SOLICITATION_N0016724R0020_AMD_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to (1) extend the proposal deadline to 12:00 ET on 24 June 2024; (2) update the naming convention examples in Section L; and (3) update Attachment 4 under paragraph 4.4.2 in Section L. All other terms and conditions remain unchanged.

1. CO NTRACT ID CODE P AGE OF P AGES

V 1 12

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 06-May-2024

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X N0016724R0020

X 9B. DAT ED (SEE IT EM 11)

09-Apr-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer X is ext ended, is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

03-May-2024

CODE

NAVAL SURFACE WARFARE CENTER CARDEROCK

LINA K. N. BAZENSKY

301- 227- 1620, LINA.K.NGUYEN@NAVY.MIL

9500 MACARTHUR BLVD.

WEST BETHESDA MD 20817-5700

N00167 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

N0016724R0020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-May-2024 12:00 PM to 24-Jun-2024 12:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SECTION L – INSTRUCTIONS TO OFFERORS

1.0 Eligibility

This solicitation is unrestricted. Offerors who are other than Small Businesses are required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9, Small Business Subcontracting Plan. If a Subcontracting Plan is required, the offeror shall complete the Subcontracting Plan Cover Sheet Attachment 1 and provide it with their Subcontracting Plan.

1.1 Questions

It is the Offeror's responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the solicitation closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the Statement of Work (SOW) and other solicitation documents attached hereto or incorporated by reference. All questions shall be submitted in accordance with L-215-H007 Submission of Questions by Offerors - Alternate I

(NAVSEA)(NOV 2021).

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

Offeror shall comply with the detailed instructions for the format and content of the proposal. Proposals shall be clear and unambiguous. Proposals that do not comply with the detailed instructions for the format and content of the proposal may render the Offeror ineligible for award. Information requested and submitted in one volume will not be considered for purposes of evaluation of information contained in another volume. Cost/price proposal submissions must reflect what is submitted in the technical volume. Proposals for which the cost elements (e.g., number of hours, labor categories, subcontractors) in the cost/price volume do not match those identified in the technical volume may be deemed ineligible for award. The Government reserves the right to reject any proposal that does not comply with these proposal submission instructions.

2.1 General

(a) Definitions. As used in this solicitation –

i. “In writing” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

ii. Proposal modification is a change made to a proposal before the solicitation’s closing date and time, made in response to an amendment, or made to correct a mistake at any time before award.

iii. Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer, as the result of negotiations.

iv. “Day” is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a

Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal workday.

v. “Major Subcontractor” is defined as a subcontractor performing 30% or more of total proposed burdened labor costs.

(b) Amendments to the solicitation. If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s). The Offeror shall demonstrate that the proposal is in response to the latest amendment.

(c) After the solicitation closing date and time, Offerors may submit revised proposals only if requested or allowed by the Contracting Officer. Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

2.2 Electronic Submission

Offeror shall submit all volumes of its proposal electronically through DoD SAFE at https://safe.apps.mil, no later than the solicitation’s closing date/time in order to be considered eligible for award. If the Offeror elects to use DoD SAFE, the Offeror shall submit a DoD SAFE request to the aforementioned Contract Specialist and Contracting Officer three business days prior to due date. Failure to submit a complete proposal prior to the solicitation closing date and time will in almost all circumstances render the proposal late and unacceptable. For DoD SAFE submissions, the DoD SAFE email notification provided to the Contract Specialist and Contracting Officer shall be used as the proposal submission time.

2.3 Proposal Format

In order to maximize efficiency and minimize the time for proposal evaluation, all Offerors shall submit their proposals in accordance with the format and content specified below. The requirements below apply equally to subcontractors. Proposals that do not meet the below requirements may be deemed unresponsive and may be deemed ineligible for award.

The electronic submission for all Volumes:

All files shall be in Microsoft Word (.docx), Excel (.xlsx), \ or Adobe Acrobat (.pdf) file formats.

All .pdf files shall be searchable when reviewed electronically.

