22R0003 Amend 00003.pdf

22MCMIDIQ

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is to answ er questions submitted by the vendor. The POC for this amendment is Jeff Bulthuis Jeffrey.s.bulthuis.civ@us.navy.mil.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Dec-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0040622R0003

X 9B. DATED (SEE ITEM 11)

24-Nov-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Dec-2021

CODE

NAVSUP FLC PUGET SOUND

467 W STREET, 2ND FLR

ATTN: JEFFREY BULTHUIS

BREMERTON WA 98314

N00406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0040622R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

QUESTIONS AND ANSWERS

1. Question: There are some differences in the new statement of work that were noticed when running a comparison.

Could you provided clarification on section 3.2.2 Existing Contract

3.2.2 The Contractor shall be provided Routine consumables by the serviced ship required to perform the specified preventive maintenance. This will not include rags or tools and meters but will include such items as greases, gaskets, and similar consumable items.

Solicitation

3.2.2 The Contractor shall be responsible for providing all material necessary unless specifically directed in the underlying task or delivery order as government furnished material.

Answer: The contractor shall provide all necessary tools, parts, and material necessary to complete the work item unless the consumables are specifically annotated in the task order as Government Furnished Material.

2. Question: The below paragraph was removed from the new statement of work. Could it be added back to the new statement of work?

Current Contract

6.2.1 The Program Manager is expected to make routine visits to each out CONUS site three times a year. To reduce overall travel expenses these trips should be combined whenever feasible.

Answer: The customer has agreed to add the requiremnt back. The languague in section 6.2.1 of the new statement of work has been updated.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

DIESEL ENGINE TECHNICAL, ENGINEERING, AND FIELD SERVICE SUPPORT FOR MCM-1 CLASS

SHIPS

1.0 BACKGROUND

NAVSUP Fleet Logistics Center (FLC) Puget Sound is issuing this contract to provide for the performance of preventive, corrective, and emergent maintenance on MCM-1 class ships of the U.S. Navy. NAVSUP FLC Puget Sound shall have overall control and responsibility for all projects for which written work assignments are issued under this contract.

2.0 SCOPE OF WORK

This section defines the scope of work applicable toward engineering service and support for the following platforms and systems.

Platforms: MCM 3, MCM 6, MCM 7, MCM 9, MCM 10, MCM 11, MCM 13, MCM 14

Locations: U.S. Naval Ship Repair Facility Sasebo, Japan U.S. Naval Support Activity Manama, Bahrain

Systems: Main Propulsion Diesel Engines Ships Service Diesel Generators

Diesel Engine Auxiliary Support Systems to include but not limited to:

Jacket Water Cooler Lube Oil Cooler Governor Actuator Air Intake Filters Fuel Filters Fuel Cooler Lube Oil Filters Engine Rail

2.1 REFERENCE

The requirements of the following references shall be utilized in the execution of this contract unless otherwise stated herein. Wherever NAVSEA Standard Items undergo subsequent revision, the Contractor is expected to use the latest revision during contract execution.

a. Current NAVSEA Standard Items

b. Joint Fleet Maintenance Manual (COMUSFLTFORCOMINST 4790.3)

3.0 TECHNICAL REQUIREMENTS

3.1 PROGRAM SUPPORT

3.1.1 The Contractor shall provide repair planning support at U.S. Naval Ship Repair Facility Sasebo, Japan, and U.S. Naval Support Activity Manama, Bahrain to include coordination with the ships Maintenance Team and Port Engineer to fully integrate all preventive maintenance and planned corrective maintenance into scheduled maintenance availabilities in accordance with the repair planning milestones set forth in the Joint Fleet Maintenance Manual.

3.1.2 The Contractor shall track and report metrics for equipment covered under the preventive maintenance portion of this Statement of Work to include Operational Availability and Mean Time between Failures. In addition, for items covered under the Preventive Maintenance Program the Contractor shall track and report any corrective maintenance requirements discovered as a consequence of performing the preventive maintenance check.

