unclassified All Contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAV M-5510.30. All Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the Office of Personnel Management. The Contractor shall submit a request for personnel security investigation to the Government Security Office. The Government Security Office shall initiate the Contractor’s Electronic Questionnaire for Investigations Processing (eQIP), and shall do a preliminary screening of the Contractor’s eQIP for suitability and derogatory information. The Contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The Government Security Office may deny the Contractor access to Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor’s eQIP. In such cases, the Contractor employee may not perform on the Contract.

Classified All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract’s DD-254, Contract Security Classification Specification. The Contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoDM 5220.22, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the Contractor employee may not perform on the contract.

Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request (SAAR-N).

SAAR-N

All contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available at: http://www.public.navy.mil/surfor/ccsg11/Documents/CCSG11_OPNAV_5239_14SAAR_N.pdf.

SAAR-N forms shall be submitted to the Contracting Officer’s Representative (COR), Government Technical Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

Command Access Cards (CAC) / Local Badges Contractor CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. The contractor shall furnish all requested information required to facilitate issuance of identification badges in accordance with local installation policy. All CACs and identification badges issued to Contractor employees shall be returned to the Government Security Department at the Government site following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative. The Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract.

DD-254

The contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level, and unclassified information shall be handled as “For Official Use Only”. Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the COR of this contract for approval.

Information Security If the work is performed at the Contractor’s facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with DoD 5220.22-M (NISPOM), and SECNAV M-5510.36. If the work is performed at the Government’s facility, the Contractor shall comply with the Facilities Instructions/Guidance, the latest applicable Program Protection Plan(s) and applicable Security Classification Guide(s).

Marking All information generated by the Contractor shall be properly marked. For Official Use Only information generated and/or provided under this contract shall be marked in accordance with DoDM 5200.01. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoDD 5230.24 and program Security Classification Guidance.

Public Release No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release through the NAWCAD Public Affairs Office.

Loss, Compromise and/or Electronic Spillage of Classified or Controlled Unclassified Information All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR, TPOC and Government Security Office within 24 hours of the incident occurring.

Operations Security (OPSEC) The contractor shall comply with activity OPSEC program instructions and guidance, and contribute to organization-level OPSEC efforts. The contractor will include OPSEC as part of its ongoing security awareness program and take all required activity OPSEC training. The contractor will protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed by the Requirements Office (RO) and contractor in support of the mission. The contractor shall submit OPSEC plans in accordance with CDRL A004. Comment by Tollefsen, Greg E CIV AIR, Air 2.4: Successful LRB included a CDRL, suggest reviewing and possibly adding the following sentence, “ Contractor shall submit OPSEC plans in accordance with CDRL A004” I will find the CDRL if we add this language. Comment by Harris, John A CIV, AIR 4.5.1.3: I added the sentence. Please provide the CDRL. Comment by Tollefsen, Greg E CIV AIR, Air 2.4: Provided CDRL for reference, update with AIR 4.5.3 information. Comment by Harris, John A CIV, AIR 4.5.1.3: Done.

While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts; include OPSEC as part of its ongoing security awareness program and take all required Agency training; be responsive to the Supporting OPSEC Manager on a non-interference basis; and protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

Anti-Terrorism Force Protection and Emergency Management The work performed on this contract is not Emergency Essential in accordance with OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities upon declaration of Force Protection Condition CHARLIE or in any event or emergency where Government officials direct curtailment of operations to “Mission Essential Only”. All Contractor personnel assigned to a government facility shall complete annual Antiterrorism (Level One) and Active Shooter training.

Detailed Support (Procurement, O&M, RDT&E, WCF, FMS) Software Development and Maintenance The contractor shall perform the following support services tasking for AIR 4.5.3 avionics systems. For all the paragraphs in this section, the Contractor shall provide a Software Product Specification for each Computer Software Configuration Item (CSCI), which contains the executable software, source files, and software support information, including “as built” design information and compilation, build, load, and modification procedures (CDRL A005).

Operational Software Development The contractor shall assist in the design, development, and delivery of modifications and enhancements to the operational software in accordance with the Software Requirements Specification. These modifications and enhancements will be in response to fleet/user identified problems or new operational requirements. The contractor shall assist in providing Independent Verification and Validation (IV&V) of operational software, as directed by the government.