All Excel files, including workbooks and worksheets, submitted by the Offeror and all proposed subcontractors shall include all formulas, functions, macros, computations, and equations used to compute the proposed amounts. The Government MUST be able to determine how all direct and indirect rates are calculated. Do NOT “hard enter” data where formulas were used to calculate the entered value.

There shall be no cell references or links to data or files not included in the Technical and Management volume and Cost/Proposal volume submissions, as appropriate.

All rows, columns, cells, and worksheets shall be visible (e.g., object.visible=true) for all workbooks and all worksheets.

Excel worksheet rows and columns set at zero height and./or zero width are not acceptable.

No hyperlinks.

Proposals shall be in English and in U.S. dollars.

The electronic proposal shall be prepared so that if printed, the proposal meets the following format requirements:

8.5 x 11-inch paper.

Single-spaced typed lines.

1-inch margins.

Font text shall be 12-point Times New Roman, except for:

o Graphs, graphics, tables, or charts used to supplement the proposal text shall use Times New Roman that is no smaller than 9-point font size.

o Microsoft Office Excel spreadsheets shall use Times New Roman that is no smaller than 9-point font size. These Excel spreadsheets shall be formatted for printing in landscape orientation such that all row and column headings appear on each printed page.

No hyperlinks.

(a) Cover Page and Table of Contents

Offeror shall include a cover page and table of contents for each proposal volume. The cover page shall include the information required in FAR 52.215-1. The cover page and table of contents will not count against page limitations.

(b) Glossary of Abbreviations and Acronyms

Offeror shall include a glossary of abbreviations and acronyms for each proposal volume that provides corresponding definitions. Glossaries will not count against page limitations.

(c) Page Numbering System

Offeror shall use a standard page numbering system to facilitate proposal references. All pages shall be numbered consecutively for each section within a volume. Charts, graphs, and other inserted materials shall be included in the page numbering system.

(d) Restriction on Disclosure and Use of Data

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [FILL-IN]";

Offerors shall also mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal."

(e) File Naming Convention

All proposal files shall include the Offeror's company name, volume #, document name, and other useful identifying information. For example:

Company_Volume_I _Technical Approach Company_Volume_II _Past Performance Reference for N00167-##-X-#### Company_Volume_III _Small Business Company_Volume_IV _Cost Proposal Narrative Company_Volume IV_Cost Summary Attachment I Company_Volume V_Contract Documentation

3.0 PROPOSAL ORGANIZATION AND CONTENT

Offeror shall organize its proposal and include all proposal content exactly as described herein. Offeror shall organize its proposal into separate volumes and adhere to page limitations as delineated in the Proposal Organization Table below. Page limitations will be treated as maximums. If exceeded, excess pages may not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages.

Offerors are to ensure that all information supporting each factor is contained wholly within the appropriate volume as specified in the Cross-Reference Table, above. In particular, Offerors are cautioned not to include any cost/price information in any non-cost/price volume.

Proposal Organization Table

Volume Proposal Content Page Limitation

VOLUME I – Technical (Factor 1) Subfactor A: Qualification Effort Subfactor B: Manufacturing Approach and Experience Subfactor C: Management

See Paragraph 4.1 below

75 pages

VOLUME II – Past Performance (Factor 2)

Five past performance references One additional past performance reference for each major subcontractor proposed Past Performance Questionnaires (PPQs) CPARS Reports

See Paragraph 4.2 below

3 pages per reference

VOLUME III – Small Business (Factor 3)

See Paragraph 4.3 below No page limit

VOLUME IV – Cost Proposal (Factor 4) See Paragraph 4.4 below No page limit

VOLUME V – Contract Documentation See Paragraph 4.5 below No page limit

4.0 Proposal Volumes

4.1 VOLUME I – TECHNICAL (FACTOR 1)

The submission of an offer constitutes the unconditional acceptance to perform all of the requirements described in the Statement of Work (SOW), including applicable drawings and specifications. The Offeror shall assume that the Government has no knowledge of its approach, capabilities, facilities, equipment, personnel, and other resources.

The Offeror shall demonstrate its technical understanding, capabilities, and approach (both Prime and Subcontractors) to perform and manage the SOW requirements described below.

