N0018923Q0437 A00001 Rlsd.pdf

N40085DCSMAINT

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Amendment 0001.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018923Q0437

X 9B. DATED (SEE ITEM 11)

14-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Aug-2023

CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: L. MOYER

1968 GILBERT ST, SUITE 600

NORFOLK VA 23511-3392

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018923Q0437

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 00001

AMENDMENT 0001

The purpose of this amendment is to make the following changes to the solicitation:

1. Extension of validity of quotes exteneded to 05 September 2023.

2. Add Questions and Answers page to solicitation.

3. Deletion of paragraph 3.8 in Performance Work Statement.

4. Update Period of Performance of CLIN 1001.

This amendment is not a request for any proposal revisions. The Government does not intend to enter into discussions or negotiations.

See the changes to the solicitation as shown in the Summary of Changes. All other terms and conditions remain unchanged.

(End of text)

QUESTIONS AND ANSWERS

No. Question Answer 1 We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

If not brand new, could you please provide the current / previous contract number?

See Justification and Approval attached.

Current contract N0018929P1137.

2 Verify 6 Weeks for Instrumentation Tech. I think our notes from a meeting show this to be true but just confirming going from 6 months to 6 weeks wasn’t a typo.

Yes. 6 weeks. See PWS 3.2.

3 Need to clarify why section 3.8 was included and what Navy expectations are. As you and I discussed previously that the Phase 3 project would be a MOD separate to this Care Agreement. Phase 3 is currently a budgetary proposal and I cannot bury a budgetary quote in a firm proposal. Our team is wondering why the phase 3 equipment is included in the RFP and we are not sure what to do with this. We are wondering if this can be omitted from this RFP and addressed as a MOD once the contract is in place.

PWS 3.8 was deleted.

4 Can we get 2 more weeks (full 30 days to respond)? Our internal approval process for this agreement could possibly be 2 weeks, and that is after the proposal is completed. Management has requested an extension.

Providing an additional 1 week.

Closing date is 05 September 2023.

5 Dates for Delivery of Option are incorrect. Should be 30-Sep-2024 to 29-MAR-2025.

Corrected to 30 SEP 2024 to 29 MAR 2025

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-Aug-2023 12:00 PM to 05-Sep-2023 12:00 PM.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 1001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 30-SEP-2028 TO

29-MAR-2029

N/A NAVAL FAC ENGINEERING CMD MID

LANT

AHMAD WILLIAMS

HR-IPT NORFOLK BUILDING P-1 UEM

ROOM 218

9742 MARYLAND AVE

NORFOLK VA 23511

757-341-1738 FOB: Destination

N40085

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 30-SEP-2024 TO

29-MAR-2025

N/A NAVAL FAC ENGINEERING CMD MID

LANT

AHMAD WILLIAMS

HR-IPT NORFOLK BUILDING P-1 UEM

ROOM 218

9742 MARYLAND AVE

NORFOLK VA 23511

757-341-1738 FOB: Destination

N40085

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT FOR MAINTENANCE SERVICES FOR THE DISTRIBUTIVE

CONTROL SYSTEMS IN SUPPORT OF NAVAL FACILITIES ENGINEERING COMMNAND

(NAVFAC)

1. General Statement

The Naval Facilities Engineering Command (NAVFAC) Mid-Atlantic requires an acquisition for annual maintenance services on the Asea Brown Boveri (ABB) Bailey Net90/Infi90/Harmony Distributive Controls Systems (DCS) and field devices, needing calibration and instrument services, used in operation of its thermal production facilities. The contractor shall provide all maintenance, hardware, and software services necessary to maintain the DCS at each location. Maintenance services shall include the following:

On-Site Maintenance Preventative Maintenance Corrective Maintenance Rapid Response Retainer Service Extended Parts Warranty Continuous Assurance Program

1.2. Hardware Maintenance Support shall cover the following:

Infi90, Net90, and Harmony Distributive Control Systems Control IT and SPlus Human Machine Interfaces (HMI) Enterprise historian

