N0018925RZ049-0001_Amendment.pdf

N6328520240044

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is detailed on the follow ing page(s).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jan-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018925RZ049

X 9B. DATED (SEE ITEM 11)

18-Dec-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jan-2025

CODE

NAVSUP FLC NORFOLK PHILADELPHIA OFFICE

ATTN: JACOB SEGAL 700 ROBBINS AVENUE, BLDG. 2

PHILADELPHIA PA 19111-5083

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018925RZ049

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001 LANGUAGE

The purpose of this amendment is shown below:

1. Provide answers to all the questions received by industry as shown below:

Question

Number

Section/

Paragraph

Page

Number

Statement in question Question Answers

1 2.3 7 Session credit will not be granted for no-show appointments where the examinee fails to keep their scheduled appointment

As this contract requires travel and there are cost associated, would the government consider providing a line item at a reduced rate for no-shows that are less than 24 hours?

No, the Government will not provide a separate line item for no-shows.

The cost of no-show appointments must be built into the existing line items.

2 2.3 7 Session credit will not be granted for no-show appointments where the examinee fails to keep their scheduled appointment

What is the percentage of no show occurrences on the current contract

Less than 1%

3 3.1.9.1.4.

and

3.1.9.1.5

8 The RFP section

3.1.9.1.4 states "provide means to receive appointment requests..."

but section 3.1.9.1.5 states "Use the government system of

Lighthouse to remotely view and schedule appointments.

Will the Contractor utilize the government's scheduling system or will government entities need access to the

Contractor's system? And if so, please clarify what is meant by "provide means to receive appointment requests…"

No and No. The governement will provide the information, bio data and examinee contact information, needed for the contractor to schedule government exams. The contractor will have access to government information systems to enter exams scheduled so the COR knows the exams scheduled.

4 3.1.9.1.5.

and

3.1.9.1.7

8 Use of government system of lighthouse to remotely view and schedule examination appointments.

(3.1.9.1.5)

Provide an export capability to allow importation into the

NCIS lighthouse databases, or other DOD database as specified at the task order level.

(3.1.9.1.7)

As NCIS is providing the equipment/laptops to access the database(s), would the need for an export capability be in conflict with the use of

NCIS equipment since it would be assumed to be already provided?

No

5 3.1.9.1.5.

and

3.1.9.1.7

8 Use of government system of lighthouse to remotely view and schedule examination appointments.

(3.1.9.1.5)

Provide an export capability to allow importation into the

NCIS lighthouse databases, or other DOD database as specified at the task order level.

(3.1.9.1.7)

As NCIS is providing the equipment/laptops, please clarify what is meant/needed for an export capability into they NCIS systems?

NCIS will provide the access to networks currently being used and some of the systems allow for export of information for example to XL spreadsheet format.

6 5.1.1 12 Session credit will not be granted for no-show appointments where the examinee fails to keep their scheduled appointment

Will the Government require in person approval of

Contractor sites?

The Government will require in-person inspection and approval of a

Contractor site when pictures or video call cannot be utilized to inspect the Contractor site.

7 5.1.1 12 Upon inspection by the

COR, if the space is deemed not suitable for any reason for testing, a new space must be provided for polygraph exams approved by the

NCIS COR.

Will the Government allow virtual approval of

Contractor sites by the COR

(e.g. video call or pictures provided by the facility)?

Yes

8 5.1.2 12 Government Facilities Where are the Government offices located where examinations will be performed?

The government offices will be all over the United States. The locations will vary depending on the government entity needing the exams.

9 5.2.1 12 The contractor shall provide adequate testing facilities for both staff and examinees... a room where each testing booth/room can be monitored from.

Will a Government representative be onsite at

Contractor sites for monitoring?

A Government representative may be onsite at Contractor sites for monitoring.

10 5.2.1 12 The contractor shall provide adequate testing facilities for both staff and examinees... a room where each testing booth/room can be monitored from.

If a Government representative may be onsite at Contractor sites for monitoring, will that be for every exam location conducted at the Contractor site?

No.

11 5.2.5 and

6.1

12 to 13 Rooms must be set up so that each exam can be monitored from somewhere in the same building as the tests are being conducted.

Will the Government provide all monitoring equipment?

The government will not provide monitoring eqipment to the contractor other than a digital recorder to record each examination.

The contractor will not need to provide audio / visual equipment at contractor sites for monitoring by the government representative. The use of the digital recorder provided by the government will suffice.

12 9.1 13 Rooms must be set up so that each exam can be monitored from somewhere in the same building as the tests are being conducted.

