N0018922Q0464 0001 conformed.pdf

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N0018922Q0464 31-Aug-2022

b. TELEPHONE NUMBER

757-443-1397

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10:00 AM 13 Sep 2022

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BELOW IS CHECKED

TELEPHONE NO.

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18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

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INFORMATION CALL:

a. NAME

DAVID W. CROUCH

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% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

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NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: D. CROUCH

1968 GILBERT ST, SUITE 600

NORFOLK VA 23511-3392

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RFQ IFB RFPX

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VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$30,000,000

NAICS:

484210

X

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DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

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SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

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SEE SCHEDULE

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SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0018922Q0464

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR THE MOVE OF THE LIBRARY, PHOTO ARCHIVE, SPECIAL COLLECTION AND RARE BOOK

COLLECTIONS FOR THE

NAVAL HISTORY AND HERITAGE COMMAND

I. Introduction and Background:

1.0 INTRODUCTION The Naval History and Heritage Command’s Histories and Archives Division seeks to relocate the Navy Department Library (which includes the Rare Book Room; library stacks; General Reference Room; Microform room; and Special Collections) and the Photo Archives currently located on the Washington Navy Yard in buildings 44, 57, and 108 (note: these 3 buildings are co-located and adjacent to one another). This scope of work describes the performance specifications for the processing, housing/rehousing, packing, crating and moving of historic artifacts, collections, and library holdings under the cognizance of the Naval History and Heritage Command (NHHC), History and Archives Division (HAD), located at the Washington Navy Yard (WNY), Washington, D.C. The scope of this contract does NOT include the Operational Archives located on the 3d floor of building 108 and does NOT include the Operational Archives housed in building 200.

1.1 The Base of this contract will be for the move of the library stacks, located in building 108, to buildings 46 &

67 (the buildings immediately adjacent to the current location).

1.2 This contract will contain 5 options, which may be executed either in sequence, at random, concurrently, or not at all.

1.2.1 Option 1: Curation Services & Rare Book Room

1.2.2 Option 2: General Reference Room

1.2.3 Option 3: Microform Room

1.2.4 Option 4: Photo Archives

1.2.5 Option 5: Special Collections

2.0 BACKGROUND The NHHC’s Histories and Archives Division is comprised of the Navy Operational Archives, Navy Department Library, and Histories branches. They are currently located in spaces on the WNY that do not meet the criteria for Navy Historical Resource Facilities. NAVFAC is currently renovating buildings 46 and 67 on the WNY that will meet our criteria. HAD will consolidate archives and library assets into un-renovated and renovated facilities at project completion. The planned completion date of the renovation of building 46 / 67 is August 2022.

II. Services Required:

3.0 SCOPE OF WORK

3.1 NHHC is seeking experienced and qualified experts to execute the move of the Library Stacks; Rare Book Room; General Reference Room; Microform Rom; Photo Archives; and the Special Collections to its new facilities.

Each portion of the move (Contract Base and five options) should be individually priced and executed based on the requirements of NHHC.

3.2 The contractor will produce a comprehensive plan for relocating the fixtures, equipment, files and collections from their current Washington Navy Yard locations to the new locations, which are located one city block away (less than a 1/4 mile) from the present facilities. The resulting plan is to include a detailed evaluation of:

move logistics and planning;

how materials will be moved between our current buildings and the new spaces in Building 46/67;

assisting NHHC Staff in mapping the current shelf locations of the collections to their new shelf locations;

relocation timelines;

cost/pricing estimates;

manpower and equipment requirements;

packing requirements.

spatial/staging requirements;

general security during the moving process

3.2.1 The contractor must have substantial logistical expertise, a comprehensive understanding of library and archives collections handling including: experience with transporting fragile and/or rare documents and materials;

experience with transporting large objects; and experience with transporting extensive document/book collections which contain mixed media such as library materials, books, periodicals, journals, flat files, and other reference material and movement of these materials from one location to another. The following areas within HAD require work: Library and Photo Archives.

a. Library: The library contains books; reference material; rare books requiring special handling; special collections; articles; varied and fragile collections, map and file cabinets, artifacts; oversized objects; and other Government Owned Items.

b. Photo Archives: Archival and historic photographs and photographic materials to include photos, records and files, glass slides, equipment and other archival material.

