RFP_Amendment_2.docx

N00421-16-R-0060

Section A - Solicitation/Contract Form

GENERAL INFORMATION

Contract Specialist:

Michael Woods, AIR-2.5.1.4.12 Phone: 301-757-1039 Email: michael.d.woods@navy.mil

Contracting Officer:

Frank Douglass, AIR-2.5.1.4 Phone: 301-757-0463 Email: frank.douglass@navy.mil

Amendment 2- The following changes have been made:

1. Section L 3.7.1 ODC’s- ODC BREAKOUT- BY APPROPRIATION- Totals in table have been corrected. . (Change has been Highlighted)

Amendment 1- The following changes have been made:

1. Section A items 4 and 5- CLIN structure was updated. (Change has been Highlighted)

2. Section B- Additional Text added to the top of B. (Change has been highlighted)

3. Section B- 5252.211-9503 Level of Effort Clause - removed SCA language from Labor Categories. (Change has been highlighted)

4. Section B- The CLIN structure has been changed.

5. Section C Descriptions and Specifications- CLIN Structured was updated. (Change has been Highlighted)

6. Section C- 3.0 Technical Requirements- Added how those waiting for clearance will be able to continue to work but may have limited access. (Change has been Highlighted)

7. Section C 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.7, and Administrative Support- CLIN Structured was updated. (Change has been Highlighted)

8. Section C 3.3.2- updated weekly planning tool to any may be used in conjunction with NAVY ERP and that are compatible with MS Excel reporting. (Change has been Highlighted)

9. Section C 8.1- Government Furnished Property, 40 spaces onsite and 5 spaces offsite or at contractor facility. (Change has been Highlighted)

10. Section C- 13.1- Key personnel must have obtained a Secret Level Clearance at the time of award. (Change has been Highlighted)

11. Section D Packaging and Marking Additional Information- CLIN Structure was updated. (Change has been Highlighted)

12. Section E Inspection and Acceptance- CLIN structure was updated. (Change has been Highlighted)

13. Section H- Clause 5252.216-9507 Removed

14. Section L 1.0 General and Part B Volume 2 Past Performance 2.1- “Critical Team Members” changed to Critical Subcontractors and definition added. (Change has been Highlighted)

15. Section L Part A 3.0 Proposal Content and Volumes- “Proposal pages beyond the specified maximum limit will not be reviewed as part of the evaluation.” Removed from end of paragraph(Change has been Highlighted)

16. Section L Part A 3.0 Proposal Content and Volumes - Example of Cross Reference Matrix(CRM) CLIN Reference removed (Change has been Highlighted)

17. Section L Part B 1.2Workforce- Narrative requirements defined. (Change has been Highlighted)

18. Section L- 2.1- Volume 2: Past Performance- At least 3 total references with at least one from the prime, work as a subcontractor may be submitted. (Change has been Highlighted)

19. Section L- 3.4 Total Professional Compensation Plan. Explain that applies to every offeror, Prime and subcontractors. (Change has been Highlighted)

20. Section L in section 3.7.1 ODC’s and 3.7.2 Labor Hours - Updated CLIN structure, Adjusted Annual CLIN Hours Per Year Totals, and removed SCA language from labor categories. (Change has been highlighted)

21. Section M- Tripwire Categories placed in Solicitation Labor Category, IT removed and replaced with Logistics. (Change has been Highlighted)

22. Section M 4.0 Evaluation of Options- CLIN structure was updated (Change has been Highlighted)

(1) This acquisition is a 100% Small Business Set-Aside that will result in placement of a single award Indefinite Delivery/Indefinite Quantity (ID/IQ) contract. Both completion and term task orders will be issued under this single award task order contract. NAVAIR clause 5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR) (DEC 2012) will be included in term task orders. The prime contractor must perform at least 50% of the cost of contract incurred for personnel with its own employees for each period of performance in accordance with FAR clause 52.219-14.

(2) The Product/Service Code (PSC) for this procurement is R408.

(3) The resulting ID/IQ contract will have an ordering period of five years.

(4) This contract will have Cost Plus Fixed Fee (CPFF) and Cost Reimbursement (COST) non-fee bearing line items. CPFF CLIN 0001. COST CLINs are 0008 and 0015.

(5) Not Separately Priced (NSP) CLIN is 0002, 0003, 0004, 0005, 0006, 0007, 0009, 0010, 0011, 0012, 0013, 0014, 0016, 0017, 0018, 0019, 0020 and 0021.

(6) Funding for CLINs will be added incrementally at the SubCLIN (SLIN) level.

(7) The contractor will be required to have a SECRET facility clearance within sixty (60) days of award and a SECRET clearance within sixty (60) days of award for the key personnel identified in Paragraph 15.0 of the Performance Based Statement of Work in Section C. The contractor will not be permitted access to classified information until a final DD254 is incorporated as an attachment to the contract award.

(8) The government intends to award task orders using the streamlined procedures outlined in NAVAIR Clause 5252.216-9540 ISSUANCE OF ORDERS USING STREAMLINED PROCEDURES(NAVAIR) (NOV 2003) but reserves the right to use the procedures outlined in DFARS Clause 252.216-7006 ORDERING (MAY 2011)

Section B - Supplies or Services and Prices

Lot

Labor in Support of SOW

CPFF

Labor in accordance with Section C Statement of Work (SOW).