OPTIMAX

Asset Optimization Process Information Web Server Field input/output devices Wiring, and cabling associated with the aforementioned systems

1.3. Software Maintenance Support shall include the following:

Console tool software (SPlus) Engineering tool software (Composer) Enterprise Historian

OPTIMAX

Asset Optimization software installed on the multiple servers and clients which make up the Thermal

Commodity Optimization Network (TCON) Controller firmware code Software updates, including bug fixes and additional features

1.4. The contractor shall provide trained and certified field service engineers to perform diagnostic and repair services for the ABB Bailey Distributive Control Systems. Field service engineers shall be capable of maintaining and repairing a wide range of ABB Bailey control equipment and field devices used for the operation of steam and boiler systems at the NAVFAC Mid-Atlantic sites/facilities. These systems are to be developed, documented and implemented into an agency wide program for centralized command and control of the Industrial Control System – Supervisory Control and Data Acquisition ICS – SCADA utility commodity distribution systems.

2. Locations and Equipment The following systems are located in NAVFAC Mid-Atlantic facilities on bases throughout the Hampton Roads area of Virginia and the Northeast sites at the following locations. A representation of the systems and equipment to be maintained is listed below for each location.

2.1. Naval Station Norfolk, Building P-1

Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

Net90 hardware, I/O power supplies, termination units, cables, cabinets.

Infinet-loop communications, communication modules, computer interface units, foreign device interfaces, termination units, cables and redundant loops.

SPlus Servers and clients with multiple displays.

SPlus Configuration Server Data Historian

OPTIMAX performance monitoring and reporting software Asset Optimization software Engineering tool software (Composer) Oxygen, carbon monoxide, dissolved oxygen analyzers Pressure, temperature, level and flow measurement devices and transmitters.

Electric, electronic, electro-mechanical and pneumatic final control elements.

2.2. Naval Station Norfolk, Building Z-312

Infi90/Harmony hardware, control modules, I/O modules, power supplies, termination units, cables.

Infinet-loop communications, communication modules, termination units, cables and redundant loops.

SPlus Servers and clients with multiple displays.

Engineering tool software.

Oxygen, carbon monoxide, dissolved oxygen analyzers

2.3. Naval Station Norfolk, Building P-2

Net90 hardware, I/O power supplies, termination units, cables, cabinets.

SPlus Servers and clients with multiple displays.

2.4. Lafayette River Annex, Building H

M800 hardware, control modules, I/O modules, power supplies, termination units, cables.

SPlus Servers and clients with multiple displays.

Oxygen and carbon monoxide analyzers.

2.5. Naval Medical Center Portsmouth, Building CEP-20

Infinet-loop communications, communication modules, termination units, cables and redundant loops.

SPlus Servers and clients with multiple displays.

Oxygen and carbon monoxide analyzers.

2.6. St Julien’s Creek, Building 283

SPlus Servers and clients with multiple displays.

Oxygen and carbon monoxide analyzer.

2.7. Naval Amphibious Base Little Creek, Building 777

Infinet-loop communications, communication modules, computer interface units, termination units, cables and redundant loops.

Process Portal B Servers and clients with multiple displays.

Engineering tool software.

Oxygen, carbon monoxide, dissolved oxygen, conductivity, and other water quality analyzers.

2.8. Naval Support Activity Philadelphia, Building 12

M800 hardware, control modules, I/O modules, power supplies, termination units, cables.

Infinet-loop communications, communication modules, termination units, cables and redundant loops.

Operate IT Process Portal B Servers and clients with multiple displays.

Oxygen / carbon monoxide analyzers

2.9. Naval Submarine Base New London, Building 29

Net90 hardware, I/O power supplies, termination units, cables, cabinets.

Infinet-loop communications, communication modules, computer interface units, termination units, cables and redundant loops.

Engineering tool software.

Combustion and water quality analyzers.

3. Tasks

3.1. The contractor shall provide qualified DCS Field Service Engineer on-site at Naval Station Norfolk Building P-1 for fifty-two weeks per year. Contractor shall supply a qualified Instrumentation Field Service Technician as needed but not to exceed 6 weeks per year that will be scheduled in advance as stated in section 4.2.

