Aguada_Sol_Mod_P0002.docx

N0018918RZ040

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-May-2018 12:00 PM to 25-May-2018 12:00 PM.

The following have been added by full text:

QUESTIONS AND ANSWERS

Part I - Changes to the PWS Summary of the PWS changes. See Section C.

NOTE: Any discrepancy between this information and the PWS, the PWS in Section C takes precedence.

Part II - Questions for Aguada RFP:

Part II of this amendment provides a list of questions and comments received in response to this solicitation. The question and comments are provided for all potential offerors to review. All available, necessary information and any necessary changes to the solicitation, resulting from consideration of these questions, has been incorporated into the revised PWS or appropriate attachments listed in Part I of this amendment.

Question #1 APPENDIX I-AREA MAPS states these will be provided during the pre-bid site visit. Will the Government be conducting a site visit for potential bidders? We did not see any mention of a site visit in the solicitation documents.

Answer There will not be a pre-bid visit. See Part J of this amendment

Question #2 PWS Section 4.1.5.1 Watch Section/Shift it states, “Watch Section/shift personnel shall be composed of a minimum of two personnel, one of which must remain in the control room (VERDIN) area at all times.” Does the government require two personnel to be on site 24/7/365? Is this requirement currently in-place today with the incumbent contractor or is this a new requirement?

Answer The solicitation is clear on its face. Refer to PWS Section 4.1.5.1.

Question #3 PWS Section 2.13 states MRCs are PMS documents which provide detailed procedures for performing maintenance requirements and tell who, what, how and with what resources a specific requirement is to be accomplished”. PWS Section 5.9.3.2 states “Preventive maintenance for all items listed in the appendices shall be scheduled in accordance with MRCs and applicable technical manuals available at the site and provided to the Contractor during the orientation/phase-in period”. PWS Section 5.3.1.5 it states “Maintenance Index Pages (MIPs) are provided on site, and will be provided to the Contractor during the orientation phase-in period”. Given the essential nature of both MIPS and MRC’s for maintenance planning and estimating, will the government provide copies of all MIPS and MRC’s so that actual preventive maintenance hours can be determined prior to bidding?

Answer The solicitation is clear on its face

Question #4 PWS Section 5.8.6 states “The Contractor shall perform the maintenance of all ground areas within the boundary of the site as specified in the appendices”. Upon review of the appendices we did not find any description of the ground areas. Will the government provide a description of the ground areas where maintenance shall be performed?

Answer Refer to revised PWS

Question #5 Will the Government provide the appendices mentioned in the PWS?

Answer Refer to revised PWS

Question #6 Will the Government confirm that the requirement of PWS paragraph 4.1.5.1 – mandating two watch section/shift personnel at all times – is a new modification of the current contract?

Answer The solicitation is clear on its face

Question #7 The previous solicitation allowed for 26 pages in the non-price proposal. The current solicitation allows for 15 pages. Would the Government revise the non-price proposal page count to 26 pages?

Answer The solicitation is clear on its face

Question #8 The current CLIN structure does not allow for transition costs to be broken out from the overall evaluated price. This approach gives the incumbent and unfair advantage as they will not have transitions costs. Would the Government add a transition CLIN to the Base Year to allow all potential bidders to bid transition costs that would be excluded from the overall evaluated price?

Answer The solicitation is clear on its face.

Question #9 PWS Section 1.4.1 Low Frequency (LF) System Operation, para n states “All operational instructions received from the BKS shall be the only operational instructions followed by Contractor personnel”. Would the Government confirm these take precedence over Government approved Standard Operating Procedures for the site?

Answer Refer to revised PWS

Question #10 PWS Section 2.16 States “MEASURE Interactive Query (MIQ). Scheduling system by which test equipment is scheduled for calibration”. Would the government confirm if MIQ is Government owned and maintained?

Answer Refer to revised PWS.

Question #11 PWS Section 4.1.8 states “ All personnel employed in the performance of the contract shall be the subject of a Commonwealth of Puerto Rico, Puerto Rico Police Department, Certificate of No Penal The “Certificate of No Penal Record” can only be requested personally by the employee? Would the Government provide the historical cost for these certificates?

Answer The solicitation is clear on its face

Question #12 PWS Section 4.3.1 states “The Government will provide computer systems as listed in the appendices” Would the Government confirm if the government or contractor is responsible with obtaining and maintaining the accreditation on these systems?

