Draft_L&M_CLB_BSS_RFI.pdf

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY

PREPAREDNESS, AND ENERGY PROGRAM USE (APR 2008)

Any contract awarded as a result of this solicitation will be [X] DX rated order; [ ] DO rated order certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation.

(End of Provision)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government intends to award a Cost Plus Incentive Fee contract resulting from this solicitation

(End of Provision)

HQ L-2-0005 NOTIFICATION OF POTENTIAL ORGANIZATIONAL CONFLICT(S) OF INTEREST

(NAVSEA) (JUN 1994)

(a) Offerors are reminded that certain existing contractual arrangements may preclude, restrict or limit participation, in whole or in part, as either a subcontractor or as a prime contractor under this competitive procurement. Of primary concern are those contractual arrangements in which the Offeror provides support to the Advanced Propulsor Management’s Office of the Naval Surface Warfare Center, Carderock Division (NSWCCD) or related laboratories (if applicable), in support of operation of the office or any of its programs. General guidance may be found in FAR 9.505; however, this guidance is not all inclusive. The Offeror's attention is directed to the "Organizational Conflict of Interest" (or similar) requirement which may be contained in current or completed contract(s) which prohibits the prime or subcontractor from providing certain supplies or services to the Government as described above during the period of the current "support" contract(s) or for a period after completion of the "support" contract(s). Notwithstanding the existence or non-existence of an Organizational Conflict of Interest (OCI) clause or similar requirement in current or completed contract(s), the Offeror shall comply with FAR 9.5 and identify whether an OCI exists and not rely solely on the presence of an OCI requirement.

(b) If a potential conflict of interest exists at any tier, each potential prime Offeror is requested to notify the Contracting Officer within 14 days of the date of this solicitation. The Offeror shall provide: (1) the contract number and name and phone number of the Contracting Officer for the contract which gives rise to a potential organizational conflict of interest; (2) a copy of the requirement; (3) the statement of work (or technical instruction) from the existing contract; (4) a brief description of the type of work to be performed by each subcontractor under the competitive procurement; and (5) any additional information the Contracting Officer should consider in making a determination of whether a conflict of interest exists. The Government may independently verify the information received from the Offeror. Notwithstanding the above, the Government reserves the right to determine whether a conflict of interest exists based on any information received from any source.

(c) The Government will notify an Offeror of any conflict of interest within 14 days of receipt of all required information. Those Offerors deemed to have a conflict of interest may be ineligible for award. Failure to provide the information in a timely manner does not waive the Government's rights to make a conflict of interest determination. The Offeror is notified that if it expends time and money on proposal preparation, such expenditure is at its own risk that the Government will not determine that an organizational conflict of interest exists.

(d) Any potential prime contractor which proposes a subcontractor later determined to have a conflict of interest and deemed ineligible to participate in the current competition, may not be granted the opportunity to revise its proposal to remove the ineligible subcontractor. The Government reserves the right to determine which Offerors remain in the competitive range through the normal source selection process.

(e) If the Offeror determines that a potential organizational conflict of interest does not exist at any tier, the Offeror shall include a statement to that effect in its response to this solicitation.

(End of Provision)

HQ L-2-0009 SMALL BUSINESS SUBCONTRACTING PLAN (NAVSEA)(JUN 1999) – Full Text

HQ L-2-0010 SUBSTITUTION OF PREVIOUSLY APPROVED SINGLE PROCESS INITIATIVE

(NAVSEA) (MAY 1998) – Full Text

HQ L-2-0014 - NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL

CONTRACT FILES (NAVSEA) (APR 2004) – Full Text

SECTION L - INSTRUCTIONS TO OFFEROR(S)

1.0 ELIGIBILITY

This solicitation is unrestricted. Offerors who are other than Small Businesses are required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9. If a Subcontracting Plan is required, the Offeror shall complete the Subcontracting Plan Cover Sheet (Attachment XX) and provide it with their Subcontracting Plan.

