4.08 SOW revised.pdf

NAVAL HISTORY & HERITAGE COMMAND

CURATOR BRANCH

AND

NATIONAL MUSEUM OF THE UNITED STATES NAVY

STATEMENT OF WORK

TASK

Task Title: Documentation, disassembly, remediation and storage of artifacts and architectural features of the exhibit ‘Byrd Hut’, under the purview of the Curator Branch and currently at the National Museum of the United States Navy.

1.0 SCOPE:

The Curator Branch (CU) under the Naval History & Heritage Command (NHHC) requires the documentation, disassembly, remediation, stabilization, packing, storage and transport of an architectural artifact called the “Byrd Hut”, as well as the remediation, stabilization, packing, storage and transport of all artifacts found within the structure. Lead, chromium, arsenic and cadmium have been identified in the structure and artifacts. All artifacts and architectural features will need remediation and packed in archival enclosures to ensure they are safe for transport and long-term storage. Rehousing of all items will need to be in accordance with museum standards and take into consideration current industry standards for protection from accidental exposure to these hazardous materials. The hut and associated artifacts are currently located at the National Museum of the U.S. Navy (NMUSN), building 76 at the Washington Navy Yard (WNY). Transport of all remediated and packed structural elements and artifacts to the Collections Management Facility (CMF) at the Defense Supply Center Richmond (DSCR) in Richmond, VA will be the responsibility of the contractor.

CU’s intent is to gain a detailed documentation of the structures’ disassembly via written instructions, drawings, photographs and a 3-D scan prior to remediation and packing. Although the artifact will go into long-term storage, the contractor shall plan for the possibility that, at some point in the future, the artifact may be re-assembled and put back on display to the public.

Contractor shall provide all labor, materials, and equipment to complete the project. NHHC shall approve work plans prior to the start of any work at WNY.

2.0 TASKS

The contractor shall perform the following tasks at the WNY:

Task 1: Project start, planning, and coordination

Prepare and deliver a work plan to include: work area preparation, surface cleaning of all exhibit areas, artifact remediation and cleaning, documentation and 3-D scanning, details for disassembly and initial stabilization of architectural features, packing and/or crating of all artifacts, furniture, and architectural features for long-term storage; and plans for transport of packed hut and artifacts to the CMF.

Work plan should outline the sequence of removal of artifacts and architectural elements, contingency plans, projected tools, and possible emergency stabilization procedures prior to beginning work. Work plan will be approved by CU and NMUSN prior to the start of any work.

Task 2: Prepare Work Area

Identify and construct a safe work zone for the remediation process. Work area should be clearly defined and labeled appropriately.

Byrd Hut and additional work area should be completely contained for hazmat remediation, disassembly, and packing of architectural elements and artifacts. The area should be sealed off from other museum spaces.

Task 4: Documentation and 3-D Scanning Document the Byrd Hut using a three-dimensional scan after initial remediation and prior to dismantling. Scan should include exterior and interior features detailing the current modes and methods of the current hut assembly.

Scanning of the Byrd Hut should be accompanied by drawings, written and photographic documentation throughout the disassembly of the hut.

Artifacts and interior furniture, bunks and shelving should be documented using photos, drawings, and written notes.

Changes to the condition of the artifacts and/or architectural features from those recorded in February 2023 should also be documented during the de-installation and remediation process.

Task 5: Exhibit De-installation, Cleaning and Remediation All workers must utilize appropriate Personal Protection Equipment (PPE) when required, including but not limited to fitted respirators with particulate cartridges, nitrile gloves, and lab coat. Tyvek suit and goggles may be utilized if deemed necessary for safety.

During the exhibit de-installation and remediation, work team must be aware of and refer to the condition reports and recommendations in “Artifact and Analysis & Summary Report: Byrd Hut Curation Support” (Byrd Hut Report) document supplied by NHHC.

Remove surface dust from the entire exhibit with, method of removal to be approved in advance by CU; work with NHHC to determine the final disposition of any miscellaneous debris and exhibit hardware found during exhibit cleaning.

De-install artifacts and surface clean, method of cleaning to be approved in advance by CU. Utilize the Byrd Hut report to compare for any notable artifact condition changes from those recorded in February 2023.

Refer to Byrd Hut Report when removing and remediating artifacts known to require special handling to include, but not limited to: radio(s)+ speaker, stove with stove pipe, radio box receiver, glass containers, U.S. flag.

Remove interior furniture built into the hut, including the bunk and shelving.

Disassemble exterior architectural features according to a detailed work plan that outlines the sequence of removal, contingency plans, projected tools, and possible emergency stabilization procedures before work on this task begins.