Answer Refer to revised PWS

Question #13 PWS Section 5.3.5 states “The Contractor shall perform System Administrative and routine/corrective maintenance functions on all DOD AIS devices to include data switches, printers, and cabling between devices. System Administrator function will also be required on the Low Band Universal Communication System (LBUCS)”. Would the Government confirm if the contractor will receive System Administrator Training for LBUCS or if the cost of this training is at the expense of the contractor?

Answer Refer to revised PWS

Question #14 PWS Section 5.8.6.4.1 states “The Contractor shall coordinate annually with the Natural Resource Department of the Municipality of Aguada to inspect the canal system for proper drainage. In the event that removal of silt build up within the canal system is required to facilitate proper drainage and prevent flood damage to the surrounding land areas the Contractor shall coordinate and facilitate access to the site by the Natural Resource Department of the Municipality of Aguada for removal of this material from the canal. The Contractor shall redistribute this material to low lying areas within the site at no cost to the government.” Would the Government provide the date when this was last completed how the redistribution was handled (ie. who did what regarding redistribution of the material).

Answer The PWS clearly states what is expected of the contractor.

Question #15 PWS Section 5.8.8. states “Paved Areas. The Contractor shall provide as necessary all repairs to station access roads and all paved areas at the facility under his responsibility. The Contractor shall make spot repairs to paved areas and shall ensure that all signs and markings are kept in good condition. Complete repainting of road markings and signs shall be done as required. Paved areas shall include asphalt or concrete roads and parking areas and sidewalks. All areas shall be kept without depressions that will cause water pockets or damage to vehicles or people. Inspections of paved areas shall be conducted every month and after heavy periods of rainfall. Required repairs shall be performed upon discovery of damages.” Would the Government provide historical cost information for these repairs?

Answer The solicitation is clear on its face

Question #16 PWS Section 5.9.1.1 b. states “The Contractor shall provide written notification for each required construction/alteration, repair and/or maintenance project (minor work) exceeding a direct cost of $10,000 that requires approval or direction from the Government. All work inspections accomplished under PM shall be accomplished entirely at the Contractor's expense and is not subject to the direct cost limitation thresholds as cited herein. This written notification shall include: a written plan for a centralized system for managing requirements for the services defined herein, breaking the requirements into component tasks, scheduling the tasks, arranging for materials, necessary outages equipment availability and cost estimate. The Contractor shall conduct monthly Control Inspections (CI) which will show the condition of facilities, structures and related equipment in accordance with NAVFAC directives, and as further defined herein. Inspection reports shall be submitted to the COR monthly for review.” Given the breadth of contractor responsibility for the cost of repairs within the PWS, would the Government provide copies of the most recent CI’s which show the condition of facilities, structures and related equipment?

Answer The solicitation is clear on its face

Question #17 PWS Section 5.9.5.2 b. (9) states “Provide the semi-annual testing and spectro-chemical analysis of oil and coolant.” Would the Government provide historical cost information for these test and analysis?

Answer Refer to revised PWS

Question #18 PWS Section 5.9.5.2 b. (10) states “Provide vibration survey of Solar Turbine generators when repairs are performed or as directed by the Government. Survey to be conducted by qualified personnel as approved by the Government”. Would the Government provide historical cost information for these vibration surveys?

Answer Refer to revised PWS

Question #19 PWS Para 4.1.8 states “In accordance with SECNAV M-5510.30, positions are designated as Non-Critical Sensitive - IT Level II (user level access); Position of Trust. National Agency Checks with Inquiries (NACIs) or equivalent suitability (hereafter referred to as "background investigations") shall be conducted on all employees assigned”. It further states, “Personnel not receiving either the Certificate of No Penal Record or a favorable determination based upon NACI results under this program may be denied site access by the Commanding Officer, NCTAMS LANT, and lose the ability to perform job assignment on the contract. Would the government confirm either a NACI’s or Certificate of No Penal Record is adequate for all site personnel?

Answer The solicitation is clear on its face.

Question #20 The solicitation asked for the offeror to address both Maintenance Index Pages (MIPs) and Maintenance Requirement Cards (MRCs) for maintenance planning and estimating. These documents are needed to determine the actual preventive maintenance hours. The documents needed to address these elements are missing from the solicitation and have been requested in previous questions. Without these documents the incumbent has an unfair advantage. Will the Government extend the due date to May 25th in order to review the requested information and give time for an adequate response in our proposal?

Answer See date changes in the amended solicitation

Question #21 Section M, Para (2) (pg 116) says “(2) The non-price proposal will be considered more important than the price proposal. The non-price factors are as follows:

· Performance Approach

· Past Performance

Para (3) (pg 116) says (3) “In determining the rating for the Past Performance evaluation…” Para 7 (pg 116) says “For all non-price factors (other than Past Performance), an offeror’s proposal must be determined to be Acceptable or better in order to be eligible for award.” How will Past performance be evaluated? What ratings are being contemplated?

