N00189-17-R-0040-P00006.docx

N00189-17-R-0040

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

FINAL PROPOSAL REVISIONS

PROVIDE INFORMATION ON SUBMITTING FINAL REVISED PROPOSALS RELATING TO SOLICITATION N00189-17-R-0040 NAVSUP FLC NORFOLK AMERICAS HUSBANDING REQUIREMENT

02 FEBRUARY 2018

1. The closing date and time for submittal of final proposal revisions (FPRs) for offerors in the competitive range has been set for February 12, 2018 at 16:30 Norfolk, VA Local Time and date. A copy of each offeror’s FPR shall be submitted to the agency digitally via email;

2. Discussions with offerors in the competitive range shall remain open until Friday, 09 February 2018 at 16:30 Norfolk, VA Local Time and date;

3. Offerors shall address those items provided in their respective Items for Discussions (IFDs) correspondence and submit written responses to the IFDs to NAVSUP FLC Norfolk via email to Mr. Richard Mateljan no later than Wednesday, 07 February 2018 at 16:30 Norfolk, VA Local Time and date. Again, discussions will close on Friday, 09 February 2018 at 16:30 Norfolk, VA Local Time and date and FPRs are due on Monday, 12 February 2018 at 16:30 Norfolk, VA Local Time and date. Offerors are cautioned that failure to furnish the necessary information by the revised closing date and time may result in the rejection of the proposal and such a finding will preclude further consideration of the proposal;

4. Offerors are reminded to acknowledge the subject amendment in accordance with Box #11 of the amendment;

5. All other terms and conditions in the solicitation, as amended, remain unchanged and in full force and effect; and

6. The official NAVSUP FLC Norfolk email address for all correspondence is as follows: richard.a.mateljan@navy.mil.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

SCHEDULE NOTES

1) All prices as a result of this contract shall be firm-fixed prices and shall be expressed in U.S. Dollars.

2) Fixed Prices shall be inclusive of all pricing variables, including, but not limited to, all necessary equipment, licensed operators, holiday and overtime costs, customs clearances, mobilization and demobilization (including all associated equipment and labor required to satisfy vessel and port requirement), removal, disposal, pre-positioning, staging, charter, vetting of operations, detention or demurrage, fuel and operating expenses, all applicable taxes and surcharges associated with performing the entire cycle to deliver the logistic services described in this contract, and profit. Prices shall also include performance at night, overtime, Saturdays, Sundays, Holidays, performance under heavy rain and, other inclement weather, and service to tankers and ships carrying explosives, as well as any cost associated with all necessary insurance as required by local laws, licenses and permits or incurred to comply with applicable laws, codes, and regulations, in connection with the performance of the work. These requirements do not include performance during hurricanes except where ships are required to depart in advance of hurricanes as part of a hurricane evasion plan.

All pre-positioning or pre-staging cost and time for the purpose of vetting operations or otherwise shall be included in the unit price as part of the direct cost. Pre-staging or pre-positioning for vetting operations typically occurs one or two days prior to the arrival of the visiting vessels.

3) Port Tariff items and Port Dues are services rendered by a Port Authority’s concessionaire at rates established and controlled by Port Authorities and published in a public list. These services are marked as “-PT” in the ELIN description and shall be proposed as a firm-fixed-price (FFP) by the HSP at the Request for Task Order Proposal (RTOP) level. The Government expects HSPs to be the prime contractors for services rendered in a port. The HSP shall promptly notify the Government if it believes that it will be unable to fully perform specified tasks or provide specified requirements because of problems, disputes, or complications with the respective Port Authorities. Port Tariff documentation may be required to accompany invoices upon completion of individual task orders during performance of the contract.

4) “Priced Items” are exhibit line item numbers (ELINs) with prices established in the contract, and represent fixed price obligations on the part of the contractor, subject to downward only adjustments at the Task Order level. The Government has the right to order the contractor to perform Priced Items for a price no higher than the contract price. The Government retains this right regardless of whether or not the contractor submits an offer in response to an RTOP. However, the Government will utilize a competitive approach to the greatest extent practicable.

“Other Items” are exhibit line item numbers that cannot be sufficiently specified at this time for offerors to propose firm-fixed-prices on, but are defined sufficiently to be within the scope of the contract. As “Other Items” are not presently identified, the “Other Items” ELINs are issued in both the solicitation and the contract as Estimated (EST) ELINs with the estimated value of items to be ordered under this ELIN pre-identified in the pricing detail spreadsheet(s) (Exhibit(s)) so that all offerors propose and are evaluated on equal footing. “Other Items” are priced in the schedule with an estimated price with a unit of “LOT” or “JOB or “SRVC”. Examples of “Other Items” ELINs include: “OTHER TRASH REMOVAL” (XX0V); “OTHER FLEET LANDING” (XX21); and, “OTHER BROW, CRANE, FORKLIFT, & MANLIFT SERVICES” (XX37). The contractor shall propose firm-fixed-prices for supplies and services associated with “Other Items” ELINs when they are solicited pursuant to an RTOP.