Instrumentation Field Service Technician work locations will be among sites listed in section 2 throughout the term of the contract period.

3.2 Tasks for DCS Field Service Engineer

3.2.1. Both off-line and on-line software configuration of distributed control system control modules, independent controllers, and operator consoles using an Engineering Work Station, graphical software applications, and hand held communication devices with various communication protocols.

3.2.2. Preventative and corrective maintenance on a wide range of control system components (controllers, termination units).

3.2.3. Tune and adjust the control systems’ control logic for burner and combustion components to ensure optimum combustion throughout the entire operating range. Tune cascading and feed-forward PID control loops with time delay.

3.2.4. Tests, calibrates, repair and perform maintenance necessary to insure reliability and efficiency of all auxiliary plants. The boilers consist of two major control systems: combustion control and burner management. The systems consist of integrated electronic sub-systems for the propane ignition, automatic oil and air flow, master control, steam flow recorder, feed water controls, flame scanner and a variety of other recorders, indicators and transmitters performing various ancillary functions. Troubleshoot system malfunctions and make necessary repairs.

Check circuits, attach power leads to terminals, connect test oscilloscope and compare patterns on oscilloscope screen with standard pattern for particular circuit and perform various other operations as required. From knowledge of typical cause of various defects, isolate trouble, repair or replace defective wiring connections. Repair or replace such parts as solid state circuit boards, condensers, transformers, resistors, switches, coils, control dials or knobs, gear cables, terminal strips, etc. Reassemble equipment and perform alignment and calibration to manufacturer standards.

3.2.5. Test, overhaul, repair or modify a variety of electronic components, equipment and circuits installed on other boilers and plant equipment, electronic relays, electric telemetering circuits and other electronic devices. Trace circuits, attach power leads, and test equipment by use of oscilloscope and other electronic test devices. Determine cause of malfunction and make repairs.

3.2.6. Closely coordinate all on-line tuning with watch supervisor and plant engineering personnel to ensure consistent boiler operations. Prepare controls for annual boiler operational certification.

3.2.7. Shall be able to respond to emergency situations at nights and weekends within 2 hours and have the ability to adjust to different job assignments.

3.2.8. Shall make routine adjustments and tune boiler distributed control systems ABB Network 90, PCV, latest console and burner management panels. Repair, adjust and troubleshoot variable frequency drives for boiler fans;

repair, adjust and troubleshoot pneumatic devices.

3.2.9. Shall be able to operate Engineering Workstation (EWS) computer for the purpose of tuning and troubleshooting Boiler controls. Work closely with plant engineers and supervisors, calculating and adjusting boiler controls to improve plant efficiency.

3.2.10. Conduct daily inspections of flow meter recordings and integrated pneumatic, pneumatic electric and hydraulic circuits for steam, water and fuel flow, pressure and temperature measurement accuracy; makes adjustments to those not functioning properly or improperly calibrated.

3.2.11. Repair and adjust recording, regulating and combustion control precision measurement instruments.

3.2.12. Monitor security controls IAW RMF Step 6 of DoD Instruction (DoDI) 8510.01 “Risk Management Framework (RMF) for DoD Information Technology (IT)”

3.3 Tasks for Instrumentation Field Service Technician

3.3.1. Operate consoles using an Engineering Work Station, graphical software applications, and hand held communication devices with various communication protocols.

3.3.2. Preventative and corrective maintenance on a wide range of control system components (controllers, termination units), field instrumentation (pressure, temperature, level, flow, water quality), and final control elements. Contractor shall also provide calibration of field devices as needed.