Answer The solicitation is clear on its face

Question #22 Section M, Para 1 (pg 117) says “The Government reserves the right to award the contract to other than the lowest priced offeror.” Para 2 (pg 117) says “The method of evaluation used by the Contracting Officer is solely within the discretion of the of the Contracting officer.” We acknowledge your discretion, but want to understand how you are making the trades to award to other than the lowest price. How will the government determine and measure the criteria for awarding to other than the lowest price offeror?

Answer The solicitation is clear on its face

Question #23 Section M, Para 1, pg 116, the last sentence in para 1 reads, “Prices will be evaluated on the basis of price reasonableness.” There is no mention of price realism analysis. A price realism analysis is crucial to ensuring quality bids are received. Will the Government be conducting price realism assessment?

Answer The solicitation is clear on its face.

Question #24 The incumbent has capital equipment (trucks, etc.) as well as fees and licenses (environmental) that has already been amortized/reimbursed by the Government during the current contract. This provides the incumbent with a notable advantage in pricing the follow-on work. How will the Government ensure an unbiased evaluation of price as it relates to transition and one-time implementation costs? Will the Government include a Cost-reimbursable CLIN for transition and one-time implementation costs?

Answer The solicitation is clear on its face

Question #25 In the Attachment III Past Performance Information Form, in the box for Customer Name & Location, will the Government confirm that “Customer” in this context is a reference to the relevant Contracting Office?

Answer The solicitation is clear on its face

Question #26 In the Attachment III Past Performance Information Form, in the box for Customer Point of Contact, will the Government confirm that “Customer” in this context is a reference to the relevant Contracting Officer’s Representative?

Answer The solicitation is clear on its face

Question #27 In the Attachment III Past Performance Information Form, in the box to provide “Total Dollar amount” for each calendar year, will the Government confirm that it does not want revenue dollars but instead desires funding values?

Answer The solicitation is clear on its face

The following have been modified:

RFP INSTRUCTIONS

NOTE TO OFFERORS:

POINT OF CONTACT:

The point of contract regarding this solicitation is Mrs. Coleen Madison, who may be reached at 215-697-3388 or coleen.madison@navy.mil.

SUBMISSION OF OFFERS/PROPOSALS:

1. Offers are due on or before 12pm Eastern Standard Time on 25 May 2018.

2. Offers SHALL be sent to:

Naval Supply Systems Command (NAVSUP) Fleet Logistics Center (FLC) Norfolk, Philadelphia Office 700 Robbins Avenue – Building 2 B Philadelphia, PA 19111-5083 Attention: Mrs. Coleen Madison, Code 280.3F The outer package being delivered shall be marked: RFP #: N00189-18-R-Z040

NOTE: Method of Proposal Submission: The Federal Business Opportunities (FedBizOpps.gov) website has a “submit bid” button next to the solicitation number. DO NOT use the “submit button” on the FedBizOpps website to submit your proposal. Email, fax or electronic proposals through FedBizOpps are NOT authorized. Hand carried proposals are not encouraged. This contracting office is located on a secured compound. Only personnel with a current DoD Common Access Card (CAC) or appropriate military credentials will be able to access the compound. There will be no ability to drop off proposals outsdie the compound.

3. Potential offerors attention should be drawn to the following clauses:

· Section L clause entitled “Submission of Proposals (Best Value)

· Section M clauses “Evaluation Criteria and the Basis for Award”

4. Offerors are advised to monitor the NECO webside for all amendments.

SOLICITATION QUESTIONS:

All questions from contractors, with regards to this solicitation, must be received in writing (via email to coleen.madison@navy.mil) no later than 1600 on 23 April 2018 in order to allow adequate time for a response and/or amendment. Any questions received after this date may not be addressed.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

SECTION C – DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 SECURITY REQUIREMENTS

The highest level of security required under this contract is UNCLASSIFIED (For Official Use Only – FOUO) and does not require a DD Form 254 “Contract Security Classification Specification.” The Security Manager, NCTAMS LANT Code N00SM, is the point-of-contact regarding issues for site access and for any security matters, via the COR.