Software Change Implementation The contractor shall assist in the implementation of program enhancements and corrections required by NAWCAD. The contractor shall provide source code changes, generate and deliver load modules, and deliver verification of problem resolutions. The contractor shall provide reports summarizing this implementation as required.

The contractor shall perform O&M funded Fleet Response Activity (FRA) functions, including but not limited to, fleet liaison and response to fleet/user inquiries. The contractor shall also perform Engineering Investigation support and fleet software defect root cause analysis critical to ongoing O&M funded FRA efforts.

Laboratory Software The contractor shall assist in the development, implementation, and delivery of laboratory software. This software may include, but is not limited to:

· Simulation Software which enables software testing and integration in a laboratory environment

· Configuration Management Software Tools which aid in compiling and linking all products

· UNIX System Software Support as required

The contractor shall also purchase materials in order to develop laboratory software. Examples are compilers with the appropriate licenses that will allow for modification to meet the needs of the project and integration of commercially available debuggers.

Integration Test Software The contractor shall assist in the development of Integration Test Software. Integration Test Software is software that operates in both laboratory and aircraft environments. It supports the aircraft flight testing and verification activities at NAWCAD. Integration test software supports both data collection functions and data reduction and analysis functions.

Mission Planning Software Based on data supplied by the government, the contractor shall assist in implementing changes (corrections and/or additions) to Mission Planning Software. Mission Planning Software shall include, but not be limited to: the Joint Mission Planning System, the Navy Portable Flight Planning Station, and the Falcon View VH Loader. The contractor shall perform the necessary requirement development, coding, testing, and validation to ensure that the updated software operates in accordance with the established requirements as directed by the government.

Test Bench and Integration Station Development The contractor shall assist in the development and upgrade of avionics test benches as directed by the government. The contractor shall perform such tasks as assisting in developing accurate drawings of all wiring and circuitry, developing wirelists, power supply redesign, redesign of the Inter-Communication System, and design of the switching and disconnect systems (CDRL A006).

The contractor shall assist in developing and maintaining a detailed user's manual providing step-by-step instructions of test bench operation.

Database Support The contractor shall provide database management support services and generate/maintain inventory control software tools and other software tools as deemed necessary to perform an effective and efficient operation. Examples include, but are not limited to: Common Trouble Reporting Application, Technical Library, Parts Inventory, Test Bench Wire List Database, the Avionics Database and the maintenance of specialized configuration management tools such as the Optimized Organizational Maintenance Activity (OOMA), and the DOD sponsored Configuration Management Information System (CMIS). The contractor shall also assist in maintaining both the "paper library" and the electronic library, and assist in hosting database capabilities on the internet as directed by the government.

Trainer Software Support The contractor shall assist in updating trainer related software and documentation to the most recent delivered Avionics Management System software. The contractor shall update any and all documentation associated with the above software modifications. The contractor shall assist in verification and acceptance testing of the modified software.

Engineering Support The contractor shall provide services as required to support tasks for AIR 4.5.3 avionics operational programs. This would include items such as test and checkout of the 1553B PC cards used in the Flight Planning Station (FPS) and Bus Collection Controller, Avionics Diagnostic System development, database support in National Geospatial-Intelligence Agency (NGA) Waypoint file analysis for FPS use, and Wireshark network protocol analyzer development. The contractor shall provide engineering services in support of all phases of avionics acquisition programs, including system concept, development, implementation, system integration, and lifecycle support.

System Engineering The contractor shall provide technical support in the generation and review of system requirements, either using a MIL-STD top-down hierarchical approach or another approach as directed by the Government. In addition to system-level requirements, requirements shall include control, and man-machine interface, as well as those for aircraft integration and installation. The contractor shall develop and deliver design documentation (CDRL A007). The contractor shall define and document system interfaces with the aircraft and with other airborne and ground-based systems and facilities. Additionally, the contractor shall define and document the interfaces between system hardware configuration items. System engineering shall include evaluations relating to definition of the system architecture, development of hardware and software requirements, and interface definitions. All system documentation shall be updated to reflect the new configuration (CDRL A008).

System Integration and Analysis The contractor shall provide technical support for systems integration both in the laboratory and on the aircraft. In the laboratory, systems integration includes the integration of all populated stations and racks into a complete system. On the platform, integration involves the installation of the system and the modifications necessary to interface with the platform. The contractor shall participate in technical interchange meetings and interface control working groups. The contractor shall interface with the aircraft prime integrator to accomplish the integration of new or upgraded capabilities.