FOB: Destination

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Lot

NSP-Working Capital Funds (WCF) Labor

WCF labor in accordance with Section C Statement of Work (SOW).

PURCHASE REQUEST NUMBER: 00251400008

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Lot

NSP-Other Procurement (OP) Labor

OP labor in accordance with Section C Statement of Work (SOW).

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Lot

NSP-Operations & Maintenance (O&M) Labor

O&M labor in accordance with Section C Statement of Work (SOW).

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Lot

NSP-RDT&E Labor

Research Development Test & Evaluation (RDT&E) labor in accordance with Section C Statement of Work (SOW).

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Lot

NSP-Foreign Military Sales (FMS) Labor

FMS labor in accordance with Section C Statement of Work (SOW).

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Lot

NSP-Ship Conversion Navy (SCN) Labor

SCN labor in accordance with Section C Statement of Work (SOW).

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Lot

Travel in Support of SOW

COST

Travel in accordance with Section C Statement of Work (SOW).

ESTIMATED COST

Lot

NSP-WCF Travel

Travel IAW Section C SOW

ESTIMATED COST

Lot

NSP-OP Travel

Travel IAW Section C SOW

ESTIMATED COST

Lot

NSP-O&M Travel

Travel IAW Section C SOW

ESTIMATED COST

Lot

NSP-RDT&E Travel

Travel IAW Section C SOW

ESTIMATED COST

Lot

NSP-FMS Travel

Travel IAW Section C SOW

ESTIMATED COST

Lot

NSP-SCN Travel

Travel IAW Section C SOW

ESTIMATED COST

Lot

Materials in Support of SOW

Materials in accordance with Section C Statement of Work (SOW).

ESTIMATED COST

Lot

NSP-Incidental WCF Material

Material IAW Section C SOW

ESTIMATED COST

Lot

NSP-Incidental OP Material

Material IAW Section C SOW

ESTIMATED COST

Lot

NSP-Incidental O&M Material

Material IAW Section C SOW

ESTIMATED COST

Lot

NSP-Incidental RDT&E Material

Material IAW Section C SOW

ESTIMATED COST

Lot

NSP-Incidental FMS Material

Material IAW Section C SOW

ESTIMATED COST

Lot

NSP-Incidental SCN Material

Material IAW Section C SOW

ESTIMATED COST

Lot

Technical Data

Not Separately Priced (NSP) Technical Data IAW Exhibit A- Contract Data Requirements List (CDRLs).

ESTIMATED COST

ADDITIONAL INFORMATION

In accordance with NAVAIR Clause 5252.216-9506, the maximum value of this contract is the maximum value of the CLINS.

CLAUSES INCORPORATED BY FULL TEXT

Labor Category Total Man-hours

5 YEAR ORDERING PERIOD

Labor Category

TOTAL HOURS

Totals

* denotes Key Personnel labor categories

(X) denotes number of resumes to be included for key personnel

ADDITIONAL INFORMATION

A Lot is defined as a five year ordering period to include all associated task orders placed during the ordering period.

Section C - Descriptions and Specifications

STATEMENT OF WORK

Items 0001, 0002, 0003, 0004, 0005, 0006, 0007- The contractor shall provide services in accordance with the Section C Statement of Work. Contract services shall be performed in accordance with the Statement of Work as detailed in individual task orders. The task order Statement of Work will detail tasks that fall within scope of the basic contract.

Items 0008, 0009, 0010, 0011, 0012, 0013, 0014- The contractor shall provide travel in accordance with the Section C Statement of work and NAVAIR Clause 5252.232-9509.

Items 0015, 0016, 0017, 0018, 0019, 0020, 0021- The contractor shall provide material in accordance with the Section C Statement of work and H-1 RESTRICTION ON THE DIRECT CHARGING OF MATERIAL.

Item 0022- The data to furnished hereunder shall be in accordance with Exhibit A, DD Form 1423, Contract Data Requirements (CDRL), and the Section C Statement of Work.

COMBAT INTEGRATION & IDENTIFICATION SYSTEMS (CI&IDS) DIVISION

PROGRAM MANAGEMENT, FINANCIAL MANAGEMENT, ADMINISTRATION & OPERATIONS SUPPORT SERVICES STATEMENT OF WORK (SOW)

1.0 INTRODUCTION

1.1 The Naval Air Warfare Center Aircraft Division (NAWCAD) Combat Integration & Identification Systems (CI&IDS) Division, Code 4.11.2, provides the Fleet with the ability to positively identify and track cooperative and non-cooperative targets in both combat and air traffic control for ship and shore environments. To accomplish their objectives, the CI&IDS Division is engaged in systems design, engineering, integration, installation, training, operational support, and in-service engineering for ship and shore Combat Identification, Air Traffic Control, Command & Control (C2) and Communications systems. The purpose of this contract is to provide the professional and management support services essential to fulfill the CI&IDS Division’s mission needs as dictated by the Navy, DoD and other Federal agency requirements.

