N00178-18-R-5005_Questions_and_Answers_dtd_26_July_18.pdf

N00178-18-R-5005 Questions and Answers dtd 26 July 18

Reference: None Q1. Will the Government include FAR clause 52.232-16 for Progress Payments, so as to facilitate the participation and continued competitiveness of small business for the M98 Gas-Particulate Filter Set?

A1. Use of Progress Payments are not authorized for this requirement, therefore FAR 52.232-16 will not be included in the solicitation and resulting contract.

Reference: Page 52 of 62 – (3) Adobe (.pdf) files are allowable for documents containing original signatures.

Q2. May all files, with the exception of the Price files, be submitted as pdf files?

A2. Yes.

Reference: Page 52 of 62 – (13) Photographs, hyperlinks, video/audio clips are not permitted.

Q3. Question: May photographs be included in the Technical, Management and Past Performance volumes to provide clarification?

A3. No. Photographs may not be included in any proposal.

Reference: L.3.2 PAGE LIMITATIONS, describes the pages that will not be counted against page limitations, one of these being ‘resumes’.

Q4. Does the Government expect Offerors to include resumes of program personnel?

A4. No. Resumes are not needed for this procurement. Section L.3.2(a) has been amended to remove this requirement.

Reference: Page 54 of 62 – L.4 Volume I – OFFER LETTER. Section L.3 PROPOSAL ORGANIZATION, clearly states that the titles shall be defined as shown within the table provided, and refers to Volume I as ‘Cover Letter’.

Q5. Please clarify if Volume I should be titled “Cover Letter’ or ‘Offer Letter’?

A5. Volume I should be titled “Offer Letter.” The table in L.3(a) has been amended to correct this mislabel.

Reference: Page 55 of 62 – L.5.2(a)(2) bulleted list. The last bullet item appears to be incomplete.

Q6. Please provide the intended verbiage for this bullet item?

A6. Paragraph L.5.2(a)(2) has been amended to include the following bullets “Acceptance test facilities including listing of equipment” & “Packing and shipping”

Reference: Page 55 of 62 – L.5.2(c) Element 2: Technical Approach. It appears that ‘Element 2’ should be ‘Element 3’ in this instance.

Q7. Please confirm that L.5.2(c) should read ‘Element 3’.

A7. Correct. L.5.2(c) has been amended to read “Element 3”

Reference: MIL-DTL-32101A W AMEND 2. MIL-DTL-32101A WITH AMEND 3 AND NOR 258-0012-001 is the most recent Q8. Would the Government consider including as the requirement?

A8. MIL-DTL-32101A with Amend 3 and NOR 258-0012-001 is the most recent DTL. The Government will accept proposals based on this specification for ASZM-TEDA media (both files are attached). However, Offerors are hereby notified that there is a more recent change to the ASZM-TEDA media that was not referenced here. The Army granted waivers to its filter manufacturers that require ASZM-TEDA and there is an ongoing effort to update MIL-DTL-32101 globally so that waivers (for each filter and for each manufacturer) would not be necessary. At this time that update has not been published yet. Whenever this updated MIL-DTL is released, the Government will modify all awardee’s contract(s) to allow this change since media manufacturing has already been changed.

Reference: RFV 415-D009 affects MIL-PRF-51527, 51525 and 51526. 51525 and 51526 were not supplied. We have revision C for both 51525 and 51526, but the RFV does not define a revision level.

Q9. Please advise a revision level to the RFV.

A9. 51526 and 51525 do not apply. Only pay attention to the part affecting MIL-PRF-51527.

Reference: The solicitation calls out an ISO 9001:2008 Quality Assurance Program as a requirement in section L.6.2.b.1.

Q10. Is an ISO 9001:2015 Quality Assurance Program an acceptable equivalent?

A10. Yes. Paragraph L.6.2.b.1 has been revised to state ISO 9001:2008 or equivalent.

Reference: Pages 12-14 of 62 Q11. The level of packaging is specified in the solicitation as Military “B”, however, the SPI only indicates a single method of pack and does not distinguish between a level “A” or “B”. Please confirm that the SPI as provided is the required level of packaging and this corresponds to Level A. If not please clarify.

A11. The specified by SPI PS-19-6722-D 23 AUG 2012 is the correct reference.

Reference: Page 58 of 62 – L.10 CONTRACTOR RESPONSIBILITY Q12. Please advise what documentation is requested from Offerors to support meeting the responsibility standards as listed in L.10. These determinations have historically been made by the Government.