3.2.2 The contractor must be able to demonstrate specialized experience in archival, artifact, and library collections relocation services including packing, handling, crating and transportation. NHHC requires collections be placed in suitable containers per professional archival, library, and conservation standards. NHHC requires artifacts, rare publications, special archival materials and other items identified as fragile (or in need of special handling) be placed in archival containers constructed of inert, archival-grade materials suitable for transportation per professional archival, museum, and conservation standards. All materials and methods used for the work require approval in advance by NHHC.

3.3 Pack and move unclassified books, journals, publications, and various other Library holdings in moving boxes.

3.4 Move packed boxes to their new locations as directed by staff and in accordance with predetermined location mapping.

Special Requirements

1. Project Initiation/Kick-off. The purpose of the project initiation phase is for the project team to meet, strategize and prepare for the project. The contractor will be provided all known dates and documents of relevance to the project. Project initiation should commence with a kick-off meeting with appropriate project stakeholders and include: a project team orientation meeting, site visit and walk-though, development of detailed project methodology and development of a project schedule.

2. The contractor will undertake a cost analysis of proposed move strategies, including the cost of transporting the photo and library collections containing fragile documents and maps, delicate archival and special collections materials, and vast quantities of books and records. Many records must be moved without disturbance to the box or packaging of the archival materials. Materials must be moved to facilitate re-shelving in specific order, so the move contractors must plan for an organized and structured packing and unpacking of materials.

3. Contractor will communicate with staff throughout the process.

4. Contractor shall manage relocation projects in a timely, cost effective and non-disruptive manner including, but not limited to: project management of moves, pre-move preparations, contractor equipment staging, movement and redistribution of boxes and/or corrugated totes as well as PCs and peripheral equipment, post-move walkthrough, post-move clean up, as well as other duties that may be required by the project and

SOW.

5. Contractor shall perform walk-through inspections with COR of all buildings prior to each move in order to assess the conditions at the facilities. Contractor shall document any and all unsafe conditions, preexisting damages (scratches, holes, stains, marks and any other identifiable damage that could occur as part of a move) and any other specific items that must be addressed prior to the move. Contractor shall deliver document to KO and COR prior to the start of the move.

6. Hand trucks, dollies and book carts shall have soft neoprene or equivalent type wheels. NO metal or hard rubber wheels shall be used in the performance of this contract.

7. Contractor shall remove rubbish (Contractor supplied materials and debris from move including; packing materials, tape, contractor/stretch wrap, carpet shield and any other items from contractor that need to be disposed of) from the government's premises after move is completed. Remove all padding, packing, and crating materials from the premises of the government as directed by COR.

8. Contractor shall return to buildings approximately 2-4 days after each move or as project timelines require to collect used boxes/crates and other materials supplied by Contractor at designated locations that will be provided for each move within the schedules. Contractor shall return at a later date to collect remaining Contractor supplies as directed by the staff or COR.

9. When packing is required, contractor shall furnish all packing containers and related supplies including, but not limited to, boxes and cartons, corrugated totes, speed packs, dollies, carts, padding material, marking material, sealing tape, contractor/stretch wrap and color-coded marking tags to the moving activity approximately 30 days prior to move date or per the project schedule.

10. Contractor shall provide curation services to include housing/rehousing of artifact collections in accordance with accepted industry standards.

11. There are elevators at certain locations in the buildings. Contractor shall use passenger / freight elevators and/or stairs, as required. Building 108 freight elevator dimensions: Elevator door (7 feet height; 42 inches width). Elevator car (77 inches length/depth; 60 inches width).

