N0016723R0002_Amendment 03.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Extend the RFP submittal date from 11 May 2023 until 4:00PM to 16 May 2023 until 4:00PM.

2. Provide responses to additional questions received, update Section L and applicable attachments. All changes across all amendments are listed in red.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0016723R0002

X 9B. DATED (SEE ITEM 11)

21-Mar-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-May-2023

CODE

NAVAL SURFACE WARFARE CENTER CARDEROCK

STANAY L. HARRELL

STANAY.L.HARRELL.CIV@US.NAVY.MIL

904 CORPORATE LANE

CHESAPEAKE VA 23320

N00167 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0016723R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

I. The following Bidder Question(s) and Answers (s) shall be considered when submitting proposals for solicitation N0016723R0002:

# Question Answer

Will the Government provide a copy of the Powerpoint Brief from the Site

Visit?

The information contained in the Site Visit brief contains sensitive information and therefore is unavailable for public distribution.

Therefore, the Government is not at liberty to publish a copy of the slides.

What percentage of work will be for unmanned support?

It is anticipated that there will be unmanned work on this contract, but the percentage or amount of unmanned work varies depending on the needs of the sponsors.

Is the safety officer a NSWCCD

Employee?

There is an offsite NSWCCD safety lead, but the contractor ESH person shares this duty.

Section "L", paragraph 2.3 "Proposal Format", RFP states

“Prime/Subcontractor Cost Summaries shall be submitted using

Microsoft Excel (2010 or compatible) in the Cost Summary Format provided as an attachment in Section J. This submission is in addition to the Offeror loading their Section B pricing into the module via the web form;” In reviewing the PIEE module for submission preparation, there is no web form for Section B pricing.

Please clarify if a web form will be provided for Section B pricing in the PIEE module prior to submission date.

Sentence updated to "Prime/Subcontractor Cost Summaries shall be submitted using Microsoft Excel (2010 or compatible) in the Cost Summary Format provided as an attachment in Section J.

This submission is in addition to the Offeror inputting their section B pricing into the spaces provided in the RFP and uploading as an attachment to the module as part of the proposal."

Q&A #071 released via Amendment 0002 on 4/19/23 and Section L 4.4.7

"Subcontractors", RFP states, “Proposed major subcontractors (as defined in section 2.1) are required to submit Cost Volumes (showing direct labor rates, indirect rates, and fee

Sentence updated to “Proposed major subcontractors (as defined in section 2.1) are required to upload Cost Volumes (showing direct labor rates, indirect rates, and fee rate) in the PIEE module, using the Prime’s Cost Summary Format.”

rate) to the Contract Specialist and Contracting Officer, using the

Prime’s Cost Summary Format.” In reference to the Government’s response to question number 071 stating subcontractors are to submit their proposal via the PIEE module contradicting Section L.4.4.7 within Amendment 002 to the RFP. Please clarify if Subcontractors are to submit their Cost volumes by email or through the PIEE module.

Q&A #019 released via Amendment 0002 on 4/19/23 and Section L 4.4.4(e ) "Additional Required Information (Escalation)". In reference to the Government’s response to question number 019 within Amendment 002 to the RFP, we would like to clarify that proposing escalation to labor categories covered by the Service Contract Act (SCA) would not be applicable since FAR clause 52.222- 43 Fair Labor Standards Act and

Service Contract Act – Price Adjustment (Multiple Year and

Option Contracts) is included in the solicitation and calls for the contractor to warrant that its proposed prices do not include escalation for

SCA positions which are covered by Department of Labor (DoL) wage determinations (WD) and are subject to adjustment based on changes to the

WD rates. Will the Government please clarify that bidders should not escalate wages of personnel in labor categories covered by a wage determination.

FAR clause 52.222-43 has been removed. All labor categories are subject to escalation.

Q&A #028 released via Amendment 0002 on 4/19/23; WD 2015-0213 Rev 28, dated 03/18/2022 was provided in response to question 28. However, there is a newer Revision 29, dated

06/29/2022 for WD 2015-0213 that is in use on the current contract.

Respectfully request that Rev 29 be the applicable version for the development of the cost proposal response.

Attachment 14, WD 2015-0213 has been updated to include the latest revision.

Q&A #013 released via Amendment 0002 on 4/19/23, Section "L" paragraphs 2.3 "Proposal Format" and 4.1.2.1(a) "Staffing Plan Without

Cost Attachment (See Attachment 2)". RFP 4.1.2.1(a) states, “The

Staffing Plan shall be uploaded as a separate section within Volume I and include all of the information requested using the provided template. Attachment 2 shall remain included within Volume I and abide by the page limit listed in paragraph

2.3.5.” The Government’s response to Question 013 released as part of Amendment 002 and associated changes in Section L appear to create an issue with formatting Volume 1.