C.2 PERFORMANCE WORK STATEMENT

INDEX FOR

NAVAL COMPUTER AND TELECOMMUNICATIONS AREA MASTER STATION ATLANTIC (NCTAMS LANT) NAVAL RADIO TRANSMITTER FACILITY (NRTF) AGUADA, PUERTO RICO

SECTION 1.0 GENERAL

1.1 SCOPE OF SERVICES

1.2 SITE/SYSTEM DESCRIPTION

SECTION 2.0 DEFINITIONS

SECTION 3.0 GOVERNMENT FURNISHED SUPPORT

SECTION 4.0 CONTRACTOR FURNISHED ITEMS AND SUPPORT

4.3 GENERAL OFFICE, TOOLS, CONSUMABLE SUPPLIES AND NONELECTRONIC EQUIPMENT

4.5 TELEPHONE SERVICE

SECTION 5.0 DESCRIPTION OF WORK (SPECIFICATIONS)

5.6 DEFENSE PROPERTY ACCOUNTABILITY SYSTEM (DPAS)

5.7 NAVY FACILITY ASSETS (NFA)

5.12 JANITORIAL

5.14 ENERGY RESOURCES/CONSERVATION GOALS

SECTION 6.0 INSPECTIONS AND ACCEPTANCE

SECTION 7.0 GOVERNMENT ASSETS IN THE POSSESSION OF THE CONTRACTOR

SECTION 8.0 REPORTS AND RECORDS

8.1 FACILITIES DATA AND REPORT REQUIREMENTS

8.2 MAINTENANCE OF FACILITIES RECORDS

8.3 COMMUNICATIONS DATA AND REPORT REQUIREMENTS

8.4 MAINTENANCE OF COMMUNICATION ELECTRONICS RECORDS

8.5 MAINTENANCE OF ENVIRONMENTAL COMPLIANCE PROGRAM (ECP)

REQUIREMENTS

8.6 TECHNICAL LIBRARY

8.7 GOVERNMENT FORMS

PERFORMANCE WORK STATEMENT (PWS)

FOR

NAVAL COMPUTER AND TELECOMMUNICATIONS AREA MASTER STATION ATLANTIC (NCTAMS LANT) NAVAL RADIO TRANSMITTER FACILITY (NRTF) AGUADA, PUERTO RICO

SECTION 1.0 GENERAL

1.1 SCOPE OF SERVICES. The Contractor shall operate and maintain the Low Frequency (LF) Fixed Submarine Broadcast System (FSBS) at NCTAMS LANT NRTF Aguada, PR. The Contractor shall be responsible for all equipment and facilities 24 hours per day, seven days per week, and 365 days per year (including the additional day for leap year). The site is a remote facility of the U.S. Naval Computer and Telecommunication Area Master Station Atlantic (NCTAMS LANT), Norfolk, Virginia and is physically located in the northwest corner of Puerto Rico within the municipality of Aguada, Puerto Rico. Operation and maintenance of NCTAMS LANT NRTF AGUADA, PR shall be conducted in accordance with the terms and conditions stated herein.

1.2 SITE/SYSTEM DESCRIPTION. The AN/FRT95 at NCTAMS LANT NRTF AGUADA, PR, the helix house system and its antenna constitute an operational LF FSBS transmitter facility providing strategic and tactical Atlantic Ocean LF FSBS support. The site consists of one TAop Hat Monopole 1200’ base insulated antenna, one transmitter building housing one LF transmitter, and one helix building housing all antenna tuning components.

1.3 TIME AND PLACE OF PERFORMANCE. The work described herein shall be performed at NCTAMS LANT NRTF AGUADA, PR. This contract will have a one-year base period and contain four (4) one-year option periods. The base period will commence on 01 September 2018 or 30 days from date of award, whichever is later, and will continue for one year. The subsequent option periods will continue on the same schedule (day/month) as the base period.

The contractor is responsible for preparing for full performance during an orientation/phase-in/turnover period that is anticipated to begin approximately thirty (30) days prior to the commencement of services. Orientation/phase-in of new Contractor personnel and turnover of equipment from incumbent contractor occurs during this period. The start of performance date is when the new Contractor takes full responsibility for the operation and maintenance of the equipment as specified in the Performance Work Statement (PWS).

1.3.1 Orientation/phase-in/turnover. The orientation/phase-in/turnover period shall commence 30 days prior to the Contractor assuming operational/maintenance responsibilities.

During the orientation/phase-in/turnover period, the contractor is responsible for making all necessary preparations for full performance, including obtaining all necessary credentials for employees to enter the facilities.

a. Personnel who are currently employed by the incumbent contractor may be exempted from participating in the orientation/phase-in/turnover period. The contractor shall ensure that all other employees are present during the orientation period so that they are fully prepared to take over their responsibilities IAW the PWS.

b. Pricing for orientation/phase-in/turnover period shall not be separately priced under the contract.

c. All orientation/phase-in/turnover period activity will be conducted in such a manner as to not interfere with, disrupt, or hinder the incumbent personnel in the performance of their assigned functions. Orientation/phase-in/turnover period shall include, but not be limited to the following:

1. The new contractor personnel's observation of the operation and maintenance activities of the incumbent contractor to gain experience and familiarization with tasks to be performed to discharge their assigned responsibilities.