System Configuration Management The contractor shall accomplish configuration management of the system design through the use of an automated tracking system for all design changes. The contractor shall maintain the tracking system to reflect the current, authorized status of the system design (authorized revision level) based on an approved system genealogy. For delivered systems, the contractor shall monitor the status and implementation of all approved and pending Engineering Change Proposals and shall update all database records to reflect the change implementation. The contractor shall maintain configuration management of all documentation according to standard practices, and employ an automated tracking system to monitor documentation changes and status.

Bench and Laboratory Test and Evaluation The contractor shall assist in the test and evaluation of products at all levels. The contractor shall conduct bench testing for all assemblies prior to their integration into stations or racks, and verify all cables and wiring in accordance with the governing engineering drawing. The contractor shall conduct interface testing for all interfacing assemblies to ensure their compatibility and the accuracy of inputs and outputs, both mechanical and electrical. The contractor shall also conduct integration testing of the fully populated systems. Additionally, the contractor shall perform installation and integration testing required to ensure that the system is fully functional onboard the platform. For systems under development, the contractor shall participate in ground-based and airborne proof-of-concept testing to evaluate competing approaches or technologies. The contractor shall conduct Safety of Flight testing prior to release of Operational Flight Program software. The contractor shall generate test plans, procedures, and scripts for all levels of test required by the specific system under development. Test checklists shall be provided to ensure that all hardware and software have been thoroughly tested and certified for the next level of action and test. The contractor shall support the development and maintenance of NAWCAD test bed aircraft, and provide qualified aircrew personnel to support flight testing. The contractor shall review box-level and aircraft-level lab and qualification test reports and provide disposition recommendations.

Documentation Updates The contractor shall adhere to CMMI protocols while providing updates to baseline System Software Support Activity (SSSA) Program documentation. Such documentation consists of, but is not limited to: operator and maintenance manuals, training manuals, and test and evaluation program documentation (CDRLs A009 and A010), as well as program definition and program management documentation. The contractor shall develop financial and technical presentations based on customer provided data. The contractor shall assist in providing updates to web based documentation and training as directed by the government.

Technical Support for Field Installation The contractor shall provide technical support for field installation of upgrades as required. Installation shall include, but not be limited to, installation of the upgrade onboard the aircraft or platform at the deployed site, checkout of the system performance on the ground and in flight, and indoctrination and training for aircrews or other operators and maintenance personnel. In addition, the contractor shall perform any required maintenance on other system components to leave the fleet with a fully functional system to the maximum extent possible.

Quality Assurance The contractor shall implement Quality Assurance (QA) procedures to verify that the program meets the current requirement specifications approved by the government during each step of the process. The contractor shall implement QA procedures to validate the accuracy, correctness and performance of the programs, verify the accuracy and conformance of program documentation, and ensure that all procedures are followed properly and completely.

Operator Training The contractor shall provide the full support necessary for initial fleet introduction of a new system and/or system program configuration. This task shall include initial training of the testing community, initial fleet orientation, and full initial fleet training as directed by the government. The contractor shall assist in providing training materials, instruction, and system operation in the form of resolution of fleet and test community generated trouble and problem reports. The contractor shall provide special training courses as required to assist in the fleet acceptance of newly developed systems and/or systems software (CDRL A011).

Program Management Support The contractor shall provide program management support for AIR 4.5.3 avionics systems programs. Such support may include: the generation of detailed planning schedules and work breakdown structures; the monitoring of progress versus expenditures of time and money; financial tracking; monitoring of deliverables for timeliness, adequacy, and quality; preparation of briefing materials (CDRL A012); and development of project management databases. The contractor shall perform analysis, definition, and planning studies. The contractor shall provide trade-off analysis and engineering approach analysis pertaining to the integration of new avionics system functions, mode and architecture or modifications as specified in Engineering Change Proposals. Comment by Tollefsen, Greg E CIV AIR, Air 2.4: OCI D&F required

The contractor shall provide the following program management support services and deliverables:

(a) Project Control Support Services

1. Budget: The contractor shall maintain cost accounting data (including data on utilization of individual labor categories and reimbursable expenses) for each delivery order and modifications under this contract, and the overall cost of the entire contract, and ensure that costs are within prescribed limits.