The Offeror shall not simply rephrase or restate the Government’s requirements in its proposal. The Offeror shall provide sufficient details and convincing rationale to address how the Offeror intends to meet the requirements.

Offerors shall assume that the Government has no prior knowledge of its facilities, capabilities, or approach.

The Offeror shall include sufficient details to permit a complete and accurate evaluation of the proposal. The proposal shall clearly demonstrate the Offeror’s understanding of the requirements and the feasibility of its approaches to meet those requirements. This is solely the Offeror’s responsibility. Proposals that merely offer to perform work in accordance with this solicitation without sufficient elaboration shall be deemed unacceptable and not considered further. Offerors shall identify technical uncertainties and assumptions within the requirements set forth in the solicitation and provide specific courses of action for their resolution. Offerors are cautioned that failure to provide the necessary information may result in their ratings being downgraded accordingly. Note that the information required by FAR 52.215-22, Limitations on Pass-Through Charges-Identification of Subcontract Effort if applicable to the proposal, is a material requirement; therefore, failure to include the required information in the technical and cost volumes, as appropriate, will render the Offeror ineligible for award.

4.1.1 Subfactor A: Qualification Effort:

The Offeror shall describe its technical capabilities and approach, including specific tasks, schedule aligning with the requirements set forth in the SOW, and resources (e.g., testing facilities), for qualification to manufacture Ropeguard Kits and ICCP Kits in accordance with SOW references (A) to (D). The Offeror shall provide sufficient detail to allow the Government to determine whether the Offeror has demonstrated a clear understanding of the qualification requirements and assess the risk of executing the approach. The offeror shall, if proposing to qualify faster than the Government’s qualification timeline, provide a thorough overview and narrative in its proposal describing its proposed timeline.

4.1.1.1 Qualification schedule: The offeror shall identify critical path tasks, and provide a schedule risk assessment in order to meet the qualification requirements within 12 months of contract award, as outlined in the SOW. If the offeror deems 12 months insufficient time to complete the qualification requirements, then they may provide a schedule which pairs the qualification schedule concurrent with their manufacturing schedule in Section F. The offeror shall be qualified prior to delivery of the initial hardware order.

4.1.2 Subfactor B: Manufacturing Approach and Experience

The Offeror shall demonstrate its manufacturing approach and experience to accomplish the SOW tasks below.

4.1.2.1 Manufacturing Strategy: The Offeror shall define its proposed strategy and methods for manufacturing the Ropeguard Kit and ICCP Cover Kits in accordance with their respective requirements, including required facilities, equipment, personnel, and other resources. This strategy shall include:

a) Manufacturing strategy: The offeror shall describe their overall manufacturing strategy for each of the Ropeguard and ICCP components.

b) Material procurement approach & material handling processes: The offeror shall describe its procurement strategy for the material necessary to fabricate the ropeguard and ICCP kits. For Ropeguard, the Offeror shall identify long lead material and identify risks in procurement timelines.

Offerors will note that there is only one qualified source for anodes (Leidos) – References:

ROPEGUARD PORT PANEL (C24536400) ITEM 6, ANODE ASSEMBLY, (C24536012)

ROPEGUARD STBD PANEL (C24536500) ITEM 6, ANODE ASSEMBLY, (C24536012)

ANODE COVER, INSEPARABLE ASSEMBLY (C324534200) ITEM 3, ANODE

ASSEMBLY, (C324534201)

c) Composite material manufacturing processes and equipment: The offeror shall describe its manufacturing approach to the construction of the composite structures in the ropeguard and ICCP kits, including processes, equipment, tooling and setups.

d) Machining/inspection equipment and fixturing/setup concept(s): The offeror shall provide a description of its machining plan for the ropeguard and ICCP components, including equipment and fixturing.

e) Syntactic foam application. The offeror shall describe its processes and equipment for the application of syntactic foam.

f) Quality assurance. The offeror shall describe its capabilities and equipment for in-process and final inspections of ropeguard and ICCP components, including non-destructive testing and dimensional inspections.

g) The offeror shall describe assumptions, technical uncertainties, and proposed actions for resolution.