“Reserved Items” are exhibit line item numbers that cannot be specified at this time as being required items and services for port visits within the area of responsibility (AOR) and will not require firm-fixed-prices at time of contract award. These “reserved items” are identified to be within the scope of the contract and the contractor shall propose firm-fixed-prices for supplies and services associated with “reserved items” ELINs, when they are solicited pursuant to an RTOP. In addition, the Government reserves the right to determine whether it would be appropriate to include these “reserved items” as priced items within the exhibit(s) at a later time and thus adding additional fixed priced items and services under the contract. Periodically, the Government will assess the need for these “reserved items” during port visits and if it is in the best interest of the Government, the Procuring Contracting Officer (PCO) may request firm-fixed-prices from contract holders for the purpose of “activating” items from a state of being “reserved” to being “priced” within the established pricing schedule(s). Should adjustments be made to the pricing schedule, a bilateral modification will be issued for both parties to agree to said changes.

“Reserved ELINs” are exhibit line item numbers within the Exhibit(s) that are reserving an exhibit line item number should a service or item be required within the AOR that is not currently identified under the “priced items” or “reserved items” ELINs. The “reserved ELINs” are reserved for husbanding services or items that cannot be specified at this time; however, should services or items become regularly required husbanding support services and items during port visits and if it is in the best interest of the Government, the PCO may request firm-fixed-prices from contract holders for the purpose of “adding” new items. Should additions be made to the pricing schedule, a bilateral modification will be issued for both parties to agree to said changes.

Firm-fixed-prices for all items will be set at the Task Order level.

The contractor is required to perform any Task Order issued to it, regardless of whether the Government issued an RTOP for the Task Order, or the contractor submitted an offer in response to an RTOP for the Task Order. The contractor is required to perform a Task Order issued to it based on the services priced in the basic contract for that particular port, even if the parties fail to agree on an overall price for the Task Order prior to the performance date. In cases where the parties are unable to agree on an overall price for the Task Order prior to the performance date, the matter will be resolved in accordance with the Disputes Clause, 52.233-1.

5) Volumetric based services. At the time the RTOP is issued, the Government will identify the estimated quantity for the volumetric services as well as a percentage range from that quantity. Contractors will be expected to propose a lump sum FFP for these volumetric services taking into account the percentage range. This price will be utilized in the Task Order evaluation. In addition, contractors will be requested to provide a unit price for amounts offloaded above or below the stated percentage range. At the time the services are completed, the contractor will be paid according to the lump sum FFP proposed, adjusted only for any variations from the estimated quantities stated in the RTOP that are outside of the range established in the RTOP. For example:

RTOP – Request removal of an estimated 300CM of CHT per day with a range of +/- 15%.

Price 1 – For removal of quantities between 255 CM and 345 CM – propose a lump sum FFP for the Task Order.

Price 2 – For removal of quantities <255 CM or >345 CM – propose a unit price to be utilized if CHT offload is outside of the specified range.

Price 2 will not be part of the RTOP evaluation for award. Price 2 will be deducted from the lump sum price for each unit that the actual quantities fall below the specified range, and Price 2 will be added to the lump sum price for each unit that the actual quantities are above the specified range.

All proposed prices at the task order level for both Price 1 and Price 2 shall not exceed the maximum prices indicated in the basic contract (i.e., in response to an RTOP, the proposed Price 1 shall not exceed the unit price in the basic contract extended by the estimated quantities in the RTOP, and the proposed Price 2 shall not exceed the unit price in the basic contract).

As a result of this approach, the volumetric services will not include minimum guarantees. The contractor’s proposed unit prices should be inclusive of all costs as indicated in the pricing notes, paragraph 2. Offerors shall propose firm-fixed unit prices for the basic contract and those prices shall be used for evaluation for award of the basic contracts, and serve as maximum prices.

The ship’s personnel shall verify all offload figures at time the service is rendered and the ship duty engineer shall certify the accuracy of the HSP’s report in writing. The HSP shall follow any environmental regulations required by each country. In case of disputes concerning the offload figures, the HSP shall notify the FLC Ordering Officer and submit any supporting documentation such as disposal certificates, when applicable, for resolution under the Dispute clause.

6) Several services are based on hourly or daily rates. Time will begin to be measured once the equipment and/or labor is along-side the vessel and is capable of operation. For the purposes of this contract, one (1) day is equal to 24 hours and begins with the performance of service. For example, service from 1800 until 1800 the next calendar day is equal to one (1) day of service. In cases where the billing unit is ‘day’ and a full day of service is not used, the HSP shall be entitled to bill for one day of service. For example, if a line item with a billing unit of day is ordered and used for 30 hours, the HSP would be entitled to bill for two days of service. In cases where the ship does not arrive at the time specified in the Task Order and services are made available based upon the time requested in the Task Order, billing for services may commence at the time requested by the Government unless notice of cancellation is provided in accordance with Section H by a Contracting Officer.

7) The services at anchorage shall be provided at all anchorage points assigned by the local port authority.