3.1.3 The Contractor shall provide feedback to the In-Service Engineering Agent (ISEA), Naval Surface Warfare Center Philadelphia Division, via the Project Manager or Port Engineer regarding corrections or recommendations for changes to technical documentation including Preventative Maintenance System cards, technical manuals, technical bulletins, drawings, allowance parts listings (APL) and repair work specifications.

3.1.4 The Contractor shall develop repair work specifications and provide them to the Naval

Supervisory Authority Project Manager and Port Engineer for approval.

3.1.5 The Contractor shall maintain a single point of contact for this contract.

3.1.6 The Contractor shall maintain a facility within 20 miles of U.S. Naval Ship Repair Facility Sasebo, Japan, and U.S. Naval Support Activity Manama, Bahrain.

3.1.7 The Contractor shall maintain a Configuration Control Program to assure that all detail level work being performed under this contract is in compliance with appropriate baseline documentation.

Incorporate design changes required to prevent obsolescence and/or improve Operational Availability (Ao) and Mean Time between Failure (MTBF). In the event the Contractor recommends a change in organizational level maintenance that necessitates new consumable parts, the Contractor shall act as the Government supplier. The Contractor shall maintain configuration control for all diesel engine installations applicable under this contract. The Government is the approval authority for all changes that require changes in ship’s systems. The Contractor is the approval authority for all Class II design changes and those Class I design changes that do not require the modification of ship’s systems outside of the engine. In all cases the Contractor shall inform the Government of such changes within 30 days of their approval. A Class I design change affects an item’s form, fit, function, cost or production schedule. A Class II design change is defined as technology insertion, module replacement or minor form or fit modifications within the system, which does not require ship alteration. Advance notice of overhaul and/or upgrade action to equipment that presents the prospect of a change to Diesel Engine configuration will be provided to the Government program manager and Navy ISEA, NSWCPD Code 422, prior to proceeding with the change in order that an accurate record of configuration may be maintained. The U.S. Navy retains the right to rule by negation in this matter within 96 hours of notification by the Contractor.

3.1.8 The Contractor shall provide at time of award, 24 hour/7 days per week point of contact and cell phone number for Government personnel to communicate CASREPs or other emergent work requirements being transmitted during non-working hours that need to be filled on an emergent basis.

3.1.9 The Contractor shall recommend “repair/replace/overhaul or upgrade” decisions supporting the equipment as necessary to ensure the equipment meets operational requirements. All repairs, recommended upgrades or recommended overhaul work shall be to the Original Equipment Manufacturers (OEM’s) published standards and/or Navy equipment data as applicable.

3.2 PREVENTIVE MAINTENANCE

3.2.1 The Contractor shall be responsible to schedule and perform all preventive maintenance checks as defined in the attached listing of preventive maintenance requirements, (Exhibit N).

3.2.2 The Contractor shall be responsible for providing all material necessary unless specifically directed in the underlying task or delivery order as government furnished material.

3.2.3 The Contractor shall schedule all PMS requirements three months in advance and provide the ship a listing of all proposed maintenance checks. The Contractor shall verify with the ship that all required material is available to support the maintenance as scheduled.

3.2.4 The Contractor shall have access to the Preventative Maintenance System (PMS) SKED system on each ship and shall record completion of all PMS in the SKED system.

3.2.5 The Contractor shall submit a maintenance ready 4790-2K to Ship’s Force for any corrective maintenance that is discovered as a result of performing scheduled PMS.

3.3 CORRECTIVE MAINTENANCE AND PLANNED MAINTENANCE

3.3.1 The Contractor shall provide corrective maintenance to include repairs that are of a non-emergent nature and shall be scheduled effectively for a CNO or Continuous Maintenance Availability.

The Contractor shall receive the source data for corrective maintenance from the ship’s Current Ship Maintenance Project (CSMP) and shall be assigned to a scheduled availability by the Port Engineer for contract assignment action by the Regional Maintenace Center contracting agency.

