N00173-23-R-CY15.RFP Final.pdf

CODE

(Hour)

PAGE(S)

until 03:00 PM local t ime 05 Sep 2023

X

A X B X C X D

EX

X

G F 44 - 46

47 - 58 X H 59 - 65 courtney .williams@nrl.navy .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DO-C9 1 65

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N00173 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

COURTNEY A WILLIAMS (202)923-1368

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 6

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

7 - 10

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

13 - 14 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 15 - 21 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 22 - 26 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

27 - 42

PART II - CO NTRACT CLAUSES

NAVAL RESEARCH LABORATORY

4555 OVERLOOK AVE SW

WASHINGTON DC 20375

(202) 767-3155

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

1301056283

5. DATE ISSUED

21 Jul 2023

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N0017323RCY15

Section A - Solicitation/Contract Form

GENERAL INFORMATION

A-1.0 INTRODUCTION:

The Naval Research Laboratory (NRL) anticipates awarding a Cost Plus Fixed Fee (CPFF) Term contract, for the effort entitled “Advanced R&D Support for Modeling and Design of Vacuum Electronic Devices”. The objective of this requirement is for the Contractor to provide Research and Development (R&D) capability to support ongoing vacuum electronic research (VE) within the Electromagnetic Technology Branch in key technical areas. The Branch conducts research and development programs in vacuum electronics and related technologies that support Navy and DoD interests and capabilities in the full range of electronic combat functions. Moreover, the Branch administers the Navy exploratory development program in compact microwave, millimeter-wave power, and sub-millimeter-wave amplifier technologies, and cathode technologies, and serves as the focal point for the insertion of vacuum electronic technology into Navy engineering development efforts.

The Period of Performance (PoP) for the Contract will be a base period of twelve (12) months from date of award, plus two (2) twelve (12) month options for a total of three years. Additionally, the anticipated contract will include FAR clause 52.217-8, which provides the Government the option to extend the services support by six (6) months.

The award of this contract is subject to the receipt of adequate and proper funding.

NOTE: This Contract Request for Proposal (RFP) is not an authorization to start work. The Government reserves the right to cancel this requirement.

A-2.0 INCUMBENT SUPPORT CONTRACTORS:

This is a follow-on requirement, currently supported by Leidos Inc. under Task Order N00173-17-D-2006-N00173- 21-F-2008.

Section B - Supplies or Services and Prices

TRAVEL COST

B-1.0 TRAVEL COST

(a) The Contractor shall travel as required to meet the requirements of the Statement of Work. Travel shall be billed exclusive of fee. Travel will be reimbursed at actual direct cost in accordance with the limitations set forth in FAR 31.205-46 and IAW the Joint Travel Regulations (JTR).

(b) The Contractor shall obtain pre-approval from the Contracting Officer's Representative for all travel requirements (including plans, agenda, itinerary, or dates) (subject to local policy & procedures).

(c) Travel to other government facilities or other contractor facilities may be required and will be specified in the technical instruction.

(d) Relocation costs and travel costs incidental to relocation are allowable to the extent provided for in FAR 31.204- 35; however, contracting officer approval shall be required prior to incurring relocation expenses and travel costs incidental to relocation.

(e) The Contractor shall not be reimbursed for the following daily local travel costs:

i. Travel at U.S. military installations where government transportation is available;

ii. Travel performed for personal convenience/errands, including commuting to and from work; and

iii. Travel costs incurred in the replacement of personnel when such replacement is accomplished for the

Contractor's or employee's convenience.

B-2.0 OTHER DIRECT COSTS (ODC)

(a) The Contractor shall furnish the necessary ODCs including equipment and material required to meet the requirements of the Statement of Work. ODCs shall be billed exclusive of fee.

(b) The Contractor shall obtain pre-approval from the Contracting Officer's Representative for all purchases in excess of $50,000.00.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Labor

CPFF

The Contractor shall furnish all Labor required to accomplish the requirements contained in the Statement of Work (SOW) at Section C.

FOB: Destination

PURCHASE REQUEST NUMBER:

PSC CD: AJ14

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

TRAVEL

COST

The Contractor shall furnish all Travel support required to accomplish the requirements contained in the SOW at Section C. Travel is in support of efforts under CLIN 0001.

