QA_N7_Response REV 3.docx

Q&A N0018924Q0324

1. Q: Do you have any drawing files you could share?

A: There are no available drawings. A Site Visit will be held prior to receipt of quotes to allow all perspective vendors to view and inspect the location where the furniture installation will take places. Attendance for the site visit is mandatory for all quoters. If a quoter does not attend the site visit they will be determined ineligible for award. Note: No cell phones, PDAs, Cameras or any recording devices will be allowed during the site visit. Please leave all electronics in vehicle prior to proceeding to the site visit meeting point. Notify POCs with names of those attending not later than 21JUN2024.

2. Q: Is there a floor layout we can use for basis of the design, dimensions and overall layout of the furniture?

A: The government will provide basic layout for the spaces during the site visit.

3. Q: For 1.2 and 1.6 of the SOW, are glass accepted for the floor to ceiling private offices?

A: No, these shall be opaque structure.

4. Q: Since the contractor is responsible for removing the existing carpet, are we to replace them with a new one, or is the current floor would suffice?

A: Contractor shall include replacement of carpet, see 1.10 in the SOW rev 1.

5. Q: Is there a dumpster around the vicinity that we can utilize for the removal of existing furnishes?

A: No, vendor will need to provide mean of disposal.

6. Q: For 2.5.2, is this for the entire room or just for the furniture provided? If it is for the entire building, is the contractor responsible for electrical hookups from the furniture to the walls?

A: This is only for the furniture provided. Connect the furniture to electric receptacle.

7. Q: Is there a storage/staging area that the contractor can utilize before installation?

A: No, there is no available onsite storage.

8. Q: Is there a delivery dock?

A: No, delivery will be through normal building access (double doors), elevator is available to access second floor.

9. Q: Are the storage area and installation area above ground floor? If yes, is there a service elevator that can be utilized to carry the furniture?

A: Elevator is available to access the second floor.

10. What information is needed for base access?

A: Contractor must already have base access to attend the site visit. After contract award, USFF POC will coordinate with CNRMA Security for employee access. Obtaining base access is 3-4 week process.

11. Is there a CAD drawing of the space available?

A: See question 1.

12. Do we need to remove the carpet? If so what is the approximate square footage of all spaces for the carpet to be removed?

A: Contractor is required to remove all carpet. Contract will be able to measure the spaces during the site visit.

13. Do you have what type of furniture we are removing and how many pieces etc?

A: Contractor will be able to assess the type and amount during site visit.

14. What size would you like the private offices? Or is it our discretion based on the furniture description?

A: Contract will be provided the sizes during the site visit.

15. What is the ceiling height on the floors that the floor-to-ceiling walls will be installed?

A: ~8ft

16. Is the government wanting them to be frosted or clear?

A: Opaque

17. Do you have a photo of the existing conference table in order to best compliment while choosing chairs?

A: Contractor will be able to see the conference table during the site visit. No photography will be allowed during the site visit.

18. Do you have floor plans of proposed areas to bid electric and placement of workstations accurately?

A: See question 2.

19. Is space available to view in person if desired? If so who would we need to speak to about visiting the site?

A: IAW the solicitation “A Site Visit will be held prior to receipt of quotes to allow all perspective vendors to view and inspect the location where the furniture installation will take places. Attendance at one of the two site visits is mandatory for all quoters. If a quoter does not attend one of the mandatory site visits, they will be determined ineligible for award.” The Site Visit will be held Tuesday, 25 June 2024 from 1000 to 1200 Eastern Time with an alternate date/time of Friday, 12 July 2024 from 0900 AM to 1100AM Eastern Time. Please refer to the posting for further details.

20. Are there hours to deliver?

A: No, due to security restrictions, all work must be performed during normal business hours. All personnel will be escorted at all times.

21. Is there a dock or large door entrance to the building?

A: see question 8.

22. Is there a freight elevator or elevator to use for removal and delivery?

A: see question 9.

23. Are there any certain requirements by the building while removing and delivering furniture? (Floor coverings, certain clearance, etc. ) A: All personnel must have base access and check in with Security Quarter Deck. Escort only badges will be provided and all personnel will be escorted throughout the day while in USFF spaces. Badge must be returned at the end of each day.

24. Does the customer require sit/stand desks, or should the desks be fixed height?

A: Fixed height

25. What is the level of foot traffic?

A: Medium traffic

26. What grade of carpet are you looking for considering the level foot traffic?

A: Commercial grade, Medium traffic, stain resistance, and easy maintenance

· Total Thickness 5-7mm

· Pile Height ~0.5mm

27. To confirm, what methodology should be use to account for the Economic Price Adjustment, as Option Year 1 won’t be ordered until FY25?

A: The government cannot dictate to vendors on how to price their quotes.

28. Please confirm if we are to incorporate Height Adjustable Desk for System Workstations & Private Office Desking.

A: Please see SOW Rev 3 which details which chairs shall be fixed height and which chairs shall be adjustable height.

29. Please confirm if we will be responsible for the disconnection of your existing power during removal.

A: Statement of work notes CTR is responsible for electrical work. CTR, in collaboration with the USFF Facilities team, will disconnect and reconnect power. CTR is responsible for installing Whips to power cubicles.

30. May we request an extension to Thursday, July 18th?

A: Yes, the RFQ has been extended to 22 July 2024 at 1100 am.

31. Would you allow us to do a walk through and obtain the drawing for this RFP?

A: Yes, one further walk through would be authorized on Friday, July 12 at 0900 AM to 1100 AM Eastern Time. However, sponsorship/helping the contractor get access on base will not be possible for the site visit. Please see Amendment 0003.