N00173-20-R-RJ02 - SSD IT Services_RFP Amendment 2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this RFP Amendment is to:

1. Add clause 52.219-8 Utilization of Small Business Concerns;

2. Remove the Small Business Participation Plan language in Section M-4 Small Business Participation Definition; and

3. Remove section M-5-3 Small Business Participation Evaluation.

It w as the Government's intention to remove these tw o Section M, Small Business Participation references in RFP Amendment #1.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0017320RRJ02

X 9B. DATED (SEE ITEM 11)

09-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Jul-2020

CODE

NAVAL RESEARCH LABORATORY

4555 OVERLOOK AVE SW

WASHINGTON DC 20375

N00173 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0017320RRJ02

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.219-8 Utilization of Small Business Concerns OCT 2018

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS

SECTION L: INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L-1 INSTRUCTIONS FOR SUBMISSION OF PROPOSALS/OFFERS

This acquisition is to be procured via a small business set-aside competition. Offeror proposals received from companies that have not been deemed a small business by the United States Small Business Administration (SBA) will not be evaluated. Offerors shall provide the respective SBA size standard for their company within their proposal submittal for verification of their SB size and eligibility to receive a potential contract as a result of this competition.

The Offeror shall submit all information required by this solicitation. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being deemed non-responsive and therefore not eligible for award. The Offerors proposal shall be based on the requirements contained in this solicitation (including those documents, exhibits, and other attachments to the solicitation identified in Section J). Offerors are required to submit a proposal encompassing all items listed in Section B of this solicitation.

The solicitation will be made available only through the internet via the Government wide point of entry:

http://www.beta.sam.gov

Offerors are hereby notified that from time to time, the Government may post additional information to the beta.sam.gov website relating to this solicitation (e.g. responses to questions, amendments, etc.). It is the Offeror’s sole responsibility to check the website for any such information.

Each Offeror shall submit only one proposal which represents its best approach to meeting the requirements of the solicitation. No alternative proposals will be accepted by the Government.

In order to allow for procurement lead time and a fair and equal evaluation of all proposals submitted under this competitive solicitation, all proposals shall be based on a contract start date of Government Q4FY20. This date is only an estimate of the anticipated contract start date and will be used for the purpose of evaluation only. A definitive start date will be incorporated at time of contract award.

1.1 Background

The Government contemplates award to one (1) Offeror with a single prime contract as a result of this solicitation.

1.2 Point of Contact

Unless otherwise specified, the Naval Research Lab Procuring Contracting Officer (PCO) and the Contract Specialist, identified in Section G, are the sole points of contact for this acquisition.

1.3 Solicitation Security Classification

This solicitation is unclassified.

1.4 Proposal Delivery Information

PROPOSALS ARE DUE NO LATER THAN 1500 EASTERN STANDARD TIME (EST) ON THURSDAY, 9

JULY 2020.

Proposals in response to this solicitation will ONLY be accepted via electronic transmission. All reference to proposal “pages” in this section refer to the electronic version only. No paper copy proposals shall be submitted.

Proposals in response to this solicitation not received by 1500 EST on 9 July 2020 will be considered late, as defined by FAR 52.215-1. Timeliness of receipt of proposals will be determined based on the time of receipt at the NRL Washington, DC location.

L-2 PROPOSAL VOLUME REQUIREMENTS

This section delineates general information and requirements to be followed in the preparation of the Offeror’s proposal. An Offeror’s failure to comply with the content requirements will be considered during evaluation and will result in a lower evaluation rating or ineligibility for award.

An Offeror’s proposal shall be sufficiently detailed to enable Government Evaluation Board Members to make a thorough evaluation and sound determination as to the prospective Offeror’s ability to perform in accordance with the stated requirements.

The Offeror’s proposal shall be specific, detailed and complete so as to clearly demonstrate to the Government that the Offeror has a thorough comprehension of and capability to perform all aspects of the solicitation requirements to include but not limited to technical capability, management approach, and efficiencies, as required by the SOW and all other sections and attachments contained in the solicitation.

Offerors should assume that the Government has no prior knowledge of their knowledge, experience, or abilities and will base its evaluation on the information presented in the Offeror's proposals ONLY. The Contractor should not presume that data previously submitted, or presumed to be known (e.g., data or services previously submitted or performed for the Government), will be considered as part of the proposal. The Government does not assume the duty to search for data to cure deficiencies it finds in proposals. Failure to conform to all requirements of this solicitation may form the basis for rejection of the proposal.