2.0 SCOPE OF WORK

2.1 SCOPE This Statement of Work outlines the requirements for providing program management, financial management, administration and operations support services to accomplish the mission objectives assigned to CI&IDS.

The work under this contract is continuous and ongoing. While NAWCAD 4.11.2 has a wide customer base and a variety of systems that we support, the work to be performed under this contract is in direct support of NAWCAD 4.11.2 and as such, the efforts under this requirement are driven by NAWCAD 4.11.2.

2.2 SYSTEMS SUPPORTED In supporting the overarching mission of the CI&IDS Division, programs for which programmatic expertise and support services may be required include but are not limited to:

Interrogator System, AN/UPX-29(V) Interrogator System, AN/UPX-29A(V) Mark XIIA Mode 5 Mark XIIA Mode S Interrogator System, AN/TPX-42A(V) Shore Systems Interrogator System, AN/TPX-42A(V) Ship Systems Standard Terminal Automation Replacement System, AN/FSQ-204 Joint Precision Approach and Landing System (JPALS) Navy Unmanned Combat Aerial System ATC and Combat ID Systems for Future Carriers, Amphibious Class Ships & other Central Identification Friend or Foe, AN/UPX-36(V) Automatic Identification Doctrine Processor, AN/UPX-38 SARTIS Non-Cooperative Identification Systems, AN/UPX-34(V) and AN/UPX-34A(V) Control Processor, CP-2554/UPX Replacement Console, AN/SPN-46 Mark XII Identification Friend or Foe Systems Interrogator Set, AN/UPX-37/41 Transponder Set, AN/APX-118/118 Radar Test Set, AN/UPM-155 MicroTransponder AN/SRQ-4 Radio Terminal Set (RTS) Light Airborne Multipurpose System (LAMPS) MK III Weapon System Radio Terminal Set (AN/SRQ-4(Ku))

AN/ARQ-59

United States Coast Guard (USCG) RD-681B Recorders-Reproducers Service Life Extension Program (SLEP)

2.3 APPLICABLE DOCUMENTS

The following documents are provided for guidance.

Instructions and Directives

5100.35D MILSTD881-C Work Breakdown Structures for Defense Materiel Items

3.0 TECHINCAL REQUIREMENTS

This Statement of Work (SOW) provides a general description of the overall work objectives that are to be accomplished by the contractor, but does not dictate the methods and approaches to be taken to achieve these objectives. The Contracting Officer’s Representative (COR) shall provide Government Furnished Information (GFI) to the contract Program Manager when required/requested for accomplishment of the tasks within the overall scope of this SOW.

Clarification for work performed under the contract will be provided by the COR and Government functional leads identified by the COR to the contract Program Manager through the use of programmatic planning meetings. Planning meetings shall be held prior to the beginning of each effort to discuss cost, schedule and performance.

Progress meetings shall be held periodically, as scheduled, during execution of each effort to ensure understanding of the requirement, review progress, and make any adjustments to the work effort to meet project goals. Cost element discussions will include estimated level of effort per labor category, material, and travel requirements. Schedule element discussions will include the time frame and key program milestone dates in which to accomplish the effort and, when applicable, prioritization or re-prioritization of work completion based on overarching Government requirements. Performance element discussions will include each of the areas of section 3.0 of the SOW and, as applicable, the proposed method of quality assurance and location(s) of work performance.

Requested services are to be performed onsite at NAWCAD 4.11.2 facilities, as well as other potential temporary duty locations designated by the Government on an as needed basis. Those non-key personnel attempting to obtain appropriate security clearances as stated in DD254 will sit at government facility while clearance is being processed but may have limited access.

3.1 PROGRAM MANAGEMENT SUPPORT (CLINs 0001, 0002, 0003, 0004, 0005, 0006, 0007.) The contractor shall provide program planning, tracking and management support to the CI&IDS Division, programs and projects. Specifically, the contractor shall:

3.1.1 Assist in the management, development, and execution of a CI&IDS Division Program Management Office (PMO) (CDRL A001). The contractor shall support the development and maintenance of Standard Work Packages (SWPs), Standard Operating Procedures (SOPs), and Work Instructions (WIs) and ensure those processes are in line with the division’s ISO: 9001 certification.

3.1.2 Perform periodic process reviews and provide recommendations for process improvements, including but not limited to CI&IDS Division SOPs, SWPs and WIs (CDRL A002).

3.1.3 Prepare inputs to program plans, schedules, and related work estimates in accordance with NAVAIR 4355.19D. Provide reports and documentation in support of these items (CDRL A003).

3.1.4 Develop summary plans and schedules based upon the integration of program plans using Microsoft Project Software.

3.1.5 Analyze program cost and schedule performance and determine the effect of current performance on the overall program schedule and resource allocations. Make recommendations on the results of such analyses (CDRL A004).

3.1.6 Prepare draft documentation and/or update documentation in support of program planning and execution, including but not limited to Initial Capabilities Documents (ICDs), Capability Development Documents (CDDs), Capability Production Documents (CPDs), Single Acquisition Management Plans (SAMPs), Integrated Program Summaries, Acquisition Program Baselines, Plans of Action and Milestones (POAMs), and Milestone Decision Briefs.