12. There is a loading dock with concrete ramp in the back of building 108 which can be used to remove packed items from the building. However, due to the building renovation, there is now a large raised concrete platform in the alleyway adjacent to the ramp to the loading dock. While the ramp was never acceptable for moving carts loaded with materials—the metal plates on the ramp are very uneven and have gaps that “trap” wheeled carts. There is now what appears to be less than 3 feet of space between the platform and the dock. Materials would likely have to loaded onto pallets and moved by forklift off of the dock and out of the alley. An alternate plan would be to use a truck with a lift gate and transfer pallets from the dock to a lift gate (that meets adequate weight requirements) connected to the back of the moving truck.

IV. Deliverables:

The resulting HAD Relocation Plan will be a concise document, a comprehensive road map for moving the appropriate contents of HAD, that will include at two specific component parts:

(1) Provide a plan (mapping), packing, and moving the Photo Archives Collection (photos, records and files, glass slides, equipment and other archival material) to designated spaces in building 46/67; and,

(2) A plan (mapping), packing, and moving the Navy Department Library, including its books (stacks and reference collection), rare book collection, the USS Maine table and other artifacts; microform room; special collections materials, supplies, equipment, fixtures, furniture, and files into building 46/67;

HAD Relocation Plan will incorporate requirements for each phase of the move, to include preparing and packing records and other collections materials for the move, and ensuring that all records and other collections materials are moved to specific, designated shelf and storage locations. The plan needs to take into consideration special handling, fragile materials, and oversized documents, and enable HAD to ensure the move is executed according to appropriate, professional standards. HAD staff will be involved in the move preparations to include monitoring of all move activities to ensure compliance. If these standards outlined in the HAD Relocation Plan are not met, it will be considered breach of contract.

These plans collectively are to be sufficiently detailed enough to enable the efficient relocation of all the appropriate contents of buildings 44, 57 and 108 and installing the records and collections materials in the new renovated site.

Shelving and staging plans and move will need to be completed as outlined in Deliverables Section 8 (see below).

HAD will have final approval authority of relocation plans. Comments and reviews must be returned from HAD within 10 days of receipt of contractor’s plan.

VI. General Information:

The contractor is responsible for the professional and technical accuracy of all work or service furnished. Products submitted by the contractor shall be reviewed by NHHC for compliance with government requirements and criteria.

The contractor, at no additional cost or fee to the government, shall correct errors or deficiencies in the contractor’s product.

All work areas are unclassified and all products resulting from this contract shall be unclassified. The contractor shall not discuss or release information concerning the operations or recommendations developed during the course of this contract to the general public, newspapers, other media, public officials, community leaders, non-government organizations, etc., without prior approval of the Navy. Products developed under this contract will remain the property of the government and will be retained by the government at the conclusion of the contract.

The contractor will be provided access to all available data sources on a “need-to-know” basis. Current COVID-19 protocols will be followed and the contractor shall schedule meetings either in person or via MS Teams (or other visual means) as necessary. The contractor will ensure personnel have appropriate identification for access to the military base.

4.0 REQUIREMENTS

4.1 PERFORMANCE

4.1.1 Contract Base: Library Move (Building 108 – Room 150 -- (6585 Sq Ft) .

- Contractor shall provide professionally trained movers experienced with library collection moves. The Library portion of this task will include:

- Provide move planning and assist to NHHC Staff in mapping our collections from their existing shelf locations to ones in the new building

- Pack / Move Library General Collection & Periodical Collection Stacks (Building 108)--Room 150 (6585 Sq Ft) -- Existing LFI requirement – 165,776 LFI

- When relocating the library collection to the new stacks, avoid using the highest tier of the shelving units in the new building as these units are taller than the existing units and make retrieval overhead difficult for staff and unsafe

- Re-house some loose/oversize materials where required

4.1.2 Option 1: Curation Services & Rare Book Room Move (Building 44 – Room 143 -- 822 Sq Ft).

- Contractor shall provide professionally trained movers experienced with library collection moves. The Rare Book Room Move will include:

- Provide move planning and to assist NHHC Staff in mapping our collections from their existing shelf locations to ones in the new building

- Pack / Move Rare Book Room / Library Stacks (Building 44 – Room 143)

- Contractor shall provide professionally trained staff experienced with museum collections and artifacts handling, housing / rehousing, object handling and packing should reflect current industry standards.