General statements such as but not limited to, “the Offeror understands the method for performing the engineering efforts (or any portion thereof) and can or will comply with the requirements of the solicitation”, "the Offeror utilizes standard IT industry support methodologies” and "ensures the highest response rates” will be considered inadequate. The Offeror’s proposal must address all topics described in the following section(s).

The Proposal MUST include the following information in Volume II Section 1.2 to be eligible for award.

Standard Form 33 (SF 33), “Solicitation, Offer and Award,” the Offeror shall complete, sign, and submit the SF 33 with blocks 12 through 18 populated, as well as all sections with applicable fill-ins. Submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The representative who signs this form must be authorized to contractually bind the company providing the offer. The Offeror must also include and acknowledge all amendments. The information contained in SF 33 is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

Sections A through K “Solicitation, Offer and Award”: Offerors must fill in all areas of the solicitation listed as Offeror fill-ins. The information in Sections A through K is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

Section B, Supplies or Services and Prices: Offerors shall complete all pricing (including Section B Table B-1), including proposed costs and fees, in WHOLE DOLLARS only. The information in Section B is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

Section K, “Representation, Certifications and Other Statements of Offerors”: The Offeror shall complete all requirements in Section K of this Solicitation. The information in Section K is exempt from the font and spacing requirements identified under Section L, paragraph 3.1.

The Offeror shall include a signed statement, on the Offeror’s letterhead, stating that the associated proposal:

a) Is for all requirements as stated in the solicitation (including all attachments, appendices, exhibits, and amendments);

b) Is made without qualification or exception to any terms and conditions appearing in the solicitation;

and

c) Is valid for a period of one-hundred and eighty (180) days from the date established for the receipt of proposals.

PROPOSAL CONTENT:

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies specified in the table. The contents of each proposal volume are described in the paragraphs noted in the table.

Proposal Organization

Volume # and Title File Name Section L Reference

Elec.

Copies

Page Limit

COVER LETTER Cover Letter_Company Name L-2 1* 2 I - TECHNICAL PROPOSAL Volume I_Company Name L-3 1* 30

II – PAST PERFORMANCE

INFORMATION

Volume II_Company Name L-4 1* 20

III – COST PROPOSAL Volume III_Company Name L-5 1* No limit II – COST SPREADSHEET (EXCEL) Volume III_Company Name L-5 1** No limit IV – CONTRACT INFORMATION Volume IV_Company Name L-6 1* No limit

MANAGEMENT PLAN MANAGEMENT PLAN L-1 1* 10

TRANSITION PLAN TRANSITION PLAN L-1 1* 10

STAFFING PLAN STAFFING PLAN L-1 1* 10

*Shall be submitted via email to richard.waterstreet@nrl.navy.mil as either a MS Word or PDF files.

**Shall be submitted via email to richard.waterstreet@nrl.navy.mil as a MS Excel file.

The proposal volumes discussed below shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter (letter of transmittal) shall identify the contractor’s name, address, DUNS #, cage code, business size and all enclosures being transmitted. It shall be used only to transmit the proposal and shall include no other information. The cover letter shall be in accordance with FAR 52.215-1, paragraph (c)(2).

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read, and will not be considered and will not be included in the evaluation of the Offerors proposal. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Each page shall be counted except for the following: cover pages, table of contents, cross reference tables, tabs, glossaries, acronym lists, subcontractor/teaming agreements, past performance questionnaires, CPARS reports, transmittal letters, staffing plans, transition plans, resumes, and letter of commitments.

(1) PAGE SIZE AND FORMAT

A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches. Pages shall be single spaced. Except for the reproduced sections of the solicitation document the text size shall be no less than 12 point font. Use at least 1 inch margins on the top and bottom and each side. Pages shall be numbered sequentially by volume. These limitations shall apply to both electronic and hard copy proposals. In the upper right header of all pages, the Offeror shall include the following information: RFP #, volume #, volume title, and page #.

Legible tables, charts graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 X 17 inches in size. Foldout pages shall fold entirely within the volume, and shall count as two pages for each side;

double sided shall count as four pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures the text shall be no smaller than 8 points.

These limitations shall apply to both electronic and hard copy proposals except for the Volume III – Cost Spreadsheet (Excel). Provide Microsoft Office Excel formulas in any spreadsheets.

Within all Microsoft Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. Spreadsheets shall not be protected.