8) Repositioning is defined as: Moving a piece of equipment, such as a crane, to another required work location after it has been set up for work. This involves tear down and new set up actions. Repositioning does not include movement of the barge, vessel, or equipment as required to complete performance required in the Performance Work Statement (PWS). When repositioning is required, the Contracting Officer will negotiate the appropriate repositioning fees with the HSP provider at the RTOP level.

9) The CLIN, SUBCLIN, and ELIN structure in this contract follows the below listed conventions:

ALL CLINs under this contract are for husbanding support services for non-U.S. Navy ports located along the West Coast Continental United States (WCONUS) (Region 01); Mexico (Region 02); East Coast of Canada (Region 03); Commonwealth of the Northern Mariana Islands (CNMI) (Region 04); Bermuda (Region 05); Caribbean (Region 06); Central America (Region 07); Panama (Region 08); and, South America (Region 09) AOR included under this contract. The Exhibit Line Item Numbers are annotated in the Exhibits as follows:

0001AB

0001AC

0001AD

0001AE

0001AF

CA

CB

CC

CD

CE

CF

CG

CH

CJ

CK

CL

CM

CN

CP

CQ

CR

CS

CT

CU

01 March 2018 – 28 February 2023

0002AB

0002AC

0002AD

0002AE

0002AF

DA

DB

DC

DE

DF

DG

01 March 2018 – 28 February 2023

0003AB

0003AC

0003AD

0003AE

0003AF

EA

EB

EC

ED

EE

01 March 2018 – 28 February 2023

0004AB

0004AC

0004AD

0004AE

0004AF

FA

FB

FC

01 March 2018 – 28 February 2023

0005AB

0005AC

0005AD

0005AE

0005AF

0006AB

0006AC

0006AD

0006AE

0006AF

HA

HB

HC

HD

HE

HF

HG

HH

HJ

HK

HL

HM

HN

HP

HQ

HR

HS

HT

HU

HV

HW

HX

HY

HZ

01 March 2018 – 28 February 2023

0007AB

0007AC

0007AD

0007AE

0007AF

JA

JB

JC

JD

JE

JF

JG

JH

JJ

JK

01 March 2018 – 28 February 2023

0008AB

0008AC

0008AD

0008AE

0008AF

KA

KB

KC

KD

KE

KF

KG

01 March 2018 – 28 February 2023

0009AB

0009AC

0009AD

0009AE

0009AF

LA

LB

LC

LD

LE

LF

LG

LH

LJ

LK

01 March 2018 – 28 February 2023

1001AB

1001AC

1001AD

1001AE

1001AF

CA

CB

CC

CD

CE

CF

CG

CH

CJ

CK

CL

CM

CN

CP

CQ

CR

CS

CT

CU

01 March 2023 – 31 August 2023 (FAR 52.217-8, “Option to Extend Services)

1002AB

1002AC

1002AD

1002AE

1002AF

DA

DB

DC

DE

DF

DG

01 March 2023 – 31 August 2023 (FAR 52.217-8, “Option to Extend Services)

1003AB

1003AC

1003AD

1003AE

1003AF

EA

EB

EC

ED

EE

01 March 2023 – 31 August 2023 (FAR 52.217-8, “Option to Extend Services)

1004AB

1004AC

1004AD

1004AE

1004AF

FA

FB

FC

01 March 2023 – 31 August 2023 (FAR 52.217-8, “Option to Extend Services)

1005AB

1005AC

1005AD

1005AE

1005AF

(FAR 52.217-8, “Option to Extend Services)

1006AB

1006AC

1006AD

1006AE

1006AF

HA

HB

HC

HD

HE

HF

HG

HH

HJ

HK

HL

HM

HN

HP

HQ

HR

HS

HT

HU

HV

HW

HX

HY

HZ

01 March 2023 – 31 August 2023 (FAR 52.217-8, “Option to Extend Services)

1007AB

1007AC

1007AD

1007AE

1007AF

JA

JB

JC

JD

JE

JF

JG

JH

JJ

JK

01 March 2023 – 31 August 2023 (FAR 52.217-8, “Option to Extend Services)

1008AB

1008AC

1008AD

1008AE

1008AF

KA

KB

KC

KD

KE

KF

KG

01 March 2023 – 31 August 2023 (FAR 52.217-8, “Option to Extend Services)

1009AB

1009AC

1009AD

1009AE

1009AF

LA

LB

LC

LD

LE

LF

LG

LH

LJ

LK

01 March 2023 – 31 August 2023 (FAR 52.217-8, “Option to Extend Services)

The subCLINs match specific categories of funding required/provided. For Example:

The ELINs tie to the subCLINs as such:

The ELINs will further identify the specific requirement, for example, ELIN HB2C will fall under Exhibit HB (St John’s) and will be for Brow, 15-40 ft. (ELIN XX2C).

Throughout the following PWS an “X” is used as a placeholder in the CLIN and subCLIN to show that the CLINs and subCLINs will vary depending on contract year and geographic area. In addition, an “XX” is used as a placeholder in the ELIN to show that ELINs will vary depending on the number of Exhibits included in the contract.

Note that CLIN 0010 – Minimum Guarantee and CLIN 0011 – Reporting will be included in all contracts.