Inert materials and / or lignin-free archival materials with a neutral PH will be used. Contractor will be responsible for supplying packing materials and shipping crates.

- Use industry standards for rare book collections: such as bracing, Belly Bands, and supporting housing for unstable books which include large / oversized archival books

- Rare Books Room: the packing of the artifact items (USS Maine table and barometer) and the relocation of a glass display case.

4.1.3 Option 2: General Reference Collection (Building 44 – Room 141 -- 1026 Sq Ft).

- Contractor shall provide professionally trained movers experienced with library collection moves. The General Reference Collection Move will include:

- Provide move planning and assist to NHHC Staff in mapping our collections from their existing shelf locations to ones in the new building

- Pack / Move the Reference Collection (Building 44) -- Existing LFI requirement – 6,636 LFI

- The 10 wooden ship hull models, which are part of a static display in the Library’s Reading Room, are part of the Navy’s Ship Model Collection and will NOT be included in this contract

4.1.4 Option 3: Microform Collection Move (Building 108 – Room 147)

- Contractor shall provide professionally trained movers experienced with library collection moves. The Microform Collection Move will include:

- Provide move planning and assist to NHHC Staff in mapping our collections from their existing shelf locations to ones in the new building

- Pack / Move the Microform Collection (Building 108) -- 17,784 microfilm boxes. The collection includes microfilm boxes and microfiche in envelopes. These materials would need to be packed for shipment to the new building. There are cabinets and shelving installed in the new space and the existing cabinets where the collection is currently housed will not be moved.

4.1.5 Option 4: Photo Archives Move (Building 108 – Room 214)

- Contractor shall provide professionally trained movers experienced with library collection moves. The Photo Archives Move will include:

- Provide move planning and assist to NHHC Staff in mapping our collections from their existing shelf locations to ones in the new building

- Pack / Move the Photo Collection (Building 108) -- Existing LFI requirement – 672 large boxes 5742 small boxes

- Photo Archives: Special handling for glass plate negatives and panoramic photo prints.

- Photo Archives: Contents of drawers of the Lektriever will need to be moved to a new Lektriever.

Drawers will need to be wrapped / boxed in a way that cards / contents are not disturbed.

- Photo Archives: Move the card catalog cabinet

4.1.6 Option 5: Special Collections Move (Building 108 – Second Floor – 1268 Sq Ft)

- Contractor shall provide professionally trained movers experienced with library collection moves. The Special Collections Move will include:

- Provide move planning and assist to NHHC Staff in mapping our collections from their existing shelf locations to ones in the new building

- Pack / Move the Special Collections (Building 108) -- Existing LFI requirement – 15,954 LFI

- Oversized materials in the flat files will be packed and moved outside of their cabinets. This space includes artifact and ephemera collections. There are a significant number of very oversized volumes which are stored in a very confined space. They will need special handling due to their size and weight.

5.0 SITES COVERED BY THE CONTRACT ARE:

Naval History and Heritage Command buildings 44, 56, and 108; and will be moved to building 46/67.

The scope of this Contract does NOT include the Operational Archives located on the 3rd floor of building 108 and does NOT include the Operational Archives housed in building 200.

6.0 GOVERNMENT FURNISHED EQUIPMENT

The Government will make the premises available for a walk-through prior to acceptance upon request.

NHHC will provide access to NHHC buildings during normal working hours – M-F 730 – 1600.

NHHC will provide documents that show the Library spaces in the new building and the shelving configurations for the Library.