A12. It is up to Offerors to provide any documentation necessary for the Government to determine the responsibility standards listed in L.10(a) items (1) through (7).

Reference: Page 64, HQ M-2-0011 WAIVER OF FIRST ARTICLE REQUIREMENTS Q13. Under b) indicates Offer A is submitted assuming FAT is NOT waived and Offer B with FAT is waived. The Pricing Matrix in Section B, CLIN 0001 does not have a place to indicate the FAT price. Will the Government add a CLIN for FAT, or should the offeror provide two entirely separate SF-33s with and without FAT? If the latter, should the FAT price be included in all quantity price ranges for the first ordering period, or a different method?

A13. The Government expects the Contractor to bear all costs of First Article Testing IAW FAR 52.209-3.

Therefore, the Offeror’s price should not include any FAT related costs.

Reference: Section C of the solicitation, clause HQ C-2-0012, paragraph (b)(1) Q14. paragraph (b)(1) states “The Contractor shall maintain a Configuration Control Program to assure that all detail level work being performed under this contract is in compliance with appropriate baseline documentation. The Contractor shall prepare a Configuration Management Plan in accordance with the requirements of the contract for approval by the Government.” There is no CDRL or deliverable associated with the CMP. Section L further states “The offeror shall describe his existing configuration management organization and the procedures to be applied to this program. The proposal must demonstrate that the offeror fully understands configuration and data management requirements.” Is the offeror required to submit a Configuration Management Plan (CMP) with the proposal and if so should it be an attachment to the technical volume?

A14. Yes. The Government is requesting perspective Offerors deliver a CMP for this effort and yes, it should be included in the Technical Volume.

Reference: Exhibit B contains CDRL A005 – Monthly Progress Report (MPR) Q15. this CDRL is not referenced in the solicitation. The List of Exhibits and Attachments on page 36 indicates that CDRLs A001 through A004 apply to this solicitation. Please confirm that CDRL A005 does not apply to this solicitation.

A15. CDRL A005 applies to this effort. Section J Exhibit B has been amended to include A005.

Reference: Special Packaging Instructions (SPI P5-19-6722revD):

Q16. Will the Government please provide the following drawings referenced in Special Packaging Instructions (SPI P5-19-6722 rev D)

5-19-6407 Packaging of Filter 5-19-6410 Pad, Container 5-19-8928 Warning Plate PS-19-14329 Moisture Indicator (P/N 5-19-14329)

A16. Exhibit A has been updated to include the requested drawings.

Reference: Page 61 of 62 – M.5 BASIS OF AWARD Q17. This section indicates that respondents will be sorted in two groups A & B based on whether they have an approved FAT, and then ranked by price within each group. Will group A be ranked based the price submitted with Offer A (FAT not waived) or the price submitted with Offer B (FAT waived)?

A17. Group A will be ranked based on the price submitted with Offer A (FAT not waived)

Reference: None

Q18. Will the Government change the quantity ranges to 250-299, 300-399, 400-499, and 500 and above to eliminate confusion caused by repeating the for the end of the range?

A18. The pricing table has been revised to remove the repeating value at the beginning and end of the range.

Reference: None Q19. At present, there isn’t a location for the offeror to enter a price associated with the First Article Testing.

Would the Government add a CLIN for the FAT to Section B? This will allow Offer A to include and invoice for the FATR and Offer B would simply not exercise that CLIN.

A19. The Government expects the Contractor to bear all costs of First Article Testing IAW FAR 52.209-3.

Therefore, the Government will not consider adding a CLIN for First Article Testing.

Reference: None Q20. Is there a general required delivery timeframe for production orders (lead time and rate)? Is there are required delivery schedule for the FATR?

A20. The minimum guaranteed orders will have a required delivery date of 31 July 2019.

Reference: None Q21. The minimum quantity of 50 is below the lowest range quantity in Section B. Will the minimum quantity be increased or will the range quantities be adjusted?

A21. FAR 52.216-19(a) has been revised to indicate the minimum order is 250 units.

Reference: None Q22. On page 12, section D.1 (1), it refers to MIL-STS-129, Revision P, change notice 4 dated 19 Sep 2007 and on page 15, Section HQ D-2-0007 (a) it refers to MIL-STD 129 R dated 18 FEB 2014. Please confirm that the current MIL_STD_129 R is the correct reference.

A22. MIL-STD-129-R Change 1 is the correct reference. Paragraph D.1(c)(i)(1) has been revised to update this

MIL-STD.