10) Minimum/Maximum

Maximum: Cumulative totals will not represent the contract maximums. Each contractor’s contract maximum will be calculated by adding the region maximums identified below for all five ordering periods, including FAR 52.217-8, for each of the regions covered by the contractor’s contract.

For example, a contractor that is selected for performance in Region 01, Region 02, and Region 03 would have a total contract maximum of $85,000,000.00 that equals the sum of those three regions.

The minimum guarantee is $2,000.00. The minimum guarantee is for the entire life of the contract, five-year ordeirng period plus option period under FAR 52.217-8.

See CLIN 0010 description at Section C.

Pricing Schedules

See Exhibits CA – CU: Exhibit Line Item Numbers (ELINs) for CLINs 0001 & 1001;

See Exhibits DA –DG: Exhibit Line Item Numbers (ELINs) for CLINs 0002 & 1002;

See Exhibits EA – EE: Exhibit Line Item Numbers (ELINs) for CLINs 0003 & 1003;

See Exhibits FA – FC: Exhibit Line Item Numbers (ELINs) for CLINs 0004 & 1004;

See Exhibit GA: Exhibit Line Item Numbers (ELINs) for CLINs 0005 & 1005;

See Exhibits HA – HZ: Exhibit Line Item Numbers (ELINs) for CLINs 0006 & 1006;

See Exhibits JA – JK: Exhibit Line Item Numbers (ELINs) for CLINs 0007 & 1007;

See Exhibits KA – KG: Exhibit Line Item Numbers (ELINs) for CLINs 0008 & 1008;

See Exhibits LA – LK: Exhibit Line Item Numbers (ELINs) for CLINs 0009 & 1009.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SECTION C

PERFORMANCE WORK STATEMENT (PWS) FOR HUSBANDING SERVICES

A. DESCRIPTION OF CONTRACTUAL SCOPE

The services to be provided through performance consist of maritime husbanding support. The holder of this contract is a U.S. Navy contractor, a husbanding service provider (HSP), and is NOT an agent of the U.S. Navy and does not have the authority to bind the U.S. Navy.

Maritime husbanding support is provided by a HSP from a standard list of supplies/services at a contract fixed price. The HSP shall ensure that ordered supplies and services conform to the general requirements of the contract pursuant to this PWS.

ALL CLINs under this contract are for husbanding support services for non-U.S. Navy ports located along the West Coast Continental United States (WCONUS) (Region 01); Mexico (Region 02); Canada (Region 03); Commonwealth of the Northern Mariana Islands (CNMI) (Region 04); Bermuda (Region 05); Caribbean (Region 06); Central America (Region 07); Panama (Region 08); and, South America (Region 09).

The table below identifies the ports and regions that are considered within scope. The individual ports identified below as having their own Exhibit are considered frequented ports, i.e. projected to be visited five (5) or more times over the life of the contract(s). Individual ports NOT identified as having their own Exhibit are categorized as non-frequented ports and are included in a Regional Exhibit, e.g. Exhibit CA – WCONUS Region I (Alaska Region); Exhibit DA – Mexico Region I (Southern Mexico Region); Exhibit EA – Canada Region I (Ontario Region); etc. These types of exhibits, e.g. Exhibits CA; DA; EA; etc., will contain firm-fixed-prices for the ports identified within those particular regions per the below table.

All anchorage points assigned by the port authorities are considered within the scope of the port’s location.

Region 01: WCONUS: Washington to California (CONUS), and Alaska and Hawaii

Including but not limited to:

Seward, AK;

Homer, AK; and, Anchorage, AK.

Excluding: Nome, AK; Juneau, AK; and, Dutch Harbor, AK.

Including but not limited to:

Kalama, WA;

Longview, WA; and, Vancouver, WA

Excluding: Seattle, WA

Ports located in Oregon Including but not limited to:

Astoria, OR.

Excluding: Portland, OR

Alameda, CA;

Oakland, CA;

Long Beach, CA;

Port Hueneme, CA; and, Eureka, CA.

Excluding: San Francisco, CA; Santa Barbara, CA; Malibu, CA; Los Angeles, CA; and, San Diego, CA.

San Francisco, CA

Santa Barbara, CA

Malibu, CA

Los Angeles, CA

San Diego, CA

Hilo, HI;

Nawiliwili, HI; and, Kawaii, HI.

Excluding: Honolulu, HI; Lahaina, HI; Maui, HI; Kawaihea, HI

Region 02: Mexico

Huatulco;

Acapulco;

Puerto Chiapas; and, Cozumel

Excluding: Manzanillo

Region 03: Canada

Ports located in Ontario Including but not limited to:

Welland Canal; and, St. Lawrence Seaway.

Region 04: Commonwealth of the Northern Mariana Islands (CNMI)

Region 05: Bermuda

Region 06: Caribbean

Region 07: Central America

Belize City, Belize

Puerto Quetzal

Puerto Castilla, Honduras

Excluding: Roatan, Honduras

Acajutla

San Juan del Sur

Excluding: Puerto Cabezas

Caldera

Excluding: Limon and Golfito

Region 08: Panama

Excluding: Cristobal

Region 09: South America

Georgetown, Guyana

Paramaribo, Suriname

Port of Recife; and, Port of Suape.