4.1.2.2 First Article Testing: The Offeror shall describe its approach, including specific tasks, and outside organizations needed (e.g., test facilities), to meet first article destructive testing requirements of the Ropeguard Kits and ICCP Cover Kits in accordance with SOW references (A) to (D). The Offeror shall provide sufficient detail to allow the Government to determine whether the Offeror has demonstrated a clear understanding of the requirements and assess the risk of executing the approach.

4.1.2.3 Prior Experience with Manufacturing Strategy: The Offeror shall describe its prior experience with the manufacturing strategy and methods proposed to manufacture the Ropeguard Kit and ICCP Cover Kits via production or prototyping of similar components. The Offeror shall explain the breadth, depth, and relevance of its organizational experience, including references to any related Government contracts.

4.1.2.4 Manufacturing Schedule: The Offeror shall provide a project schedule aligned to its qualification and manufacturing approach, taking into account the rest of its response to this subfactor. The offeror shall identify the critical path tasks, and provide an initial schedule risk assessment.

4.1.3 Subfactor C: Management:

4.1.3.1 Staffing: The contractor shall describe its staffing approach to meet the statement of work within the defined schedule. The contractor shall describe its approach to personnel training and qualification in order to meet the requirements of references (A)-(D).

4.1.3.2 Management Approach: The Offeror shall address its overall approach and ability to plan, manage, and execute all efforts required by the SOW under this contract, including managing personnel, assigning responsibility, controlling utilization of resources, tracking deliverables, monitoring performance, and coordination/communication with the Government. The Offeror shall explain how it will effectively manage contract performance, including coordination and completion of all tasks on a timely basis while conforming to all production and program requirements. In addition, the Offeror shall describe its processes and responsibility/accountability for schedule, quality (including description of its specific quality assurance program per ISO 9001:2015, AS9100, or alternate system), and cost.

4.1.3.3 Production Management: The Offeror shall describe its production management methodology, including timely identification of production schedule issues that could jeopardize timely delivery to the Government.

The Offeror shall provide the processes and workflow to the lowest Work Breakdown Structure (WBS) level possible. The Offeror shall describe the process to transport hardware among facilities if all SOW requirements will not be completed within the same facility. In addition, the Offeror shall describe its supply chain necessary to execute the manufacturing strategy and demonstrate that material availability is established and stable by identifying at least one current source for each input material/component required.

4.1.3.4 Risk Management: The Offeror shall describe its risk management process, including roles, responsibilities, and procedures. The Offeror shall identify specific perceived supply chain and production risks and describe its risk mitigation strategy.

4.1.3.5 Teaming Arrangements and Subcontractors: .If subcontracting or teaming is proposed, the Offeror shall provide a Subcontract Management Plan (SMP) discussing the use of proposed subcontractors and the extent of their involvement in the performance of the contract. The Offeror’s SMP shall describe its processes and techniques used to manage subcontract performance, including technical, schedule, cost, quality, billing, and reporting. The Offeror shall address the technical reasons for selecting each subcontractor, qualification requirements, and contingency plans; identify the portions of the SOW that will be subcontracted; and identify the contractual relationship with the subcontractor (e.g., CPFF, T&M, FFP).

In addition, the Offeror shall clearly describe the responsibility of each party and explain how and to what extent contract requirements, data, and schedules will be passed down.

Subcontractors proposed in the technical proposal shall be fully priced in the cost proposal to be considered in the evaluation. Subcontractors, if applicable, shall be accounted for consistently in both the cost and technical proposals. The Offeror shall provide formalized teaming and subcontractor agreement(s) under this subfactor, if applicable.

4.1.3.6 Statement of Compliance: The Offeror shall provide a statement of compliance indicating that it will comply with all portions of Section C not specifically addressed otherwise in Volume I.

4.2 VOLUME II – PAST PERFORMANCE (FACTOR 2)

Offeror shall provide all past performance information in accordance with Attachment 2 – Past Performance Reference. Offeror shall provide five past performance references, if available, which shall reflect recent experience performed within the last five calendar years of the solicitation release date and that demonstrates experience relevant to the solicitation’s SOW. In addition to these past performance references, Offeror shall submit one additional past performance reference for each subcontractor proposed to perform more than 30% of the effort.