1.1 Questions

It is the Offeror's responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the solicitation closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the SOW and other solicitation documents attached hereto or incorporated by reference. All questions shall be submitted via e-mail to the contract specialist and contracting officer at patricia.folts@navy.mil and abeer.ameer@navy.mil within XX calendar days after issuance of the solicitation. Questions received after this date may be answered at the discretion of the Government.

1.2 Start Date For use In Cost/Price Proposal

In order to allow for procurement lead time and a fair and equal evaluation of all proposals submitted under this competitive procurement, all proposals shall be based on a contract start date of 30 September 2019. This date is only an estimate of the anticipated contract start date and will be used for the purpose of proposal evaluation only.

The definitive start date will be stated in the contract award document.

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

THE GOVERNMENT RESERVES THE RIGHT TO REJECT ANY PROPOSAL THAT DOES NOT COMPLY

WITH THESE PROPOSAL PREPARATION/SUBMISSION INSTRUCTIONS. NOTE: INFORMATION

REQUESTED AND SUBMITTED IN ONE VOLUME WILL NOT BE CONSIDERED FOR PURPOSES OF

EVALUATION OF INFORMATION CONTAINED IN ANOTHER VOLUME. COST/PRICE PROPOSAL

SUBMISSIONS MUST REFLECT WHAT IS SUBMITTED IN THE TECHNICAL VOLUME. PROPOSALS

FOR WHICH THE COST ELEMENTS (E.G. NUMBER OF HOURS, LABOR CATEGORIES,

SUBCONTRACTORS) IN THE COST/PRICE VOLUME DO NOT MATCH THOSE IDENTIFIED IN THE

TECHNICAL VOLUME MAY BE DEEMED UNAWARDABLE.

2.1 General

Proposals shall be submitted by e-mail to the contract specialist and contracting officer identified in section 1.1.

Proposals shall be received by the solicitation closing date and time specified on the cover page of this solicitation, block (9). Offerors are encouraged to submit their proposal early enough to verify that their proposal was received mailto:patricia.folts@navy.mil mailto:abeer.ameer@navy.mil prior to the closing date and time of the solicitation. Offerors shall comply with the instructions for the format and content of the proposal; proposals that fail to comply may be ineligible for award.

(a) Definitions. As used in this solicitation –

In writing or written means any worded or numbered expression which can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

Proposal modification is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer.

Day is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal work day.

Major Subcontractor is defined as a subcontractor performing 30% or more of total proposed burdened labor costs.

(b) Amendments to the solicitation. If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Proposal submissions, modifications, revisions, and withdrawals shall be e-mailed to the contract specialist and contracting officer at the above e-mail addresses.

Offerors may submit modifications to their proposals at any time before the solicitation closing date and time.

After the solicitation closing date and time, Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

2.2 Electronic Submission

Offers shall be received via e-mail by the contract specialist and contracting officer by the solicitation’s closing date/time in order to be eligible for award. In the event that the Offeror experiences technical difficulties, the Offeror shall immediately notify the Contracting Officer via e-mail prior to the solicitation closing date and time. Failure to submit a complete proposal prior to the solicitation closing date and time will in almost all circumstances render the proposal late and unacceptable.

Offerors are responsible for submitting proposals and any revisions by e-mail to the contract specialist and the contracting officer by the time specified in the solicitation. If the proposal or proposal revision exceeds 2MB, the proposals and revisions of proposals shall be submitted via AMRDEC at https://safe.amrdec.army.mil/safe/Welcome.aspx.Any proposal (including proposal modifications or revisions) not received by the exact time specified for receipt of offers is “late” and may not be considered for award. Proposals may be withdrawn by written notice to the Contracting Officer provided such notice is received prior to contract award.

2.3 Proposal Format

All Offerors are required to submit proposals in accordance with the format and content specified herein. The requirements below apply equally to subcontractors. Proposals that do not meet the below requirements may be deemed unacceptable and may not be eligible for award.