Excluding: Rio de Janeiro

Montevideo

Valparaiso; and, Iquique.

Callao; and, Piata.

Manta

Cartagena;

Malaga;

San Andres Island; and, Turbo.

Excluding: Buenaventura

Attachment J-3 titled “Port Visits – Historical Data” includes historical data by port and ship classes from 2010 – 2017.

U.S. Ships (USS) and U.S. Naval Ships (USNS) as well as U.S. Coast Guard Ships (USCG) are authorized to use this contract. U.S. Air Force (USAF), U.S. Army (USA) and any other activity of the U.S. Department of Defense (DoD) shall require specific authorization from the contracting officer to use this contract.

Orders for the Military Sealift Command (MSC) funded ships (typically designated as United States Naval Ships (USNS) in their title) may be placed by MSC Contracting Officers.

Orders for the U.S. Coast Guard Ships (USCG) may be placed by U.S. Coast Guard Contracting Officers.

Other activities (i.e. U.S. Army, NATO ships, or other foreign vessels participating in U.S. Military or NATO exercises) may be authorized to utilize this contract. If these activities are authorized, orders for these ships will be placed by NAVSUP FLC Ordering Officers or the contractor will be notified of the addition of an authorized ordering activity by contract modification to section G “Authorized Ordering Officers”, which will specifically identify the authorized ordering activity.

B. QUALITY

The HSP shall provide quality goods and services at requested delivery times to ships making port visits, provide continuous oversight of costs and performance throughout the areas covered by this contract, and make meaningful suggestions on strategies and tactics to control costs and improve performance under this contract. This PWS does not specify how the HSP is to perform, but instead provides measurable performance standards, which are established in the Quality Assurance Surveillance Plan (QASP) to monitor contract performance during each ship’s visit. The QASP is detailed in Attachment J-1 “QUALITY ASSURANCE SURVEILLANCE PLAN”.

The percentage goals in the QASP are fixed for each factor. The failure of the HSP to meet the percentage goal for any factor will be investigated and evaluated by the contracting officer. The average of the goals for each factor will be the total percentile target. The HSP will be given the opportunity to refute an adverse assessment prior to finalizing the assessment for a quarter.

The QASP results will be used to complete the annual Contractor Performance Assessment Reporting System (CPARS) required reports. Additional information regarding CPARS can be found in section G-4 “CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)” of this contract.

The quality of all services or supplies provided shall conform at least to the quality standards in the relevant profession, trade, or field of endeavor where corresponding supplies or services exist, and to the explicit standards contained in the PWS. All services shall be performed by individuals fully qualified and licensed in their relevant area. The HSP shall obtain any necessary insurance including Admiralty insurance as required, licenses and permits and comply with any applicable laws, codes and regulations, in connection with the performance of all work under this contract.

C. STANDARD PROCESS FOR SHIP’S VISIT – DEFINITION OF THE HSP ROLE

The HSP is involved in organizing the ship’s visit from the pre-arrival arrangements to the ship’s departure and after the ship’s departure.

1. PRE-ARRIVAL ARRANGEMENTS

a) ADVANCE LOGISTICS RESPONSE TEAM (ALRT). In the event that an ALRT for a ship arrives in port prior to a ship’s arrival, the HSP will assist the ALRT by providing logistical support and coordinating all requirements. (See Logistics Support to Government Teams ELIN XX6G).

b) FORCE PROTECTION. The exhibit spreadsheets and specific portions of this PWS include force protection equipment for each frequented port and region which the contractor shall fix price with their initial offer for the basic contract. RTOPs for individual orders will include an estimated amount of force protection equipment anticipated as necessary for the upcoming ship visit. Contractors shall provide a proposal based on the estimated quantities in the RTOP, using prices no higher than those proposed in the basic contract but may offer discounts or downward pricing from those fixed prices. Award of the task order will be made in accordance with the ordering procedures outlined in section H-2 “ORDERING PROCEDURES” of the contract using the estimated force protection quantities and the proposed amounts. Once a task order has been awarded, the HSP shall reconfirm with the ship that these force protection requirements meet the ship’s requirements prior to beginning performance. The ship’s Supply Officer or Commanding Officer may also request additional force protection requirements not covered by the task order; however, any requests for additional force protection requirements will be coordinated through the Contracting Officer or Ordering Officer prior to providing any additional force protection services in accordance with the procedures outlined in Section H-2 “ORDERING PROCEDURES”. For emergencies involving life, limb or property, the unit Commanding Officer and Supply Officer retain the authority to order directly from the HSP. If any other activity or individual orders force protection services (e.g. NCIS, DAO) not covered in the task order, the HSP is required to immediately inform the ship and Contracting Officer or Ordering Officer of such and must obtain confirmation prior to beginning performance of these services. Organizations such as NCIS and DAO are not Ordering Officers under this contract unless specific authorization has been given by the Contracting Officer. Therefore, they have no contractual authority to place orders. Any services provided in this contract ordered by an entity not described in this contract shall be provided at the HSP’s own risk and shall result in no additional cost to the U.S. Government.