FOB: Destination

PSC CD: AJ14

ESTIMATED COST

Contract Date Requirements List (CDRL)

FFP

The Contractor shall prepare and deliver data item(s) set forth in Exhibit A, DD Form 1423, CDRLs A001 - A003 and Section C, Statement of Work

NET AMT

OPTION Labor

CPFF

The Contractor shall furnish all Labor required to accomplish the requirements contained in the Statement of Work (SOW) at Section C.

OPTION TRAVEL

COST

The Contractor shall furnish all Travel support required to accomplish the requirements contained in the SOW at Section C. Travel is in support of efforts under CLIN 0001.

OPTION Contract Date Requirements List (CDRL)

FFP

OPTION Labor

CPFF

The Contractor shall furnish all Labor required to accomplish the requirements contained in the Statement of Work (SOW) at Section C.

OPTION TRAVEL

COST

The Contractor shall furnish all Travel support required to accomplish the requirements contained in the SOW at Section C. Travel is in support of efforts under CLIN 0001.

OPTION Contract Date Requirements List (CDRL)

FFP

Section C - Descriptions and Specifications

C-1 STATEMENT OF WORK

Advanced R&D Support for Modeling and Design of Vacuum Electronic Devices

1.0 INTRODUCTION

The Electromagnetic Technology Branch within Electronics Science and Technology Division (ESTD), Code 6800, of the US Naval Research Laboratory is the principal DoD center for technology of radiofrequency (RF) vacuum electronic devices. The Branch conducts research and development programs in vacuum electronics and related technologies that support Navy and DoD interests and capabilities in the full range of electronic combat functions.

Moreover, the Branch administers the Navy exploratory development program in compact microwave, millimeter-wave power, and sub-millimeter-wave amplifier technologies, and cathode technologies, and serves as the focal point for the insertion of vacuum electronic technology into Navy engineering development efforts. Branch technical programs span a wide range of issues affecting vacuum electronics. Research objectives include investigations of beam-wave interactions that result in the generation of coherent electromagnetic radiation in a spectral range extending from the ultra-high frequencies (UHF) to the far infrared; high brightness beam optics; surface science related to electron emission mechanisms; RF materials, millimeter wave component technology; thermal management; vacuum microelectronics; and advanced computational techniques for modeling electronic devices.

The goal of this task is to provide scientific and engineering support for development of accurate and computationally efficient modeling tools, design capabilities, and experimental validation capabilities for advanced vacuum electronics devices needed for Navy/DoD applications.

2.0 OBJECTIVE

The objective of this work is to provide Research and Development (R&D) capability to support ongoing vacuum electronic research (VE) within the Electromagnetic Technology Branch. The Branch performs VE modeling and simulations; code development, validation, and maintenance; passive and active device design and optimization;

experimental characterization and data analysis; and materials development. The contractor shall provide Research, Development, Test Evaluation (RDT&E) support for these tasks. In the pursuit of these tasks, the contractor shall use his/her best efforts subject to the available funding.

3.0 SCOPE

The contractor shall provide associated research and development for a wide range of NRL research activities related to high-power, high-frequency vacuum electronics. The following task areas and descriptions indicate the specific nature of these research efforts.

4.0 TASK DESCRIPTIONS

4.1 Task 1: Theoretical Modeling and Algorithm Development

4.1.1. The Contractor shall perform research in electromagnetic theory and develop theoretical models relating to electron emission, electron beam transport, beam-wave interaction, electron beam collection, plasma physics, electromagnetic wave propagation, and electromagnetic interaction with structures and systems.

4.1.2. The Contractor shall develop physics-based computationally efficient algorithms suitable for accurate prediction of performance of vacuum electronic devices and high power microwave sources with axisymmetric electron beams as well as with advanced designs of beam-wave interaction regions.

4.1.3. The Contractor shall develop algorithms to optimize VE device performance according to user-defined single and/or multiple criteria: peak RF power; bandwidth; efficiency; amplitude and/or phase linearity; and gain flatness over a specified frequency range. Successful algorithms shall demonstrate both accuracy and computational efficiency.

4.1.4. The Contractor shall develop algorithms for stability analysis of coupled-cavity and folded-waveguide TWTs to (1) band-edge oscillation at or near the π and 2π frequencies under conditions of zero radio-frequency (RF) drive power; (2) band edge oscillation at or near the π and 2π frequencies under conditions of high RF drive power (“drive induced oscillation”); (3) backward-wave oscillation, and (4) regenerative in-band oscillation.