2. Milestones/schedules: The contractor shall monitor work completed against milestones planned to assure that each project objective is met according to schedule.

3. Deliverables: The contractor shall maintain a library and allow Government access to the library on the contractor’s premises at the primary contract site, which contains all document deliverables in both paper and electronic format. At the termination of the contract, the contractor shall deliver the complete library to the COR.

4. Purchasing system: The contractor shall track, manage, and otherwise account for purchases made on behalf of the Government under the authority of this contract with a Purchasing System.

5. Monthly Status Reports are periodic, recurring submissions of resource expenditures and progress against the applicable planned activities. The Contractor shall provide periodic progress reports, which cover overall Contract status and specific status on each outstanding effort or task (CDRL A013). The contractor shall review all financial data for compliance with contractual requirements. Comment by Tollefsen, Greg E CIV AIR, Air 2.4: Is this status report different from the CDRL A001? Comment by Harris, John A CIV, AIR 4.5.1.3: Yes, this is the overall Status Report, while CDRL A001 is the Financial Status Report.

(b) Documentation of Reimbursable Expenses.

The contractor shall maintain current and accurate documentation of all expenses incurred in the performance of work under the contract. Original receipts and invoices, copies of originals, or summaries of all expenses charged to travel, other direct costs will be made available to the COR upon request. The contractor shall submit a final report at the end of the period of performance (CDRL A014). Comment by Tollefsen, Greg E CIV AIR, Air 2.4: Why not Monthly? This would help review and approve invoices. Comment by Harris, John A CIV, AIR 4.5.1.3: The final report is delivered once at the end of the contract.

Planning Support Services Using NAWCAD provided data, the contractor shall perform the following types of Programs/Project Planning support services in support of NAWCAD:

Program Planning Support Services Using NAWCAD provided data, the contractor shall assist in performing analysis, definition, and planning studies for a variety of avionics system projects and programs. These studies and analyses will typically include: Comment by Tollefsen, Greg E CIV AIR, Air 2.4: CDRL? Do you want a study or the analyses documented and delivered? Comment by Harris, John A CIV, AIR 4.5.1.3: No CDRL. These studies and analyses will be completed with government data on government computer systems.

· Component test, evaluation, data analysis and resource assessment.

· Analysis of system performance requirements from approved operational requirements.

· Application analysis of advanced system technologies to meet system performance requirements.

· Analysis of alternative conceptual system and subsystems designs.

· Performance analysis of alternative system concepts.

Development Planning Support Services The contractor shall assist in performing trade-off analyses and engineering approach analyses pertaining to the integration of new avionics system functions, modes, and architecture or modifications as specified in Engineering Change Proposals. The contractor shall recommend, based on these analyses, the specific avionics system development and engineering efforts and requirements necessary to meet the program objectives and milestones. Comment by Tollefsen, Greg E CIV AIR, Air 2.4: OCI concern Technical Development/Resource Planning Support Services The contractor shall provide support services to performance reviews, trade-off analysis, engineering approach analysis, production analysis and recommend the specific avionics system development/engineering efforts, manufacturing, facilities, and task requirements necessary to meet technical program objectives and milestones. The contractor shall define the major milestones, schedules and relevant resource requirements for each phase of a project (CDRL A015). The contractor shall perform the following support services: Comment by Tollefsen, Greg E CIV AIR, Air 2.4: OCI concern

· Project estimating including cost, schedules, manpower, resources, size and Work Breakdown Structure.

· Risk identification, assessment, impact, metrics and mitigation.

· Product analysis including documentation, assembly instructions, bill of materials (BOM), component selection, material lead times, logistics supply and tracking and manufacturing requirements.

· Component test and evaluation planning, resource assessment, data collection and data analysis.

· Facility analysis including fabrication environments, special tooling, required testing capability, and security adherence.

· Production Performance Monitoring and studies

· Production Readiness Reviews (PRR) corresponding to tangible products, engineering changes, procurement cycle requirements, or achievement levels.

· Development methodologies and management processes, metrics, tools, configuration and quality control measures and procedures, etc.