7.0 MINIMUM QUALIFICATIONS

Contractor must provide documentation showing qualifications of experience of similar archival and collection moves. Such documentation shall include a work qualification/experience statement for each general employee that will work on the project. General employees must have experience in handling, housing / re-housing, packing and moving, museum based collections.

The contractor shall maintain full insurance coverage throughout the life of the contract to cover the cost of any repair, replacement or reimbursement for damage that occurs during the performance of this contract. The contractor shall obtain and show proof of said coverage from an insurance provider with a current Standard and Poor’s rating of not less than “AAA” to the Contracting Officer.

Cost to repair or replace the damaged item will be determined by the government.

Contractor will abide by all U.S. Government laws, Department of Defense and Navy, and Defense Logistics Agency regulations, and NHHC policies and procedures regarding physical security, health and safety, and data protection, including but not limited to proprietary information and Personably Identifiable Information (PII).

Contractor staff must sign a nondisclosure agreement prior to the commencement of work.

8.0 PERIOD OF PERFORMANCE

The kickoff meeting between the contractor and NHHC is due within 30 calendar days of contract award.

The contractor will provide NHHC with the relocation plan for the Library Move (the base contract) no later than 60 days after the kickoff meeting. The period of performance for the base will be 12 months from award (September 2022 to September 2023) Work shall begin with the move planning and then execution of the Library Stacks move under the base of this contract.

Execution of the relocation plan (physical move of the library collection) can begin as soon as the building is cleared for occupancy.

Rare Book Room (Option 1); General Reference Room (Option 2); Microform Room (Option 3); Photo Archives (Option 4); and the Special Collections (Option 5) will remain as options to the base contract. NHHC may elect to execute these options under the period of performance.

Contract length not to exceed a maximum period of performance of one year.

9.0 PROGRESS REPORTS

The contractor shall submit weekly Progress and Status Reports electronically in Portable Document Format (PDF).

The report shall include, but is not limited to:

Name of company Date of report Work accomplished, including hours expended providing support Work planned Problems encountered Any foreseen changes to schedule

The reports may be sent via e-mail, in PDF format, to the appropriate parties at the following addresses:

Send Report to:

Naval History and Heritage Command Histories & Archives Branch 805 Kidder Breese Street, S.E.

Washington Navy Yard, D.C. 20374-5060 Contact information to be provided at time of award

10.0 U.S. Navy Technical POC.

Names and contact information to be provided after award.

11.0 SECURITY

11.1.1 The contractor must be able to gain base access and pass a basic background check. The work conducted under this task will only cover UNCLASSIFIED objects in the collection. The company will provide to the COR, ten days in advance of the event, names and Social Security numbers of all employees who will be entering Navy-controlled installations or facilities. Documentation of these checks will be made available to the COR upon request.

The Government shall coordinate with the contractor to provide access to government buildings and offices.

QASP AND MATRIX

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

CULTURAL SERVICES

NAVAL HISTORY AND HERITAGE COMMAND (NHHC)

1.0 PURPOSE

This QASP is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in the contract. The intent is to ensure that the Contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract and that the Government only pays for the acceptable level of services received.

2.0 AUTHORITY

Authority for issuance of this QASP is provided under FAR 52.212-4(a), Inspection/Acceptance, which provides for inspections and acceptance of the articles, services, and documentation called for in the contract to be accomplished by the Contracting Officer or his duly authorized representative.

3.0 SCOPE

The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is put in place to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective and are delivering the results specified in the contract. The QASP is not a part of the contract, nor is it intended to duplicate the Contractor’s Management Plan. The Government may provide the Contractor an information copy of the QASP as an Attachment to the solicitation to support the Contractor’s efforts in developing its plan for maintaining the levels of quality anticipated to be delivered under the terms of the contract.

4.0 RESPONSIBILITIES

The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Contracting Officer’s Representative (COR) – The COR is responsible for administration of the contract and assures proper Government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect the contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

Technical Point of Contact. (TPOC) – An individual designated in writing by the COR to act as their authorized representative to assist in administering a contract. TPOC limitations are contained in the written letter of appointment.