The electronic proposal shall be prepared with:

Microsoft Word, Excel, or (searchable) Adobe Acrobat software (note: instructions regarding use of certain electronic products (e.g. Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products);

No hyperlinks to locations outside a document (certain hyperlinks to places within a document, such as table of contents numbers, section headings, and table or figure cross references are acceptable);

All files named with the Offeror’s company name and title/subject of file content;

All files named with the file extension .doc, .docx, .xls, .xlsx, or .pdf;

Spreadsheet files (workbooks) provided for all prime AND subcontractors shall include all formulas, functions, macros, computations, and equations used to compute the proposed amounts. There shall be no cell references to data or links to files not included in the Technical and Management volume and Cost/Price volume submissions, as appropriate. For each workbook, all rows, columns, cells, and worksheets shall be visible. Zero height/zero width rows/columns in worksheets are not acceptable.

Worksheet cells formatted with the font color equal to the fill color are not acceptable. Print image files or pictures (for example, a picture of an Excel spreadsheet embedded in a Word document) should not be used;

Spreadsheets shall include all calculations in the cells (e.g. show all formulas). The Government MUST be able to determine how all direct and indirect rates are calculated.

All files named with the file extension .doc or .docx shall be Microsoft Word 2010 compatible; Prime /Subcontractor Cost Summaries shall be submitted using Microsoft Excel (2010 or compatible) in the Cost Summary Format provided as Attachment 12 in Section J. This submission is in addition to the Offeror loading their Section B pricing into the portal via the web form;

Narratives related to the cost/price summary data may be provided in Microsoft Word;

Any other attached documents requested herein shall be compatible with Microsoft Office. Compression tools are limited to PKZip or WinZip;

Offerors shall propose to provide all items in order to be deemed eligible for this award; and Offerors shall submit proposals in response to this solicitation in English and in U.S. dollars.

Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal. If; however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction is contained in sheets [insert numbers or other identification of sheets]"; and

Mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal."

Additionally, the electronic proposal shall be prepared so that, if printed, the proposal meets the following requirements:

8.5 x 11inch paper;

Single-spaced typed lines;

1 inch margins;

12-point Times New Roman Font text;

Only graphs/tables/charts as may be necessary to convey a response to the items/information requested in this solicitation. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 9 point Times New Roman font; and

The spreadsheets (landscape orientation) shall be formatted for printing such that all data is in a font no smaller than 9 point Times New Roman and row and column headings appear on each printed page.

2.3.1 Cover Page and Table of Contents

Each proposal volume shall include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number (if any), proposal volume and title, and the Offeror’s name. Volume I shall include a Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content and the section/page number where this content appears in the proposal.

Cover Pages, Tables of Contents, and the Proposal Cross-Reference Table will not count against page limitations.

2.3.2 Page Numbering System

The Offeror shall use a standard page numbering system to facilitate proposal references. All pages shall be numbered. Consecutive pages will be numbered within sections. Charts, graphs, and other insert materials shall be page-numbered as part of the page numbering system.

2.3.3 Glossary of Abbreviations and Acronyms

The Offeror may submit a glossary which includes abbreviations, acronyms, and their corresponding definitions.

Glossaries will not count against page limitations.

2.3.4 File Naming Convention

All files must be submitted in the following formats:

Technical_Company Name_Document Name_Volume # Example: Technical_Company X_Technical and Management_Volume I

Past Performance_Company Name_Document Name/Attachment #_Volume # Example: Past Performance_Company X_Previous Contracting Efforts_Volume II

Cost_Company Name_Document Name_Vol #(or Attachment Number) Example: Cost_Company X_Cost Narrative_Volume III Example: Cost_Company X_Cost Summary_Attachment 1

2.3.5 Section L and Proposal Volume Cross-Reference Table

The table below represents a cross-reference of proposal content, volume in which the proposal content shall be submitted, and whether proposal content is included in page limitations defined in paragraph 2.3.6.