No hyperlinks shall be allowed within the proposal. Proposals shall not be supplemented by any additional package or reference documents.

(2) COST OR PRICING RELATED DATA

All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal (Volume III) and Contract Documentation Volumes. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

(3) CLASSIFIED INFORMATION

Proposals shall not contain classified information.

(4) FILE NAMING CONVENTION

Offerors shall name files using the naming conventions mentioned in the Proposal Organization table above. Each file must be stored in a folder that corresponds to the proposal volume it represents. The files within the folder must be named in an unambiguous manner, using plain text language, which facilities accessing the files for evaluation.

Offerors shall insert the file name in the header of each document.

A date shall be placed on each page of the proposal corresponding to the date of the initial proposal. If a Final Proposal Revision (FPR) is required as a result of discussions, all revised pages shall contain revision numbers and corresponding date. The changes in text from original proposal submission shall be identified by tracked changes in the electronic files provided on CD. A note/comment identifying the associated question from discussions shall be included in both, the hard copies and the electronic files provided on CD. Offerors are not required to resubmit the full responses provided during discussions. The Offeror’s responses to the questions asked during discussions shall be incorporated by updated text in the FPR submission as applicable, and incorporated by reference using a note/comment to reference the applicable response(s) provided during discussions. References to applicable discussion questions shall be identified in all applicable sections of your FPR. The hard copies (original and copies) shall reflect the revision markings and dates on the pages, but shall display only the final text after accepting all tracked changes. It is acceptable to replace excel files in their entirety and explain any changes in the word document text. In the event of any inconsistencies between the FPR and discussion question responses, the FPR shall take precedence.

The page count shall include all material with printed matter and figures except cover pages, title pages, Table of Contents (TOC), lists of illustrations, tab pages, cross reference matrix, glossary of abbreviations and acronyms, index, and lists of tables which may be combined with illustrations. Pages excluded from the page count must contain only material pertinent to the page heading or be blank and marked "Intentionally Left Blank." Index pages and Tabs are required and shall be cross-referenced to the TOC. Every page, except those marked as blank, shall be numbered. If the proposal exceeds the page limit identified, the Government will remove all pages exceeding the specified page count from the back of the proposal prior to the evaluation. These pages will not be removed from the index provided at the back of the proposal.

No cost or pricing information shall be included in the Offeror's forwarding letter or in any part of its submitted Volume I- Non-Cost. Cost or pricing information shall only be included in Volume III - Cost.

Forwarding letters are merely instruments for transmitting the submitted proposals; they are not part of the page count and will not be evaluated. The forwarding letter shall identify all enclosures being transmitted, and shall list all subcontractors identified in the Offeror’s proposal.

In the event that any portion of the proposal is written by someone who is not a bona fide employee of the firm that is submitting the proposal, a certificate shall be furnished and signed by an authorized official of the Offeror’s firm and shall indicate the following details.

The Person’s Name The Person’s Employment Capacity The Person’s Employer The Relationship of that Person’s Employer to the Offeror; and The Portion of the Proposal that was Written by that Person

This certificate requirement applies to both the prime and any subcontractors. The certification will not count against page count and shall be provided in Volume I, Section II- Supplemental Information. Although legible, neat, orderly, and comprehensive proposal(s) are required, elaborate brochures or other presentations beyond that which is sufficient to present a complete and effective explanation are not desired.

The proposal shall contain all the pertinent information in sufficient detail to permit evaluation. The proposal should be detailed and complete in order to clearly demonstrate that the Offeror has a thorough comprehension of all technical and other requirements. If an Offeror fails to comply with content requirements, its proposal may be downgraded for failure to follow instructions.

L-3 VOLUME I – TECHNICAL PROPOSAL

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical Capability Factor including Subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the technical capability factor.

(1) VOLUME ORGANIZATION

The Technical Volume shall be organized according to the following general outline:

i. Table of Contents

ii. List of Tables and Drawings

iii. Glossary

iv. Technical Proposal addressing:

a. FACTOR 1: TECHNICAL

i. Subfactor 1: Technical Understanding

1. Demonstrate to the Government a clear technical understanding and ability to successfully perform the objectives of Section C - SOW.

(See Subfactor 1 definition in Section M-2-1)

ii. Subfactor 2: Personnel Qualifications

1. Provide all personnel with the particular expertise and experience in accordance with Attachment 1 – Personnel Qualifications. (See Subfactor 2 definition in Section M-2-1).

iii. Subfactor 3: Management Capability

1. Provide a narrative description of your management strategy to manage this effort successfully including organizational structure, staffing plan, transition plan and critical management systems.