Offeror shall describe how the past performance references are relevant including details about how it is similar in scope and complexity to this solicitation’s SOW.

If the Offeror is aware that no CPARS exists for a past effort, the Offeror shall submit one Past Performance Questionnaire (PPQ) to its customer POC. If the Government receives a PPQ and there is also a CPARS, the CPARS shall take precedence in case they conflict. In the case where an Offeror’s past performance is as a subcontractor, the PPQ may be completed by the prime contractor of the contract under which the Offeror performed. In order to expedite the assessment process, the Offeror may complete the “Contract Information” portion of the PPQ for the convenience of the customer POC. The Offeror shall not, however, complete any other section of the PPQ. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the Contracting Officer and Contract Specialist on or before the proposal due date. Provide email addresses to customers for submission of PPQs.

4.3 VOLUME III – SMALL BUSINESS (FACTOR 3)

Proposals shall include a Small Business Participation Commitment Document (SBPCD) which demonstrates a realistic commitment (in terms of percentages of total costs) to achieving the Small Business Participation goals set forth below. Offerors shall provide a SBPCD with sufficient information to demonstrate the tasks assigned to the selected Small Business subcontractors are meaningful to the overall success of the program in that: a) the type of tasks subcontracted to Small Business are of a technical nature and are not simply limited to administrative positions, and/or; b) it reflects a portion of the key labor categories proposed. The approach shall address use of Small Business Concerns, Small Disadvantaged Business Concerns, Women-Owned Small Business Concerns, HubZone Small Business Concerns, Veteran-Owned Small Business Concerns, and Service-Disabled Veteran- Owned Small Business Concerns. If it is the prime, a Small Business may submit its own participation toward achieving the objectives. This SBPCD shall be separate from Subcontracting Plan submitted pursuant to the clause at FAR 52.219-9, Small Business Subcontracting Plan. However, any differences between the two plans shall be explained in the proposal. The SBPCD will be reviewed by the Government’s Deputy of Small Business Programs.

*DO NOT INCLUDE COST INFORMATION IN THIS SUBMITTAL.

All percentages are out of total proposed value.

Requirement for Total Small Business (all categories of small business): 10 %

Goals per Subcategory:

Small Disadvantaged Business 5% Hub-Zone Small 1% Woman Owned Small Business 1% Service-Disabled Veteran 1% Veteran Owned Small 1%

Note: The North American Industry Classification (NAICS) code applicable to the requirements contained within this solicitation is 336611. Therefore, companies proposing as a subcontractor under this solicitation as a Small Business concern must have less than 1,300 employees. The size standard certified to by the Prime for the MAC is valid for the base ordering period and duration of any resultant task order issued against this solicitation.

4.4 VOLUME IV – COST/PRICE PROPOSAL (FACTOR 4)

4.4.1 Section B Pricing

Offerors shall ensure that all cost/price information is contained within Volume IV and Section B, as applicable. In addition, ensure that Section B pricing matches the Prime Offeror Cost Summary. The Section B pricing will take precedence should there be any discrepancies with any other pricing information submitted. As such, the resulting award will be made to the successful Offeror using their proposed Section B pricing. No Technical and Management or Past Performance information shall be submitted as part of the Cost/Price Proposal.

4.4.2 Cost Proposal Spreadsheet

Offeror and their subcontractors shall each separately submit a cost proposal spreadsheet using the format set forth in Attachment 4 - Cost Proposal Spreadsheet/Prime Offeror’s Cost Summary. The cost proposal spreadsheet shall provide a detailed breakout of every single cost element proposed.. The cost proposal spreadsheet shall include calculations in the cells showing all formulas used to calculate the values. Do not enter hard data where formulas were used to calculate the entered value.