Cross Reference Table Section L Paragraph Required Documentation Volume

2.3.1 Cover Page All

2.3.1 Table of Contents All

2.3.1 Proposal Cross Reference Table I

2.3.3 Glossaries All

3.1 Cover Letter N/A

4.1 Factor 1 – Technical and Management

4.1.1 Subfactor A – Technical Capability and Experience I

4.1.2 Subfactor B – Delivery Schedule I

4.1.3 Subfactor C - Personnel Qualifications and Staffing Plan I

4.1.4 Subfactor D – Management Plan I

4.2 Factor 2 - Past Performance II

4.3 Factor 3 - Small Business III

4.4 Factor 4 - Cost/Price Proposal IV

4.5.1 Contract Fill-ins V

4.5.2 OCI Mitigation Plan V

2.3.6 Page Limitations

Volume I is limited to 75 pages. The cover page, Table of Contents, Proposal Cross Reference Table, and Glossaries referenced in paragraph 2.3.1 do not count against the page limitation. All other volumes do not have a page limit.

3.0 WRITTEN PROPOSAL ORGANIZATION

3.1 Cover Letter

Offerors shall provide a cover letter with the following information:

Solicitation number;

The name, address, e-mail address, and telephone and facsimile numbers of the Offeror;

A statement confirming agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all CLINs upon which prices are offered at the price set opposite each CLIN. If the Offeror takes exception to any terms, conditions, or provisions, the exceptions shall be clearly stated in the cover letter;

A statement that the proposal is valid for 210 calendar days from the date specified for receipt of proposals;

Names, titles, telephone and facsimile numbers, and e-mail addresses of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

DCAA and DCMA office point of contact (POC), including branch location, contact name, telephone number, and e-mail address for both the Prime its Subcontractors;

Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office; and

Identify all enclosures being transmitted as part of the Offeror's proposal.

3.2 Technical and Management (VOLUME I)

Offerors are to ensure that all Technical Capabilities, Management Plan, Personnel Requirements, and Small Business Participation Commitment are contained within VOLUME I and that no cost/price information is included in this volume.

3.3 Past Performance (VOLUME II)

Offerors are to ensure that all Past Performance information is contained within VOLUME II and that no cost/price information concerning this requirement is included in this volume.

3.4 Small Business Participation (Volume III)

Offerors are to ensure that all Small Business Participation information is contained in Volume III and that no cost/price information concerning this requirement is included in this volume.

3.5 Cost/Price Proposal (VOLUME IV)

Offerors shall ensure that all cost/price information is contained within Volume III. Offerors shall ensure Section B pricing matches the Prime Offeror Cost Summary and that the subcontractor’s Cost Summary submission matches the amount in the Prime Offer’s Cost Summary.

3.6 Contract Documentation (VOLUME V)

Each Offeror shall complete all Solicitation Fill-Ins, including acknowledgement of all issued amendments, and provide a copy with the Offeror’s proposal contained in Volume IV including all contract documentation.

4.0 PROPOSAL CONTENT

4.1 Factor 1 – Technical and Management (VOLUME I)

4.1.1 Subfactor A – Technical Capability and Approach

(a) The Offeror shall demonstrate specific capability and approach (both Prime and Subcontractors) to perform all aspects of the tasks in accordance with the SOW. The Offeror shall demonstrate its ability to support the tasks described in the SOW and its understanding of the interdependencies/interrelationships of the SOW tasks. The Offeror shall also describe how its facilities meet the requirements in the SOW, if applicable. Specific capabilities and approach include the ability to receive, modify, and generate 3D computer aided design (CAD) models and 2D drawings.

The Offeror shall demonstrate any specific or unique experience with reverse engineering or designing and building replacements for existing structures or components when original design information is not available or incomplete.

(b) The Offeror shall not simply rephrase or restate the Government’s requirements in its proposal. The Offeror shall provide sufficient details and convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of its facilities, capabilities, or approach.