5.0 METHODS OF QA SURVEILLANCE

The below listed methods of surveillance shall be used in the administration of this QASP.

COR Assessment – The Contracting Officer’s Representative will accuracy of reports, contract deliverables and invoices.

Customer Feedback – Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a documentation file. The COR shall also keep the tabulated results of all customer satisfaction surveys on file and shall enter the summary results into the Surveillance Activity Checklist.

Inspections – Each phase of the services rendered under the contract will be subjected to Government inspection during the Contractor’s operations and after completion of a task. Inspections may be routine functions performed by the COR or performed by the designated TPOC. During the performance of the contract, the Contractor shall not be permitted to substitute Government inspections for effective quality control. Government inspections may be conducted in an unannounced manner by the COR or TPOC. The COR will maintain Contract Discrepancy Reports (CDR) of which copies will be provided to the Contractor. Within three business days, the Contractor shall reply in writing to the CDR by stating reason(s) for unsatisfactory performance (s) and shall identify the corrective action (s) that will be taken to prevent recurrence(s).

6.0 IDENTIFIED QUALITY ASSURANCE SURVEILLANCE ITEMS

The following PBSC items are identified within the Performance Work Statement (PWS) presented in the solicitation and are to be monitored under this QASP.

- Contractor Personnel Performance/Contract Management

- Contract Deliverables

- Invoicing

7.0 DOCUMENTATION

The COR will maintain a complete Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function. All such records will be retained for the life of this contract. The COR shall forward these records to the Contracting Officer at termination or completion of the contract.

8.0 ATTACHMENTS

Attachment A – QASP Matrix

QUALITY ASSURANCE SURVEILLANCE PLAN MATRIX

CULTURAL SERVICES

NAVAL HISTORY AND HERITAGE COMMAND

Deliverable or Service

Requiremen t

Measurement/Metr ic Performance Standard

Acceptabl e Quality

Level

(AQL)

Required Level of

Completion

Method of Surveillance

Procedures to be taken when performance standards are not met

Contractor Personnel Performanc e/ Contract Managemen

Timeliness/ Accuracy

1. Contractor personnel are fully qualified with all appropriate certifications (such as appropriate security level, if required), professionally trained staff experienced with artifacts, photos, books, etc, housing / rehousing, object handling and packing (keeping with current industry standards).

Contractor shall ensure services are accomplished within prescribed timelines, and personnel meet the requirements contained within the contract, SOW, and task orders.

2. Manage and oversee the activities of all contractor personnel.

Maintain ongoing communicatio ns with NHHC to maintain performance levels.

3. Contractor staff must sign a

99%

Customer feedback and random/scheduled monitoring/inspectio ns conducted by the COR/TA’s

FAR Clause 52.212- 4(m) – Termination for Cause.

Performance will be documented annually in the Contractor Performance and Assessment Reporting System

(CPARS).

Standard

Acceptabl e Quality

Level

(AQL)

Required Level of

Completion

Method of Surveillance

Procedures to be taken when performance standards are not met nondisclosure agreement prior to the commencemen t of work.

Contract Deliverables/

SOW

Services to Be Provided

1. The contractor is to produce a comprehensive plan (to include all items listed in Section 3.2 of SOW) for relocating the fixtures, equipment, files and collections from their current WNY locations to agreed upon spaces in the newly renovated buildings (46/67).

2. Project Initiation/Kick-off should occur as noted under Special Requirements in

SOW.

98% Inspection and Demonstration COR and TA’s will review accuracy of documentation.

FAR Clause 52.212 Inspection/Acceptan ce

Positive Incentive:

The contractor shall receive a favorable past performance review if the contractor meets or exceeds the performance standards.

Decrements: The contractor shall receive a negative past performance review if the contractor doesn't meet or exceed the performance standards.

COR will issue a CDR and add it to the contract file.

