N00244-25-Q-S086 Combined Synopsis Galley Upgrades .docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 13 Simplified Acquisition Procedures and 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items.

This announcement constitutes the only solicitation; a Request for Quotation (RFQ) is being requested and a written solicitation will not be issued. The Solicitation number is N00244-25-Q-S086. The solicitation document and incorporated provisions and clauses are those in effect through latest Federal Acquisition Circular and DFARS change notices. This solicitation is issued as full and open competition. NAICS Code 541410 Interior Design Services is applicable and business size is $9 (millions of dollars). The solicitation will start on the date this solicitation is posted and will end on 15 August 2025 12:00 PM Pacific Standard Time.

Contractor must complete all Representations and Certifications found in the provisions listed below within their profile in the System for Award Management (SAM) at http://www.sam.gov to be considered for this solicitation.

Requirements This requirement is to provide dining facility furniture, lighting fixtures, decorative signage, and modification of interior of facility to include window, doors, walls identified at Naval Base Coronado in Naval Amphibious (NAB) & Naval Air Station North Island (NASNI) galleys. The contractor will provide both custom design services as well as fabrication of custom mixed-media mural(s) with integrated lighting and floating walls.

Refer to Performance Work Statement for full detail.

Period of Performance: 01 August 2025 – 31 October 2025

Delivery: FOB Destination.

Inspection and acceptance: At Destination by the Government.

Contract Type: Purchase Order/ Contract resulting from this solicitation will be Firm Fixed Price (FFP).

Attachment -01 Statement of Work (SOW)

This solicitation documents and incorporates provisions and clauses in effect through the latest FAC and DFARS change notices. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov

Post Award Contract Administration will be performed by NAVSUP Fleet Logistics Center San Diego, Code 240.

Payment: The US Navy anticipates using Wide Area Workflow (WAWF) to pay invoices IAW DFAR 252.232-7003.

Requests for technical and or contractual clarification are to be submitted in writing. TECHNICAL QUESTIONS ARE TO BE SUBMITTED VIA EMAIL to christine.jordan@navy.mil and received no later than 5 days from solicitation close. Answers to questions will be provided in the form of an amendment to this solicitation.

THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE AND ARE HEREBY INCORPORATED INTO THE SOLICITATION BY REFERENCE AND BY FULL TEXT.

It is the responsibility of the interested contractors to obtain copies of the necessary provisions and or clauses that are required as a part of this solicitation. Required clauses/provisions that are not submitted may render a quote not to be accepted by the Government.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

NAVSUP FLC San Diego may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC San Diego contract.

REVIEW OF AGENCY PROTESTS

The contracting activity, Fleet Logistics Center San Diego (FLCSD) will process agency protests in accordance with the requirements set forth in FAR 33.103(d).

Pursuant to FAR 33.103(d)(4), agency protests may be filed directly with the appropriate reviewing authority; or, a protester may appeal a decision rendered by a contracting officer to the reviewing authority.

The reviewing authority for FLCSD is the Director, Regional Contracts Department, Fleet Logistics Center San Diego at 3985 Cummings Road, San Diego, CA 92136-4200. Agency procurement protests should clearly identify the initial adjudicating official, i.e., the "contracting officer" or "reviewing official".

Offerors should note this review of the Contracting Officer's decision will not extend GAO's timeliness requirements. Therefore, any subsequent protest to GAO must be filed within 10 days of knowledge of initial adverse agency action.

UNIT PRICES

Contractor unit prices, when incorporated into a Government contract, may be releasable under the Freedom of Information Act (FOIA) in the event NAVSUP FLCSD receives a FOIA request.

For supplies: New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

No partial shipments are permitted unless specifically authorized at the time of award.

WAGE DETERMINATION

If applicable, WD 2015-5625 (Rev.24) and posted on https://sam.gov/is hereby incorporated by reference. To view the Ventura County, CA Wage Determination-please visit https://sam.gov/

It is the responsibility of the interested contractors to obtain copies of the necessary provisions and or clauses that are required as a part of this solicitation. Required clauses/provisions that are not submitted may render a quote not to be accepted by the Government.

PROVISIONS INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY REFERENCE

*Included in 52.212-5

CLAUSES INCORPORATED BY FULL TEXT

INSTRUCTIONS TO OFFERORS ADDENDUM TO FAR 52.212-1

SECTION L

1.0 GENERAL INSTRUCTIONS

1.1 This section provides general instructions for preparing offers as well as specific instructions on the format and content of the offer. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factors and subfactors. Taking exception to any provision in the solicitation without addressing the exception with the contracting office before the offer due date specified within the solicitation will render the offer ineligible for award.

1.2 The anticipated Firm-Fixed-Price (FFP) contract award under this solicitation will be a total small business set-aside made in accordance with Federal Acquisition Regulations (FAR) Part 12, Acquisition of Commercial Products and Commercial Services, and FAR 13 Simplified Acquisition Procedures following the policies and procedures for solicitation, evaluation, and award.

1.3 Only offers received from eligible small businesses under NAICS code 611519 will be considered for award.

1.4 The evaluation of offers will be best on a best value basis in accordance with FAR 13.106-1 using a comparative evaluation of offers in accordance with FAR 13.106-2.