c) The HSP shall coordinate with the ship’s designated Receipt Inspector to sign for all Force Protection Equipment immediately upon ship’s arrival. For port visits where an Expeditionary Strike Group or a Carrier Strike Group will be coordinating and/or directing Force Protection requirements, the ship’s Commanding Officer or Supply Officer, in agreement with the Strike Group Commander may designate in writing, with signed approval by each unit, a Receipt Inspector to receive, inspect, and sign for all Force Protection requirements delivered by the HSP in advance of the ship’s arrival. The HSP and designated Receipt Inspector shall follow the guidelines specified in Paragraph C.2 (b)(3) of this Section.

d) LAUNDRY AND DRY CLEANING SERVICES. Laundry and dry cleaning services for the ship’s laundry and for individual crewmember usage will be ordered from the vendor directly by the ship or the crewmember. The HSP shall assist the ship, as necessary, to identify and contact vendors available in the area. Payment for services will be made by the ship to the vendor rather than through the HSP Contractor. Crewmembers will settle their own bills. Any potential issues shall be resolved directly between the ship or the crewmember and the local vendor. The assistance is included under the Husbanding Services Fee and the HSP shall not charge additional fees for this service.

e) MORALE WELFARE AND RECREATION (MWR) SERVICES. If an MWR contract has been awarded which covers the location of the ship’s visit then the HSP must refer all MWR requests to the authorized MWR contractor. If there is an MWR contract, the MWR contractor is the U.S. Navy’s sole representative for this service. Under no circumstances will the HSP assist crew personnel in booking these services if an MWR representative is servicing the ship. In the absence of an MWR contract, the HSP shall provide advance information on the full scope of all recreational/liberty activities available in local area and assist the ship, as necessary, to identify and vendors. Information (with associated costs) shall include, but is not limited to, visitor tips, transportation, sightseeing tours, entertainment, sporting events, and lodging. Payment for services will be made by the ship to the vendor rather than through the HSP Contractor. Any potential issue shall be resolved directly between the ship and the local vendor. This service is included under the Husbanding Services Fee and the HSP shall not charge additional fees for this service.

f) HAZARDOUS MATERIAL DISPOSAL (HAZMAT)/SHIPBOARD GENERATED INDUSTRIAL WASTE (SGIW). The HSP shall not dispose/offload any hazardous waste requirements unless prior approval has been provided by the appropriate Navy Environmental Office.

g) PERSONAL REQUESTS. The U.S. Government will not pay the HSP for any personal requests from individual crewmembers, whether military or civilian, or contractor personnel supporting the ship.

h) RESERVED.

i) The HSP shall coordinate with the appropriate port authority to arrange for a pierside or anchorage berthing location. To the extent possible, the berthing location will be consistent with the description included in the RTOP for the port visit if provided, or with other information provided to the HSP by the Contracting Officer. The HSP shall install all ordered equipment upon the ship’s arrival. Examples are brows, platforms, shore power cables, mooring lines, fenders, curb caps, and steps.

2. SHIP’S ARRIVAL AND VISIT

a) INITIAL BOARDING

(1) The HSP that has been awarded the task order shall board each ship within two (2) hours after the ship's arrival. All HSP personnel who deal directly with the ship must speak and understand conversational English and be able to discuss technical aspects of shipboard requirements and services available in the port. All correspondence shall be in English.

(2) Upon initial boarding, the HSP shall provide the ship’s Supply Officer with the following:

· All emergency telephone numbers, e.g. police, hospitals, firefighters;

· Shipboard generated industrial waste (SGIW) disposal response plans, hazardous material (HAZMAT) response plans, and oil spill response plans;

· Its Point of Contact (POC) information including 24-hour contact phone numbers for the duration of the port visit.

b) ARRIVAL & PORT VISIT

(1) The HSP shall brief the ship’s Supply Officer about ordered services upon arrival. This briefing shall include what was ordered and scheduled times and dates for delivery. The HSP is responsible for providing timely delivery and performance of the supplies and services ordered. In case of supplies and services provided by a 3rd party Government contractor or by the Port Authority where the HSP cannot guarantee timeliness, the HSP shall use its due diligence to minimize the delay.

(2) The HSP shall visit the ship at least once a day and shall be available on call at all times (24 hours per day, seven days per week) to assist the ship with requirements and to resolve problems within the context of this PWS.

(3) Receipt Documentation: The HSP shall provide standard receipt documents for all supplies, materials and services provided to the ship. The standard receipt shall include the following:

(i) HSP official company name, address, email and phone contact information

(ii) Ship’s name

(iii) Port visiting

(iv) Sub-contractor/vendor (providing the service) official name and contact information

(v) Type of service, material, or equipment provided

(vi) Quantity provided

(vii) Method of delivery of service, material, or equipment provided

(viii) Volume metrics, meter reading, or other form of measurement

(ix) Date service provided

(x) Applicable “legible” Receipt Inspector and HSP POC names and signatures

Any services requiring volume metrics, meter readings, or other forms of measurement, will be documented on the receipt document that clearly documents the verifiable/calculative proof of actual quantities of services rendered by HSP or the HSP’s sub-contractor, or authorized vendors.