Contract Deliverables/

SOW

Timeliness/ Accuracy

1.The contractor shall begin with the move of the Photo Archives within 30 days of completion of the renovated spaces in building 46/67

100% Inspection and Demonstration COR and TA’s will review accuracy of documentation.

FAR Clause 52.212- 4(m) – Termination for Cause.

Performance will be documented annually in the Contractor

Standard

Acceptabl e Quality

Level

(AQL)

Required Level of

Completion

Method of Surveillance

Procedures to be taken when performance standards are not met

(tentatively scheduled for August 1, 2022).

Performance and Assessment Reporting System

(CPARS).

Contract Deliverables/

SOW

Timeliness/ Accuracy

1.The contractor will commence the move upon successful completion of Task 1 (Photo Archives, Rare Book Room, and Special Collections move).

2.The planning portion of Task 2 can begin as soon as possible.

100% Inspection and Demonstration COR and TA’s will review accuracy of documentation.

FAR Clause 52.212- 4(m) – Termination for Cause.

Performance will be documented annually in the Contractor Performance and Assessment Reporting System

(CPARS).

Contract Deliverables/

SOW

Services to Be Provided

1. Contractor will complete all tasks noted in the HAD Relocation Plan.

2. The contractor is responsible for the professional and technical accuracy of all work or service furnished and shall correct errors or deficiencies in the contractor’s product at no additional cost or fee to the government.

100% Customer feedback and random/scheduled monitoring/inspectio ns conducted by the COR/TA’s

FAR Clause 52.212- 4(m) – Termination for Cause.

Performance will be documented annually in the Contractor Performance and Assessment Reporting System

(CPARS).

Contract Deliverables/

SOW

Services to Be Provided

1. The contractor must place items in archival containers constructed of inert, archival-grade materials suitable for transportation per professional museum and conservation standards. All

100% Customer feedback and random/scheduled monitoring/inspectio ns conducted by the COR/TA’s

FAR Clause 52.212- 4(m) – Termination for Cause.

Performance will be documented annually in the Contractor Performance and Assessment

Standard

Acceptabl e Quality

Level

(AQL)

Required Level of

Completion

Method of Surveillance

Procedures to be taken when performance standards are not met materials and methods used for the work are to be approved in advance by

NHHC.

2. Pack and move unclassified photos, journals, books, and other products in varying formats in moving boxes to their new locations as directed by staff.

Contract Deliverables/

SOW

1. The contractor shall submit weekly Progress and Status Reports electronically as a Portable Document Format (PDF) prescribed in the SOW.

Reports should highlight any issues and concerns that need to be resolved.

99%

Inspection and Demonstration COR and TA’s will review accuracy of documentation.

FAR Clause 52.212- 4(m) – Inspection/Acceptan ce

Performance will be documented annually in the Contractor Performance and Assessment Reporting System

(CPARS).

Contract Deliverables/

SOW

Services to Be Provided

1. Contractor shall perform walk-through inspections with COR or staff designated as TPOC (or their replacements) of all buildings prior to each move in order to assess the conditions at the facilities.

2. Contractor shall document any and all unsafe conditions, preexisting damages, and any other specific items that must be

100% Customer feedback and random/scheduled monitoring and/or inspections. Review of documentation’s accuracy. All conducted by the COR/TA’s

FAR Clause 52.212- 4(m) – Inspection/Acceptan ce

Positive Incentive:

The contractor shall receive a favorable past performance review if the contractor meets or exceeds the performance standards.

Decrements: The contractor shall receive a negative past performance review if the

Standard

Acceptabl e Quality

Level

(AQL)

Required Level of

Completion

Method of Surveillance

Procedures to be taken when performance standards are not met addressed prior to the move.

3. Contractor shall deliver document to Contracting Officer and COR prior to the start of the move.

contractor doesn't meet or exceed the performance standards.

COR will issue a CDR and add it to the contract file.

Contractor Personnel Performance/ Contract Management

Services to Be Provided

The contractor shall not discuss or release information concerning the operations or recommendations developed during the course of this contract to outside entities.