2. An orderly transition of duties and responsibilities from the incumbent contractor to the new Contractor by establishing procedures for turnover inspection and documentation herein. Turnover activities shall include, but not be limited to: inventory of equipment and Government-furnished repair parts; observation and/or demonstration of equipment/plant property performance and familiarization with the Navy Supply System procedures; MIP/MRC requirements; 3M Maintenance procedures and MCMS procedures.

3. Establish a management climate by formulating and implementing appropriate internal policies or procedures designed to assign schedules and tasks appropriate to the designated positions; determine logistics procedures and emergency conditions, establish records; integrate personnel; familiarize with operating and reporting procedures.

4. Establish company operations and interaction/communication with Government personnel.

5. Familiarize with maintenance manuals, reports, maintenance histories, logs and records and maintenance procedures.

1.3.2 Security Clearance and Special Requirements. Positions are designated as National Security Positions requiring a high level of confidence and trust. Contractor personnel shall have the personnel security investigations specified in section 4.1.8 of this contract at work performance start date. Access to classified information is not required and/or authorized.

1.3.3 Technical and Administrative Publications. A partial list of technical and administrative publications applicable to the performance of this contract is provided in the appendices. A current list will be provided, including source availability Internet web sites, to the Contractor during the orientation/phase-in/turnover period. The Contractor shall develop, draft and submit to the Government, for final approval, the Standard Operating Procedures (SOPs) during the orientation/phase-in/turnover period. The Government will approve all SOPs prior to the Contractor assuming full site operations and maintenance responsibility. The SOPs shall describe how to perform operation and maintenance of the NCTAMS LANT NRTF AGUADA, PR LF FSBS transmitter, ancillary equipment, facilities, generators, air conditioning, antenna, helix house and grounds maintenance, to include emergency action plans and physical security/force protection procedures, in accordance with this PWS and referenced documents found herein. The Contractor shall perform in accordance with the Government approved SOPs.

1.3.4 Phase-Out Period. The Contractor shall be required to provide phase-out coordination and familiarization for a new contractor or Government employees for a period of thirty (30) days prior to the conclusion of this Contract. The Contractor shall perform a joint inventory of equipment assets and condition of equipment with the Government and the third party contractor during the phase-out period. The Government may conduct an evaluation to determine the working condition of all equipment. Items of equipment not in working order and any discrepancies found beyond normal wear and tear as a result of negligence shall be corrected by the Contractor at no additional cost to the Government. The Contractor shall be responsible for generating the joint equipment and property turnover inventories for signature. Turnover document templates will be provided by the government for data population by the contractor.

1.3.5 Contractor’s Equipment Custodian. The Contractor shall designate an Equipment Custodian (EC) in writing to the Technical Director at the commencement of the Turnover Period. During the life of the Contract, the Contractor’s Equipment Custodian shall keep current the inventories for the systems, ancillary equipment, supplies, and facilities required in performance of this Contract. A copy of any changes to the list shall be provided to the Technical Director. If needed, the Contractor shall provide training in custodial procedures to its personnel at no additional cost to the Government. The EC shall maintain SOPs that explain how equipment and supplies are ordered, inventoried, labeled and secured for the life of the contract. The EC shall also have a process in place for identifying obsolete parts/equipment to ensure spares are available and that equipment/material not required by the government is properly disposed.

1.4 GENERAL WORK DESCRIPTIONS - OPERATIONS

1.4.1 Low Frequency (LF) System Operation. The LF transmitter shall be operated on a 24 hours per day, 7 days per week basis at the power level specified by the Communications Watch Officer at NCTAMS LANT DET Jacksonville, Florida. The antenna input power capability shall be up to 250 KW at the tuned frequency of the equipment. The actual power of operation shall be as directed by the Government and shall not be changed without authorization from the Government. Functions shall include, but are not limited to:

a. Activating the LF transmitter with its associated antenna at the power levels designated.

b. Monitoring of transmissions to assure positive keying.

c. Activating, configuring, and tuning of the LF transmitter to designated keying within prescribed tolerances.

d. Deactivating the transmitter as required.