Section L paragraph 2.3 states, “Print image files or pictures (for example, a picture of an Excel spreadsheet embedded in a Word document) shall not be used.” However, Amendment

2 changes state that Attachment 2 must be included “within Volume 1."

Excel documents cannot be embedded in a Word document without using an image, picture/PDF of the Excel spreadsheet. The

Government also states they can zoom in on the Excel document as needed if font is too small, which becomes much harder to do if it is an image. Therefore, we highly recommend the Government allow Attachment 2 to be submitted as a separate file in its native format, Excel and excluded from page count?

Will the Government please consider this solution, which will make it easier to evaluate and eliminate confusion among offerors about how to include Attachment 2 within

Volume 1?

Yes, Section L, paragraph 4.1.2.1(a) "Staffing Approach (Staffing Plan Without Cost Attachment 2)" has been updated to "The

Staffing Plan shall be uploaded as a separate file within Volume I and include all of the information requested using the provided template". For clarification, it is allowable for Attachment 2 to be submitted separately. Although it is allowed to be identifed as a separate excel attachment, it shall still fall under Volume I and be identified as such.

The update from "section" to "file" shall also be notated for the response to question #013.

Q&A #013 released via Amendment 0002 on 4/19/23, Section "L" paragraphs 2.3 "Proposal Format" and 4.1.2.1(a) "Staffing Plan Without

Cost Attachment (See Attachment 2)". RFP 4.1.2.1(a) states, “The

Staffing Plan shall be uploaded as a separate section within Volume I and include all of the information requested using the provided template. Attachment 2 shall remain

See response to question 083 included within Volume I and abide by the page limit listed in paragraph

2.3.5.” The RFP states that Attachment 2 be submitted in the provided template, which is in Excel.

The Excel file is set up to print to 1 page, so our assumption is that it is acceptable to submit Attachment 2 in its native format (separate from the

Word file containing the remainder of Volume 1) and count it as one page.

If converting to Word, the form columns cannot fit within the one inch margins given all the required fields and it would easily exceed 8-9 pages. Will the Government confirm our assumption is correct?

CLIN 0002 – Labor for OEMs, Section L-4.3 & -4.4/ Factor 3 Small Business Participation (Volume III)

& Factor 4 Cost/Price Proposal (Volume IV). Requirements

Description: CLIN 0002 – Labor for OEMs in Section B – Supplies or

Services and Prices, shows that labor for OEM technicians includes an estimated OEM base amount which is separated from all other labor costs that fall under CLIN 0001 – Waterfront Operations Support.

Section C-3.2.3(j) indicates that OEM labor is included under the Industrial and Repair component of the Scope of Work.

Section L-4.3 & -4.4 outline the required information and documentation regarding small business participation and Cost/Price information pertaining to small business subcontractors. Question: If a proposed small business subcontractor is also qualified to provide OEM labor,

(1) Are offerors permitted to include the percentage of the estimated OEM base amount that the subcontractor is estimated to provide as part of the total small business participation amount?

(2) If the answer to question 1 is yes, can the Government confirm if it has any additional instructions regarding how offerors should substantiate the costs of OEM labor performed by small business subcontractors in their

(1) Yes, proposals shall include the percentage for all labor costs in achieving the Small Business Participation (SBP) goals set forth in the solicitation. (2) Per Section L, 4.4, the following is stated "The LOE in Section B includes both Prime and Subcontractor labor, if applicable, for all CLINs in all years of performance, including any options", and "It is the Prime Offeror’s responsibility to ensure that ALL PROPOSED

SUBCONTRACTORS provide information at this same level of detail regardless of the subcontract pricing arrangement, except where specifically noted." and "the Offeror shall submit substantiating cost data for every cost element it proposes (e.g., direct labor, fringe rate, overhead rate, G&A rate, subcontract costs)." Please review Section L, 4.4 in its entirety. (3) For all major subcontractors, yes.

Small Business Participation (Volume III) and Cost/Price Proposal

(Volume IV)?

(3) If the answer to question 1 is yes, should small business subcontractor OEM technicians be included in the

Staffing Plan without Cost (Attachment 2) and Staffing Plan with Cost (Attachment 3)?

The Cross-Reference Table in Section L-2.3.5 represents proposal content. It does not address whether Offerors are permitted to submit

Appendices in support of submitted volumes of proposal content. Are

Offerors permitted to submit appendices in support of their proposals?

All information that is not excluded from page limits as indicated in the Cross-Reference Table at Section L.2.3.5 is included in the page limits. Any information that is not required, but which an offeror wishes to include, such as an appendix, is subject to the page limitations of the volume.