The Offeror’s cost proposal spreadsheet shall be overarching, encompassing all proposed costs inclusive of sanitized subcontractor costs, and it shall fully align with and support the proposed Section B pricing. Subcontractor’s unsanitized cost proposal spreadsheets shall be submitted separately using Attachment 4 - Cost Proposal Spreadsheet/Prime Offeror’s Cost Summary Format via the DoD SAFE in order to protect their proprietary information. Subcontractor cost proposals shall be received by the time and date specified for receipt of proposals specified in this solicitation.

4.4.3 Cost Proposal Narrative

Offeror shall provide a cost proposal narrative that fully substantiates the reasonableness and realism of the proposed costs. The cost proposal narrative shall fully align with and support the proposed Section B pricing. The cost proposal narrative shall fully corroborate every cost element that is proposed. Providing insufficient information to substantiate the reasonableness and realism of the proposed costs may result in the identification of a risk, a cost adjustment, and/or in the offer no longer being considered eligible for award.

Offeror shall propose realistic costs within its proposal. Offeror bears the sole responsibility to demonstrate that its proposed costs are realistic within its proposal. Offeror is advised that proposing unrealistically lower costs without substantial justification will be an indication that the Offeror does not have a clear understanding of the requirements or does not have the requisite capability to support the effort. Any inconsistency between promised performance in the technical proposal (e.g., Volume 1 – Technical) and the proposed cost must be explained in the proposal. Any inconsistency, if unexplained, may raise a fundamental question of the Offeror’s understanding of the nature and scope of the work required and may adversely impact the evaluation of the Offeror’s proposal.

The cost proposal narrative shall address:

Labor hours. Offeror shall propose the labor hours required to complete the scope of the SOW The labor hours shall include both the Offeror and subcontractor labor hours, if applicable. See Attachment 5 Labor Hours General Example.

Direct Labor Rates/Forward Pricing Rate Agreement (FPRA) or Forward Pricing Rate Recommendation (FPRR). Offeror and subcontractors shall describe the basis of estimate for each direct labor rate proposed and provide substantiating information that fully corroborates each direct labor rate proposed.

If the Offeror or subcontractor has an FPRA or FPRR with DCAA/DCMA, the Offeror shall provide a copy with their proposal. The Offeror shall clearly explain any deviations from the FPRA or FPRR. If not evident in the FPRA or FPRR, include contact information for the DCAA/DCMA office that executed the FPRA or FPRR.

For each current employee named in the cost proposal spreadsheet, that does not have a FPRA/FPRR, Offeror and major subcontractors shall provide a screenshot that captures pertinent information from the employer's payroll system, incurred within the last three months preceding release of this solicitation. Payroll screenshots shall not contain any personally identifiable information, such as, social security numbers, date and place of birth, etc. Cost proposal narratives shall fully explain all pertinent data on a screenshot. The Government must be able to derive the individual’s direct rate (both inclusive and exclusive of the impact of uncompensated overtime, if proposed) from the payroll screenshot. Alternatively, Offeror and major subcontractors may provide payroll verification instead of payroll screenshots. Payroll verification shall consist of a form containing the named personnel, proposed labor category, direct labor rate, certification status (per labor category as required), description of current position, and a signed certification by an authorized representative of the company that the information contained in the form is correct and current within the last three months preceding release of this solicitation. This supporting direct labor rate information shall clearly map to individual direct labor rates included within the cost proposal spreadsheet.

For each contingent hire in the cost proposal spreadsheet, Offeror and cost reimbursement subcontractors shall clearly indicate named contingent hires and shall provide a signed letter of intent that explicitly lists the agreed upon annual salary for the named individual and the amount of uncompensated work required. The cost proposal narrative shall fully explain all pertinent data about the letter of intent. The Government must be able to derive the individual’s direct rate (both inclusive and exclusive of the impact of uncompensated overtime, if proposed) from the letter of intent information.

For any position for which no candidate has been identified by name, Offeror and major subcontractors shall provide payroll data for a comparable position and an analysis of how the proposed position is comparable to the position corresponding to the payroll data supplied. For any position where there is no similar position with a payroll screenshot, Offerors and subcontractors shall provide other substantiating cost data to support the basis of estimate and an analysis of how the proposed position is comparable to the position corresponding to the payroll data supplied.