1.5 Vendors are hereby instructed that, regardless of any language that may be used in this solicitation, this procurement is being conducted under FAR 13 Simplified Acquisition Procedures. Offerors are advised that in accordance with FAR 13.106-2, the Government, at its discretion, may avail itself to one or more of the evaluations procedures in FAR Part 14 or 15.

1.6 An Offeror’s offer is presumed to represent the Offeror’s best efforts to comply with the solicitation requirements. Clarity and completeness of the offer are of the utmost importance. The offer must be written in a practical, clear, and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible. Offerors are cautioned against restating PWS requirements in their offer, particularly with regard to technical requirements and must state how all RFQ and PWS requirements will be met. Statements such as "the Offeror understands" and "the Offeror shall/can comply", along with responses that paraphrase the RFQ, are inadequate. The use of phrases such as "standard practices" (with a specific government reference or industry reference) does not indicate that an Offeror understands the requirements and will likely result in a diminished evaluation rating.

1.7 The offer should be complete as submitted and not include references to data or information previously submitted. Data previously submitted to the Navy, if any, will not be incorporated “by reference” into the offer and will not be considered in the evaluation of the offer.

1.8 At the Government’s discretion, the Contractor’s offer may be incorporated into the final contract, either in whole or in part.

1.9 The Government intends to award this contract without further exchanges with offerors. Notwithstanding this intent, the Government reserves the right, at the Governments discretion, to conduct exchanges with any or all Offerors and request revised offers.

1.10 The Offeror’s offer shall remain valid for at least 120 calendar days after the offer due date.

1.11 Questions regarding any aspect of this procurement must be submitted in writing via email only and addressed to christine.jordan@navy.mil. The subject line of all email correspondence should state: RFQ N00244-25-Q-S036 QUESTIONS in the subject line.

1.12 Other methods of submitting questions are not authorized and may not be acknowledged or addressed. Both questions and answers will be posted to the Government Point of Entry for all parties to view. The Government will make every attempt to answer all questions in a timely manner. However, questions submitted within five (5) days of the posted closing date may not allow for ample time to respond, and Offerors cannot be guaranteed a response will be issued. All questions must be submitted by date referenced on solicitation.

1. OFFER

2.1 The Offeror’s shall provide a narrative, no more than two pages, that clearly demonstrates their ability to meet all of the taskings in the SOW and meet the additional requirements/responsibilities. As well as provide pictures and descriptions, no more than 5 pages, of similar projects completed for other clients.

2.2 The Failure to adequately address any of the required information may be considered a “material omission”, precluding further consideration for award. The narrative is not to be a restatement of the information contained in the PWS.

2.3 The price offer shall be firm-fixed-price and include all required services in the SOW.

EVALUATION FACTORS ADDENDUM TO FAR 52.212-2 SECTION M

1.0 EVALUATION CRITERIA

1.1 This procurement will be conducted in accordance with FAR 13 using a best value evaluation using a comparative evaluation of offers. The award resulting from this solicitation will be a Firm Fixed Price (FFP) commercial contract solicited through the open market via www.sam.gov. Award will be a total small business set-aside.

1.2 Award will be made to the responsible offeror whose offer, conforming to the solicitation requirements, is determined to be the most advantageous to the Government, price and other factors considered. The acquisition will utilize a comparative evaluation in accordance with FAR 13.106-2 to make a best value award decision.

1.3 An initial competitive pool of contractors to be evaluated will be established by evaluating the three (3) lowest priced offers. The government may, at its sole discretion, expand the competitive pool by any number of additional offerors at any stage of the procurement process as many times as it sees fit. If the competitive pool is to be expanded by less than the total number of responsible offerors, inclusion will be based on lowest price. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint.

1.4 Award will be made to the responsible offeror, in accordance with FAR Part 9.1, whose offer conforms to the solicitation requirements and is determined to be the Best Value Offeror after performing a comparative evaluation, where price and other factors are considered.

1.5 To make a determination of Best Value, the Government shall first perform a side-by-side comparative analysis (comparing contractor responses to one another) of the submission of each Offeror in the competitive pool, as described above, in response to the non-price factors to determine technically Best Suited. Then, the Government will compare the submission of each Offeror in the competitive pool considering price and performance Tradeoffs (if any), to determine the overall Best Suited offeror. The non-price factor is approximately equal in importance to Price. The Government reserves the right to consider an offer other than the lowest price that provides additional benefit(s).

1.6 The Government will not use any form of scoring schema nor use any adjectival grading in its evaluation. It will base its overall determination of suitability on the quality and completeness of responses compared to the other offerors, resulting in an offeror considered technically Best Suited, an offeror considered second Best Suited, and so on for all Offerors in the competitive pool. In the instance of technical parity, more than one offeror might be rated “first”, “second, or “third” best suited.

2.0 EVALUATION

2.1 The Government will evaluate each offeror against each of the other offerors in the competitive pool with respect to their compliance with the solicitation requirements. Specifically, the Government will evaluate the narrative for analysis of the performance requirements and explanation of the processes, best practices, and other methods the Offeror proposes in order to assess the offeror’s understanding, approach, and ability to meet the requirements in the PWS. The pictures and description will be evaluated to determine if the offeror has successfully completed similar projects.