e. The Contractor shall establish a communications operation/specification file for the LF transmitter. The file shall include as a minimum: all transmitter acceptance/exception documentation between the Government and the Contractor; each specific communication requirement specifying: power, modulation, frequency, start up and secure dates; maintenance reports; parts requisitions; PMS inspections; configuration changes; and such other information as the Government may direct. Files shall be retained for the life of the transmitter and reviewed by the Government periodically.

f. The Contractor shall ensure at all times and demonstrate to the Government when requested, that the LF FSBS transmitter, as a minimum, is fully capable of meeting all specifications, tolerances and performance standards.

g. Operation of other communicationselectronic and ancillary equipment including the NATO FORMATTER Computer System.

h. Operation also includes use of utility and emergency power systems in support of the facility. Testing of Emergency Power Systems will be in accordance with DISA3501952. Upon loss of power, the Contractor shall restore full operational capability at NCTAMS LANT NRTF AGUADA, PR within five (5) minutes after restoration of power to either emergency or commercial power distribution panels.

i. Assist Government in frequency changes to the LF transmitting system including re-tuning of the LF helix coil and subsystems.

j. The Contractor shall maintain a "master station log" showing personnel on watch and noting equipment changes, equipment status, maintenance actions, quality control checks on each individual piece of equipment, and all actions taken or events occurring during the watch in a format approved by the Government. The Contractor shall establish and maintain, in addition to the master station log, a listing of all CCSD’s and BKS trouble reports for the site and as further directed by the Government.

k. Any malfunction of antenna tower lights shall be reported to the BKS immediately. Lights shall be checked and logged in the master station log as a minimum at dusk and every four hours of operation after that until lights are secured at daylight. Completion of repair must be reported to BKS. Replacement of failed tower lights shall be within the next scheduled downtime (normally each Friday).

l. The Contractor shall maintain information necessary to provide the Government a current status of all equipment and systems as requested. Information provided shall include, but not be limited to: transmitter power output, equipment in use, fuel levels, weather conditions, operational spares, repair and maintenance status and information as the BKS may require for preparation of a daily status summary for the government.

m. The Contractor shall maintain the site cable system at NCTAMS LANT NRTF Aguada, PR, including all intermediate distribution frames (IDF), crossconnects, interconnecting cables, and cable and crossconnect records. The Contractor shall install, remove and reconfigure communication circuits as directed by the Government.

n. All operational instructions received from the BKS shall be the only operational instructions followed by Contractor personnel. If the Broadcast Keying Station (BKS) provides direct, legal instructions that run counter to government SOP, the BKS instructions are to be followed.

o. If operational directives cannot be implemented within a 10 minute period, the personnel on watch will inform the BKS of difficulties encountered and an estimate as to when compliance with the directions can be expected.

p. All equipment/systems shall be tuned and operated in accordance with instructions provided in applicable technical manuals and as modified/supplemented by the Government.

q. The Contractor shall perform all planned maintenance as scheduled in accordance with provisions of the U.S. Navy Maintenance and Material Management (3M) System as outlined in OPNAVINST 4790.4 series and in accordance with manufacturers manuals and specific individual Navy Maintenance Requirement Cards (MRC).

r. All operational communications between the Contractor and BKS shall be via the STE.

s. The Contractor shall ensure all markings, including safety markings and labels on equipment and patch panels, are clear, accurate and current.

t. The BKS shall be immediately informed of any unusual or abnormal condition which will place the LF FSBS transmitter site in a hazardous condition, such as the loss of commercial power, severe storms in the area, equipment failure, absenteeism, or physical attack.

u. Maintain control of all visitors by providing escorts as required, monitor internal and external security cameras, implement force protection and respond to emergencies IAW SOPs.

v. Answer all incoming phone calls within ten seconds.

w. Participate in operational and security exercises.

x. Exercise the Emergency Action Plan annually.

y. Report trouble with the Very Small Aperture Terminal (VSAT) to the Defense Information Systems Agency (DISA). VSAT repairs will be performed by DISA.

z. Report all transmitter or data circuit outages lasting longer than one minute to the BKS. The Contractor may be required to report the transmitter and circuit status on more frequent basis as requested by the Government.

aa. Complete security checks of all spaces a minimum of once every eight hours and complete the standard form 701.

1.4.2 Operational Reports.

1.4.2.1 The Contractor shall provide the on-site Government representative all recurring communication/operations reports required by the U.S. Navy and as may be specified herein.

1.4.2.2 The Contractor shall establish, update, and retain on file all cable and cross-connect records (in a format approved by the Government), transmitter operations/specification files and readings.

1.4.2.3 The Contractor shall maintain for the life of the contract master station radio logs.

1.4.2.4 FSBS information shall be maintained and compiled into the FSBS Report which will be forwarded to the BKS on a monthly basis.

