Attachment 2 - Statement of Work 09082026 Revision.pdf

STATEMENT OF WORK (SOW)

COMPREHENSIVE GAS FULFILLMENT SERVICES FOR THE NAVAL RESEARCH

LABORATORY (NRL)

1.0 Background

The U.S. Naval Research Laboratory’s (NRL’s) Hazardous Materials Minimization (HAZMIN)

Section’s mission is to streamline the procurement, receipt, storage, and distribution of hazardous materials (HM). NRL divisions use large quantities of liquid and compressed gases to operate highly specialized scientific instruments critical to the NRL mission.

This requirement establishes a Blanket Purchase Agreement (BPA) to consolidate these needs and serves as a corrective action to a recent Inspector General (IG) audit finding regarding the excessive use of the Government Purchase Card (GPC) for recurring buys.

2.0 Scope

The Contractor shall provide all personnel, equipment, materials, supervision, and other items necessary to perform comprehensive gas fulfillment and management services for the NRL. The scope includes providing specified gases via an on-demand "full for empty" cylinder exchange program to the NRL campus in Washington, DC, and local field sites. The scope also includes on-demand emergency deliveries, maintenance of Government-owned cylinders, and on-site technical support.

3.0 Specific Tasks

3.1. On-Demand Cylinder Management ("Full for Empty Swap")

• 3.1.1. On-Demand Service: The Contractor shall provide gas delivery and cylinder exchange services on an as-needed basis as directed by individually funded BPA Call

Orders.

• 3.1.2. Cylinder Exchange: During each delivery, the Contractor shall collect all empty cylinders designated for pickup and replace them with full cylinders of the same type and grade, as specified in the active Call Order.

• 3.1.3. Inventory Management: The Contractor shall maintain a sufficient inventory of all gases listed in Appendix A (Gas Requirements List) to reliably fulfill on-demand Call

Orders within the required delivery timeframes.

3.2. Gas and Cylinder Provisioning

• 3.2.1. Product Requirements: The Contractor shall provide all gases listed in Appendix A, ensuring they meet purity grades. All cylinders shall be in good working order, with current hydrostatic test dates in accordance with DOT regulations (49 CFR 180.201-217).

• 3.2.2. Certificates of Analysis: The Contractor shall provide a batch certificate of analysis upon delivery for each gas type. Individual cylinder certificates shall be provided upon

Government request.

• 3.2.3. Contractor-Owned Cylinders: Repair, maintenance, and replacement of contractor-owned cylinders will be completed at no additional cost to the Government.

3.3. Ordering and Delivery

• 3.3.1. Individually Funded Call Orders: Requirements will be fulfilled via individually funded BPA Call Orders. Each Call Order will specify the exact types, quantities, and delivery locations for the required gases. All work must be authorized by a funded Call

Order prior to execution.

• 3.3.2. Routine Delivery: All routine on-demand deliveries shall be completed within 72 hours of the Contractor's receipt of an executed Call Order. Deliveries shall occur during normal business hours (6:30 AM to 3:00 PM ET, Monday-Friday) unless otherwise approved.

• 3.3.3. Compressed Gas Location: All compressed gas cylinders shall be delivered to NRL

Building 49.

• 3.3.4. Liquid Gas Location: Liquid gas deliveries shall be made to the specific building(s) designated on each individual Call Order.

• 3.3.5. Emergency Delivery: Upon receipt of an emergency Call Order, the Contractor shall deliver the required gas(es) to the specified location within 24 hours.

3.4. Maintenance of Government-Owned Cylinders

• 3.4.1. Inspection: The Contractor must notify the Government if a Government-owned cylinder is not qualified for transportation or use.

• 3.4.2. Maintenance Services: The Contractor shall provide maintenance and re-certification (hydrostatic testing, valve replacement, painting) as ordered via separate Call

Orders.

3.5. On-Site Technical Support

Upon request, the Contractor shall dispatch certified technicians for on-site assessments or troubleshooting. Technicians shall arrive within 72 hours for routine requests and 24 hours for emergencies. A report detailing condition and estimated repair time must be provided to the COR within four (4) hours of assessment completion.

4.0 Phase-In / Phase-Out Transition Plan

To ensure continuity of service, the Contractor shall provide a comprehensive Phase-In

Transition Plan to the Contracting Officer and Contracting Officer’s Representative no later than

10 days after award and a Phase-Out Transition Plan no later than 180 days before the end of the final ordering period.

• Phase-In: Includes a comprehensive site survey of all Government-owned tanks and infrastructure within 10 days of award, detailing deficiencies and recommendations.

• Phase-Out: Includes a final site survey and recommendations for the follow-on contract.

The contractor is responsible for the removal and disposal of all contractor-owned tanks/cylinders at the end of the BPA at no cost to the Government.

5.0 Invoicing

The Contractor shall submit an invoice for each individually funded Call Order upon complete delivery. Invoices shall be submitted electronically via Wide Area WorkFlow (WAWF) and must reference the specific Call Order number. Payment via Government Purchase Card (GPC) is PROHIBITED.

6.0 On-Site Requirements

While performing work at any NRL site, the contractor will comply with the attached

Requirements for On-site Contractors. See Section J.