3.1.7 Ensure quality assurance across all work efforts and deliverables developed against Statement of Work (SOW) paragraphs 3.1 through 3.8. The contractor shall develop and submit for Government review a quality control plan, identifying surveillance methods and mitigation strategies for work products and deliverables failing to meet quality standards (CDRL A005). This plan shall address the use of CI&IDS Division SOPs, SWPs and WIs to pre-emptively mitigate quality issues.

3.1.8 Provide monthly progress reporting for activities executed against SOW paragraphs 3.1 through 3.8 (CDRL A006).

3.1.9 Develop and provide a task order accomplishments summary for major CI&IDS efforts supported to include program/project name, contractor work activities, dates of support, efficiencies gained and overall impact to the CI&IDS mission within 30 days after the close of each individual task order (CDRL A007).

3.2 PROJECT LIFECYCLE ANALYSIS SUPPORT (CLINs 0001, 0002, 0003, 0004, 0005, 0006, 0007). The contractor shall provide project lifecycle analysis support to the CI&IDS Division, programs and projects. Specifically, the contractor shall:

3.2.1 Develop cost estimates including Work Breakdown Structures (WBS) and Obligation Phasing Plans (OPP) utilizing project schedules, historical costs, and other project documentation. Utilize cost estimates to recommend proposed budgets.

3.2.2 Develop spend plans to estimate a phased execution plan of anticipated project budgets.

3.2.3 Update CI&IDS Division cost estimate templates to reflect the most current rate information including Government labor, contractor labor, travel, and material data.

3.2.4 Develop summary plans and project schedules based upon the integration of program plans using Microsoft Project Software.

3.2.5 Develop and update project scope statements; WBSs, Work Authorization Agreements (WAAs), Statements of Work (SOWs), POAMs, project management plans, and risk management plans to include risk identification, risk analysis, and risk response planning.

3.2.6 Build project structures in Navy ERP in accordance with project estimates and planning documentation.

3.2.7 Develop, review, and interpret tasking statements, PWSs, Memorandum of Agreements (MOAs), and Memorandum of Understandings (MOUs) for division projects.

3.2.8 Monitor, track, and validate incoming funds against planned amounts outlined in project cost estimates and project plans.

3.2.9 Validate that execution of funding is in accordance with project planning and spend plans. The contractor shall research and provide possible explanations of significant deviations between the actual and planned. Additionally, the contractor shall provide program/project leads with variance analysis to identify the determining cause and recommendations for mitigation.

3.2.10 Identify unfunded requirements for CI&IDS projects and provide an analysis of the cost, schedule, and performance risks for the project if requirements remain unfunded.

3.2.11 Provide breakout of incoming funding according to project WBS or cost estimate.

3.2.12 Initiate, document, and track outgoing Military Interdepartmental Purchase Requests (MIPRs), including but not limited to NAWCAD 4.11 machine shop requests, Antenna Range utilization and funding for ship yard services.

3.2.13 Develop, maintain and deliver a monthly project cost report for each individually required program/project in accordance with CI&IDS Division SOPs, SWPs and WIs (CDRL A008).

3.2.14 Collect, coordinate, and provide project input into Mid-Year Reviews submission to include project status, WBSs, detailed travel and material costs, and project accomplishments. Submissions shall be prepared in the sponsor activity’s predetermined format.

3.2.15 Develop and maintain projections of all project costs to include labor, travel, and material, burn rates, contractor cost reports, project schedules, and other project documentation. The contractor shall analyze project cost information to determine actual and anticipated burn rates. Utilize burn rates to compare expenditures against cost projections and document any cost, schedule, or performance risks.

3.2.16 Identify project funding to cover contractor support costs through CI&IDS Division monthly funding cycles, including the recovery of Service Cost Center (SCC) funds. The contractor shall assist project leads in the validation of contractor cost reports, make recommendations for the use of appropriate Network and Activity (NWAs) in relation to the work performed, track and maintain history of funding applied/identified to contracts per project and provide project burn analysis for tasks.

3.2.17 Review active funding documents to make recommendations for and prepare Work Completion Date (WCD) extensions. The contractor shall update and maintain project records as extensions are processed or rejected.

3.2.18 Track and monitor carry-over and carry-in funding balances within Navy ERP.

3.2.19 Provide inputs to monthly project quad charts and dashboards to identify project financial status and financial issues/risks.

3.2.20 Monitor expired funding and provide support in program/project final closeout.

3.3 FINANCIAL MANAGEMENT SUPPORT (CLINs 0001, 0002, 0003, 0004, 0005, 0006, 0007). The contractor shall provide financial planning and tracking support to the CI&IDS Division, programs and projects. Specifically, the contractor shall:

3.3.1 Provide support to the development and execution of the overall Division operating budget. The contractor shall support the preparation of funding data for review, prepare obligation phasing plans, prepare funding documents, and follow funding documents from origination to close out. Additionally, the contractor shall recommend improvements to the budget execution process (CDRL A002).