3.3.3 Tests, calibrates, repair and perform maintenance necessary to insure reliability and efficiency of all auxiliary plants. The boilers consist of two major control systems: combustion control and burner management. The systems consist of integrated electronic sub-systems for the propane ignition, automatic oil and air flow, master control, steam flow recorder, feed water controls, flame scanner and a variety of other recorders, indicators and transmitters performing various ancillary functions. Troubleshoot system malfunctions and make necessary repairs. Check circuits, attach power leads to terminals, connect test oscilloscope and compare patterns on oscilloscope screen with standard pattern for particular circuit and perform various other operations as required. From knowledge of typical cause of various defects, isolate trouble, repair or replace defective wiring connections. Repair or replace such parts as solid state circuit boards, condensers, transformers, resistors, switches, coils, control dials or knobs, gear cables, terminal strips, etc. Reassemble equipment and perform alignment and calibration to manufacturer standards.

3.3.5. Test, overhaul, repair or modify a variety of electronic components, equipment and circuits installed on other boilers and plant equipment, smoke opacity monitors, electronic relays, electric telemetering circuits and other electronic devices. Trace circuits, attach power leads, and test equipment by use of oscilloscope and other electronic test devices. Determine cause of malfunction and make repairs.

3.3.6. Prepare controls for annual boiler operational certification.

3.3.7. Repair, adjust and troubleshoot variable frequency drives for boiler fans; repair, adjust and troubleshoot pneumatic devices.

3.3.8. Shall be able to operate Engineering Workstation (EWS) computer for the purpose of troubleshooting Boiler controls. Work closely with plant engineers and supervisors, calculating and adjusting boiler controls to improve plant efficiency.

3.3.9. As incidental duties, the contractor is required to cut, fit and install wire ways, conduits, raceways, etc., to provide secondary AC/DC power to new or existing equipment. Install secondary branch circuits and control wiring including termination.

3.3.10. Conduct daily inspections of flow meter recordings and integrated pneumatic, pneumatic electric and hydraulic circuits for steam, water and fuel flow, pressure and temperature measurement accuracy; makes adjustments to those not functioning properly or improperly calibrated.

3.3.11. Test and calibrate flow meters, gauges, recording and automatic combustion controls using test gauges, thermo-couples, dead weight pressure testers, pneumatic load tester, and various equipment to determine the tolerance and accuracy of the integrating and recording instruments controlling and monitoring plant operations.

3.3.12. Repair and adjust recording, regulating and combustion control precision measurement instruments. These instruments are actuated by pneumatic indicators, pressure reducing stations, steam temperature de-superheating stations, pneumatic positioners and controllers, steam and air flow controllers, pneumatic selector stations, fuel air ratio units, pneumatic master pressure transmitters, master pressure transmitters, mechanical actuated fuel oil temperature controls, pneumatic high low signal selectors. Perform free blow to pilot lines to metering and recording instruments, renew liquid flow measuring orifice plates or devices in steam, water and oil service lines.

3.3.13. Perform minor pipe work up to and including l" in diameter. Install pipe hangers to support gauge lines.

Perform all other task as assigned that are operation/maintenance of control systems.

3.4. Hardware Maintenance

3.4.1. Preventive Maintenance Program. The contractor shall provide a scheduled preventive maintenance program designed for the system configuration at each location and the manpower required to perform periodic checks on the performance of distributed control hardware and human machine interfaces. The contractor shall perform periodic tests and backup of the servers and clients. The DCS Field Service Engineer shall perform a systematic inspection, detection, and correction of potential failures either before they occur or before they develop into major defects. Preventative maintenance shall be performed on a wide range of control system components (controllers, termination units), field instrumentation (pressure, temperature, level, flow, water quality), and final control elements. The DCS Field Service Engineer shall provide the recommended engineering and maintenance practices in accordance with the original equipment manufacturers (OEM) guideline as the manufacture has already determined and catalogued the engineering and maintenance requirements. The contractor shall provide a monthly status report of preventive maintenance completed within 10 working days after the end of each month

3.4.2. Repair Program. The contractor shall perform corrective maintenance, as required, on the system and its components in accordance with the original equipment manufacturers (OEM) recommended engineering and maintenance practices. All, labor, supplies (excluding consumables), vehicles, test equipment, tools, and any other items necessary to perform the required work shall be included in annual maintenance price. Repair parts and spares necessary for system maintenance shall be maintained as described in the Extended Warranty section of the contract.

