Attch_02_Contract_Surveillance_Plan.docx

N00421-16-R-0049 Enclosure (1)

N00024-12-R-XXXX

Enclosure (3) Contract Surveillance Plan (CSP) for Ship & Air Integrated Warfare(SAIW) Management Support

1. Purpose This Contract Surveillance Plan (CSP) is a Government developed and applied document used to make sure the systematic quality assurance methods are used in the administration of the contract for Management Support to the SAIW Division. The intent is to ensure that the contractor performs in accordance with the performance metrics and the Government receives the quality of services called for in the contract.

This contract is for technical, professional, and management support services to support the SAIW Division of the Rapid Capability Engineering & Integration Department, NAVAIR, St. Inigoes, MD. The contractor shall provide support in the areas of Contract Management, Systems Engineering, Project Management, Organizational Management, Administrative, and Hardware Acquisition Support.

This contract will have cost plus fixed fee labor CLINs and Cost CLINs for Other Direct Charges (ODCs) (Material and Travel). The contract will be for a five year ordering period. A properly executed CSP will assist the Government in achieving the objectives of this procurement.

2. Authority Authority for issuance of this CSP is provided under Contract Section E – Inspection and Acceptance, which provides for inspections and acceptance of the services and documentation called for in the contract, which will be executed by the Contracting Officer or a duly authorized representative.

3. Scope To fully understand the roles and responsibilities of the parties, it is important to first define the distinction in terminology between Quality Control Plan and the CSP. The contractor, and not the Government, is responsible for the Quality Control Plan, which defines the management and quality control actions necessary to meet the quality standards set forth in the contract.

The CSP on the other hand, is put in place to provide Government surveillance oversight of the contractor’s efforts to assure that they are timely, effective, and are delivering the results specified in the order.

4. Government Resources The following definitions for Government resources are applicable to this plan:

Contracting Officer (CO): A person duly appointed with the authority to enter into (Procuring Contracting Officer (PCO)) contract or administer (Administrative Contracting Officer (ACO)) contracts and make related determinations and findings on behalf of the Government. The PCO for this contract is Mr. Thomas E. Stann, AIR-2.5.1.3. The ACO will be designated in the resulting contract. Contracting officers are designated via a written warrant that sets forth limitations of authority.

Contracting Officer Representative (COR): An individual appointed in writing by the PCO to act as their authorized representative to assist in administering the contract. The COR will be appointed in the resulting order. The limitations of authority are contained in the letter of appointment.

Alternate Contracting Officer Representative (ACOR): An individual appointed in writing by the PCO to act as their authorized representative, in the absence of the COR, to assist in administering the contract. The ACOR will be appointed in the resulting contract. The limitations of authority are contained in a written letter of appointment.

Government Project Leads: The COR designates individual Government Project Leads to assist in administering of specific efforts under the contract.

5. Responsibilities The following Government resources shall have responsibility for the implementation of this CSP:

Contracting Officer: The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the contractor’s performance Contracting Officer Representative (COR): The COR is responsible for technical administration of the contract and assures proper Government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms or conditions shall be referred to the Contracting Officer for action.

Alternate Contracting Officer’s Representative (ACOR): The ACOR is responsible for technical administration of the contract and assures proper Government surveillance of the contractor’s performance. The ACOR is not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms or conditions shall be referred to the Contracting Officer for action.

Government Project Leads: The Government Project Lead is responsible for assisting in administering of specific efforts under the contract. A Government Project Lead cannot, in any manner, alter the scope of the contract, make commitments or authorize any changes on the Government’s behalf.

Enclosures (1) provides the checklist and means for the COR to document on a quarterly basis the results of the surveillance and shall be provided to the Contracting Officer on a quarterly basis.

8. Documentation In addition to providing quarterly reports to the Contracting Officer, the COR will maintain a complete Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function, including the originals of the Surveillance Activity Checklist. All such records will be maintained for the life of the order. The COR shall forward these records to the Contracting Officer at termination or completion of the order.

9. Enclosures Enclosure (1) – Surveillance Activity Checklist

N00421-16-R-0049 Attachment 2

SURVEILLANCE ACTIVITY CHECKLIST

Quarterly Surveillance:

The COR will perform a quarterly assessment of Quality, Schedule, Cost Control, Business Relations, Management, and Other Areas as applicable utilizing the CPARS evaluation rating definitions.

Method/ Measure Date Planned Date Completed

Relations Mgmt

Other

Contract Requirements in accordance with the Statement of Work

Contract requirements in accordance with the Contract Data Requirements Lists (CDRLS) Form DD 1423

Method/ Measure Date Planned Date Completed

Relations Mgmt

Other

Enclosure (1) N00421-16-R-0049 Enclosure (1)

Annual Surveillance:

The COR will perform an annual assessment of overall contract performance utilizing the CPARS evaluation rating definitions and the quarterly summary of ratings. This annual assessment will occur on the anniversary date of the single award IDIQ effective date.

Measure