· Program reviews including conferences, technical interchange and IPT meetings providing briefs, surveys, data analysis and presentations. Comment by Tollefsen, Greg E CIV AIR, Air 2.4: CDRL? Comment by Harris, John A CIV, AIR 4.5.1.3: What do you recommend? Comment by Tollefsen, Greg E CIV AIR, Air 2.4: A possible DID for a CDRL might be: DI-MGMT-82165, Technical Data Report. For frequency I would only request this “as required”, as a monthly report would likely be very costly to the program. You may never request this CDRL, however, in the event a contractor doesn’t want to cooperate with NAVAIR, we would have a CDRL “vehicle” in place to formally request data. I would also make this CDRL for the entire para 3.2.5.1.3 and not just this individual bullet point. Comment by Harris, John A CIV, AIR 4.5.1.3: Added above CDRL.

Risk Management The Contractor shall describe the procedures to be used for managing areas of risk to successful project completion. Risk Management shall identify and prioritize the areas of risk as High, Medium, or Low; identify the risk factors that contribute to the potential occurrence of each risk; document procedures for monitoring and tracking the risk factors and for reducing the likelihood of occurrence of each risk; and identify contingency procedures for each area of risk. The Contractor shall monitor and report to the Government on each area of project risk (CDRL A016).

Prototype Design and Development The contractor shall design, fabricate, and test special purpose prototype hardware used in the development of AIR 4.5.3 avionics systems. Prototype hardware may be composed of both Commercial Off-the-Shelf (COTS) and contractor-designed and fabricated components. Computer-aided Design (CAD) will be necessary for the development and completion of complex schematics. The contractor may be required to produce three dimensional models for form and fit analyses. The contractor will be required to test these devices in a laboratory environment and in the intended operational environment for the item. Special purpose electronic test equipment may be required. The contractor will perform Electronics System Prototyping, Metal Fabrication, Precision Computer Numerical Control (CNC) Milling, Electronic Fabrication, Rack and Chassis Design and Fabrication, Cabling Design and Fabrication, Avionics Systems Small Scale Manufacturing, Electronic and Mechanical Design, Precision Sheet Metal Fabrication, Integration Kit Fabrication and Production, System Design and Integration, Electronic Assembly, Depot Level Repair, Technical Procurement Services, and Computer-Aided Design and Computer-Aided Manufacturing (CAD/CAM) development. Comment by Tollefsen, Greg E CIV AIR, Air 2.4: OCI concern Aircraft Integration Kit Development The contractor shall develop and fabricate hardware for integration on to aircraft. This hardware may be composed of both Commercial-Off-The-Shelf (COTS) and contractor designed and fabricated components. The integration kit shall be built in accordance with Government provided drawings or in accordance with drawings produced during contractor prototyping efforts. The contractor shall conduct a Physical Configuration Audit (PCA) of initial limited production kit at the contractor facility with government representatives present prior to shipment. All discrepancies between kit drawings and kit inventory shall be corrected prior to shipment. The contractor shall deliver a summary of issues found and corrected during the PCA.

Production Support Services Resource Planning The contractor shall provide support services for component test and evaluation planning, resource assessment, data collection and data analysis support, and make recommendations for improvements to the systems or resolution of problems related to the systems that are necessary to support aircraft. The contractor shall assess known and potential production deficiencies and make recommendations for correcting the deficiencies. Comment by Tollefsen, Greg E CIV AIR, Air 2.4: OCI concern Production Performance Monitoring The contractor shall review and provide status of manufacturing production operations. This shall include analysis of production issues at the prime contractor facility and its suppliers. The contractor shall assess the prime contractor’s performance relative to meeting contract requirements; identify potential problem areas such as systemic manufacturing issues, and recommend joint government/contractor alternatives to resolve. The contractor shall review the prime and subcontractor assembly instructions, bill of materials (BOM), assembly work orders, material lead times, and manufacturing requirements planning systems (MRPS) data, trade studies, special tooling/special test equipment requirements, master control media, and interchangeability. The contractor shall review data items as required and provide comments to the Production Integrated Product Team (IPT) Lead in the form of weekly highlights, meeting minutes, debriefs, reports, and presentations. The contractor shall assess, report, and manage production/manufacturing planning and execution risks. The contractor shall assist in executing Production Readiness Reviews (PRRs) for new subcontractors and/or engineering changes. This includes readiness reviews of the prime contractor and subcontractors. Effort consists of site visits and formal documentation of findings in a PRR database.