Uncompensated Overtime. Any uncompensated overtime proposed shall be in accordance with FAR 52.237-10, IDENTIFICATION OF UNCOMPENSATED OVERTIME. For any Offeror and/or subcontractors that proposes uncompensated overtime, Offeror and/or subcontractor shall ensure compliance with the following. Describe the company’s uncompensated overtime policies and include a copy of its policy addressing uncompensated overtime.

Describe the uncompensated overtime being proposed along with an explanation of how it will be used in performance of this requirement and why it is necessary. Describe how the adjusted hourly rate was derived while clearly demonstrating the reasonableness and realism. Describe the company’s historical levels of uncompensated overtime incurred previously and provide substantiating historical data that corroborates the adjusted hourly rates proposed.

Escalation. Offerors shall provide the basis for proposed escalation rates including formulas for prorating escation rates, if applicable.

Forward Pricing Rate Agreement (FPRA) or Forward Pricing Rate Recommendation (FPRR). If the Offeror or subcontractor has an FPRA or FPRR with DCAA/DCMA, the Offeror shall provide a copy with their proposal.

The Offeror shall clearly explain any deviations from the FPRA or FPRR, including formulas for prorating indirect rates, if applicable. If not evident in the FPRA or FPRR, include contact information for the DCAA/DCMA office that executed the FPRA or FPRR. If the Offeror or major subcontractor does not have a FPRA or FPRR, the Offeror shall provide the incurred rates for each proposed indirect and general and administrative (G&A) pool for the prior three years, indicating the beginning and end dates for each FY. If the incurred rates are provided for the prior three years, the Offeror shall complete the following chart:

Rate Year Year Year

Incurred Rate Estimated Indirect Rate at Start of Year

Incurred Rate Estimated Indirect Rate at Start of Year

Incurred Rate Estimated Indirect Rate at Start of Year

Fringe

Overhead

G&A

Cost of Money

*Rate Column shall be modified based on the Offeror’s indirect rates.

This rate information shall reflect those of the Offeror's most recently completed FY even if the rates are considered preliminary and have not been submitted to DCAA for audit. The Offeror shall note whether the incurred rates have been audited by DCAA or any other independent organization, and shall specifically state which indirect rates have been finalized by DCAA/DCMA. Each Offeror shall provide a copy of the provisional billing rate letter from DCAA/DCMA for itself and shall ensure that the Government receives this information for any major subcontractors. The information shall be provided to the Contract Specialist and Contracting Officer, Each Offeror shall provide a narrative detailing the major cost drivers for proposed indirect rates that are lower than historical rates.

Note: If an Offeror does not have three years’ worth of actual, incurred indirect data for any proposed indirect rate, the Offeror shall provide the required information dating from the origin of the company.

Indirect Rates. Offeror and cost reimbursement subcontractors shall describe its proposed indirect rates, basis of estimate, and calculation methodologies. Offeror and major subcontractors shall provide the three most recent years of incurred actuals for each proposed indirect rate, any provisional billing rates available, also indicating the beginning and end dates for each fiscal year. This history shall include the most recently completed fiscal year even if the rates are considered preliminary and have not been submitted to DCAA for audit. The Offeror shall note whether the actual rates have been audited by DCAA or any other independent organization; specifically state which indirect rates have been finalized by DCAA/DCMA. If proposed rates are below historical rates, the cost narrative shall include an explanation along with supporting information to corroborate why the proposed indirect rates that are lower than historical rates.

Material and Other Direct Costs (ODCs). Material and ODCs shall be proposed in the Prime Offeror Cost Summary’s Format. The Offeror and its major subcontractors shall provide supporting documentation to include quotes, invoices, or historical information for at least 80% of the proposed material and ODC costs. This information may be submitted separately to the Government Contract Specialist and PCO if the subcontractor does not wish to provide this data to the Prime. If submitted separately, the subcontractor’s information shall be provided by the same due date and time as the prime’s proposal.

Travel. The Offeror shall propose the travel required to support the SOW. Support for travel costs shall include triporigin and destination, duration, number of personnel, airfare, can rental, meals and incidentals, hotel costs, and any other costs proposed. The Offeror shall not include subcontractors’ travel and ODCs in the Prime’s portion of the Cost/Price Proposal if only subcontractors will incur ODC expenses.