Hazardous material mitigation of hut also to include cleaning, method to be approved in advance by CU. Cleaning process may be progressive as hut is dismantled and new surfaces are uncovered and abated.

Contractor shall be responsible for management and disposal of all waste including that which may contain toxic materials.

Task 6: Packing and Crating for Long-Term Storage (Artifacts and Byrd Hut)

Contractor shall provide the materials for, design and construct storage housing for all artifacts that will meet both museum and industry standards for preservation including utilization of archival materials (acid-free boxes and cushioning, etc.), with preparation for long-term storage.

Contractor shall fabricate custom wood crates and pack the Byrd Hut components within, ensuring stability for transport and long-term storage.

All housing/crating will include labels with current hazard identification standards where known toxic materials were found and reported in the February 2023 analysis in the Byrd Hut Report.

Storage housing/crating materials and design must be approved by CU in advance.

Task 7: Transport from WNY to CMF Contractor shall coordinate the transport of all packed/crated artifacts and architectural elements from the NMUSN worksite at the WNY to the CMF: DLA-DSCR, 6090 Strathmore Road, North Chesterfield, VA 23237.

Contractor shall load and secure all packages and crates within the vehicle at the WNY in an area designated by NMUSN staff.

NMUSN does not have a loading dock. Materials will need to be loaded into vehicle from the main entrance to the exhibit production area of the museum which has a large roll-up door. A lift gate will be required for any off-loading of deliveries and on-loading for out shipments.

Transport will be done in an enclosed, dry, and secure vehicle with two drivers to monitor and secure the contents at all times and with no significant delays or overnight stops.

Contractor conducts all transport to and off-loading of materials at the CMF.

Task 8: Final Report to include:

Contractor shall complete a final project report documenting the work the contractor (to include subcontractors) performed for this task order. The final report shall discuss methodologies used remediate the artifacts and hut components and any methods that were rejected and why these methods were not acceptable.

The final report will also include the following:

o Three-dimensional scans o Measured drawings and photography.

o Written documentation of dismantling process and procedures o Written and photographic documentation of existing conditions of Byrd Hut components o Written and photographic documentation of all artifacts o Directions for reassembly of Byrd Hut

The contractor shall submit a draft report to the Government for review. The Government shall provide comments to the draft report. The Contractor shall provide a written response to the Government comments that incorporate responses to the Government comments into the final document.

The contractor shall submit the final submittal of the final report both electronic format (PDF and Word), and 3 color hardcopies to the government POC given below.

Task 9: Project Management. The contractor’s responsibilities under this include, but are not limited, to the following:

Prepare documentation for its workers (to include subcontractors) to gain access to WNY and DSCR.

Prepare documentation for its vehicles and equipment (to include subcontractors) to gain access to WNY, to include parking passes.

Communicate w/ all stakeholders about project status for the project duration.

Prepare a project POA&M. Submit the initial POA&M with the safety plan and accident prevention plan. Submit the final POA&M with the work plan and sampling plan.

Stakeholders will review and approve the POA&M prior to the start of any work on artifacts at WNY.

Unless otherwise specified, all submittals shall be in electronic formats Microsoft Word and Adobe PDF. 3D scans will be provided in STL format.

3.0 PERFORMANCE LOCATION

Work is performed on the ground level of Building 76. The building is located at, 736 Sicard St, SE, Washington D.C., 20374-5060. The main entrance to the exhibit production area of the museum is a roll-up door. There is no loading dock, so a lift gate will be required for any deliveries.

Contractor shall coordinate access to the Washington Navy Yard and Building 76 through NMUSN. Access to DSCR will be coordinated with CU.

4.0 PERIOD OF PERFORMANCE

The period of performance for this requirement is 09/18/2024 to 09/17/2025.

5.0 HOURS OF WORK

Work shall be accomplished during normal business hours of 0800-1530, Monday-Friday, unless otherwise arranged by National Museum of the United States Navy staff.

6.0 CONTRACTOR QUALIFICATIONS

Contractor Lead should be qualified and trained in professional art and artifact conservation. All work will be conducted in alignment with the best practices and standards of the American Alliance of Museum and Code of Ethics for the American Institute for Conservation.

7.0 Combatting Trafficking in Person (CTIP)

The Department of Defense (DOD) has a zero-tolerance policy regarding trafficking in persons.

FAR Subpart 22.17: Prescribes overall federal regulation implementing 22 U.S.C. 7104 which applies to all acquisitions. Requires government contracts to (a) Prohibit contractors, contractor employees, subcontractors, and subcontractor employees from engaging in trafficking in persons during the period of performance of the contract.