3.3.2 Provide weekly labor planning for civilian and military personnel using MS Excel (or other tools may be used in conjunction with Navy ERP but they must be compatible with current MS Excel reporting) and Navy ERP to include planned, Navy ERP expended and Navy ERP balances. The contractor shall also track and reconcile any discrepancies against planned vice actual for civilian and military personnel, and process labor adjustments and reconciliations as required.

3.3.3 Process service contract funding within Navy ERP to include planning, monitoring, updating with voucher information. The contractor shall process reconciliations of cost vice actuals for each contract. Process Service Cost Center (SCC) funding recoveries for Navy Work Capital Fund (NWCF) within Navy ERP. The contractor shall also provide project cost status analysis upon completion of monthly SCC recoveries.

3.3.4 Provide weekly financial and project support for incoming and outgoing funding documents. The contractor shall establish networks and activities (NWAs) with planned amounts for each document in Navy ERP. Additionally, the contractor shall process reconciliations and close outs for all incoming/outgoing funding documents, as well as monitor and track active funding documents, funding documents opened in a previous year and process close outs and adjustments as required in accordance with CI&IDS Division SOPs, SWPs and WIs.

3.3.5 Provide financial tracking and execution of network and activities by project, sponsor, fiscal year, and appropriation. The contractor shall process and monitor all active NWAs, which include multiple FY funding. The contractor shall also process funds acceptance, recalls, and close outs as required, along with tracking commitments, obligations, expenditures, and remaining balances.

3.3.6 Prepare a weekly report identifying data for all funding received, committed, obligated and expended by branch and appropriation type for submission to the CI&IDS Division Business Financial Manager (BFM) (CDRL A009).

3.3.7 Provide financial data and analysis for Mid-Year Reviews to include civilian labor, travel, material, contractor services. The information includes funding planned, received, and dollars expended by each cost category.

3.4 SERVICE ACQUISITION SUPPORT (CLINs 0001, 0002, 0003, 0004, 0005, 0006, 0007). The contractor shall translate technical requirements and constraints for CI&IDS programs and projects into inputs for service-oriented acquisition documentation. Specifically, the contractor shall:

3.4.1 Provide support to the CI&IDS Division Contracting Officer Representatives (CORs)/ Alternate CORs (ACORs)/Task Order Managers (TOMs)/Alternate TOMs (ATOMs) in the review and analysis of service contract-related data. The contractor shall develop and maintain service contract summary reports in the required division format to generate feedback to the COR at a minimum of bi-weekly on the overall contractual health of each 4.11.2 contract. Analysis should evaluate contract ceiling, funding, expenditure and invoicing data, as well as address any contract modification requirements.

3.4.2 Provide updates to COR files for all service contracts in accordance with contract CDRL requirements and the NAVAIRINST 4200.57 COR Review Form. COR files may include a combination of hard copy or digital copy retention dependent on individual contract requirements, individual COR/ACOR requirements and Procuring Contracting Officer (PCO) guidance.

3.4.3 Participate in technical interchange meetings as direct support to the COR to advise on contract vehicle availability, Statement of Work (SOW) and Contract Deliverable Requirements List (CDRL) applicability and appropriate utilization in support of current and future program efforts with respect to cost, schedule and performance.

3.4.4 Coordinate and prepare technical inputs to acquisition documentation using DoD Instruction 5000.2 and related NAVAIR instructions and policy guidance. Documentation may include the development of SOWs, CDRLs, Task Orders, Market Research Checklists (MRCLs). Descriptions of Supplies and Services, Requests for Incremental Funding and Deobligation of Funding, Personnel Qualifications, DD Form 254 inputs and necessary contractual correspondence.

3.4.5 Prepare purchase requisitions (PR) within Navy ERP for all pre-award and post-award service contract requirements and provide required documentation and analysis for each action as required in accordance with CI&IDS division published workflows.

3.4.6 Process and maintain Procurement Initiation Documents (PIDs) in the Navy Acquisition Management System’s (AMS) Procurement Management Tool (PMT) through contract/modification award.

3.4.7 Maintain CDRL delivery status and ensure deliverable receipt and approval is documented into related schedule information. Additionally, the contractor shall recommend improvements to the division CDRL management process work instruction.

3.4.8 Interpret FAR, DFARS, NAVAIR and local NAWCAD acquisition policy changes/updates and advise the CI&IDS Division Acquisition Manager/program leads on program impacts. The contractor shall propose mitigation strategies and recommendations in accordance with their interpretation/analysis of acquisition policy impacts (CDRL A004).

3.4.9 Review contractor expenditure data at each submission and advise the COR of any discrepancies or concerns. The contractor shall update CI&IDS Division contract summary records to reflect the most current expenditure data. Additionally, the contractor shall disseminate COR approved financial data to Government project leads and approved contractors (with signed Non-Disclosure Agreements (NDAs)) to facilitate contract funding cycles.

3.4.10 Facilitate the receipt of project funding at a minimum of monthly in accordance with CI&IDS Division SOPs, SWPs and WIs for contract funding requirements. The contractor shall coordinate with the Business Financial Manager (BFM) to identify Service Cost Center (SCC) invoicing totals per contract and ensure that all outstanding balances are paid in full by the COR defined monthly date of requirement, typically within the last week of each month.