Fee Rates. Fixed Fee shall be proposed in the separate Prime Offeror Cost/Price volume. The fixed fee may be proposed within this spreadsheet as a percentage of cost, however Fee becomes a fixed dollar amount at the time of contract award and is subject to clause B-232-H003, Payment of Fee(s) (Completion). Fee shall not be proposed on shipping or travel (prime or subcontractor).

The Government strongly encourages the Offeror to eliminate or mitigate “double pass-through” costs by: (a) avoiding second tier subcontractors during performance; or (b) where this situation is unavoidable, limiting subcontractor pass-through costs to the Prime Contractor’s pass-through rate under this contract.

Subcontractors. Proposed major subcontractors (as defined in section 2.1) are required to submit Cost Volumes (showing direct labor rates, indirect rates, and fee rate) to the Contract Specialist and Contracting Officer, using the Prime’s Cost Summary Format. Cost data provided separately by a subcontractor shall be received by the time and date for receipt of proposals specified within this solicitation. For cost/price summary data provided separately, subcontractors shall place the appropriate restrictive legend on the data and identify the company name, name of Prime, address, point of contact, and solicitation number.For proposed subcontractors that are not considered major subcontractors (as defined in section 2.1), the Offeror shall include the proposed hours and proposed costs in its Prime Cost Summary calculations. In accordance with FAR 15.404-3(b), the Offeror shall conduct appropriate price analyses to establish the reasonableness of proposed subcontractor prices and include the results of these analyses in the Cost/Price Volume. All major subcontractors shall submit cost proposal narratives in order to fully substantiate the reasonableness and realism of their proposed costs. Subcontractors that are proposed on cost reimbursement basis shall provide the same level of information as required from the Offeror to substantiate their own costs within their cost proposal narratives. Subcontractors that are proposed on a Time-and-Materials or fixed price basis (e.g., FFP, FFP LOE, etc.) are not required to provide the same level details as required under cost reimbursable proposals but shall still provide an itemized breakout of pricing that is customary with the contract type proposed. The Prime Offeror’s Cost Narrative shall address how price reasonableness was determined for each proposed Subcontractor.

4.5 VOLUME V - CONTRACT DOCUMENTATION

4.5.1. Cover Letter.

Offeror and subcontractors shall provide a cover letter with:

Solicitation number.

Company name, CAGE code, Unique Entity Identifier (UEI), address, e-mail address, and telephone number.

A statement confirming agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

A statement that the proposal is valid through 365 calendar days from the date specified for receipt of proposals.

Names, titles, telephone numbers, and e-mail addresses of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation.

DCAA and DCMA office POC, including branch location, contact name, telephone number and e-mail address.

Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office. The Offeror’s signature on their proposal indicates the company will meet all requirements of the SOW/PWS, without exception.

Identify all enclosures being transmitted as part of the Offeror's proposal.

If an Offeror believes no organizational conflict(s) of interest exists, an affirmative statement that no such conflict exists shall be included in the cover letter.

4.5.2 Solicitation Fill-ins.

Offeror shall complete all solicitation fill-ins using the latest amended solicitation version and provide a copy within Volume V.

4.5.3 Pre-Award Survey of Prospective Contractor (SF1408)

Offeror and cost reimbursement subcontractors shall assert whether it has a DCAA-approved accounting system and provide the date it was approved. If the Offeror or any cost reimbursement subcontractors do not have an approved accounting system, then the offeror or its cost reimbursement subcontractor shall complete an SF1408 Pre-Award Survey. Offeror is solely responsible for verifying that subcontractors proposed on a cost reimbursement basis have either an approved accounting system or have submitted the SF1408 as part of the subcontractor’s proposal. An SF1408 does not need to be submitted for companies that already have an approved accounting system. A copy of the SF1408 is available from the U.S. General Services Administration at https://www.gsa.gov/reference/forms/preaward-survey-of-prospective-contractor-accounting-system.

(End of Summary of Changes)