(See Subfactor 3 definition in Section M-2-1)

Technical proposals that are unrealistic in terms of technical commitment will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk involved in the contract requirements and may be grounds for rejection of the proposal.

To ensure that Volume I is evaluated strictly on its merit, no cost information is to be included in this proposal.

L-4 VOLUME II – PAST PERFORMANCE INFORMATION

(1) VOLUME ORGANIZATION

The Past Performance Volume shall be organized according to the following general outline:

i. TABLE OF CONTENTS

ii. GLOSSARY

iii. INTRODUCTION

iv. SECTION I – PAST PERFORMANCE QUESTIONNAIRES AND TRANSMITTAL LETTERS

a. Offerors shall provide CPAR reports and/or NRL Past Performance Questionnaires (Attachment 6 to the RFP) for all proposed past performance information in this section, if applicable, for no more than five relevant efforts/contracts within the last five years as of the date of this solicitation release.

(See Factor 2 definition in Section M-2-2).

b. Offeror’s shall provide all other transmittal letters for all proposed past performance information in this section for no more than five relevant efforts within the last five years as of the date of this solicitation release.

v. Section II –Previous Contracting Narratives

a. For each of the CPAR reports, Past Performance Questionnaires submitted, or any other previous contracts listed, the Offeror shall provide a Previous Contracting Effort Narrative detailing the following information in Volume II: scope relevancy, achievements/obstacles, and criteria used to evaluate performance.

Past Performance Volume should be specific and complete. Offerors shall provide information relative to previous work for the same or similar services provided and/or for past and on-going work in Government and Non- Government contracts for technical or professional services.

Past Performance questionnaires shall be provided to the customer POC with instructions to complete and submit it directly to the Contracting Specialist, Richard Waterstreet, at richard.waterstreet@nrl.navy.mil. Copies or references to the questionnaires may be included in Volume II. Responses will be evaluated against the past performance factor definitions defined in Section M.

The Government reserves the right to use contract performance data provided in the Offeror’s proposal and additional contract performance data obtained from other sources, such as the Government’s Past Performance Information Retrieval System (PPIRS) database, personnel knowledge and from the points of contact identified by the Offeror in its proposal.

(2) SECTION I: RECENT AND RELEVANT PAST PERFORMANCE QUESTIONNAIRE

Offerors shall provide NRL Past Performance Questionnaires and/or CPARs reports with their proposal (attached to the RFP) for no more than five relevant efforts within the last five years as of the date of this solicitation release.

The contracts identified should demonstrate in-depth knowledge and successful implementation of contracts of similar scope and complexity to this solicitation. Similar scope and complexity means having performed the types of support efforts identified in the Statement of Work for this solicitation. The identified contracts can be with Federal, Commercial, or other customers. For each contract, the Offeror shall identify at least one of the following customer Points of Contact (POCs): Program Manager (PM), Procuring Contracting Officer (PCO), Contracting Officer's Technical Representative (COTR) or Contracting Officer's Representative (COR). The Offeror shall provide the current address, phone number, and e-mail address for each POC.

In order to expedite the assessment process, the Offeror may complete the "Contract Information" portion of the Past Performance Questionnaire for the convenience of the customer POC. The Offeror shall not, however, complete any other section of the Past Performance Questionnaire. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the Contracting Specialist on or before the proposal due date.

Electronic submission by the customer is preferred; however, hardcopy mail or fax will be accepted. The Offeror's past performance volume shall contain copies of the first page of the Customer's Questionnaire and the transmittal letters.

The Government reserves the right to limit or expand the number of references it decides to contact and to contact other references than those provided by the Offeror. The Government reserves the right to consider any questionnaire received after the due date and contact those offices that do not respond to the questionnaire.

(3) SECTION II: PREVIOUS CONTRACTING EFFORT NARRATIVES

For each of the Past Performance Questionnaires and/or CPARs reports submitted, the Offeror shall also provide a Previous Contracting Effort Narrative detailing the following information in Volume II:

i. Describe how the scope for this past contract/task order relates to this acquisition in size and scope.

ii. Describe significant achievements, challenges or obstacles that were encountered during contract performance and the measures taken to overcome them.

Provide performance criteria/measures that were applied in evaluating performance, for each contract identified. The performance criteria/measures should be specific and show the target performance levels that are/were set forth under the applicable contracts as well as the level of performance achieved, for the most recent period of performance of each contract.