3.4.11 Develop and maintain an active record for all CI&IDS Division CORs and ACORs to reflect current COR training requirements and certifications, including but not limited to NAVAIR COR Specific training, annual NAVAIR ethics training and OGE-450 submittal/approval.

3.4.12 Develop, maintain and deliver monthly a dashboard reporting record for all CI&IDS Division service contract vehicles (CDRL A010). The dashboard should at a minimum include data reflective of contract number/name, prime contractor, approved subcontractors, active awarded ceiling, active task orders, ceiling remaining, anticipated contract projected end dates and other pertinent contract data as required by the division Acquisition Manager.

3.5 HARDWARE ACQUISITION SUPPORT (CLINs 0001, 0002, 0003, 0004, 0005, 0006, 0007). The contractor shall translate technical requirements and constraints for CI&IDS programs and projects into inputs for hardware-oriented acquisition documentation. Specifically, the contractor shall:

3.5.1 Conduct research to gather and evaluate short and long term CI&IDS division hardware requirements utilizing historical data, technical requirements, published regulations, cost, schedule, and/or risk factors. The contractor shall identify and recommend long-term, comprehensive acquisition strategies, acquisition alternatives and contracting methods in accordance with DoD, NAVAIR, and division policies in support of Division technical requirements. Additionally, the contractor shall conduct analyses of current program schedules and provide recommendations on alternative courses of action that enable project leads to make trade-off decisions.

3.5.2 Develop and submit for Government review acquisition documentation to support Indefinite Delivery/Indefinite Quantity (IDIQ), Basic Ordering Agreements (BOA), Large Procurement, and Simplified Acquisition/Rapid Action Contract (RAC) vehicles. Documentation to be developed may include Market Research Checklists (MRCL), Justification & Approvals (J&A)/Sole Source Justifications (SSJ), Statements of Work (SOW), Contract Deliverables (CDRLs), Independent Government Cost Estimates (IGCE), DD-254s, N-ERP Purchase Requisitions (PRs), Procurement Initiation Documents (PIDs), and contract memoranda per FAR, DFARS, DoD Instruction 5000.2, NAVAIR, and internal Division requirements/business rules.

3.5.3 Prepare purchase requisitions (PR) within Navy ERP for all pre-award and post-award hardware contract purchase requirements and provide required documentation and analysis for each action as required in accordance with CI&IDS division published workflows.

3.5.4 Process and maintain Procurement Initiation Documents (PIDs) in the Navy Acquisition Management System’s (AMS) Procurement Management Tool (PMT) through contract/modification award.

3.5.5 Provide support the TOMs/ATOMs/Technical POCs (TPOCs) on the management of hardware contracts by monitoring and reporting on contract ceiling, remaining quantities, funding, expenditures, vouchers, deliverables, delivery status and recommendations to comply with acquisition regulations and policies.

3.5.6 Document planned and actual dates for procurement timelines and track status of all on-going division hardware acquisition packages from initial planning phases through award, execution and closeout.

3.5.7 Develop and deliver quarterly metrics to the division Acquisition Manager to include historical trend reporting and future trend analysis. Metrics shall include at a minimum number of actions opened, number of actions awarded, dollars obligated per contract type, and other pertinent contract data as required by the division Acquisition Manager (CDRL A011).

3.5.8 Track and monitor CI&IDS Division Information Technology (IT) procurement hardware and software requirements, including software licensing renewals. The contractor shall participate in IT procurement discussions and make procurement recommendations to the Division Information Assurance (IA) Manager in support of division IT requirements. Additionally, the contractor shall notify the IA Manager monthly of any software renewal requirements 90 days before the expiration of current licenses.

3.5.9 Develop, maintain and deliver monthly a dashboard reporting record for all CI&IDS Division hardware IDIQs and hardware BOAs (CDRL A010). The dashboard should at a minimum include data reflective of contract number/name, prime contractor, description of supplies to be procured, active awarded ceiling/quantities, active task orders, ceiling/quantities remaining, and anticipated contract projected end dates.

3.6 BUSINESS OPERATIONS SUPPORT (CLINs 0001, 0002, 0003, 0004, 0005, 0006, 0007). The contractor shall provide support to the business operations functions of the CI&IDS Division and division programs/projects/initiatives. Specifically, the contractor shall:

3.6.1 Process, track and enter full spectrum of travel through the use of the Defense Travel System (DTS), including but not limited to: processing reservations for airline, hotel, car rentals and other travel related requirements; processing registration for symposium, meetings, and training; processing travel vouchers and reconciliations; assisting with application of new users for government travel cards and close out of cards when no longer required; and facilitating/coordinating travel approval through program sponsors as well as internal and external approving authorities.

3.6.2 Advise Government travelers on travel policy changes and impacts with regards to the Joint Travel Regulations (JTR), as well as additional Department of Defense, Navy, NAVAIR, and local NAWCAD travel directives and guidance.

3.6.3 Track travel-related training requirements and completion for all 4.11.2 Government travelers in the CI&IDS SharePoint site.

