52.212-1 Instructions & 52.212-2 Evaluations.pdf

ADDENDUM TO 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEPT 2023)

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Products and Services,” any other instructions elsewhere in the solicitation, the following instructions are provided.

The Government intends to award a Firm Fixed Price (FFP) contract as a result of this solicitation in accordance with FAR Parts 12 and 13. Award will be made to the vendor whose quote is most advantageous to the Government under the selection criteria set forth in this solicitation. The Government intends to evaluate quotes and award a contract based on initial quotes, the quoter’s initial quote should contain the quoter’s best terms from a Non-price and Price standpoint. However, the Government reserves the right to award a FFP contract to other than the lowest priced vendor; award a FFP contract without exchanges; or award a FFP contract after exchanges, whichever is in the best interest of the Government.

Instructions for Submission of Quotes:

1. Quote shall be submitted electronically no later than the due date of the solicitation.

2. Quoters shall comply with all instructions for submitting a quote through SAM.gov and emailed to Inga Love at inga.f.love.civ@us.navy.mil . This includes the following:

a. Completing a SAM.gov quote submission

b. Quote shall include the following legend on each page:

“Source Selection Information FAR 2.101 and FAR 3.104”

Quote Content:

The quote should contain the following items in addition to other information required by this solicitation:

The quote should indicate the following:

1. Solicitation Number

2. Name and address of quoter and CAGE Code

3. Point of Contact name, telephone number, and email address

4. Quote valid for 60 days following the solicitation closing date

Volume I:

Factor I – Technical Approach

A performance approach that details how the quoter intends to meet the specific services and requirements identified in the SOW. Quoters shall demonstrate a thorough understanding of, as well as its ability to implement and execute the tasks/requirements specified within Sections 2 and 4 of the SOW and shall include a signed copy of:

1. A signed ‘Statement of Understanding’ (SOU) confirming the quotes understanding of the requirements of this solicitation and SOW.

Volume II:

Factor II – Price Quote

The price quote shall include the completed solicitation documents. The price quote shall include all elements of price and such other price information considered appropriate to support the Vendor’s Quote.

The pricing information shall be completed in accordance with the following:

1. A completed CLIN pricing portion of the solicitation.

2. A completed and signed page 1 of the solicitation and any amendments.

3. Excel spreadsheet detailing the pricing for the portable toilet unit(s), hand washing unit, servicing, and any other costs associated with a delivery.

No partial quotes/bids or additional items will be accepted. Failure to quote all part numbers or additional items will result in ineligibility for award. In order to assist in the Contracting Officer’s price analysis, additional price information may be required and may consist of copies of historical price/sales information supported by copies of paid invoices OR price breakdown of all cost elements.

The price submission is not page limited but is strictly limited to price information.

Factor III – Past Performance

The Government will conduct a review of each vendors SAM’s registration, FAPIIS, SPRS, and/or CPARS to determine whether or not a venor is responsible IAW FAR Part 9.

(End of Addendum.)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical is approximately equal to price quote.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM to 52.212-2

In addition to 52.212-2, “Evaluation – Commercial Products and Commercial Services,” and any other evaluation criteria elsewhere in the solicitation, the following evaluations are provided.

The evaluation of quotes will consider the Non-price Quote to be approximately equal the Price Quote.

Within the Non-price Quote evaluation the Government will consider Factor I – Technical Approach to be approximately equally as important as Factor II – Price Quote which is approximately equal to III – Past Performance. The Quotes will be ranked according to price then evaluated for technical acceptability, price, and past performance. In that order.

Volume I:

Factor I – Technical Approach

The Quoter’s technical approach shall be evaluated on the vendors understanding of the requirement of Section 2 and 4 of the SOW.

Volume II:

Factor II – Price Quote

For the purpose of preparing a price proposal, the vendor shall assume that the basic period of performance shall be for a twelve-month base, one twelve-month option, and the FAR Clause 52.217-8, Option to Extend the Contract Six Months.

Period of Performance

Period Start End

Base 28 September 2024 27 September 2024

Option Year I 28 September 2025 27 September 2026

52.217-8 28 September 2026 27 March 2027

Total price will be evaluated taking into the account the total FFP for the base, one option year, and 52.217-8, by adding up all the Quoted CLIN prices. A price analysis will be used to evaluate price reasonableness.

The Government may evaluate any and all information submitted by the vendor to support the reasonableness of prices proposed. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer.

Options, will be evaluated pursuant to solicitation provision FAR 52.217-5, Evaluation of Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Although price is the not the most important evaluation factor, it has the potential to become more significant during the evaluation process. The degree of importance of price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based. The importance of price will also increase when a proposal's price is so significantly high as to diminish the value to the Government that might be gained under the other aspects of the offer. If, at any stage of the evaluation, all offerors are determined to have submitted equal, or virtually equal, non-price proposals, price could become the factor in determining which offerors shall receive the award.

The selection of a quoter for award will be conducted on a best value analysis. This will be done by ranking quotes which moved on to Phase II according to price, lowest to highest. A quoters’s prices will be determined by adding up all extended amounts for the CLINS. If the lowest priced quote is evaluated as technically acceptable, that quote represents the best value for the Government, and the evaluation process stops at this point. Award shall be made to that quoter without further consideration of any other quotes.

Factor III – Past Performance

The Government will award on the basis of price unless the contracting officer is aware of past performance information related to the low price quote which indicates that vendor may not represent the best value. In that case, the Government reserves the right to consider the past performance of other quotes, conduct a price ,past performance tradeoff, and award to other than the lowest price quote.

(End of Addendum.)