NOTE: The Government reserves the right to use contract performance data provided in the Offeror’s proposal and additional contract performance data obtained from other sources, such as the Government’s Past Performance Information Retrieval System (PPIRS) database, personnel knowledge and from the points of contact identified by the Offeror in its proposal.

L-5 VOLUME III – COST PROPOSAL

The Cost/Price Volume shall be organized according to the following general outline:

i. Table of Contents

ii. Glossary

iii. Introduction

iv. Cost Proposal

a. A narrative on the basis of estimate (BOE) by cost element.

v. Supporting Documentation

a. Supporting documentation may include: Facilities cost of money calculation, signed Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Recommendation (FPRR), provisional billing rate agreement, payroll information, escalation calculation, approved accounting system, approved purchasing system, approved estimating system, indirect cost pool description, subcontractor cost evaluations, subcontractor quotes, etc.

The Cost Volume III- Microsoft Excel spreadsheet shall be organized in accordance with Attachment 6 (additional sheets may be used). Edits to the spreadsheet to comply with an Offeror’s accounting system/estimating practices are allowed but the Offerors populated spreadsheet should maintain the formatting of all rows and columns as found in Attachment 6.

CLIN PRICING INSTRUCTIONS:

All of the below referenced CLINS makeup the Government Total Evaluated Price (TEP):

CLINs 0001, 1001, 2001, 3001 and 4001: NRL has estimated during contract execution the Space Science Division will require roughly 12,350 labor hours per year under CLINs 0001, 1001, 2001, 3001 and 4001 in support of the SOW. Therefore, Offerors are instructed to propose no more than 12,350 labor hours each for CLINs 0001, 1001, 2001, 3001 and 4001. Offerors are instructed to utilize Attachment #1 - Personnel Qualifications to aid in developing their proposed skill mix for CLINs 0001, 1001, 2001, 3001 and 4001. NRL anticipates, at a minimum, four (4) full time equivalent (FTE) individuals in support of this SOW, as detailed in Attachment #1 – Personnel Qualifications. Further, NRL requires the ability to scale up given increased workload and support necessary to carry out the SSD mission at any given time, therefore the following is the anticipated distribution by labor category of the maximum, or estimated, Level of Effort (LOE). The Offeror shall utilize the following distribution of labor hours in preparing their cost proposal. If the Offeror uses labor category terminology different than those included below and as defined in Attachment #1 – Personnel Qualifications, the Offeror must provide a matrix clearly relating their proposed labor categories to those included in Attachment #1. All Offeror proposed labor categories differing from those below must meet the personnel qualifications outlined in Attachment #1.

LABOR CATEGORY

HOURS

PER YEAR

TOTAL HOURS

– ALL YEARS

SENIOR SYSTEMS ENGINEER/DATABASE

ADMINISTRATOR

1,900 9,500

SENIOR SYSTEMS ENGINEER 1,900 9,500

INFORMATION SYSTEMS ENGINEER (2)* 3,800 19,000

SYSTEM/NETWORK ADMINISTRATOR

1,900 9,500

JUNIOR LEVEL SYSTEMS

ENGINEER/DATABASE ADMINISTRATOR

1,900 9,500

HELP DESK/DESKTOP SUPPORT

TECHNICIAN

950 4,750

TOTAL LABOR HOURS 12,350 61,750

*Will require two individual full-time-equivalents (FTE) per labor category Offerors proposals are not to deviate from the skill mix in the table above

ODC CLIN's 0002, 1002, 2002, 3002 and 4002: ODC CLINs will be cost-reimbursable (including appropriate indirect cost categories) and not include fee. ODCs will contain costs that are unique to the project that are presently unknown. Offerors are instructed to propose exactly $20,000 for each ODC CLIN (see table below).

ODC's do not include subcontractor labor and/or management costs.

For evaluation purposes of this solicitation, the contractor shall propose the following values for ODC's CLINs and part of the proposal in Section B (ODC CLINs ONLY):

ODC’s CLIN 0002 CLIN 1002 CLIN 2002 CLIN 3002 CLIN 4002

ODC $20,000 $20,000 $20,000 $20,000 $20,000

TOTAL ODC'S $20,000 $20,000 $20,000 $20,000 $20,000

CLIN 5001: In accordance with FAR 52.217-8 – Option to Extend Services, the Government may require continued performance of any services within the limits and at the rates specified in the future contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

Offerors are instructed to propose exactly 50% of their total Cost Plus Fixed Fee (CPFF) proposed for CLIN 4001, which represents exactly 6 months of the 12 month Period of Performance under CLIN 4001.