1.4.2.5 HAZCON, SITREP and CASREP reports shall be submitted to the Government in accordance with NWP1-03.1. The Contractor shall ensure these “Operation” impacting conditions are reported expeditiously (within ten (10) minutes) to the Communications Watch Officer at NCTAMS LANT DET Jacksonville on an as- occurring basis until the situation returns to normal operating condition.

1.4.3 Adverse Weather. The Contractor shall maintain operations during inclement or adverse weather conditions such as hurricanes, storms, flooding, etc. Weather-related changes to Conditions of Readiness (COR) as ordered by a regional commander shall be reported expeditiously to the NCTAMS LANT DET Jacksonville Communications Watch Officer.

1.5 GENERAL WORK DESCRIPTION-OTHER

1.5.1 System Maintenance. Maintenance shall include all planned and corrective maintenance to be performed for all equipment and facilities in accordance with requirements stated herein. Dedicated site operation equipment includes noncryptographic electronic equipment, computer systems, programmable logic controllers, digital direct controllers, antenna structure, helix house, transmission lines, elevated portion of the ground screen, tower lighting equipment, tower elevator, tower access ladder, security lighting, power distribution systems, power substation, emergency power generating systems, battery systems, supporting air conditioning, helix house ventilation system, LF transmitter heat exchangers, Government owned utilities, fire protection and alarm systems and intrusion detection system. The Contractor shall not alter or renovate equipment or facilities without prior written approval of the Government.

1.5.1.1 The fire protection and alarm system and the tower elevator system are systems where the Specialty Maintenance Requirement exists. All preventive and corrective maintenance on these systems shall be accomplished by certified personnel, except for the maintenance identified in appendix II. The Contractor may certify, at no additional cost to the Government, contract employees or utilize local sub-contractors, only with prior approval of the Government. Sub-contractor work will be reimbursed under the maintenance and repair parts CLIN.

1.5.2 Radiocode Clocks Maintenance. Maintenance of the radiocode clocks time and frequency distribution system shall be limited to minor adjustments and return of faulty components to the Government for repair or replacement in accordance with Navy instructions and as further directed by the on-site Government representative.

1.5.3 Facilities Maintenance. The Contractor shall also maintain and make repairs to buildings/structures and grounds maintenance as defined herein.

1.5.4 Janitorial. All Contractor personnel shall perform all housekeeping/janitorial services for assigned work areas in spaces/buildings occupied by the Contractor and the Government as defined herein.

1.5.5 Repair Parts.

1.5.5.1 Repair Parts shall consist of reimbursable costs associated with Communications – Electronic Parts, LF-FSBS Repair Parts, Test Equipment, Government Furnished Equipment, gases, petroleum products, Facilities and Antenna Parts, test equipment calibration, Depot Level Repairable turn-in, groundskeeping, security, operations, and alterations and as further defined in Section 4.2 Cost Allowance Provisions.

1.5.5.2 Communications Electronic Parts. The Contractor shall furnish all repair parts and consumables for communicationselectronics equipment as necessary for the performance of this contract and as further defined herein and the schedule.

1.5.5.3 LF FSBS Repair Parts. Repair parts/materials determined by the Navy as unique (not available from either commercial or Navy Supply System Sources) for the LF transmitter, antenna and helix will be provided to the Contractor as Government Furnished Material (GFM). The Contractor shall be responsible for replacing GFM as further defined herein and as further directed by the TD.

1.5.5.4 Facilities and Antenna Parts. The Contractor shall furnish all repair parts/materials for facilities and antenna maintenance/repair to the extent specified herein.

1.5.7 Training. The Contractor shall develop, implement and manage a Personal Qualification Standard (PQS) formalized training plan. This plan shall include, but not be limited to; all Electronic Technicians for the AN/FRT-95 LF transmitter system, all Facilities Workers on all facilities/systems, Operators/Safety Observers, and any other contract employee performing either preventive or corrective maintenance under the 3M system for the equipment/systems contained in the appendices. The PQS Plan shall be submitted to the Government for approval within 90 days of contract award, updated as required but at a minimum annually.

1.5.8. Emissions (TEMPEST). There are no TEMPEST requirements at this facility.

SECTION 2.0 DEFINITIONS

2.1 Naval Computer and Telecommunications Area Master Station Atlantic (NCTAMS LANT), Norfolk, VA headquarters of NCTAMS LANT NRTF Aguada, PR.

2.2 Technical Director (TD). The TD is a Government official acting as on-site representative of the Commanding Officer NCTAMS LANT, Norfolk, VA.