The contractor shall maintain full insurance coverage throughout the life of the contract to cover the cost of any repair, replacement or reimbursement for damage that occurs during the performance of this contract.

Cost to repair or replace will be determined by the government.

100% Audits and reports of service providers.

Notifications.

Consistent with FAR Part 49.

Positive Incentive:

The contractor shall receive a favorable past performance review if the contractor meets or exceeds the performance standards.

Decrements: The contractor shall receive a negative past performance review if the contractor doesn't meet or exceed the performance standards.

COR will issue a CDR and add it to the contract file.

Funding Agreement

Accuracy and Permission to Fund

Until the Contractor receives notice of availability of funds, to be confirmed in writing by the Contracting Officer, no legal liability on the part of the Government for any payment may arise until funds

100%

Review and confirmation in writing of funding by CO.

FAR Clause 52.212- 4(m) – Termination for Cause.

Performance will be documented annually in the Contractor Performance and Assessment

Standard

Acceptabl e Quality

Level

(AQL)

Required Level of

Completion

Method of Surveillance

Procedures to be taken when performance standards are not met are made available to the Contracting Officer.

Invoicing

Monthly invoices submitted per contract and task order procedures through WAWF are timely and accurate.

98%

Review and acceptance of the invoice.

FAR Clause 52.212- 4(m) – Termination for Cause.

Performance will be documented annually in the Contractor Performance and Assessment

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 Months Library Stacks Building 108 Move

FFP

Move of the library stacks, located in building 108, to buildings 46 & 67 (the buildings immediately adjacent to the current location) In accordance with the

PWS.

FOB: Destination

MILSTRIP: N6315122RC008BQ

PURCHASE REQUEST NUMBER: N6315122RC008BQZ

PSC CD: S216

NET AMT

0002 2 Months OPTION Curation Services & Rare Book Room

FFP

In accordance with the PWS FOB: Destination

MILSTRIP: N6315122RC008BQ

0003 2 Months OPTION General Reference Room

FFP

In accordance with the PWS FOB: Destination

0004 2 Months OPTION Microform Room

FFP

In accordance with the PWS FOB: Destination

0005 2 Months OPTION Photo Archives

FFP

In accordance with the PWS FOB: Destination

0006 2 Months OPTION Special Collections

FFP

In accordance with the PWS FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 30-SEP-2022 TO

30-NOV-2022

N/A N/A

FOB: Destination

0002 POP 01-DEC-2022 TO

31-JAN-2023

0003 POP 01-FEB-2023 TO

31-MAR-2023

0004 POP 01-APR-2023 TO

31-MAY-2023

0005 POP 01-JUN-2023 TO

31-JUL-2023

0006 POP 01-AUG-2022 TO

29-SEP-2023

CLAUSES INCORPORATED BY REFERENCE

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

NOV 2021

52.212-3 Alt I Offeror Representations and Certifications--Commercial Products and Commercial Services (MAY 2022) Alternate I

OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2021

52.217-5 Evaluation Of Options JUL 1990 52.222-41 Service Contract Labor Standards AUG 2018 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

NOV 2021

52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.204-7022 Expediting Contract Closeout MAY 2021

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.223-7999 (Dev) Ensuring Adequate COVID-19 Safety Protocols for Federal

Contractors (Deviation 2021-O0009)

OCT 2021

252.225-7048 Export-Controlled Items JUN 2013 252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems (DEVIATION 2020-O0015)

MAY 2020

252.225-7974 (Dev) Representation Regarding Business Operations with the Maduro Regime (DEVIATION 2020-O0005)

FEB 2020

252.226-7001 Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

APR 2019

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

APR 2020

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

JUN 2013

252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JAN 2021 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021)

(a) Definitions. As used in this clause--

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR 15.304); and include them in the relative order of importance of the evaluation factors, such as in descending order of importance.)

Technical and past performance, when combined, are . (Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.)

(b) Options. The Government will…