(4) The HSP shall meet with the ship’s designated receipt inspectors daily to verify, reconcile, and validate services rendered. Upon validation of services rendered, the ship’s designated Receipt Inspector will circle quantities received, date, and sign the receipt document. The HSP will sign the receipt document validating that the services were delivered. Neither the ship Receipt Inspector nor the HSP will collect and hold receipts to validate all at once at the end of the port visit. Receipt of services, material, and equipment must be validated and signed for each day they are received, on the day received.

3. PRE-DEPARTURE & DEPARTURE

The HSP shall schedule and make a visit to the ship on the conclusion of all services, prior to the departure date. Written receipt for inspection of all completed services shall be obtained during this visit. The HSP shall relay at that time any late information on pilot and tug schedule changes, and any additional information applicable to the ship and its departure. The HSP shall make available an authorized POC to jointly read the flow meters for CHT; to concur on the total Cubic Meters of trash removed; to validate the volume of oily waste and greywater removed; the meter for potable water provided; and any other service where the final price may be dependent on the volume or exact quantity of services provided to ensure common understanding of the exact amount for invoicing/inspection/acceptance/payment purposes.

The invoicing instructions are contained in section G of the contract.

D. DESCRIPTION OF SERVICES (BY CONTRACT LINE ITEM NUMBER (CLIN); SUBCONTRACT LINE ITEM NUMBER (SUBCLIN) AND/OR EXHIBIT LINE ITEM NUMBER (ELIN))

CLIN X00X: HUSBANDING SUPPORT SERVICES AND SUPPLIES

SUBCLIN X00XAA: CHARTER & HIRE FUNDED ITEMS

ELINs XX01 – XX0Q: HUSBANDING FEES (ANCHORAGE AND PIERSIDE)

1. The HSP shall provide husbanding services to ships visiting the ports in the REGION(s) covered by this contract. The husbanding fee requires the HSP to perform all services and provide all supplies necessary to fully comply with the tasks and responsibilities described in this contract unless a task or responsibility is specifically included in a separately-priced ELIN herein. The HSP’s responsibilities under the Husbanding Fees ELINs start prior to the arrival of the ship and continue after the ship’s departure.

2. The husbanding fee is based on the First Day and Subsequent Day(s) of the ship visit. Husbanding fees for all ship classes (i.e. Classes IA through V) shall be billed under ELINs XX01 – XX0E. Attachment J-2 titled, “Ship Classes”, includes a list of ships by ship class. Attachment J-3 titled, “Port Visits – Historical Data”, includes historical data by port and ship classes. A husbanding fee may be provided to the HSP for services rendered prior to the ship’s visit only in the case of assistance to the ship’s Logistics Response Team as specified in the individual task order. The husbanding fee shall be established in the amount for all ships within the established ship class identified. The U.S. Government reserves the right to include additional ship classes as necessary depending on production, ship reclassifications, and crew restructuring.

3. Frequent ship visits between ports: If a ship frequently visits two or more ports (i.e. leaves a port and returns to it prior to the fourth calendar day), subsequent visits to that port will be considered as an extension of the first visit and handled by the same HSP when appropriately identified as such in the task order competition. In this case the HSP is authorized to charge the same husbanding fee for the second port visit as was proposed for the initial order. If Port Tariff services are rendered or Port Dues are applied by the Port Authority, the HSP is also authorized to apply the price proposed for those services or port dues for the visit just completed. Each time a ship departs or enters port separate invoices will be submitted in iRAPT (formerly WAWF).

4. RESERVED ELIN (XX0F).

5. RESERVED ELIN (XX0G).

6. RESERVED ELIN (XX0H).

7. RESERVED ELIN (XX0J).

8. RESERVED ELIN (XX0K).

9. RESERVED ELIN (XX0L).

10. RESERVED ELIN (XX0M).

11. RESERVED ELIN (XX0N).

12. RESERVED ELIN (XX0P).

13. RESERVED ELIN (XX0Q).

ELINs XX0R – XX15: TRASH REMOVAL

1. Trash removal service is the collection and disposal of refuse (i.e. trash) including liquid, semi-liquid, or solid garbage. Trash consists mainly of trash from food service operations such as food waste, paper and plastic packaging, and domestic wastes generated in the accommodation spaces as a result of the ordinary day-by-day activities onboard the ship. Trash does not include hazardous material, bilge water, and greywater, explosives and incendiary waste, or waste contaminated by medical and radiological processes. Metal and/or wood scrap and plastic “pucks” would be considered as part of ELIN XX0V.

2. The HSP shall remove and dispose of refuse from the ship and areas surrounding trash bins, as well as any spilled refuse. The HSP shall determine the frequency and method for the removal and disposal of trash taking into consideration the ship’s ability to hold trash aboard. The HSP’s removal schedule shall additionally provide sufficient trash removal frequency and capacity so that the ship’s operations are not negatively impacted.