2.3 Contracting Officer’s Representative (COR). A government official, appointed in writing and designated in the contract that provides technical direction/clarification and guidance with respect to contract specifications contained in the Performance Work Statement (PWS).

2.4 Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and/or services received.

2.5 Quality Control (QC). A method used by the Contractor to control quality of goods and/or services provided.

2.6 Maintenance. Fulfillment of all actions necessary to retain equipment and facilities in a serviceable condition, or to restore it to serviceability, includes managerial direction and supervision as well as inspecting, testing, and servicing.

2.7 Ships' Maintenance and Material Management (3M) System. This program is the nucleus for managing maintenance aboard all ships and selected shore stations of the Navy. Provides the means to plan, acquire, organize, direct, control, and evaluate manpower and material resources required in support of maintenance. It incorporates the Planned Maintenance System (PMS) which provides each user with a simple and standard means for planning, scheduling, controlling, and performing planned maintenance of all equipment. See OPNAVINST 4790.4 (series) available in download form (See Appendix I-O).

2.8 PMS (Planned Maintenance System). PMS provides a simple and standard means for planning, scheduling, controlling, and performing planned maintenance of all equipment. PMS actions are the minimum required to maintain the equipment in a fully operable condition, within specifications. If performed according to schedule, the maintenance actions will provide means to identify parts requiring replacement prior to failure. PMS procedures are, therefore, preventive in nature in that they are designed to prevent future equipment failures which might otherwise result in repeated corrective maintenance actions. PMS procedures and the periodicities in which they are to be accomplished are developed for each piece of equipment based on good engineering practice, practical experience and technical standards. These procedures are contained on designated Maintenance Requirement Cards (MRCs). System management shall be performed through use of the SKED software program provided by the government.

2.9 Maintenance Action Form (OPNAV 4790/2K). Standard form used to report Maintenance actions and collect historical data on electronic equipments.

2.10 Configuration Change Form (OPNAV 4790/CK). Standard form used to report completion (or partial completion) of alterations, maintenance actions that resulted in a configuration change, and to correct discrepancies and errors in the configuration files on electronic equipments.

2.11 List of Effective Pages (LOEP). A listing of all MIP's (Maintenance Index Pages) assigned to a specific work center.

2.12 Maintenance Index Page (MIP). A document prepared and issued in accordance with OPNAVINST 4790.4 (series) for all equipment for which Planned Maintenance System (PMS) support has been established. Each is an index listing of a complete set of Maintenance Requirement Cards (MRCs) applicable to the equipment and includes a brief description of each maintenance requirement, periodicity of each requirement, skill levels required, and the average time needed to perform each maintenance procedure. The MIPs for equipment to be maintained under this contract are on site, and will be made available to the contractor. The MIPs in conjunction with the specified MRCs, constitute the electronics planned maintenance requirements of the contract.

2.13 Maintenance Requirement Card (MRC). MRCs are PMS documents which provide detailed procedures for performing maintenance requirements and tell who, what, how and with what resources a specific requirement is to be accomplished. See OPNAVINST 4790.4 (series).

2.14 Configuration and Logistics Support Information Index (SCLSI Index). The SCLSI Index is comprised of configuration, logistics, and alteration data contained in the SCLSI Data Base at the time of index production. Data updates and corrections are made using the standard OPNAV 4790/CK.

2.15 Corrective Maintenance. Process by which troubleshooting and repair of faulty equipment when deficiencies are detected is corrected.

2.16 METBENCH Calibration Management System (MCMS) is a browser-based, automated metrology system that manages overall Navy calibration processes, assets, assignments, reporting and results.

2.17 Operation. Normal operation is that which an equipment or facility or system is designed to perform. This includes direct supervision of man/machine interface as well as managerial direction for daily tasks.

2.18 Broadcast Keying Station (BKS). A facility located at NCTAMS LANT Detachment (DET), Jacksonville, FL which is the 24 hour interface for operational matters with NCTAMS LANT, Norfolk, VA. The BKS may be located at other locations as dictated by operational requirements.

2.19 Repair Part. Any item, including modules and consumable type materials which has an equipment application and appears in an allowance parts list (APL), Stock Number Sequence List (SNSL), Integrated Stock List (ISL) drawings, or the manufacturers’ handbooks that is required to bring equipment, facility or system back into a serviceable condition.

2.20 Repair. Repair and/or replacement of malfunctioning components of equipment to the degree required to restore functions to an operable condition as defined under operable equipment.

2.21 Consumables. Administrative and housekeeping items, solvents,…