4.1.5. The Contractor shall develop algorithms to predict the effects of finite fabrication tolerances and small variations in material properties in VE devices, including the effects on small-signal gain and phase for forward and backward wave interactions to control stability of the amplifiers.

4.1.6. The Contractor shall evaluate the algorithms for accuracy, computational efficiency, and numerical stability.

4.2 Task 2: Code Development, Validation, and Maintenance

4.2.1. The contractor shall combine theoretical modeling and advanced algorithm development to produce 1-/2-/3-dimensional physics-based computationally efficient codes that are capable of taking advantage of computer hardware advances such as multi-core processors, graphics processing units, and high performance computing systems.

4.2.2. The contractor shall combine theoretical modeling and advanced algorithm development to produce Particle- In-Cell (PIC) codes that are capable of taking advantage of computer hardware advances such as multi-core processors, graphics processing units, and high performance computing systems.

4.2.3. The Contractor shall develop a designer-friendly computational network under which the newly developed codes and existing NRL codes will be integrated with beam optics codes and commercial 3D electromagnetic codes to support rapid prototyping of VE devices and high power RF sources.

4.2.4. The Contractor shall implement the optimization algorithms developed in Task 4.1.3 to be suitable for operation together with the NRL CHRISTINE, NRL TESLA, and NRL NEPTUNE codes.

4.2.5. The Contractor shall validate new algorithms and codes by comparison with experimental data and/or with existing models and codes. The Contractor shall implement the optimization algorithms developed in Task 4.1.3 to be suitable for operation together with the NRL CHRISTINE, NRL TESLA, and NRL NEPTUNE codes.

4.2.6. The contractor shall perform the design, development and maintenance of ancillary software tools to support the design process for vacuum electronics device research. These include pre- and post-processing tools, and graphical user interfaces to support the physics-based design tools and simulation management, that contribute to the overall analysis environment.

4.2.7. The contractor shall work with NRL personnel to maintain and extend existing codes and t7o provide training and support to code users.

4.3 Task 3: Vacuum Electronics Design

4.3.1. The contractor shall create designs of VE devices and HPM sources to meet DoD mission needs. The design process shall include – as appropriate – thermal, mechanical, electromagnetic analyses, and optimization with respect to multiple factors.

4.3.2. The Contractor shall create designs of electron optics components needed for NRL VE devices. The electron optics components include electron guns, beam sticks, electron beam collectors, and electron beam transport systems. The electron optics design shall be completed by using MICHELLE code or other well-validated electron optics design codes.

4.3.3. The Contractor shall create designs of radio-frequency (RF) passive components needed for VE devices and HPM sources to meet DoD mission needs. The passive components include filters, combiners, de-multiplexers, couplers, transitions, antennas and antenna feeds, quasi-optical components, and control components such as phase shifters.

4.4 Task 4: Application of Stability and Tolerance Analysis Algorithms for Optimization of VE devices

4.4.1. The Contractor shall evaluate the relative merits of selected optimization algorithms developed under Task

4.1.3 and implemented under Task 4.2.4 for application to vacuum electronic devices with operating parameters to be determined in consultation with NRL. Algorithms shall be evaluated for their speed and their success in finding optimum design points including the ability to predict the sensitivity of the point design to manufacturing and material tolerances.

4.4.2. The Contractor shall establish a methodology for evaluation of onset of spurious oscillations in VE devices with operating parameters to be determined in consultation with NRL. The stability analysis shall be completed on the base of the algorithms developed under Task 4.1.4 and the NRL codes (CHRISTINE, TESLA and Neptune).

4.5 Task 5: Fabrication, Test, and Evaluation of VE devices

4.5.1. The Contractor shall perform fabrication and assembly of parts and apparatus to support experiments related to microwave, millimeter-wave, and sub-millimeter-wave vacuum electron devices and electron sources.

4.5.2. The Contractor shall perform experimental test and evaluation of prototype vacuum electron devices, electron beam systems, and RF sources covering the frequency range from microwave to sub-millimeter-wave. The Contractor shall perform assembly, test, and evaluation of systems incorporating these vacuum electron devices and RF sources.