3. TRASH REMOVAL - PIERSIDE (XX0R). The HSP shall place containers or trucks within twenty-five (25) meters of the ship or as permitted by port regulations, or place barges alongside the ship (see barge requirements at paragraph 4 below). The HSP shall empty the containers or barges when full and shall assure their continuous availability for trash disposal.

4. TRASH REMOVAL - ANCHORAGE (XX0S). The HSP shall provide trash barges/scows with tug service (if barge is not self-propelled). The barges shall be completely empty at time of arrival at the ship. In situations where an empty barge is not available, the HSP shall provide a system to measure the volume of trash deposited in the barge by the U.S. Government’s ship or otherwise ensure that the ship is charged only for its “pro rata” share of the trash based on the unit of issue identified in the contract. The HSP shall have ready access to sufficient barges and equipment to support multiple ships at anchorage simultaneously. All trash barges/scows shall be available 24 hours a day (where not contrary to law or port regulation) and shall be provided with suitable self-fendering to prevent damage to U.S. Government vessels. If sea state, weather, or other conditions to include but not limited to the configuration of the vessel, the pier, or the barge, require any additional fendering between the barge (or other vessel provided in lieu of a barge) and the ordering vessel to supplement the barge’s self-fendering system so as to prevent damage to the vessel, the additional fendering shall be provided by the HSP at no additional charge. The barge’s crew shall be entirely responsible for the tending of lines and for the barge’s security. The movement of trash from the ship to the barge shall be performed with care by the ship’s crew.

5. TRASH REMOVAL - PORT PROVIDED (XX0T) shall be used when trash removal is provided by the port. The HSP shall provide a proposal for these services in response to the RTOP. As these services may be port provided, this ELIN is issued in both the solicitation and the contract as an Estimated (EST) ELIN with the estimated value of items to be ordered under this ELIN pre-identified in the pricing detail spreadsheet(s) (Exhibit(s)) so that all offerors propose and are evaluated on equal footing.

6. TRASH REMOVAL – PORT TARIFF - PT (XX0U) shall be used when trash removal is a port tariff service. The HSP shall provide a proposal for these services in response to the RTOP. As these services may be a port tariff service, this ELIN is issued in both the solicitation and the contract as an Estimated (EST) ELIN with the estimated value of items to be ordered under this ELIN pre-identified in the pricing detail spreadsheet(s) (Exhibit(s)) so that all offerors propose and are evaluated on equal footing.

7. In instances of bad weather or emergency when the ship must depart on short notice, the HSP shall remove barges within four (4) hours of being directed to do so by the ship’s Supply Officer at no additional cost to the U.S. Government.

8. The HSP shall submit, as an attachment to the invoices, a document that certifies the quantity collected and the name of the disposal plant where the trash will be disposed. The HSP is also responsible to follow any environmental regulations required by each country. The HSP is required to retain all disposal certificates for each order and shall provide a copy to the Contracting Officer/Ordering Officer and all identified Contracting Officer’s Representatives (CORs) upon request.

9. Refuse containers, when emptied, shall be returned to their original position with the lids (if any) replaced thereon.

10. The HSP shall be paid in accordance with paragraph 5, “Volumetric Based Services”, under Section B – Schedule Notes.

11. Where trash is required to be segregated, the ship’s crew shall be required to segregate the material at the time of disposal. The HSP shall be responsible for providing separate containers for each vessel, clearly marked with the required categories and for informing the ship’s Supply Officer, upon arrival, that segregation is required. In those ports where food trash must be segregated, offerors may price the specific food trash portion using ELIN XX0V – OTHER TRASH REMOVAL.

12. OTHER TRASH REMOVAL (XX0V). Periodically, the ordering officer will request items or services that are categorized as trash removal services that are not separately identified or priced in this PWS. In these instances, the RTOP will detail the items/services, together with the required quantities and units of issue. The HSP shall provide a proposal for these items in response to the RTOP. As these items are not presently identified, this ELIN is issued in both the solicitation and the contract as an Estimated (EST) ELIN with the estimated value of items to be ordered under this ELIN pre-identified in the pricing detail spreadsheet(s) (Exhibit(s)) so that all offerors propose and are evaluated on equal footing. Note, this ELIN will be utilized to separately price food trash in ports where trash is segregated.

13. RESERVED ELIN (XX0W).

14. RESERVED ELIN (XX0X).

15. RESERVED ELIN (XX0Y).

16. RESERVED ELIN (XX0Z).

17. RESERVED ELIN (XX10).

18. RESERVED ELIN (XX11).

19. RESERVED ELIN (XX12).

20. RESERVED ELIN (XX13).

21. RESERVED ELIN (XX14).

22. RESERVED ELIN (XX15).

ELINs XX16 – XX2B: FLEET LANDING

When ordered by the ship, the HSP shall furnish services/supplies for the fleet landing area. The following is a list of the package of basic supplies and services that a ship may require:

1. FLEET LANDING LOT (XX16). The HSP shall provide the items in the quantities specified below and shall provide a unit price for the entire LOT. The unit price shall be per day. For example, for the performance of the fleet landing services for three (3) days, the unit price of the lot will be multiplied by three (3) days. Generator support or shore power services, if any, shall be separately priced in accordance with specifications for ELINS XX1M.