3.6.4 Process visit requests for Government and contractor visitors traveling to St. Inigoes, MD and for NAWCAD personnel traveling to other sites and facilities.

3.6.5 Manage information relating to staffing and facility needs, including current manpower levels, future manpower needs, current facilities usage, future facility’s needs and Information Technology (IT) /Navy Marine-Corps Intranet (NMCI) needs. The contractor shall be responsible for maintaining floor plans for all division buildings/assets, seating charts and personnel data in the NAVAIR IBONS system. When applicable the contractor shall develop documentation required to support military construction or minor construction initiatives.

3.6.6 Coordinate seat moves between personnel utilizing the Interactive Move Management (IMM) system. This includes coordination between the Base Telephone Office (BTO) for telephone reassignment, as well as coordination of Move-Add-Change (MAC) requests through 4.11 IT support for NMCI assets and ancillary hardware requirements.

3.6.7 Participate in 4.11 and NAVFAC facilities meetings and walk-throughs to evaluate space requirements both pre-construction and post-construction.

3.6.8 Track mandatory training requirements and metrics for 4.11.2 division Government personnel. The contractor will be responsible for maintaining accurate and timely records and reporting to 4.11.2 and 4.11 personnel with regards to data calls for training completeness.

3.6.9 Provide technical editing and review of documentation to be submitted internally through and externally from the CI&IDS Division. These technical edits shall include at a minimum technical accuracy, consistency, completeness, format and spelling reviews. Documentation may include technical manuals, international travel orders, Standard Work Packages (SWPS), Standard Operating Procedures (SOPs), and Work Instructions (WIs).

3.6.10 Prepare, edit and facilitate signatures for official NAWCAD 4.11.2 correspondence. For external correspondence, the contractor shall ensure all documentation is prepared and signed in accordance with the Navy Correspondence Manual. The contractor shall maintain a serial log for all external correspondence, to be established and kept in the CI&IDS SharePoint site.

3.6.11 Participate in technical interchange meetings to identify project status/schedule data points and develop/recommend graphical representations of the data for internal and external briefs/white papers.

3.6.12 Develop division/program/project briefings, technical reports, proposals, training manuals, capability briefs, technical manuals and graphic displays of technical data (CDRL A012).

3.6.13 Develop display materials, coordinate limited reproduction and large production runs of printed materials, brochures, poster displays and framing requirements, as well as provide web designing expertise for project sub-sites on a limited, as needed basis (CDRL A012).

3.6.14 Design, develop and produce interactive multimedia products utilizing various technologies including digital video/photograph capture and non-linear video editing (CDRL A012).

3.6.15 Organize meetings, teleconferences and product requirement discussions with external vendors in the procurement of CI&IDS logo-centric products including but not limited to signage, apparel and office supplies.

3.6.16 Provide configuration management and SharePoint administration for the CI&IDS SharePoint site. Specifically the contractor shall:

3.6.16.1 Implement SharePoint infrastructure as approved by the SharePoint Configuration Control Board (SCCB).

3.6.16.2 Review existing SharePoint infrastructure and report findings that conflict with approved SCCB configurations.

3.6.16.3 Review SharePoint site content for compliance with naming standards approved by the SCCB and coordinate the application of the standards with data owners and the SCCB.

3.6.16.4 Grant/Revoke user permissions to specific content access as approved and directed by the Government IT Lead.

3.6.16.5 Compare active SharePoint users against current Division Government and contractor personnel and report discrepancies to the Government IT Lead. Take further action on these findings as directed by the Government IT Lead.

3.6.16.6 Notify users whose accounts are set to expire in the following week due to lack of use on a weekly basis.

3.6.16.7 Implement new sites, libraries, lists, discussion boards, surveys, workflows and other SharePoint structure as approved by the SCCB.

3.7 ORGANIZATIONAL STRATEGY SUPPORT (CLINs 0001, 0002, 0003, 0004, 0005, 0006, 0007). The contractor shall provide organizational strategy and management support to the CI&IDS Division and division programs/projects/initiatives. Specifically, the contractor shall:

3.7.1 Perform organizational planning and development to ensure adequate organizational structures, processes, tools, and skill sets are available to achieve division, program and project-level objectives are met.

3.7.2 Conduct assessments of existing organization-wide business operations, project management, and financial management processes and tools to validate their adequacy, identify deficiencies, and/or identify opportunities for process improvements to increase effectiveness, efficiency, quality, and performance. The contractor shall compile, analyze, and report findings (CDRL A002). Additionally, the contractor shall collect and analyze associated metrics to support the assessments.

3.7.3 Identify, assess, and plan for emerging and new projects considering the adequacy and availability of organizational resources to include government personnel; service and supply contracts, processes, and facilities.

3.7.4 Assess key government programs related to the CI&IDS Division’s business areas to determine long-term DoD acquisition requirements, funding status, and technical and resources requirements to assist with the development and execution of the CI&IDS Division’s 5-year program development plan (CDRL A013). The contractor shall interface with Government program and technical personnel to acquire or gather key information required to develop strategic plans.