"Travel will be required."

How will the Government disseminate Polygraph machines and the other required equipment?

The government will disseminate the necessary equipment via Fed Ex or another mail carrier.

13 9.1 13 "Travel will be required."

Will the contractor have any shipping costs associated with dispensing equipment to the Examiners?

The government will pay for the cost to ship the issued equipment to the contractor. Should the issued equipment need to be returned to the government for any reason, the contractor will pay these cost to return the issued equipment to the government.

14 10.1.1.1 14 All polygraph contract examiners shall have an active TOP SECRET clearance. All support administrative personnel shall have an active

SECRET clearance.

Will the sponsoring agency cover costs associated with required security clearances?

No. This cost will be paid by the contractor.

15 10.1.1.1 14 All polygraph contract examiners shall have an active TOP SECRET clearance. All support administrative personnel shall have an active

SECRET clearance.

Is the contractor expected to cover costs associated with required security clearances?

Yes, this cost will be paid by the contractor.

16 Att 3 66 (Show calendar year and dollars)

Is it acceptable to show

Period of Performance years rather than calendar?

Yes, you can use Period of

Performance and show the related cost per period.

17 (5) Page

Limitations

72 Will the Government exclude the cover page from the page count?

The solicitation is clear on its face.

18 (5) Page

Limitations

72 Will the Government exclude the cover letter from the page count?

A cover letter is not requested and will not be evaluated, however, it will count towards the page count if included.

19 (5) Page

Limitations

72 Will the Government exclude the table of contents from the page count?

The solicitation is clear on its face.

20 ADDENDU

M TO FAR

52.212-1

73 ADDENDUM TO FAR

52.212-1 states, "Volume II shall include the completed solicitation documents and a complete and detailed price schedule.

Using the Pricing

Schedule, the Contractor must submit unit prices and extended amounts

(i.e. Unit Price x

Quantity) for every line item listed. Contractors submitting partial pricing information shall be ineligible for award.

The unit price prevails if a discrepancy exists between the unit price and the extended amount. The

Contractor’s price shall be inclusive of all the

Contractor’s direct costs, indirect costs and profit and shall include all costs associated with providing the services described in the

Performance Work

Statement and

Solicitation. The

Government shall not be responsible for

Does the Government want a pricing narrative included in the pricing volume?

The solicitation is clear on its face.

All necessary pricing data should be included in the Price Volume.

compensating the

Contractor for any costs tied to solicitation requirements but not factored into the proposed prices, either by the Contractor’s intention or by mistake."

21 ADDENDU

M TO FAR

52.212-1

73 The Addendum to FAR

52.212-1 specifies the requirements for

Volume II, including the completion of solicitation documents and a detailed price schedule. It also notes that the price shall be inclusive of all direct costs, indirect costs, profit, and any other costs associated with the solicitation requirements.

Could you please confirm whether a pricing narrative should also be included in the Pricing Volume and if so, please provide what information is desired?

The solicitation is clear on its face.

All necessary pricing data should be included in the Price Volume.

22 General General n/a Does NCIS currently have any established performance matrices?

No.

23 General General n/a How does NCIS address a

"large" number of no-opinion results? What does consider a "large" number of no-opinion results?

NCIS considers a large number of no-opinion results to be when an examiner does not consistently resolve an exam as NSR or SR.

NCIS addresses a large number of no-opinion results by having the

NCIS QC Team conduct a CER to make sure the examiner is competent and aministers exams within federal standards.

24 How many DoD agencies will this contract support, and which specific agencies are included?

This contract will support the Navy, Marine Corp, Air Force, USSF, and

Army. Commands within the services may utilize the contract for polygraph services. Any command with polygraph requirement may utilize this contract to meet their security requiements. If a command uses the contract one year, they may not the next year.

25 Will the contractor be responsible for interfacing and coordinating directly with other agencies, or will all workflows and coordination flow through

NCIS?

The contractor will work closely with the NCIS COR. Once a task order is issued to conduct exams, the contractor will work with the command to schedule the examinee's for their exam. Sometimes, the

NCIS COR and the contractor will work together when the flow of information is working to schedule exams.

26 Where are the government testing sites located? Can the government provide a complete list or specify regions?

A government test site can be anywhere in the country. A government site is considered space the requesting command owns allowing the contractor to use for the exams.

27 Is there a requirement for maintaining or providing quality control personnel?

No. The government will provide all

QC personnel. No contractor has the authority to perform this function.

28 How many polygraph instruments will the government provide to the contractor for use under this contract?

One set of equipment per examiner.