(2) GENERAL INSTRUCTIONS

While the Government anticipates establishing reasonableness of pricing through adequate price competition and does not require submission of certified cost or pricing data, Offerors must provide clear and concise explanations of their pricing methodology and their labor and burden estimating practice and are cautioned against unbalanced and unrealistic pricing.

(3) COST OR PRICING DATA REQUIREMENT

In accordance with FAR 15.403-1(b) and 15.403-4(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data should be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness, and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit additional cost or pricing data.

(4) COST/PRICE PROPOSAL

The Offeror shall submit a cost/price proposal with supporting information for each cost element consistent with Offeror's disclosed estimating system practices. The breakdown should include such elements as direct labor, materials, travel and indirect costs. The Offeror shall provide exhibits as necessary to substantiate each direct labor rate and indirect cost element. Should rates be used in the proposal, which are not DCAA reviewed/approved, the Offeror shall provide complete documentation and the rationale for their use at time of proposal submission. The

Offeror shall use the cost proposal spreadsheet format attached to this RFP for the excel version of the submitted cost proposal.

L-6 VOLUME IV – CONTRACT INFORMATION

The Contract Information Volume IV shall be organized according to the following general outline:

i. Table of Contents

ii. Glossary

iii. Introduction

iv. Contract Information

(2) CONTRACT DOCUMENTATION

SECTION A: SOLICITATION/CONTRACT FORM

The Contractor shall complete blocks 15 and 16, and sign and date blocks 17 and 18 of the solicitation. Signature by the Offeror on the solicitation constitutes an offer, which the Government may accept. The "original" copy should be clearly marked separately and should be provided without any punched holes.

The Offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid 180 days from the date of the solicitation closing date. Also, include all amendments signed.

SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

Refer to Section B of the solicitation and complete fill-ins.

SECTION H: SPECIAL CONTRACT REQUIREMENTS

Offeror’s shall make an affirmative statement that no OCI exists, if applicable.

SECTION K: REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENT OF OFFERORS

Completed representations, certifications, acknowledgements, and statements.

SECTION L: INSTRUCTIONS TO OFFERORS

Any information required to be submitted regarding assertions.

OTHER: SECURITY REQUIREMENTS

Offeror shall provide proof of compliance of all security requirements set forth in Attachment 2 - DD254.

L-7 POTENTIAL ORGANIZATIONAL CONFLICTS OF INTEREST

Pursuant to FAR 9.5 and the definitions provided therein:

Definitions: Organizational Conflict of Interest: FAR 2.1 defines “Organizational Conflict of Interest” as a situation in which “…because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.” For the purposes of this contract, the term Organizational Conflict of Interest means that a relationship exists between the Contractor (including the successor-in-interest, assignee or affiliated divisions, subsidiaries, employees, Consultants, or Subcontractors, hereinafter referred to as “Contractor”) and another in which the underlying interests of the Contractor and the other party directly or indirectly (1) may influence, affect or diminish the Contractor’s ability to give impartial, technically sound, objective assistance, conclusions, advice or recommendations, or may otherwise result in a biased work product to or for the Government, or (2) may result in an unfair competitive advantage.

Purpose: The primary purpose of this clause is to ensure that the Contractor (1) does not obtain an unfair competitive advantage over other parties by virtue of its performance of this contract, and (2) is not biased because of its current or planned interests (financial, contractual, organizational or otherwise) which relate to the work under this contract.

Description of the Effort: This contract is for IT and engineering services in support of various NRL Programs. In the performance of this contract, the Contractor may be required to make certain findings, conclusions and recommendations to the Government. The Contractor may also be required to have access to other Contractor’s proprietary data in order to make those findings, conclusions and recommendations to the Government. Because the Government requires total objectivity and impartiality in performance of this contract, the Contractor must be free from any biased influences and interests, which will affect, directly or indirectly, on the Contractor’s decision-making process.