Equipment performance issues that do not degrade process performance shall be treated as routine corrective maintenance. This maintenance shall be provided during the next scheduled visit for preventative or other routine maintenance. Equipment performance issues that degrade process performance shall be treated as urgent with response according to the Rapid Response Retainer Service.

3.4.3. Rapid Response Retainer Service. The Rapid Response Retainer Service shall provide emergency repair service on the systems covered under this contract and shall be customized to NAVFAC Mid-Atlantic’s facility requirements for system up time and utilization. The contractor shall respond to equipment malfunction within one

(1) hour of a request to the Contractor Service Coordinator for telephone support and sixteen (16) hours of a request for on-site response, twenty-four hours per day, 365 days per year. Upon notification that equipment is malfunctioning or inoperative, the contractor shall perform corrective maintenance. Maintenance on any piece of equipment covered by this contract and requiring rapid response shall commence within a maximum of sixteen (16) hours after notification by the Government. All attempts shall be made to fully restore the equipment to full operational capability within the Primary Work Hours (PWH) of the location.

3.4.4. Parts and Materials. The total cost for all parts necessary for 100% readiness shall be included in the monthly price. The contractor shall provide a list of recommended spare parts by facility and shall make recommendations for spare parts inventory. The contractor shall provide assistance with spare parts upgrades within a site/facility and provide parts exchanges between sites/facilities. The contractor shall provide an extended parts warranty service to cover the Infi90/Net90/Harmony Distributive Control System components and an extended parts warranty service to cover the instrumentation (materials only).

3.5. Software Maintenance

The contractor shall provide a software maintenance (automation software maintenance) program for the licensed ABB applications which include the console tool software (SPlus), engineering tool software, enterprise historian, OPTIMAX, PIWS, and asset optimization software installed on the servers and clients which make up the Thermal Commodity Optimization Network (TCON). Software maintenance shall also cover controller firmware code.

Services shall include support for installed software, providing software updates as they are released, and, when upgrades are required, providing the functional equivalent software application at no additional license cost. In addition, the maintenance program shall include testing of Microsoft security updates for software applications running.

3.6. Strategic Migration and Plant Process Improvement

The contractor shall assist in creating and implementing a Strategic Migration strategy for the NAVFAC Mid- Atlantic facilities. The strategy shall be designed to provide a cost effective method of protecting control systems investment from obsolescence. The contractor shall work with NAVFAC Mid-Atlantic to develop a long-term strategy to keep the control systems current with innovative low-maintenance products. The strategy shall be proactive to protect against performance degradation and shall target areas that limit or degrade a plant’s output potential such as obsolete hardware, limited control capability, and dated control strategies. The contractor shall also provide support to on-going efforts to maximize plant efficiency and control capability through the products it supplies.

3.7. Site Audit and Database

An annual audit shall be conducted at each facility to create or update the Site Database. The Site Database shall contain the following information: Location, physical (Process, Cabinet, Row, Slot and Building) and electronic (Loop, Node, Module and Slave Addresses); Software or Firmware Revision levels; and Control module/component use (Active, Spare or Consigned Spare). The Site Audit Report shall be issued 30 days after the Site Audit. The report shall be bound in a suitable binder with individual reports separated by tabs identifying the type of report contained within it. At a minimum, the Site Audit shall provide the following reports: Cabinet Names, Site Firmware Revision Report, Equipment Revision Listing, Recommended Spare Parts Analysis, Cabinet Arrangement Listing, Software Licensing Report, Life Cycle Report, Forecast Life Cycle Report, and Machine ID Report.

A designated NAVFAC Mid-Atlantic representative shall be issued a copy of the entire Site database report. For facilities with a number of separate Process areas, the contractor shall provide separate reports by Process Area. The contractor shall maintain the Master database.