29 Are additional test sessions with the same examinee chargeable to the government? If so, under what conditions?

Yes. When examinee's do not complete their exam in the first session and the COR concurs that an additional exam is needed, the contractor will charge for a new exam.

30 Can the government clarify the expected distribution of the 35,000 examinations over the five-year contract period?

Will there be an even distribution over 5 years, or are there predictable or surge periods?

The Government cannot clarify the expected distribution of examinations over the five-year contract period as this information cannot be accurately predicted.

31 Should the contractor’s scheduling system be independent of the government’s Lighthouse system, or should it integrate with Lighthouse?

The contractor will use Lighthouse to show daily exams that have been scheduled. No prviate information system will be allowed on a government information system.

32 What specific file formats

(.xls, .pdf, etc.) are required for documents imported into the Lighthouse system?

PDF (NCIS paperwork) and

Lafayette files.

33 Does the government require a specific scheduling tool or administrative support system beyond Lighthouse?

No.

34 Will examination authentication letters be provided by the government or generated by the contractor?

The contractor examiners will have access to the Government's reporting system (through the examination equipement given to each examiner) that will be reviewed/approved by the NCIS team upon completion.

35 Can the government further elaborate on the scope and requirements of Investigative

Actions (IA)?

An Investigative Action is referred to as specific details obtained with the polygraph examination needing to be documented. No investigative action will be conducted by a contractor.

36 2.3 A session is defined as a

4-hour period of time.

Session credit will be granted in cases where the examiner was available and the session commenced. Session credit will not be granted for no-show appointments where the examinee fails to keep their schedule appointment.

Would the government consider paying for a no-show (even if it’s a partial payment) if the examinee previously confirmed their polygraph appointment, and a last-minute replacement could not be found?

No, the Government will not pay for no-show appointments. The cost of no-show appointments must be built into the existing line items.

37 2.3 A session is defined as a

4-hour period of time.

Session credit will be granted in cases where the examiner was available and the session commenced. Session credit will not be granted for no-show appointments where the examinee fails to keep their schedule appointment.

If an examinee cannot complete their polygraph in the allotted time and needs to be brought back for a second session, will the government treat that as a new session for payment purposes?

Yes.

38 4 Contractor Personnel

Requirements

Would the government accept a contract management team comprised of current or former polygraph examiner(s) as

Deputy PM(s), and a certified Program

Management Professional

(PMP) non-examiner as the

PM?

The Government will not accept non-examiners as PM.

39 4.2.2 The government will furnish formal training and will provide instructions to gain access to the PM for government unique systems only.

Regarding formal training after the award, where will that training be performed?

Will the PM need to travel, or will it be online?

The training will be with the NCIS

COR at the location to be determined by the NCIS COR. The contractor will need to travel to the NCIS COR for training.

40 10 Security Requirements Will the government issue a draft DD-254?

Yes, this was included in the solicitation on SAM.gov

41 10.1.1 All support administrative personnel shall have an active

SECRET clearance, Will the government allow interim Secret security clearances for administrative staff?

Yes, until they become final.

42 1. The SF 1449 lists

CLINs 1001 and 2001 as

Contractor Provided

Facilities and 1002 and

2002 as Government

Provided facilities. The

Pricing Sheet - Schedule

B lists CLINs 1001 and

2001 as Government

Provided Facilities and

1002 and 2002 as

Contractor Provided facilities.

Will the Government please clarify that CLINs 1001 and

2001 are for Contractor

Provided Sites and that

CLINs 1002 and 2002 are for

Government Provided Sites?

Please see updated pricing sheet in the amendment.

43 The SF 1449 list a CLIN

3001for

Deliverables - Not Separatel y Priced. Should this be priced on the Pricing Sheet -

Schedule B and if so, what are the requirements?

Any deliverables (e.g.. monthly reports, examination reports, etc.)

shall be included in the exam price and not seperatly priced.

(end of Q&A)

2. The Pricing Sheet is updated as shown on the following page(s).

3. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PRICING SHEET:

LOT I CLINs LOCATION # EXAMS PRICE PER EXAM EXTENDED TOTAL

1001 Hawaii Contractor Site 500

1002 Hawaii Government Site 500

LOT II CLINs LOCATION # EXAMS PRICE PER EXAM EXTENDED TOTAL

2001 Continental US Contractor Site 14,000

2002 Continental US Government Site 20,000

NOTE: Exam Price shall include all Program Management, Program administration, scheduling and travel cost included.

(End of Summary of Changes)