Disclosure Statement: If the Offeror is aware of circumstances that may hinder its ability to render impartial, technically sound, and unbiased assessments, recommendations and/or evaluations; or that circumstances exist that may result in the appearance that it may have any unfair competitive advantage, the Offeror shall provide a full disclosure statement. The statement must describe in a concise manner all relevant facts concerning any past, present or currently planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed hereunder and bearing on whether the Offeror has a possible organizational conflict of interest with respect to (1) impartial, technically sound, and unbiased assessments, recommendations and/or evaluations, or (2) being given an unfair competitive advantage. Prospective Offerors should refer to FAR 9.5 for policies and procedures for avoiding, neutralizing, or mitigating organizational conflicts of interest. If the Offeror is not aware of any circumstances of this nature, then the Offeror shall provide a statement stating such.

The Government will review the statement submitted and may require additional relevant information from the Offeror. All such information and any other relevant information will be used by the Government to determine whether an award to the Offeror may create an organizational conflict of interest. If found to exist, the Government may (1) impose appropriate conditions which avoid such conflict, (2) disqualify the Offeror, or (3) determine that it is otherwise in the best interest of the Government to contract with the Offeror by including appropriate conditions mitigating such conflict in the contract awarded.

The refusal to provide the disclosure of any additional information as required shall result in disqualification of the Offeror for award. The nondisclosure or misrepresentation of any relevant interest may also result in the disqualification of the Offeror for award, or if such nondisclosure or misrepresentation is discovered after award, the Government may terminate the contract for default, recommend that the Contractor be disqualified from subsequent related contracts, or be subject to such other remedial actions as may be permitted or provided by law. The attention of the Offeror in complying with this provision is directed to 18 U.S.C. 1001 and 31 U.S.C. 3802(a)(2).

Depending on the nature of the contract activities, the Offeror may, because of possible organizational conflicts of interest, propose to exclude specific kinds of work from the statement, unless the solicitation specifically prohibits such exclusion. Any such proposed exclusion by an Offeror shall be considered by the Government in the evaluation of proposals, and if the Government considers the proposed excluded work to be an essential or integral part of the required work, the proposal may be rejected as unacceptable.

No award shall be made until the disclosure has been evaluated by the Government. Failure to provide the disclosure will be deemed to be a minor informality and the Offeror or Contractor shall be required to promptly correct the omission.

If the Contracting Officer determines that a potential conflict exists, the prospective Offeror shall not receive an award unless the conflict can be avoided or otherwise resolved through the inclusion of a special contract clause or other appropriate means, i.e., Government approved corporate mitigation plan. The terms of this clause are subject to negotiation

Offeror’s shall make an affirmative statement that no OCI exists, if applicable.

L-8 INQUIRIES CONCERNING THE RFP

Any questions concerning the RFP must be submitted in writing to the Contracting Officer at the location noted in blocks 7 and 10 of the Standard Form 33, Solicitation, Offer and Award within 15 days prior to the RFP close date.

Offerors are cautioned against directing any questions concerning this RFP to technical personnel at the Naval Research Laboratory.

L-9 SECURITY REQUIREMENTS

Access to classified information is not required to submit a proposal for this statement of work. However, prospective Offerors shall have the required facility clearance in accordance with attached DD254 at the time of proposal and personnel available with final DoD granted personnel security clearances required for performance of the contract.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

M-1 EVALUATION FACTORS

The following evaluation factors will be used to evaluate each proposal:

Factors Subfactors

1. Technical Capability 1. Technical Understanding

2. Personnel Qualifications

3. Management Capability

2. Past Performance

(None)

3. Cost/Price (None)

Proposals will be evaluated in accordance with the following criteria:

Factor 1: Technical Capability includes the following three subfactors: 1) Technical Understanding, 2) Personnel Qualifications, and 3) Management Capability. The relative importance of the technical sub factors is: Technical Understanding is more important than Personnel Qualification; Personnel Qualifications is more important than Management Capability.

Factor 1: Technical Capability, including all subfactors, is more important than Factor 2: Past Performance.

All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.

However, as non-price factors become closer in perceived value, price considerations will become more important.

Trade-off considerations may result in the determination that it is in the best interest of the Government to award to other than the lowest priced Offeror or other than the highest technically rated Offeror.

M-2 FACTOR 1: TECHNICAL CAPABILITY – SUBFACTOR DEFINITIONS

SUBFACTOR 1: TECHNICAL UNDERSTANDING

Offerors proposals will be evaluated on their demonstrated understanding of the requirements set forth in the Statement of Work (SOW).

Evaluation of the Offerors level of understanding of the SOW tasks will be based on:

1. The Offeror’s demonstrated technical expertise with respect to each technical requirement listed in the SOW;

2. The Offeror’s stated approach to meeting each technical requirement listed in the SOW; and

3. The Offeror’s proposed personnel and physical resources required for meeting each technical requirement listed in the SOW.