SOW, Section 3.1.5, paragraph 2 mentions that the contractor will use

Navy supply software including Navy Enterprise Resource Planning (ERP).

The RFP does not specify whether any other software will be used by the contractor in the performance of the scope of work. Are any specific software programs (e.g. asset management or a computerized maintenance management system

(CMMS)) other than the Navy ERP system required and/or available to be used by the contractor as part of the performance of the SOW tasks described in SOW sections - 3.1.3, 3.1.5, 3.1.6, 3.2, 3.2.2 and 3.2.3?

At this time, there is no software identified other than the Navy ERP system that will be used by the contractor in the performance of the scope of work. However, the Government reserves the right to change, update, or add software programs as needed to meet the requirement. Any software program outside of the Navy ERP system will be identified at the Task Order level.

The following have been deleted:

AMENDMENT 0002

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 11-May-2023 04:00 PM to 16-May-2023 04:00 PM.

SECTION I - CONTRACT CLAUSES

The following have been deleted:

52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

AUG 2018

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

The following document(s), exhibit(s), and other attachment(s) form a part of this contract:

Attachment Number

Description Referenced in Contractor to submit with

1 Subcontracting Plan Coversheet FAR Clause 52.219-9 Not applicable

2 Staffing Plan (Without Cost) (For Evaluation Purposes - Will not be incorporated in award document)

Section L&M Volume I

3 Staffing Plan (With Cost) (For Evaluation Purposes - Will not be incorporated in award document)

Section L&M Volume IV

4 RESERVED RESERVED RESERVED

5 Previous Contracting Effort Narratives Rev 1 (For Evaluation Purposes - Will not be incorporated in award document)

Section L&M Volume II

6 Cost Summary Format (For Evaluation Purposes - Will not be incorporated in award document)

Section L&M Volume IV

7 Government’s Estimated Labor Mix Rev 1 Section L&M Volume I

8 Key Personnel Qualifications Section L&M Volume I

9 DD Form1861 Section L&M Volume IV

10 Wage Determination 2015-4341 Revision 22 dated 12/27/2022

FAR Clause 52.222-41 Not applicable

11 Government Furnished Property (GFP) Attachment

FAR Clause 52.245-1 Not applicable

12 RFI Question and Answer received to Sources Sought N0016723R00XX dated August 25, 2022

Not applicable Not applicable

13 Wage Determination 2007-0134 Revision

25 dated 12/27/2022

14 Wage Determination 2015-0213 Revision 30 dated 12/27/2022

Exhibit A Contract Data Requirements A001-A014 With DIDs

CDRL DID Title A001 DI-MGMT-80227 Contractor's Progress, Status and Management Report A002 DI-MGMT-81864 Contracting Officer's Management Report A003 DI-FNCL-81537 Funds and Labor Hours Expenditure Report A004 DI-ADMN-81505 Report/Record of Meeting/Minutes A005 DI-ADMN-81373 Presentation Material A006 DI MGMT-80368A Status Report A007 DI-MGMT-80508B Technical Report - Study/Services A008 DI-ILSS-80872 Training Materials A009 DI-MGMT-81596 Contractor Roster A010 DI-NDTI-80809B Test/Inspection Report A011 DI-SESS-81646B Configuration Audit Plan A012 DI-MISC-81620 Craft Test Status Report A013 DI-ILSS-80386 Repairable Item Inspection Report A014 DI-MGMT-80441D Government Furnished Property (GFP) Inventory Report

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTION

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1.0 ELIGIBILITY

This solicitation is unrestricted. Offerors who are other than Small Businesses are required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9, Small Business Subcontracting Plan. If a Subcontracting Plan is required, the offeror shall complete the Subcontracting Plan Cover Sheet (Attachment 1) and provide it with their Subcontracting Plan.

1.1 Questions

It is the Offeror's responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the solicitation closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the

Statement of Work (SOW) and other solicitation documents attached hereto or incorporated by reference. All questions shall be submitted in accordance with L-215-H007, Submission of Questions by Offerors.

1.2 Start Date for Use in Cost/Price Proposal

In order to allow for procurement lead-time and a fair and equal evaluation of all proposals submitted under this competitive procurement, all proposals shall be based on the start date stated in Section F. This date is only an estimate of the anticipated start date and will be used for the purpose of proposal evaluation only. The definitive start date will be stated in the award document.

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

The Government reserves the right to reject any proposal that does not comply with these proposal preparation/submission instructions. Information requested and submitted in one volume will not be considered for purposes of evaluation of information contained in another volume. Cost/price proposal submissions must reflect what is submitted in the technical volume. Proposals for which the cost elements (e.g., number of hours, labor categories, subcontractors) in the cost/price volume do not match those identified in the technical volume may be deemed unawardable.

2.1 General

Proposals shall be submitted via Procurement Integrated Enterprise Environment (PIEE) solicitation module (https:piee.eb.mil) under the Naval Surface Warfare Center Division, RFP Number N0016723R0002 by the solicitation closing date and time which is specified on the cover page of this solicitation, block 9. Offerors shall comply with the instructions for the format and content of the proposal; proposals that fail to comply may be ineligible for award.

(a) Definitions. As used in this solicitation –

a. “In writing” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

b. Proposal modification is a change made to a proposal before the solicitation’s closing date and time, made in response to an amendment, or made to correct a mistake at any time before award.

c. Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer, as the result of negotiations.

d. “Day” is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal work day.

e. “Major Subcontractor” is defined as a subcontractor performing 20% or more of total proposed burdened labor costs.

(b) Amendments to the solicitation. If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s). The Offeror shall demonstrate that the proposal is in response to the latest amendment.

Proposal submissions, modifications, revisions, and withdrawals shall be uploaded electronically in the PIEE solicitation module under the appropriate solicitation number and its latest amendment (if any).Offerors may submit modifications to their proposals at any time before the solicitation closing date and time. In the event of an amendment to the solicitation that requires Offerors to submit proposal modifications, the amendment will provide instructions for submittal in the module.

After the solicitation closing date and time, Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

Proposals may be withdrawn by written notice received at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

2.2 Electronic Submission

Offerors are responsible for submitting proposals and any revisions in the PIEE module by the date and time specified in the solicitation. Offerors shall submit proposals via the PIEE module to ensure that the proposal submission is received by the Contracting Officer no later than the solicitation’s closing date/time in order to be considered eligible for award. In the rare event the PIEE module is down or inaccessible, the Offeror shall immediately notify the Contracting Officer via e-mail prior to the solicitation closing date and time. The Offeror shall also contact the PIEE Helpdesk to register a help ticket/notice that the module is down or inoperable. In case of a PIEE module malfunction, Offerors must make arrangements with the Contracting Officer prior to the solicitation closing date and time in order to submit their proposals electronically outside the module. Failure to submit a complete proposal (including modifications or revisions) prior to the solicitation closing date and time will, in almost all circumstances, render the proposal late and will not be considered.

The solicitation will close at the exact date and time specified in the solicitation and Offerors will be unable to submit/upload proposals after that time. Each proposal submitted in the module is time/date stamp recorded by the module at time of proposal upload. Proposals may be withdrawn by written notice to the Contracting Officer provided such notice is received prior to award.

2.3 Proposal Format

All Offerors are required to submit proposals in accordance with the format and content specified herein. The requirements below apply equally to subcontractors. Proposals that do not meet the below requirements may be deemed unacceptable and may not be eligible for award. The electronic proposal shall be prepared as follows:

With Microsoft Word, Excel, or (searchable) Adobe Acrobat software (Note: instructions regarding use of certain electronic products (e.g. Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products);

No hyperlinks to locations outside a document (hyperlinks to places within a document are acceptable, such as table of contents numbers, section headings, and table or figure cross references);

All files named with the Offeror’s company name and title/subject of file content;

All files named with the file extension .doc, .docx, .xls, .xlsx, or .pdf;

Spreadsheet files (workbooks) provided by the prime AND all subcontractors shall include all formulas, functions, macros, computations, and equations used to compute the proposed amounts. There shall be no cell references to data or links to files not included in the Technical and Management volume and the Cost/Price volume, submissions, as appropriate. For each workbook, all rows, columns, cells, and worksheets shall be visible (object.visible=true). Zero height/zero width rows/columns in worksheets are not acceptable. Worksheet cells formatted with the font color equal to the fill color are not acceptable.

Print image files or pictures (for example, a picture of an Excel spreadsheet embedded in a Word document) shall not be used;

Spreadsheets shall include all calculations in the cells (e.g. show all formulas). The Government MUST be able to determine how all direct and indirect rates are calculated. DO NOT hard enter data where formulas were used to calculate the entered value;

All files named with the file extension .doc or .docx shall be Microsoft Word 2010 compatible;

Prime/Subcontractor Cost Summaries shall be submitted using Microsoft Excel (2010 or compatible) in the

Cost Summary Format provided as an attachment in Section J. This submission is in addition to the Offeror inputting their Section B pricing into the spaces provided in the RFP and uploading as an attachment to the module as part of the proposal;

Narratives related to the cost/price summary data may be provided in Microsoft Word;

Any other attached documents requested herein shall be compatible with Microsoft Office. Compression tools are limited to PKZip or WinZip;

Offerors shall propose to provide all items in order to be deemed eligible for this award; and

Offerors shall submit proposals in response to this solicitation in English and in U.S. dollars.

Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal.

If, however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction is contained in sheets [insert numbers or other identification of sheets]"; and

Mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal."

Additionally, the electronic proposal shall be prepared so that, if printed, the proposal meets the following requirements:

8.5 x 11 inch paper;

Single-spaced typed lines;

1 inch margins;

12-point Times New Roman font text;

Only graphs/tables/charts as may be necessary to convey a response to the items/information requested in this solicitation. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 9-point Times New Roman; and

The spreadsheets (landscape orientation) shall be formatted for printing such that all data is in a font no smaller than 9-point Times New Roman and row and column headings appear on each printed page.

2.3.1 Cover Page and Tables of Contents

Each proposal volume shall include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number (if any), proposal volume and title, the Offeror’s name. The Proposal Cross-Reference Table shall indicate the required proposal content and the section/page number where this content appears in the proposal. Cover Pages, Tables of Contents, and the Proposal Cross-Reference Table will not count against page limitations.

2.3.2 Page Numbering System

The Offeror shall use a standard page numbering system to facilitate proposal references. All pages shall be numbered. Consecutive pages will be numbered within sections. Charts, graphs, and other insert materials shall be page-numbered as part of the page numbering system.

2.3.3 Glossary of Abbreviations and Acronyms

The Offeror may submit a glossary that includes abbreviations, acronyms, and their corresponding definitions.

Glossaries will not count against page limitations.

2.3.4 File Naming Convention

All files must be submitted using the following naming conventions:

Technical_Company Name_Document Name_Volume # Example: Technical_Company X_Technical_Volume I

Past Performance_Company Name_Document Name/Attachment #_Volume # Example: Past Performance_Company X_Previous Contracting Efforts_Volume II

Small Business Participation_Company Name_Document Name/Attachment #_Volume # Example: Small Business Participation_Company X_Small Business_Volume III

Cost_Company Name_Document Name_Vol # (or Attachment Number) Example: Cost_Company X_Cost Narrative_Volume IV Example: Cost_Company X_Cost Summary_Attachment 1

2.3.5 Section L and Proposal Volume Cross-Reference Table

The table below represents a cross-reference of proposal content, volume in which the proposal content shall be submitted, and whether proposal content is included in page limitations for the volumes defined in paragraph 2.3.5.

When there is a page limit for a document that is NOT included in the page limit for the volume it appears in, that will be noted in a parenthetical; if there is no parenthetical, there is no page limit.

Cross-Reference Table

Section L Paragraph

Required Documentation Volume Included in

Volume Page Limitation

Page Limitation

2.3.1 Cover Page All N

Volume I:

pages

2.3.3 Glossaries All N

2.3.5 Section L and Proposal Volume Cross-

Reference Table

I N

3.1 Cover Letter N/A N

4.1 Factor 1 – Technical I

4.1.1 Subfactor A – Technical Capabilities and

Approach

I Y

4.1.1.1 Capabilities and Approach I Y

4.1.2 Subfactor B – Staffing I Y

4.1.2.1 Staffing Approach (Staffing Plan Without Cost

Attachment 2)

I Y

4.1.2.2 Labor Mix (Attachment 7) I Y

4.1.2.3 Personnel (Attachment 8) I Y

4.1.2.3.1 Key Personnel Resumes (Limit 2 pages each) I N

4.1.2.3.2 Key Personnel Letter of Intent (salary redacted) I N

4.1.3 Subfactor C – Management I Y

4.1.3.1 Organization I Y

4.1.3.2 Subcontractor Management Plan I Y

4.1.3.3 Approach I Y

4.1.3.4 Transition Plan I Y

4.2 Factor 2 – Past Performance II Volume II:

No page limit 4.2.1 Previous Contracting Effort Narrative

(Attachment 5) (3-page limit per effort)

II N

4.3 Factor 3 – Small Business Participation and

Small Business Subcontracting Plan

III N Volume III:

No page limit

4.4 Factor 4 – Cost/Price Proposal IV N Volume IV:

No page limit

4.5 Solicitation Fill-In Information & Contract

Documentation

IV N Volume V:

No page limit

2.3.6 Page Limitations

Page limitations are identified for each volume of the proposal as shown above and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages.

2.3.7 General Content Instructions

(a) The Offeror shall not simply rephrase or restate the Government’s requirements in its proposal. The Offeror shall provide sufficient details and convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of its facilities, capabilities, or approach.

(b) The Offeror shall include sufficient details to permit a complete and accurate evaluation of the proposal. The proposal shall clearly demonstrate the Offeror’s understanding of the requirements and the feasibility of its approaches to meet those requirements. This is solely the Offeror’s responsibility. Proposals that merely offer to perform work in accordance with this solicitation without sufficient elaboration shall be deemed unacceptable and not considered further. Offerors shall identify technical uncertainties and assumptions within the requirements set forth in the solicitation and provide specific courses of action for their resolution. Offerors are cautioned that failure to provide the necessary information may result in their ratings being downgraded accordingly. Note that the information required by FAR 52.215-22, Limitations on Pass-Through Charges- Identification of Subcontract Effort if applicable to the proposal, is a material requirement; therefore, failure to include the required information in the technical and cost volumes, as appropriate, will render the Offeror ineligible for award.

(c) Offerors are to ensure that all information supporting each factor is contained wholly within the appropriate volume as specified in the Cross-Reference Table, above. In particular, Offerors are cautioned not to include any cost/price information in any non-cost/price volume.

3.0 PROPOSAL ORGANIZATION AND CONTENT

3.1 Cover Letter

Offerors shall provide a cover letter that constitutes the legal offer and contains the following information:

The solicitation number.

Name, address, email address, and telephone numbers of the Offeror.

Offeror’s CAGE code and/or Unique Entity Identifier (UEI) number.

List of all enclosures being transmitted as part of the proposal.

Names of any subcontractors A statement that the offer is in response to the solicitation and is valid through 180 days after the proposal due date.

A statement specifying the Offeror’s unconditional agreement to the terms and conditions of the solicitation and agreement to furnish any and all items upon which prices are offered at the price set for each item.

Names, titles, phone numbers and e-mail addresses of persons authorized to negotiate on the Offeror’s behalf in connection with this solicitation.

Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority.

Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) points of contact (POC), including branch location, contact name, telephone number, and e-mail address for both the Prime Offeror and its Subcontractors.

Per L-209-H009, Notification of Potential Organizational or Personal Conflict(s) of Interest (NAVSEA), if no conflicts of interest exist, then the Offeror shall clearly state this in its cover letter. If any conflicts exist, the Offeror shall submit a mitigation plan in accordance with the clause as part of Volume V, Contract Fill- Ins.

4.0 INSTRUCTIONS FOR CROSS-REFERENCE TABLE

4.1 Factor 1 – Technical (Volume I)

Offerors are to ensure that all information pertaining to Factor 1, Technical, is contained within Volume I and that no cost/price information is included in this volume.

4.1.1 Subfactor A – Technical Capabilities and Approach

4.1.1.1. Capabilities and Approach

The Offeror shall demonstrate its specific capabilities and approach (both Prime and Subcontractors) to perform, at a minimum, the following tasks in accordance with sections 3.1.3, 3.1.5, 3.1.6, 3.2, 3.2.2 and 3.2.3 of the SOW:

(a) Technical Considerations

ESH Compliance – Address the offeror’s technical capability and understanding to ensure compliance with applicable Federal, State, Local and Navy ESH laws, regulations, and policies.

- Also, address technical approach to performing the tasks required in SOW Section 3.1.3.

Supply and Inventory Management - Address technical capability and understanding of Navy supply management functions and the use of Navy ERP in accomplishing these functions required in SOW Section 3.1.5.

Equipment and Maintenance Scheduling – Describe the approach to equipment maintenance scheduling required in SOW Section 3.1.6.

Watercraft Operations - Address technical capability and understanding of the waterfront operations described in SOW Section 3.2.

Small Watercraft Operations - Address technical capability and understanding of operation of experimental craft undergoing test and evaluation, high performance craft, and rough water operations described in SOW Section 3.2.2.

Industrial and Repair – Describe capabilities, facilities, and technical approach to undertake the industrial and repair tasks required in SOW Section 3.2.3. This shall include the proposed approach to the full spectrum of industrial and repair work from minor repairs to major overhauls, and ability to acquire and maintain OEM certifications.

(b) The Offeror may, at its discretion, address other portions of the SOW.

4.1.2 Subfactor B – Staffing

Offeror shall provide:

4.1.2.1 Staffing Plan Without Cost Attachment (See Attachment 2)

(a) Do not include any cost or price information in the Attachment. Include all proposed labor category personnel

(by name, for both the Offeror and proposed subcontractors) known at the time of proposal submission to support the requirements of the SOW. The Offeror shall identify all Key Personnel and highlight those positions. The Offeror may use To Be Determined (TBD) for non-key personnel labor categories that do not have identified personnel. The Offeror shall cross-reference all personnel and their respective tasks under the SOW. When read together with other parts of the Technical Volume, the Staffing Plan shall demonstrate the Offeror’s ability to successfully meet the requirements of the SOW.

The Offeror shall divide the Staffing Plan into the required tasks, listing each task in the order in which it appears in the SOW.

The Offeror shall preface the names of contingent hires with “Contingent – ” (for example, “Contingent – Jane Doe”). The Offeror shall insert the company name in the upper left column of the Staffing Plan.

Note: Proposing a high number of unidentified or contingent personnel may lead to a high-risk assessment. Therefore, Offerors are encouraged to minimize the number of proposed personnel for which candidates have not been identified.

The Offeror shall map any company-specific labor categories it proposes for both prime and subcontractors in the Staffing Plan (Attachment 2) to the Government labor categories as defined in the LOE (Attachment 7) and Key Personnel Qualifications (Attachment 8).

The Staffing Plan must propose the same labor mix and number of hours per labor category as the Cost/Price Volume. Discrepancies between the labor mix identified in the Technical and Management Volume and Cost/Price Volume may result in a lowering of the adjectival rating for the technical factor and/or a cost realism adjustment. The Staffing Plan shall be uploaded as a separate file within Volume I and include all of the information requested using the provided template.

(b) Describe the Offeror’s recruitment and retention methods to ensure it fulfills the requirements of the SOW.

(c) Describe the Offeror’s plan for training personnel to meet and maintain qualifications.

4.1.2.2 Labor Mix

The Government’s estimated labor mix is at Attachment 7. The Offeror may propose a different labor mix, but shall explain deviations from the estimate. Caveat: The Offeror shall not deviate from the total number of hours specified in Section B. The Offeror shall describe how the proposed team will benefit the Government in terms of quality, efficiency, and/or cost-effectiveness. The offeror shall not propose any non-key labor categories with the same title as key personnel labor categories. The estimate is based on historical requirements; as such, this estimate will be considered in evaluating proposals. The burden lies with the Offeror to balance staffing with their proposed labor mix and remain competitive at the same time. Failure to adequately explain deviations from the estimate may result in one or more weaknesses or deficiencies during evaluation.

4.1.2.3 Personnel

(a) Key Personnel: The Offeror shall describe the specific planned responsibilities (both technical and management, if applicable) for each proposed Key Person. This is intended to be more than functional job titles; the Offeror shall provide sufficient details so the responsibility is known to the Government. The Offeror shall map any company-specific labor categories it proposes for both prime and subcontractors in the Staffing Plan to the Government labor categories defined in Attachment 8. For any proposed Key Personnel that will concurrently work on this effort and as a Key Personnel under any other NSWCCD TO or contract (beginning with N00167), the offeror shall explain how they will meet the key personnel hours proposed for this effort.

Key Personnel are deemed essential to the performance of this effort and cannot be replaced without prior notice to the Government per C-237-H002, Substitution of Key Personnel (NAVSEA).

Key Personnel labor category qualifications are provided in Attachment 8. Required qualifications, if any, are minimum requirements that an Offeror shall meet to be considered eligible for award. Desired qualifications, if any, are those that the Government deems advantageous because they are likely to reduce risk and help to ensure successful performance of the SOW requirements. Desired qualifications are not required, but if met, will be considered a proposal strength. Offerors shall provide one resume for each individual the Offeror proposes to fulfill the positions identified as Key. For this requirement, the following positions are considered Key Personnel:

Program Manager (One resume) Site Manager (One resume) Boat Captain A (Five resumes) Engineering Technicians, Mechanical, Level V (One resume) Engineering Technicians, Electronic, Level V (One resume)

Note: Offerors may propose additional individuals under Key Personnel labor categories and/or additional Key Personnel labor categories with different titles, if believed necessary for effective management and coordination of required effort. The Offeror shall provide rationale for the additional Key Personnel (individuals and/or categories) and how they will provide improved management of assigned tasks. These additional Key Personnel shall be noted as “Key” on the Staffing Plan.

The Offeror shall only propose Key Personnel that, at the time of proposal submission, the Offeror has a good faith expectation of providing at award. The Offeror shall submit a current “Letter of Intent” (with salary information redacted) with all resumes supplied for contingent Key Personnel hires. The Letter of Intent must be signed by the contingent hire employee AND the Offeror. The Government considers the submission of Letters of Intent for proposed contingent Key Personnel to be material to the proposal since these Letters of Intent demonstrate the Offeror's ability to hire personnel with the qualifications offered.

Resumes shall include the following information, and any applicable information required in Attachment 8:

Proposed Key Personnel Position.

Name.

Current Position/Title/Company (including start date).

Chronology of Work Experience (include employer names, tenure dates by position, position titles, responsibilities, and experience related to anticipated SOW task(s) to be assigned to the individual).

Education and training (degrees/certifications and/or other pertinent training, including date(s), degree(s), names of institutions from which pertinent education/training was received).

Security clearance level, if applicable.

Citizenship.

If the person is a contingent hire, please place the word “Contingent” next to the person’s name.

4.1.3 Subfactor C - Management

4.1.3.1 Organization

The Offeror shall provide an organization chart that depicts lines of communication within the Offeror organization, including the role of Key Personnel; between the Offeror and its subcontractors; and between the Offeror and the

Government. The chart shall demonstrate that the Offeror will effectively manage performance including successful performance of tasks, and monitoring and controlling costs.

4.1.3.2 Subcontractor Management Plan

If subcontracting or teaming is proposed, the Offeror shall propose a Subcontract Management Plan (SMP). The Offeror’s SMP shall describe its processes and techniques used to manage subcontract performance, including technical, schedule, cost, billing, and reporting. The SMP shall be fully consistent with other portions of the proposal. The SMP shall only include those subcontractors that are priced in the Cost/Price Proposal. If subcontractors are not included in the Cost/Price Proposal, they shall not be referenced in any other part of the proposal. The Offeror shall address the technical reason(s) for selecting each subcontractor; identify the portions of the SOW that will be subcontracted; and identify the contractual relationship with the subcontractor (e.g., CPFF, T&M, or FFP).

4.1.3.3 Approach

The Offeror shall address its overall approach and ability to plan, manage, and execute all efforts required by the SOW, including, but not limited to, controlling personnel, controlling utilization of resources, tracking deliverables, monitoring performance, and obtaining Government feedback. The Offeror shall describe processes to be used by the Offeror’s technical leadership to ensure specific subtasks are being performed effectively and efficiently.

4.1.3.4 Transition Plan

The Offeror shall provide a Transition Plan that includes, at a minimum, a schedule and description of all steps the Offeror intends to take in order to assume responsibility from the incumbent Contractor, within the timeframe stated in paragraph 3.1.1 of the SOW, at a minimum. The Transition Plan shall be consistent with the Offeror’s Technical Approach and Cost/Price Proposal. Specific elements to discuss include:

Hiring 100% of proposed personnel in accordance with Attachment 8.

Training personnel Assuming responsibility for Government-furnished property Assuming, tracking, and ensuring quality of performance of work-in-progress Communicating with incumbent contractor Identifying risks and corresponding mitigation measures Identifying any Government support the Offeror needs for a successful transition)

4.2 Factor 2 – Past Performance (Volume II)

All Past Performance information must be contained within Volume II and no cost/price information concerning this requirement may be included in this volume. The Past Performance Volume shall consist of the completed Past Performance Reference/Previous Contracting Effort Narrative form (Attachment 5).

The Offeror shall provide information for up to three Past Performance references (“efforts”) with its proposal to encompass its relevant performance for periods in excess of six months within the last 5 years prior to the due date of proposals. Information about past efforts shall be submitted using the format provided as Attachment 5. In addition, Offerors shall submit information about one past effort for each major subcontractor, as defined in section

2.1. If no proposed subcontractors meet this 20% total burdened labor cost threshold, at least one past effort shall be provided for each of the three subcontractors performing the largest portions of subcontracted work under this effort (or all subcontractors if fewer than three are proposed). The offeror should include a commitment signed by offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered.

The Government may use other information, such as Award Fee letters and CPARS data available from Government sources, to evaluate an Offeror’s past performance. If the Government cannot find a CPARS report, it may contact the customer directly, e.g. by phone or by sending them a Past Performance Questionnaire. The Government may also consider past performance information obtained from sources other than those identified by the Offeror, including Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases, and/or personal knowledge. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors are encouraged to provide contract reference information for efforts on which they are the Prime contract holder.

Offerors shall detail the extent to which they contributed as a subcontractor to the referenced contracts.

4.2.1 Previous Contracting Effort Narrative

For each of the Recent and Relevant Past Performance References submitted, the Offeror shall also complete Attachment 5. Each submission shall be limited to three pages or less.

4.3 Factor 3 - Small Business Participation (Volume III)

Proposals shall include a Small Business Participation Commitment Document (SBPCD) which demonstrates a realistic commitment (in terms of percentages of total labor hour costs*) to achieving the Small Business Participation (SBP) goals set forth below. Offerors shall provide a SBP with sufficient information to demonstrate the tasks assigned to the selected Small Business subcontractors are meaningful to the overall success of the program in that: a) the type of tasks subcontracted to Small Business are of a technical nature and are not simply limited to administrative positions, and/or; b) it reflects a portion of the key labor categories proposed. The approach shall address use of Small Business Concerns, Small Disadvantaged Business Concerns, Women-Owned Small Business Concerns, HubZone Small Business Concerns, Veteran-Owned Small Business Concerns, and Service-Disabled Veteran-Owned Small Business Concerns.