4.5.3. The Contractor shall collect and analyze experimental data, and compare it to simulation results.

5.0 SECURITY

All work will be at the UNCLASSIFIED level.

6.0 TRAVEL

During the performance of this task order, local, CONUS, and OCONUS travel costing up to $12,600.00 per annum may be required.

6.1. Travel / Temporary Duty (TDY): Travel to other government facilities or contractor facilities may be required to attend government meetings, reviews, or symposia. Attendance at scientific conferences will be required.

6.2. The Contractor shall submit all travel requirements (including plans, agendas, itineraries, and dates) for pre-approval to the Government. Approved travel will be on a strictly cost reimbursable basis.

7.0 MATERIALS, SERVICES AND EQUIPMENT

Equipment DOES NOT include government furnished property.

8.0 DELIVERABLES

CDRL Data Item Frequency A001 Contractor Labor Report Monthly A002 Financial Status Report Monthly A003 Technical and Data Analysis, Reports, Procedures, And Presentation Materials, including software and hardware developed herein

ASREQ

C-2.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

The Contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Naval Research Laboratory via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom-Telecommunication

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil

Reporting inputs will be for the labor executed during the period of performance, during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil

ELECTRONIC AND INFORMATION TECHNOLOGY (EIT)

In accordance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794 d), all EIT supplies and services provided under this contract must comply with the applicable accessibility standards issued by the Architectural and Transportation Barriers Compliance Board at 36 CFR part 1194 (see FAR Subpart 39.2). Electronic and information technology (EIT) is defined at FAR 2.101.

REQUIREMENT FOR ON-SITE CONTRACTORS

For any work under this Contract performed at any NRL site, the Contractor shall comply with the requirements contained in Attachment 02, Requirements for On-Site Contractors.

https://www.ecmra.mil/ https://www.ecmra.mil/

Section D - Packaging and Marking

SECTION D

D-1.0 PRESERVATION, PACKAGING, PACKAGING AND MARKING:

All unclassified data and deliverable contract line items shall be preserved, packaged, packed and marked and must conform to normal commercial packing standards to assure safe delivery at destination.

D-2.0 UNCLASSIFIED AND CLASSIFIED MARKING

Unclassified data shall be prepared for shipment in accordance with requirements set forth in this Contract, or if none is specified, pursuant to industry standards. Classified reports, data, and documentation shall be prepared for shipment in accordance with requirements set forth in this Contract, or if non specified, pursuant to the National Industrial Security Program Operating Manual (NISPOM), DoD 5520.22-M (dated February 28, 2006) and its Change 2 (dated May 18, 2016).

D-3.0 MARKING OF SHIPMENT AND REPORTS

The Contractor shall mark all shipments under this contract in accordance with the addition of ASTM-D-3951-90 “Standard Practice for Commercial Packaging” in effect on the date of the contract.

The Contractor shall comply with FED STD 313 (Symbols for Packages and Containers for Hazardous Industrial Chemical and Materials) to the extent applicable.

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report: *

(1) Name and business address of the Contractor

(2) Contract number *To be completed at Award

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE

E-1.0 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the final delivery will be accomplished by the Contracting Officer’s Representative designated in Section G of this Contract. Inspection and acceptance will be performed at the Naval Research Laboratory, Washington DC 20375-5320.

Constructive Acceptance, in accordance with FAR 32.904, shall be deemed to have occurred on the 14th day after the final delivery.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 N/A N/A N/A N/A 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 N/A N/A N/A N/A 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.246-5 Inspection Of Services Cost-Reimbursement APR 1984 52.246-9 Inspection Of Research And Development (Short Form) APR 1984 252.246-7001 Warranty Of Data MAR 2014

Section F - Deliveries or Performance

DELIVERIES OF PERFORMANCE

F-1.0 PLACE OF PERFORMANCE

The principal place of performance shall be at the Contractor’s facility; NRL, Washington, DC; and at other field sites as required by work. It is anticipated 100% of the effort will be performed at the Government's facilities.

Deliverables shall be in accordance with the specifications set forth in the attached, DD Form 1423, Exhibit A, Section C - Statement of Work, and Technical Directions.

F-2.0 PLACE OF DELIVERY – F.O.B. DESTINATION

If delivery of supplies are required, the Contractor shall deliver supplies, all transportation charges paid, to destination, in accordance with the FAR clause in Section F of the Schedule titled FAR 52.247-34 FOB Destination

(NOV 1991).

All deliverables required under this Contract shall be shipped FOB Destination, to the Naval Research Laboratory, Washington, DC 20375-5320, cosigned to:

Receiving Officer Naval Research Laboratory Contract Number [to be inserted at award] ATTN: [Name of Designated Contracting Officer’s Representative at Section G] CODE: [To be provided at award] LOCATION: [To be provided at award] Bldg. 49

4555 Overlook Avenue, SW Washington DC 20375-5320

F-3.0 GOVERNMENT FURNISHED PROPERTY (GFP)

If during the performance of this contract, it is determined that Government Furnished Property (GFP) is necessary, the COR provide a list of GFP that will be incorporated into this contract via attachment, along with the following information:

• The GFP will be provided by: (Insert date).

• The Government shall deliver the GFP to the following address: (Insert location).

• Upon completion of award, the GFP will be returned to NRL to the location as directed by the COR.

(To be completed when applicable)

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

1001 N/A N/A N/A N/A

1002 N/A N/A N/A N/A

1003 N/A N/A N/A N/A

2001 N/A N/A N/A N/A

2002 N/A N/A N/A N/A

2003 N/A N/A N/A N/A

52.242-15 Stop-Work Order AUG 1989 52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984 52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

CONTRACT ADMINISTRATION

G-1.0 CONTRACT ADMINISTRATION

In order to expedite administration of this contract, the following delineation of duties is provided, including the names and contact information, for each individual or office specified. Contact the individual/position designated as having responsibility for any questions, clarifications or information regarding the functions assigned herein.

Contracting Officer Tracie Rustin, Code 1340, Tracie.Rustin@nrl.navy.mil Contract Specialist Courtney Williams, Code 1340, courtney.williams@nrl.navy.mil Security Matters *To be provided at award Safety Matters *To be provided at award Patent Matters *To be provided at award Release of Data *To be provided at award

(a) The Administrative Contracting Officer (ACO), designated for this contract, will expedite administration of the contract and direct inquiries to the appropriate office listed below.

(b) The Contract Administration Office (CAO) designated for this contract is responsible for all matters specified in FAR 42.302(a) and DFARS 242.302(a), except in those areas otherwise designated herein.

(c) Contract administration functions withheld, additional contract administration functions assigned, or special instructions are set forth below:

(1) Contracting Officer will retain performance of these functions listed in FAR 42.302(a):

(30) Government property administration.

(44) Perform engineering analyses of contractor cost proposals.

(45) Review and analyze Contractor-proposed engineering and design studies and submit comments and recommendations to the Contracting Office, as required.

(46) Review engineering change proposals for proper classification, and when required, for need, technical adequacy of design, producibility, and impact on quality, reliability, schedule, and cost; submit comments to the Contracting Officer

(51) Consent to the placement of subcontracts, is withheld from DCMA ACO administration.

G-2.0 CONTRACTING OFFICER'S REPRESENTATIVE (COR) FUNCTIONS AND LIMITATIONS

(a) [COR name and contact information to be provided at award],is hereby designated as the COR. Unless terminated sooner, this appointment is effective for the period of performance of this contract including any options, if exercised. COR authority may not be re-delegated. No change in COR assignment shall be made without written notice by the Contracting Officer, who will modify the contract to reflect the change of COR assignment. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the Contractor via contract modification.

(b) The responsibilities and limitations of the COR are as follows:

(1) Providing technical direction and guidance as necessary with respect to the performance of work under this contract. Technical direction and guidance may be used to provide technical advice/recommendations/clarifications on the statement of work/specifications. It MAY NOT be used to tell the contractor how to perform the work.

(2) Submitting interim and final Contractor Performance Assessment Reports (CPARS) at https://www.cpars.gov/

(3) Quality assurance of services performed or deliveries made.

mailto:Tracie.Rustin@nrl.navy.mil mailto:courtney.williams@nrl.navy.mil https://www.cpars.gov/

(4) Inspection and acceptance of services or deliverables.

(5) Ensuring that Government Furnished Property, to include any contractor use of on-site equipment and/or IT resources is adequately monitored and accounted for.

(6) Security requirements on Government installation, such as the request and retrieval of personnel security badges and vehicle passes.

(7) Monitoring Contractor's performance and promptly report problems and recommendations for corrective action to the PCO.

(8) Annually, furnish a written report on performance of the contractor to the PCO. And, if deemed necessary, attending a follow-up meeting to discuss.

(9) Attend post award conference, if conducted.

(10)Ensuring a copy of all Government technical correspondence, to include Technical Direction

Memorandums/Guidance, is forwarded to the PCO for placement in the contract file.

(11)Monitoring of funds expended.

(12)Ensuring that the Contractor does not exceed the defined statement of work set forth in the contract.

(c) Limitations: The COR is not authorized to take any action, either directly or indirectly, that could result in a change in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the contract. If, as a result of technical discussions, it is desirable to alter contract obligations or the statement of work/specifications, a modification must be issued in writing and signed by the Contracting Officer in order to effect such changes. No such changes shall be made without the express written prior authorization/direction of the Contracting Officer.

G-3.0 TECHNICAL DIRECTION

(a) Performance of the work hereunder is subject to the technical direction of the Program Officer/COR designated in this contract, or their duly authorized representative. For the purposes of this clause, technical direction includes the following:

(1) Direction to the Contractor which shifts work emphasis between work areas or tasks, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the objectives described in the statement of work;

(2) Guidelines to the Contractor which assist in the interpretation of drawings, specifications or technical portions of work description.

(b) Technical direction must be within the general scope of work stated in the contract. Technical direction may not be used to:

(1) Assign additional work under the contract;

(2) Direct a change as defined in the contract clause entitled "Changes";

(3) Increase or decrease the estimated contract cost, the fixed fee, or the time required for contract performance; or

(4) Change any of the terms, conditions or specifications of the contract.

(c) The only individual authorized to in any way amend or modify any of the terms of this contract shall be the Contracting Officer. When, in the opinion of the Contractor, any technical direction calls for effort outside the scope of the contract or inconsistent with this special clause, the Contractor shall notify the Contracting Officer in writing within ten working days after its receipt. The Contractor shall not proceed with the work affected by the technical direction until the Contractor is notified by the Contracting Officer that the technical direction is within the scope of the contract.

(d) Nothing in the foregoing paragraphs may be construed to excuse the Contractor from performing that portion of work statement, which is not affected by the disputed technical direction.

G-4.0 TECHNICAL DIRECTION MEMORANDUM

(a) For the purposes of this clause, technical direction includes the following:

(1) Direction to the Contractor which shifts work emphasis between work areas or tasks, requires pursuit of certain lines of inquiry, fills in details or otherwise describes work which will accomplish the objectives described in the statement of work;

(2) Guidelines to the Contractor, which assist in interpretation of drawings, specifications or technical portions of, work description.

(b) Technical Direction Memorandums must be within the scope of work stated in the contract. Technical Direction Memorandums may not be used to:

(1) Assign additional work under the contract:

(2) Direct a change as defined in the contract clause entitled "Changes"

(3) Increase or decrease the estimated contract cost, the fixed fee, or the time required for contract performance; or

(4) Change any of the terms, conditions or specifications of the contract

(c) The TDM shall be written by the Contracting Officer’s Representative (COR), with the original given to the Contractor and a copy retained in the CORs file. Technical direction may be issued orally only in emergency situations. If technical direction is issued orally, a TDM must follow within two (2) working days from the date of the oral direction. Amendments, corrections, or changes to TDMs shall also be in written format and shall include all the information set forth in paragraph (e) below.

(d) A TDM shall be considered issued when the Government deposits it in the mail, or if transmitted by other means, when it is physically delivered to the contractor.

(e) TDMs shall include, at a minimum, the following information:

(1) Date of TDM,

(2) Contract Number,

(3) Reference to the relevant portion or item in the Statement of Work,

(4) The specific technical direction or clarification,

(5) The type of work to be performed, i.e., (a) SETA support or (b) R&D work,

(6) A reference to the appropriate CLIN or SubCLIN,

(7) The anticipated level of effort, materials and travel expected as a result of the TDM,

(8) The JON, Program Element, and associated dollar amount, and

(9) The signature of the COR

(f) CORs shall provide a copy of each TDM with the necessary increment of funds to the Contracting Officer for retention in the official contract file. CORs shall retain all files containing TDMs for a period of two (2) years after the final contract completion date.

(g) The only individual authorized in any way to amend or modify any of the terms of this contract shall be the Contracting Officer. When, in the opinion of the Contractor, any technical direction calls for effort outside the scope of the contract or inconsistent with this special clause, the Contractor shall notify the Contracting Officer in writing within ten (10) working days after its receipt.

G-5.0 INFORMATIONAL SUBLINE ITEMS

It is anticipated that the research and development services performed under this contract will be paid for from multiple sources of funds. Informational subline items will be established as necessary to identify each accounting citation classification for each technical direction and/or project. The Contractor shall segregate cost incurred for each project at the designated CLIN, SLIN and ACRN item level.

G-6.0 PAYMENT INSTRUCTIONS - OTHER (PGI 204-7.108(d)(12)):

This contract is a cost and cost-type contract funded by multiple funding types and/or customers, spanning several years. Funding for the CLINs contained in this contract are received from various funding sources and applied to specific tasking as defined in the funding modifications. Based on the type of work contracted for on behalf of DOD/Navy customers, payment by CLIN/SLIN/ACRN is significantly important and using any of the payment methods specified in the table identified in PGI 204.7108(b)(2) would result in the funding resources of one customer being paid for work received by another customer. The contractor completes the effort in a fluid environment; therefore, in order to accurately track and account for funding expenditures in accordance with the specific tasking associated with each funding line, payment instruction (d)(12) "Other" applies as expenditures must reflect the actual work performed, in alignment with the type of funding to avoid violations to the Anti-Deficiency Act.

Payment shall be made in accordance with the Contracting Officer/DCAA approved billing whereby the contractor shall include identification of the CLIN, SLIN, and ACRN on each invoice. This will allow for appropriate contractor invoicing based on the unique customer requirement funding and Contracting Officer’s instructions. This approach also allows for proper matching of the charge to the activity that have received the service/product with the application of the payment to the corresponding entity.

G-7.0 SUBCONTRACTORS/CONSULTANTS

(b) Advance notification or requests for consent pursuant to the contract clause entitled "Subcontracts" (FAR 52.244-2) shall be directed to the cognizant administrative contracting officer (ACO).

(c) Paragraph (j) of FAR 52.244-2 is filled in as follows. The following subcontractor/consultants have been identified in the Contractor’s proposal as necessary for performance of this contract and were evaluated during negotiations:

SUBCONTRACTOR/CONSULTANT NAME ESTIMATED TOTAL COST

Insert $Number Insert $Number

INCREMENTAL FUNDING

G-8.0 INCREMENTAL FUNDING

Pursuant to the Limitation of Funds clause (FAR 52.232-22), the total amount presently available for payment and allotted to CLIN *Insert Number of this contract OR modification is *$Insert Amount; including an estimated cost of *$Insert Amount and a fixed fee of *$Insert Amount. It is estimated that the amount allotted for this CLIN will cover the period of date of award through *Insert Date.

*(Information to be provided at contract award)

252.201-7000 Contracting Officer's Representative DEC 1991 252.204-7006 Billing Instructions OCT 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7007 Limitation Of Government's Obligation APR 2014

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A (Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC To be completed at award Issue By DoDAAC N00173 Admin DoDAAC** To be completed at award Inspect By DoDAAC N00173, Code * To be completed at award Ship To Code N00173, Code * To be completed at award Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N00173, Code * To be completed at award Service Acceptor (DoDAAC) To be completed at award Accept at Other DoDAAC To be completed at award LPO DoDAAC N/A

DCAA Auditor DoDAAC To be completed at award Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

To be completed at award

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

H-1.0 TYPE OF CONTRACT

This contract shall be performed on a Cost and Cost-Plus-Fixed Fee – Term Basis.

H-2.0 REPORT PREPARATION

Scientific or technical reports prepared by the Contractor and deliverable under the terms of this contract will be prepared in accordance with format requirements contained in ANSI/NISO Z39.18-2005, Scientific and Technical Reports: Elements, Organization, and Design.

[NOTE: All NISO American National Standards are available as free, downloadable pdf(s) at http://www.niso.org/standards/index.html NISO standards can also be purchased in hardcopy form from NISO Press Fulfillment, P. O. Box 451, Annapolis Junction, MD 20701-0451 USA. Telephone U.S. and Canada: (877) 736- 6476; Outside the U.S. and Canada: 301-362-6904 fax: 301-206-9789.]

H-3.0 ORGANIZATIONAL CONFLICTS OF INTEREST

Pursuant to FAR 9.5 and the definitions provided herein:

(a) Definitions.

(1) The term “contractor” includes the Contractor and its employees, affiliates, marketing consultants (if any), consultants, and subcontractors at all tiers.

(2) “Organizational Conflict of Interest” (“OCI”) means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. FAR 2.101. An OCI may result when (1) activities or relationships create an actual or potential conflict of interest related to the performance of the Statement of Work (SOW) of this Contract; or, (2) when the nature of the SOW on this Contract creates an actual or potential conflict of interest with respect to the Contractor in relation to a future acquisition.

(3) “Marketing consultant,” means any independent contractor who furnishes advice, information, direction, or assistance to an offeror or any other contractor in support of the preparation or submission of an offer for a Government contract by that offeror. An independent contractor is not a marketing consultant when rendering— (1) Services excluded in FAR Subpart 37.2; (2) Routine engineering and technical services (such as installation, operation, or maintenance of systems, equipment, software, components, or facilities); (3) Routine legal, actuarial, auditing, and accounting services; and (4) Training services.

(b) In accordance with the guidance in FAR Subpart 9.5, the Contracting Officer has determined that potentially significant organizational conflicts of interest (OCIs) could result if the Contractor is allowed to participate (at any level) in future Federal Government acquisitions that include requirements that may be established or affected by the performance of the Statement of Work (SOW) by the Contractor under this Contract.

(c) It is understood and agreed that the Contractor may be ineligible (unless expressly exempted as provided in FAR Part 9.5) to act as a prime contractor, subcontractor, or consultant or subcontractor to any prime contractor or subcontractor at any tier, for any future requirements (for services, systems, or components of systems) procured by any Federal Government activity where the Contractor, in performance of the SOW under this Contract, has provided or is providing support (as described in FAR 9.505-1 through 9.505-4) that establishes or affects future requirements or may affect the future competition.

(d) The Contracting Officer responsible for securing future requirements, in his/her sole discretion, may make a determination to exempt the Contractor from ineligibility as described in subparagraph (c) above provided the Contractor submits an acceptable mitigation plan.

(1) Items for consideration in a mitigation plan include the following: identification of the organizational conflict(s) of interest; a reporting and tracking system; an organizational conflict of interest compliance/enforcement plan, to include employee training and sanctions, in the event of unauthorized disclosure of sensitive information; a plan for organizational segregation (e.g., separate reporting chains);

data security measures; and, non-disclosure agreements.

(2) The Government's determination regarding the adequacy of the mitigation plan or the possibility of mitigation is a unilateral decision made solely at the discretion of the Government and is not subject to the Disputes clause of the contract. The Government may terminate the contract for default if the Contractor fails to implement and follow the procedures contained in any approved mitigation plan.

(3) Nothing contained herein shall preclude the contracting officer in future Federal Government acquisitions from making his/her own determination as to whether an OCI exists and whether any such OCI has been successfully mitigated.

(e) The Contractor shall apply this clause to any subcontractors or consultants who: have access to proprietary information received or generated in the performance of this Contract; and/or, who participate in the development of data, or participate in any other activity related to this Contract which is subject to the terms of this clause at the prime contractor level.

(f) The Contactor agrees that it and its subcontractors at all levels shall use reasonable diligence in protecting proprietary data/information that is received or generated in performance of this Contract in accordance with this clause and any other clause of this Contract pertaining to the nondisclosure of information. The Contractor further agrees that neither it nor its subcontractors will willfully disclose proprietary data/information that is received or generated in the performance of this Contract without the prior permission of the Contracting Officer, and that proprietary information shall not be duplicated, used or disclosed, in whole or part, for any purpose other than to accomplish the work required by the Contract.

(g) The Contractor and its Subcontractors at all levels shall inform their employees that they are required to comply with the applicable requirements and restrictions contained in: restrictive markings applicable to data/information that they receive or generate in the performance of this Contract; FAR…