SUBFACTOR 2: PERSONNEL QUALIFICATIONS

The proposals will be evaluated on the Offeror’s demonstrated ability to provide personnel in accordance with Attachment 2 – Personnel Qualifications to carry out the SOW. The evaluation will consist of a review of the personnel qualification information provided by the Offeror, identifying the strengths and weaknesses in the following areas:

1. The experience of all proposed personnel;

2. The qualifications of proposed key personnel;

3. The availability to support the effort on a full-time permanent basis; and

4. The technical teams ability to span the total requirements.

The evaluation of this subfactor will cover the qualifications of all proposed KEY personnel; missing qualifications shall be deemed as proposal significant weakness or deficiency. Offerors proposals will be evaluated on the availability of proposed key project professional and technical personnel to support the effort on a permanent basis. Key personnel must be currently employed by the Offeror or the Offeror must provide documentation showing their immediate availability upon contract award. A statement of commitment by the Offeror stating the proposed personnel will be committed to the effort in its entirety is required, the statement shall include the proposed percentages each will be performing against the resulting contract.

The proposed key personnel shall be available for work efforts on the first day of the period of performance start date. The proposed non-key personnel shall be available for work efforts within two weeks of after the period of performance start date. The Offeror’s Key Personnel commitment shall include names along with their labor category, proof may include (but not limited to) commitment letters from Key Personnel or proof of current employment with the company. It is critical that the Offeror has properly committed key personnel with relevant experience and qualifications to complete the proposed work rather than just “corporate history” that does not transfer to the existing personnel who will perform the proposed work. Key personnel tasking levels shall be substantiated by name in the cost volume labor effort rather than generic labor categories. Resumes are required for all proposed key personnel.

SUBFACTOR 3: MANAGEMENT CAPABILITY:

The proposal will be evaluated on the Offerors’ demonstrated capacity to routinely and rapidly respond to the general science, engineering, and support requirements of a research laboratory.

The proposal will be evaluated on the sufficiency of the Offerors’ staff to accommodate program changes within the scope of the SOW.

The proposal will be evaluated on the Offeror’s management plan, which should include a description of how the different tasks can be effectively and efficiently managed with minimum demands upon Government personnel.

The proposal will also be evaluated on the Offeror’s strategy for assuring a smooth and effective transition between the Offeror’s proposed personnel and the incumbent’s personnel into the ongoing system development, maintenance, and operations efforts.

The proposed Transition Plan will be evaluated on:

1) a clear staffing and training plan for new personnel;

2) the transfer of work control and information;

3) complying with NRL security regulations; and

4) delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

The plan shall address how the Awardee will implement adequate measures to coordinate communications with the Awardee and NRL staff in order to ensure minimal impact during the transition process. The proposal will be evaluated on the Offeror’s ability to complete all the transition activities within 90 days after contract award.

M-3 FACTOR 2: PAST PERFORMANCE DEFINITION

Past performance is a measure of the degree to which the Offeror satisfied its customers in previous relevant contracts and complied with Federal, State, and local laws and regulations.

The Government will evaluate CPAR reports, Past Performance Questionnaires and Previous Contract Effort Narratives, and may contact some of each Offeror’s customers to ask whether or not they believe: (1) that the Offeror is capable, efficient and effective; (2) that the Offeror’s performance conformed to the terms and conditions of its contract; (3) that the Offeror was reasonable and cooperative during performance; (4) that the Offeror was committed to customer satisfaction; and (5) if given a chance would they select the same or a different Contractor.

The Government may consider past performance information obtained from sources other than those identified by the Offeror, including Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases. The lack of recent and relevant past performance information will result in the assignment of a neutral rating (i.e. neither favorable nor unfavorable) for this factor.

M-4 EVALUATION RATING CRITERIA

M-4-1 FACTOR 1: TECHNICAL CAPABILITY

Responses will be evaluated in terms of quality, depth, and relevance of information presented in response to this solicitation.

The following adjectival ratings and rating definitions will be used for each of the three technical subfactors. They will also be used to assign an overall combined Technical/Risk Rating for the technical proposal (Factor 1:

Technical Capability):

Combined Technical/Risk Ratings

Color Rating

Adjectival Rating

Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Risk Descriptions

Adjectival Rating Description

Low Proposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance.

Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance.