Attachment 12 - RFI Industry Question and Answer.pdf

INDUSTRY QUESTION AND ANSWER SHEET NAVAL SURFACE WARFARE CENTER CRADEROCK (NSWCCD)

WATERFRONT OPERATIONS

ATTACHMENT 12

# SOW SECTION SOW

PARAGRAPH

TITLE REQUIREMENTS

DESCRIPTION

COMMENT/QUESTION RESPONSE

1 3.1.5 1 Supply and Inventory

Management

The contractor shall also travel to various vendor or local government locations to pick up or deliver materials.

Is this travel in government provided vehicles or contractor provided vehicles?

Contractor provided vehicles.

2 3.1.5 1 Supply and Inventory

Management

The contractor shall also travel to various vendor or local government locations to pick up or deliver materials.

What is the anticipated travel radius from Building V-47, Naval Station Norfolk?

There is no set number of miles but the vendors will be local to the Norfolk region

– within approximately 70 miles.

3 3.1.5 3 Supply and Inventory

Management

The contractor shall maintain and control inventory and accountability of assets; including small watercraft, trailers, forklifts, and vehicles under NSWCCD Detachment Norfolk’s custody.

What is the quantity of each asset type?

This will be specified at the Task Order level.

4 3.1.5 8 Supply and Inventory

Management

The contractor shall pack and ship supplies, equipment, What is the estimated number of shipments

This will be specified at the and other types of property to continental United States (CONUS) and outside continental United States (OCONUS) locations using a variety of shipping providers.

per month for CONUS and OCONUS shipping?

Task Order level.

5 3.1.5 8 Supply and Inventory

Management

The contractor shall pack and ship supplies, equipment, and other types of property to continental United States (CONUS) and outside continental United States (OCONUS) locations using a variety of shipping providers.

What is the estimated weight and dimensions for CONUS and OCONUS shipments?

This will be specified at the Task Order level.

6 3.1.5 8 Supply and Inventory

Management

The contractor shall pack and ship supplies, equipment, and other types of property to continental United States (CONUS) and outside continental United States (OCONUS) locations using a variety of shipping providers.

Does OCONUS include international shipping?

If yes, are any export requirements to be expected?

Yes and applicable export requirements would apply.

7 3.2.1 1.b Technical The contractor shall operate and test all NSWCCD Detachment Norfolk’s small watercraft on a monthly basis to verify and document proper performance.

Operation and testing of small watercraft systems shall include conducting a pre launch check, launching, running (operating) all systems for one hour, recovery, post operational checks, and returning to a storage condition.

What are the estimated types and number of each small watercraft?

This will be specified at the Task Order level and can vary by season.

8 3.4 11 General Requirements

Travel under this contract may be required with very short lead time. The contractor shall have personnel capable of:

(a) conducting testing at remote locations;

and (b) performing rescue, retrieval, and repair of disabled small watercraft.

Is the government requiring the contractor to have personnel standing by for these short lead time travel requirements? (e.g., ready to travel in less than 24 hours?)

Section 3.4 of the draft SOW was updated to now reflect Section 3.3.

The government does not anticipate a need for contractor personnel to standby. Short lead time is defined as 16 hours.

9 3.5 1.b Personnel Qualifications

Key personnel and Non-Key Personnel for Government Site

Has the government defined the qualifications and experience for each type of Key and Non Key personnel for the Government site?

Section 3.5 of the draft SOW was updated to now reflect Section 3.4. Key personnel requirements will be provided within the solicitation.

10 6.0 2 Travel Long distance travel may be required to any area where US Navy small watercraft could undergo testing or require assistance.

Travel may be to locations such as Jacksonville FL, Patuxent River MD, Key West FL, San Diego CA, Palm Beach FL, Bath ME, Seneca Lake NY, Stennis MS, Panama City FL, Washington DC, Morehead City NC, Hatteras NC, Camp Lejeune NC, Charleston SC, Kings Bay GA, St. Augustine FL, Tampa FL, Wallops

Does the government anticipate OCONUS and international travel? If yes, how many trips per year to which locations?

All travel requirements will be specified at the Task Order level.

Island VA, Cape May NJ, and Newport RI.

This list is not all inclusive.

11 2.0 2 Scope of Work The contractor shall provide the facilities necessary to accomplish the work that cannot be performed on site at NSWCCD Detachment Norfolk’s facilities, including a Boat Yard Facility capable of hauling small watercraft up to 75 long ton, 100 feet long, 24 foot beam, and 8 foot draft, and capable of storing two watercraft of this size simultaneously. The Boat Yard Facility shall be lockable, fenced, and manned with a 24-hour security system.

What is the average storage requirement (in square feet) at the contractor supplied boat yard facility?

This requirement has been removed in its entirety from the solicitation.

12 2.0 2 Scope of Work The contractor shall provide the facilities necessary to accomplish the work that cannot be performed on site at NSWCCD Detachment

Are any repair or maintenance activities contemplated at this facility or is this requirement limited to storage?

This requirement has been removed in its entirety from the solicitation.

Norfolk’s facilities, including a Boat Yard Facility capable of hauling small watercraft up to 75 long ton, 100 feet long, 24 foot beam, and 8 foot draft, and capable of storing two watercraft of this size simultaneously. The Boat Yard Facility shall be lockable, fenced, and manned with a 24-hour security system.

13 Operations 3.1.4 through 3.4

Site Survey Operations of Building V-47 and on the waterfront

May we schedule a site visit before release of the RFP?

A site visit is scheduled as referenced in

NAVSEA clause L-237-W001.

14 SOW 3.1.5 2 3.1.5 Supply and Inventory

Management

Contractor is responsible for maintaining supply system and shipping orders using Navy supply system software, including

ERP.

Historically, this has been inherently a

Government function and contractor personnel have not been granted ERP access/ permissions/accounts.

Will NSWCCD confirm it is their intent that the contractor can and will fulfill this requirement?

Contractor personnel will be granted limited roles and access in Navy systems necessary to fulfill the requirement.

15 Section L L.4.1.1.1 (b) Capabilities and Approach

Section L.4.1.1.1.(b) says “(b) The Offeror may, at its discretion, address other portions of the SOW.”

How will addressing additional portions of the SOW be evaluated?

Will the Government please state in Section M evaluation criteria how the additional SOW information will be considered as part of the evaluation?

Evaluation Subfactor 1(a) Technical Capabilities and Approach will apply as outlined in Section M. If an offeror adds details beyond the minimum we require, that offeror may receive credit (strengths as stated within section 3.1.3.1

- Definitions) in the evaluation, if they show the benefit to the Govt.

16 Section L L.4.1.2.1 (a) Staffing Plan Without Cost Attachment

Section L.4.1.2.1.(a) says “The Offeror shall divide the Staffing Plan into the required tasks, listing each task in the order in which it appears in the SOW.”

It is unclear what the specific “tasks” are. Is this referring to items in SOW 3.0 at the third level, i.e. 3.X.X?

Yes, offerors shall organize their staffing plans into the required tasks, listing each task in the order in which it appears in the SOW to facilitate review and ensure offerors address all

SOW

requirements.

17 Section L L.4.1.3.4 3rd bullet

Transition Plan L.4.1.2.3.(3rd bullet) says “To the extent not required in proposal, complying with DD 254 security requirements (e.g., obtaining personnel and facility security clearances, and safeguarding capabilities).”

Please clarify what is meant by the phrase “To the extent not required in proposal.”

The phrase refers to clearances and safeguarding capabilities not required at proposal due date, if any.

18 Draft SOW Section 7.0 Security Requirements

Section 7.0 states:

“Work performed under this contract is UNCLASSIFED and requires access to controlled unclassified information (CUI).”

Our experience has been that the work on this contract is not unclassified.

Will the Government please clarify if the follow-on work under this contract is all

UNCLASSIFIED as stated in Section 7.0 of your

DSOW?

Yes, all work is

UNCLASSIFIED.

19 Section L L.4.3.4(h) Additional Required

Information (Transition Plan

Costs)

L.4.3.4(h) states, “Transition Plan

Costs. Costs unique to the implementation of the proposed transition plan shall

Please clarify the following:

a. Will there be a separate CLIN for Transition Plan costs?

The template has been updated and L 4.3.4(h) has been updated to L 4.4.4(h).

be clearly identified in the Cost/Price

Volume.”

Will the Transition Plan Costs be included in the

Total Evaluated Price

(TEP)?

No, there is no separate CLIN for transition costs. Yes, the transition costs will be included in the TEP. Per section L&M, Transition Plan Costs. Costs unique to the implementation of the proposed transition plan shall be clearly identified in the Cost/Price

Volume.

20 Section L L.2.2 and L.2.3.6 Electronic

Submission and Page Limitations

RFP states, “When both sides of a sheet display printed material, it shall be counted as two pages.”

Section 2.2 infers this is an electronic submission and does not include any hard copy requirements. Please clarify.

Electronic proposals may be printed out at the Government evaluator’s discretion. If the evaluator prints out information double-sided, the information will count as two pages.

21 Section L L.2.3 Proposal Format Section L is silent about the use of

Would the Government consider the use of 11 X

Per section 2.3, the electronic

11X17 pages for charts, table or graphics.

17 pages? If so, we recommend only counting them as one page.

proposal shall be prepared so that, if printed, the proposal meets the following requirements:

8.5 x 11 inch paper;

22 Section L L.2.3.5 Section L and

Proposal Volume Cross-Reference

Table

RFP states, “…whether proposal content is included in page limitations for volumes defined in paragraph 2.3.6.”

Section 2.3.6 Page Limitations does not define volumes. Please update section reference to 2.3.5.

Section 2.3.6 references

2.3.5 by stating the following

“Page limitations are identified for each volume of the proposal as shown above and will be treated as maximums.”

23 Section L L.2.3.5 and L.4.2 Section L and

Proposal Volume Cross-Reference Table and

Factor 2 Past Performance (Volume II)

The Cross-Reference Table in Section L.2.3.5 includes

Section L reference of

4.2.1 and 4.2.2.

However, those Sections are not included in the detailed breakdown of Section L.4.2.

Please clarify what we are to provide under

4.2.1 and 4.2.2.

Please refer to Section L 4.2.1

Previous Contracting

Effort Narrative and L 4.2.2

CPARS Reports and Past

Performance Questionnaire

(PPQ). Section L 4.2.1 requires offerors to complete a narrative for each past performance reference using Att. 5. Section L

4.2.2 requires offerors to submit CPARS, if available, or PPQs (Att. 4).

24 Section L L.4.1.4 Subfactor D – Small business Participation

4.1.1 states, “This SBPCD shall be separate from

Subcontracting Plan submitted pursuant to the clause at FAR 52.219-9, Small

Business Subcontracting Plan.”

There is no other reference to a

“Subcontracting Plan”, please clarify where the Subcontracting Plan is to be provided and requirements of the

Plan.

The template has been updated and the Small Business

Participation is no longer a subfactor and is now Factor 3.

Please refer to section L 1.0, Attachment 1 if applicable, and

FAR clause 52.219.9.

25 Section L L.4.2 Factor 2 – Past Performance (Volume II)

L.4.2 states, “In addition, Offerors shall submit information about one past effort for

This implies if a subcontractor is doing 20% and a past performance is provided, then no

ALL major subcontractors

(i.e., those performing

20% or more of each major subcontractor, as defined in section 2.1.

If no proposed subcontractors meet this 20% total burdened labor cost threshold, at least one past effort shall be provided for each of the three subcontractors performing the largest portions of subcontracted work...”

other subcontractor past performances are required. Is this a correct assumption?

Will the Government please state in Section

M criteria how the minor subcontractors vs.

major subcontractors will be evaluated?

Offerors may manipulate the process by offering up minor subcontractors or subcontractors with no workshare just to bolster their past performance score. We recommend the

Government differeniate major subs' past performance from minor subs in their evaluation criteria.

the work) must submit past performance information.

However, as long as there is at least one major subcontractor, no subcontractor who are not major subcontractors need to submit past performance information.

The

Government will only review minor subcontractors in the absence of any major subcontractors.

Please review Section L.4.3 for further guidance.

26 Section M 3.1.3.2 Adjectival

Ratings Table

Subfactor D – Small Business

The description in the table for both acceptable and

Please clarify if the descriptions are correct.

The template has been updated and

Participation Adjectival Ratings unacceptable is the same.

the Small Business

Participation is no longer a subfactor and is now Factor 3.

The descriptions for acceptable or unacceptable ratings are correct.

27 Section M 3.1.4(a) Past Performance Factor Definitions and Ratings

3.1.4(a) states, “…within the last five years prior to the due date of proposals per Section L, paragraph

4.2.1;…”

There is no paragraph

4.2.1 in Section L.

Please clarify.

Section L Para

4.2.1 is present.

Previous Contracting Effort Narrative

For each of the Recent and Relevant Past Performance References submitted, the Offeror shall also complete Attachment 5.

Each submission shall be limited to three pages or less.

28 Section L and

Section M L.4.3.4(e) and

M.3.1.5.2(b) Additional Required Information (Escalation) and

Cost Realism Analysis

L.4.3.4(e) Escalation states, “Offerors shall provide the basis for proposed escalation rates including formulas for prorating escalation rates, if applicable.” However, M.3.1.5.2(b) states, “Offerors must propose escalation for all labor categories, whether exempt or non-exempt under the Service Contract Labor Standards statute, for each option year and provide the methodology for the proposed escalation.”

There seems to be a disconnect between

Section L and M on the use of escalation rates. Please clarify if we are required to propose escalation for non-exempt SCLS personnel.

The template has been updated and para L 4.3.4(e) has been updated to L 4.4.4(e) and para M.3.1.5.2(b) has been updated to M 4.1.5.2(b). Yes, per M 3.1.5.2(b), Offerors must propose escalation for all labor categories, whether exempt or non-exempt under the Service Contract Labor

Standards statute, for each option year and provide the methodology for the proposed escalation.”

29 4.1.2.1 (a) Staffing Plan Note states that “contingent” hires may lead to a high risk assessment

As a SCA contract, where we are required by the non-displacement executive order, it is not open and fair to rate a competitor to the incumbent due to contingent hires. This gives the incumbent an inherent advantage beyond just being the incumbent. Additionally, the proposal submission will likely be over 6-months before contract award and start date.

For small business, there is no way to hire and carry contingent hires on payroll for that length of time. Will the government remove adverse assessment due to contingent hires?

Offerors are encouraged to minimize the number of proposed personnel for which candidates have not been identified. The Government will evaluate the Technical and Management volume and assess strengths, weaknesses, significant weaknesses, deficiencies, and risks of the Offeror’s proposal, resulting in the assignment of an adjectival rating at the subfactor level and a subsequent overall rating at the factor level.

SB Offerors are encouraged to consult their local SBA representative for further guidance regarding

Source Selection

Procedures.

30 4.3.4 (f) ADDTL Required

Info Forward Pricing Rate

Agreement As a small business, we have had DCAA review of our accounting system twice, and have accepted indirect rates from incurred cost submission and annual provisional billing rates for the past two years.

2022 may not be completed by the due date of the solicitation, will 2020, 2021 and preliminary 2022 be acceptable to support our submission?

This section was updated to

4.4.4. Per

4.4.4(f), if the

Offeror or major subcontractor does not have a FPRA or FPRR, the Offeror shall provide the incurred rates for each proposed indirect and general and administrative (G&A) pool for the prior three years, indicating the beginning and end dates for each FY.

31 4.3.7 Subcontractors Subcontractor pricing Given the nature of the work, will the government consider

Subcontracting FFP rates for straight and OT for small businesses?

This section was updated to

4.4.7. Yes