3.7.5 Provide specialized, CI&IDS Division-focused training in support of, but not limited to, project management, financial management, acquisition, NAVAIR applications and other topics deemed necessary to ensure CI&IDS Division’s personnel have the skills required to execute assigned programs/projects (CDRL A014).

3.8 ADMINISTRATIVE SUPPORT (CLINs 0001, 0002, 0003, 0004, 0005, 0006, 0007). The contractor shall provide administrative support to the CI&IDS Division and division programs/projects/initiatives. Specifically, the contractor shall:

3.8.1 Support the dissemination of CI&IDS Division communications. The contractor shall maintain the Division SharePoint landing site, inclusive of organizational charts for Government and contractor personnel, division-wide announcements and reminders, a calendar of upcoming division events and the division newsletter.

3.8.2 Provide executive assistance direct support to senior level division Government personnel, including the Division Director, the Principal Engineer and each division branch head.

3.8.3 Coordinate agenda inputs from required stakeholders for division, branch, program and/or project level meetings, develop meeting minutes to be disseminated to appropriate stakeholders, and track recurring and non-recurring meeting action items through completion (CDRLs A015 & A016).

3.8.4 Interface with Government security systems and personnel in support of the Division as needed. This support includes, but is not limited to preparing outgoing visit requests and inputting incoming visit requests into the BASICS II system. Additional systems include, but are not limited to Joint Personnel Adjudication System (JPAS).

3.8.5 Coordinate the development of CI&IDS Division Technical Assistance Performance Evaluation Program (TAPE) for Division integration and fleet support contracts. (CDRL A017)

4.0 INCIDENTAL MATERIAL

4.1 Incidental Material may be required in the performance of this contract. The Government shall reimburse the contractor for allowable material costs, exclusive of fee, incurred by the contractor in performance of the contract in accordance with the H-1 Restriction on the Direct Charging of Material clause. The contractor will need a material funding allocation (CLIN) to provide sufficient funding for both the prime and all subcontractors’ immediate material needs.

5.0 TRAVEL

5.1 Travel may be required in the performance of this contract. The Government shall reimburse the contractor for allowable travel costs, exclusive of fee, incurred by the contractor in performance of the contract in accordance with FAR Subpart 31.2 and with rules set forth for temporary duty travel in the Department of Defense Joint Travel Regulations, Volume II, for civilian personnel and 5252.232- 9509 Reimbursement of Travel, Per Diem and Special Material Costs (NAVAIR)(OCT 2006). Travel and subsistence are authorized for travel beyond a 50-ground mile radius of the contractor's office whenever a task assignment requires work to be accomplished at a temporary alternate work site. Travel other than local must receive prior written authorization by the Contracting Officer Representative (COR). The contractor is responsible for making all travel arrangements for its personnel. The costs associated with obtaining passports for contractor personnel shall not be billed as a direct charge to this contract. The contractor may, on occasion, be required to provide transportation to Government members of the TDY team when it is deemed most economical to the Government and is otherwise in the Government's best interest, and the cost for such transportation will be reimbursed in accordance with the Travel CLINS included in this contact. A trip report shall be delivered within 10 days after trip completion (CDRL A018).

5.2 For any travel planned by the contractor under this contract, the Government may elect to issue Invitational Travel Orders (ITO) in order to take advantage of Government discounts. The contractor employee traveling shall be subject to the same rules, regulations, and limitations as a Government employee traveling under Government travel orders. Additional restrictions on allowable travel costs are contained in section L. Individual travel periods may vary from one day to four weeks. The contractor shall submit trip reports to the Government after each trip.

5.3 Possible travel locations include U.S. Navy homeports and ports of call, U.S. Coast Guard stations, U.S. Navy and Marine Corps air stations throughout the world. Anticipated travel locations include, but are not limited to:

6.0 NON-DISCLOSURE AGREEMENTS

6.1 NON-DISCLOSURE AGREEMENT In the performance of the task order, the contractor may have access to non-public proprietary information. The contractor shall require that any employee performing services under the task order execute a non-disclosure agreement satisfactory to the Task Order Contracting Officer and the company for which the information belongs. The non- disclosure agreement shall acknowledge the contractor and employee's duties with respect to non- public information and promise to comply with those obligations. Copies of the executed nondisclosure agreements shall be provided to the Government.

6.2 NON-GOVERNMENT PURPOSES Consistent with the terms and conditions of paragraph (e)(5) of NAVAIR 5252.209- 9510, ORGANIZATIONAL CONFLICTS OF INTEREST (SERVICES), with respect to proprietary data of third parties, and DFARS 252.227- 7025, LIMITATIONS ON THE USE OR DISCLOSURE OF GOVERNMENT- FURNISHED INFORMATION MARKED WITH RESTRICTIVE LEGENDS, with respect to technical data, the contractor shall not use, modify, reproduce, release, perform, display, or disclose any non-public information provided to or obtained by the contractor in the course of performing the contract for other than Government purposes, and shall not do so for any commercial or personal purpose.

6.3 CONFLICTS OF INTEREST In the event the contractor knows of, or identifies, an employee who has a commercial interest in the subject matter of any proposed or on-going agreement related to the services to be performed herein, the contractor shall consider such interest a potential conflict of…