3.3.2 Planned maintenance is the completion of scheduled maintenance tasks that are part of the ships life cycle maintenance requirements as applicable to the systems listed in paragraph 2.0 above.

These tasks will normally be pushed Integrated Class Maintenance Plan tasks which are automatically pushed to the ships CSMP at a specific time. These jobs shall be screened to the Contractor for accomplishment by the Port Engineer via task orders through the cognizant contracting authority.

3.3.3 The Contractor shall provide all required material and services to complete the work required under section 3.3 as specified in the applicable task order.

3.3.4 The Contractor shall be responsible for services to maintain an inventory, as discussed during bi-monthly MCM Diesel Engine Working Group (DEWG) meetings, to support the maintenance and repair work required under section 3.3. A minimum 1,000 square foot storage facility shall be maintained at U.S. Naval Ship Repair Facility Sasebo, Japan, and U.S. Naval Support Activity Manama, Bahrain to support an expected 15 day demand rate associated with the work specified herein.

3.3.5 The contractor shall produce a work package in conjunction with the Port Engineer for planned and corrective maintenance under section 3.3 that complies with all availability planning milestones as set forth in the Joint Fleet Maintenance Manual.

3.4 ENGINEERING SERVICES

3.4.1 Provide failure analysis of specified components on a task basis as directed by the ISEA, NSWCPD Code 422 to determine root cause of equipment failure and submit report to the ISEA citing causes and any corrective recommendation to include any immediate remediation recommendations to prevent similar failures.

3.4.2 Provide equipment component improvement recommendations on a task basis as directed by the ISEA, NSWCPD Code 422.

3.4.3 Participate, bi-monthly, in the MCM DEWG to analyze engine performance, failure information and make recommendations regarding components or systems that may be candidates for the improvement effort specified in paragraph 3.4.2 above.

3.5 EMERGENT REPAIRS

3.5.1 Emergent repairs shall be defined as those repairs that meet the requirements of critical for operations as defined by the Joint Fleet Maintenance Manual.

3.5.2 Emergent repairs shall be tasked by the Port Engineer via the Program Manager or a designated port representative on a case by case basis using a dedicated task instruction and will be billed against an emergent work CLIN. Emergent repair task orders shall be submitted to the local RMC contracting agency for authorization and approval prior to issuance to the Contractor.

3.6 OPERATIONAL CONSIDERATIONS

3.6.1 All MCM-1 Class ships shall be subject to the direction of the National Command

Authority and the direction of regional commanders. The Government reserves the right to make emergency repair and perform maintenance where operations and national interests dictate or failure of equipment occurs while at sea and repairs are essential to completing the mission. If at all possible, the Contractor shall make all at-sea repairs. If Contractor personnel are not onboard and Government decides that repair is necessary, the Government shall provide transport for the Contractor to the vessel at sea from the closest port of embarkation by appropriate means (small boat or helicopter).

4.0 DELIVERABLES

4.1 TECHNICAL REPORTS

4.1.1 The Contractor shall provide a summary of all work performed under the contact no later than the 10th of each month to the COR that include the systems worked, finding of condition or assessment of failure, work performed, and any recommendations. Individual Technical Instruction may require a weekly report or other periodicity to Port Engineers/Project Managers. The format of the report shall be mutually agreed upon by the COR and the Contractor.

4.1.2 The Contractor shall provide metrics documenting the Ao/MBTF of the equipment listed in Paragraph 2.0. In addition, the Contractor shall demonstrate financial cost trends for the same designated pieces of equipment in regards to emergent repairs. Equipment metrics shall be calculated monthly and provided to the ISEA, NSWC Code 422 every six months.

4.1.3 QA-12 Documentation of Deviations and Departures. The contractor shall submit a QA-

12 form documenting all technical deviations and departures from specification to the local Regional Maintenance Center Technical Warrant Holder and to the COMNAVSURFPAC Force Engineer.

4.1.4 Technical Documentation Feedback Reports. The contractor shall submit the appropriate feedback report documenting any discrepancies with technical procedures or documentation in accordance with the OPNAVINST 4790.8D (3-M Manual).