4. Description of Work Hours

4.1. Primary Work Hours: The primary work hours (PWH) are an 8-hour period beginning between 6:00 A.M.

and 9:00 A.M. Monday through Friday, excluding Government-observed holidays. The primary work hours include a one half-hour non-paid lunch period during the day. Unless otherwise operationally necessitated, Contractor shall follow their internally recognized holiday guidance in an effort to avoid excessive labor rate charges to the Government. Contractor shall submit their internally recognized holiday schedule at the start of the fiscal year.

Government holidays are as follows:

New Year’s Day (1 January) Martin Luther King Day (3rd Monday in January)

Presidents’ Day (3rd Monday in February) Memorial Day (last Monday in May) Juneteenth Independence Day (4 July) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans’ Day (11th of November) Thanksgiving Day (4th Thursday in November) Christmas Day (25th of December)

4.2. Scheduled Service Hours: Scheduled services are those services that can be easily scheduled in advance.

These services include hardware preventive maintenance along with repair and replacement resulting from preventive maintenance inspections, control preventive maintenance, control tuning, spare parts management, and control re-configuration service. NAVFAC MIDLANT will work with the contractor service representative to schedule services to maximize system availability. All possible efforts will be taken to avoid scheduling services outside the primary working hours (PWH). It is estimated that work outside of the primary working hours will not exceed 10% of the annual standard working hours.

4.3. Unscheduled Service Hours: Unscheduled services include service response retainer, system startup support, and hardware corrective maintenance. These services are typically difficult to schedule and are usually delivered upon demand.

5. Travel The contractor shall travel to the above locations to provide required maintenance in accordance with the requirements of this Performance Work Statement and the OEM’s recommended engineering and maintenance practices.

6. Field Service Engineer Qualifications

6.1 DCS Field Service Engineer Qualifications: DCS Field Service Engineers shall have at least 5 years of experience and received training by the contractor in the configuration, maintenance, troubleshooting and repair of the hardware and software systems and shall have previous experience in troubleshooting, on-line configuration, and tuning of boiler burner management systems and combustion control systems. In addition, they shall have a working knowledge of the principles of combustion, including the requirements for combustion airflow, flue gas flow, fuel oil systems, and natural gas systems. Field Service Engineers shall have knowledge of the control methods associated with NOX reduction and experience in the startup of plants having similar capacities, burners, combustion and auxiliary systems. Use analog and digital control drawings for troubleshooting and modifications as necessary to repair control problems. Service Representative shall be capable of updating, creating, documenting, loading and saving configurations used in various ABB control modules using an engineering workstation.

Service Representative shall have training and experience with SPlus consoles and their configuration, to include networking. Obtain Microsoft Security Plus certification within 1 year to obtain access right from CIO 2&4 to maintain network capabilities.

6.2 Instrumentation Field Service Technician Qualifications: Instrumentation Field Service Technician shall have at least 5 years of experience and received training by the contractor in the configuration, maintenance, troubleshooting and repair of the hardware and software systems and shall have previous experience in troubleshooting. In addition, they shall have a working knowledge of the principles of combustion, including the requirements for combustion airflow, flue gas flow, fuel oil systems, and natural gas systems. Field Service Engineers shall have knowledge of the control methods associated with NOX reduction and experience in the startup of plants having similar capacities, burners, combustion and auxiliary systems. They shall be capable of repairing and calibrating field instrumentation and systems identified in Paragraph 2 of this performance work statement and evaluating ABB, Inc. analog and digital control drawings for troubleshooting and modifications as necessary to repair control problems. Service Representative shall be capable of updating, creating, documenting, loading and saving configurations used in various ABB control modules using an engineering workstation.

7. Security Clearance A CUI Security clearance will be required for the DCS Field Service Engineers; additionally all contracted employees must be able to obtain access to all Government locations and shall ensure that all contractor personnel entering Government facilities have all necessary security badges, base vehicle stickers or passes, motor vehicle insurance, and emergency identification cards.

8. Contracting Officer’s Representative (COR) The Contracting Officer’s Representative are Mr. Ahmad Williams, located at NAVFAC Mid-Atlantic, Naval Station Norfolk Building P-1. The COR can be reached via telephone at 757-341-1730.

9. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD- 12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI).

All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF- 86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

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