4.1.5 Preventive Maintenance System Completion Reports. The contractor shall submit all required PMS completion documentation in accordance with the 3-M Manual to the ships 3-M coordinator.

4.1.6 The contractor shall submit a record of Requests for Contractual Change (RCC) for work conducted under the planned and corrective maintenance and emergent maintenance CLIN’s.

5.0 PERSONNEL QUALIFICATIONS

5.1 PROGRAM MANAGER – It is preferred that the program manager have at least ten (10) years of experience in the field of marine engineering repair with at least five (5) years of experience with U. S.

Navy repair and maintenance requirements. The Program manager must be eligible for a secret security clearance and must be available for international travel and have a current passport. A Marine Engineer (Diesel) (3rd Engineer or above) License is preferred but not required.

5.2 PROJECT LEAD – A project lead shall be assigned to U.S. Naval Ship Repair Facility Sasebo, Japan, and U.S. Naval Support Activity Manama, Bahrain. The project lead shall be a senior level technician with at least fifteen (15) years of experience in the field of in-situ marine diesel engine troubleshooting and repair and at least five (5) years as a repair project superintendent or equivalent.

Previous troubleshooting and repair experience with the Isotta Fraschini engines on the MCM-3AF ships is required. Each project lead shall hold an Isotta-Fraschini training certification signifying their knowledge and proficiency of working on Isotta Fraschini ID36SS6V-AM diesel engines.

5.3 SENIOR DIESEL TECHNICIAN – One senior diesel technician shall be assigned to U.S. Naval Ship Repair Facility Sasebo, Japan, and U.S. Naval Support Activity Manama, Bahrain. This person shall have a minimum of ten (10) years of in-situ repair experience specifically related to the Isotta-Fraschini engines on the MCM-3AF ships. Each senior diesel technician shall hold an Isotta-Fraschini training certification signifying their knowledge and proficiency of working on Isotta Fraschini ID36SS6V-AM diesel engines.

5.4 REPAIR TEAM – A minimum of one technician assigned to each repair team shall hold an Isotta- Fraschini training certification signifying their knowledge and proficiency of working on Isotta Fraschini ID36SS6V-AM diesel engines.

6.0 OTHER

6.1 SECURITY

6.1.1 The Contractor shall maintain a quality assurance plan compliant with current ISO standards. The Contractor’s quality assurance plan shall interface with, and respond to Government generated reports of quality deficiencies known as Quality Deficiency Reports (QDR) and Reports of Discrepancy (ROD). The government shall be notified within 30 days of the QRD/ROD resolutions. The Contractor’s Quality Assurance Plans shall enable it to trace the delivery of individual lowest repairable unit supplied in the event the location and retrieval of the asset becomes necessary.

6.1.2 The Contractor shall comply with the Department of Defense National Industrial Security

Program (DOD 5220.22) and any revision to that operating manual, for verification of all US Citizens. The Contractor shall comply with NAVSEA Instruction 5510.2D, NAVSEA ACCESS AND MOVEMENT CONTROL. The Contractor shall comply with DD Form 254, Contract Security Classification Specification.

6.1.3 The Contractor shall furnish security identification/certification, as required, for personnel engaged in work for support of this contract.

6.2 TRAVEL

6.2.1 The Program Manager is expected to make routine visits to each out CONUS site two times a year. To reduce overall travel expenses these trips should be combined whenever feasible:

6.2.2 Sasebo: Ports in Japan, Korea, Hong Kong, Singapore, Malaysia, Micronesia and Guam.

6.2.3 Bahrain: Ports in the Persian Gulf and horn of Africa region.

6.3 PLACE OF PERFORMANCE

6.3.1 Work shall be performed at the Contractor’s facilities, located within 20 miles of Sasebo, Japan; and Manama, Bahrain, travel locations include: US Fleet Activities, Sasebo, and Naval Ship Repair Facilities Bahrain

(End of Summary of Changes)