(c) The Offeror shall include sufficient details to permit a complete and accurate evaluation of the proposal.

The proposal shall clearly demonstrate the Offeror’s understanding of the requirements and the feasibility of its approaches to meet those requirements. This is solely the Offeror’s responsibility. Proposals that merely offer to perform work in accordance with this solicitation, or which fail to present more than an indication of capability of compliance with the technical requirements without elaboration shall be deemed unacceptable and not considered further. Offerors shall identify technical uncertainties and assumptions within the requirements set forth in the solicitation and provide specific courses of action for their resolution.

(d) Offerors shall further demonstrate their technical understanding and capability to accomplish tasking under the SOW by providing an approach to execute manufacturing of the CLB BSS Inseparable Assembly.

The technical evaluation criteria for the proposal are focused on assessing the technical adequacy of the contractor’s proposed approach for developing and executing the Assembly and Manufacturing (A&M) Plan. The evaluation criteria below mirror the manufacturing plan requirements to the BSS Inseparable Assembly drawing (C24521200) but at a higher level. The details requested below are the minimum expectation of the government for the information necessary to evaluate proposals but more may be provided as deemed appropriate by the offeror.

The Offeror shall detail their overall manufacturing work flow and approach at a level the offeror deems sufficient for the Government to assess the proposal. Work flow should address topics such as the order and location of welding, machining, inspection, and painting processes. Information indicating performers of major processes shall be included.

i. Assembly Division and Sequencing (C24521200 Reference 5, Paragraph 3.1 and subparagraphs) o The Offeror shall identify at a summary level describe the proposed assembly division and fabrication sequencing of the inseparable assembly. Sketches and/or 3D images of the proposed division and sequencing are required in order to ensure communication of intended approach.

ii. Material Procurement (C24521200 Reference 5, Paragraph 3.2 and subparagraphs) o The Offeror shall identify at a summary level the proposed material procurement strategy including material sourcing and material forms to be used for each major segment.

iii. Weld Qualification (C24521200 Reference 5, Paragraph 3.3 and subparagraphs) o The Offerors shall be evaluated on the current weld certifications, with the existing certifications to S9074-AR-GIB-010A/278 being the most desirable which demonstrate capability to achieve Naval Sea Systems Command (NAVSEA) weld qualification.

iv. Weld Details (C24521200 Reference 5, Paragraph 3.4 and subparagraphs) o The proposals will be evaluated based on proposed weld approach details. The offeror shall be evaluated on approach details including :

Weld process proposed, with highest ratings given to Electron Beam processes, Weld sequencing proposed, to include orientation and fixturing, Weld distortion control approach.

v. Machining Details (C24521200 Reference 5, Paragraph 3.5 and subparagraphs) o The proposals will be evaluated on the Offeror’s major machining capabilities, including Computer Numerically Controlled (CNC) and non-CNC as appropriate, and the demonstrated skills of the operators.

o The offeror will be evaluated on their proposed approach (e.g. reach and access, machine weight capacity, machining envelope, etc) to meet final machined requirements on the major interfaces of the assembly such as the Propulsor Bolting Ring and interior features of the Inner Land Ring.

vi. Painting Details (C24521200 Reference 5, Paragraph 3.6 and subparagraphs) o The proposals will be evaluated on the identification of the major coating capabilities and equipment and a summary level overview of the approach for applying coatings in accordance with Reference 2.1.

o Higher ratings will be given to Offerors with demonstrated Society of Protective Coatings (SSPC) qualifications and/or experience with MIL-DTL-24441 Type VI coatings.

vii. Inspection Details (C24521200 Reference 5, Paragraph 3.7 and subparagraphs) o The proposals will be evaluated on the in-house available metrology equipment and analysis software, the demonstrated skills of the operators, and demonstrated ability to perform and report inspection results.

o The proposal will be evaluated on the maximum error of the proposed inspection equipment relative to the dimensions and tolerances it is to be used to measure.

viii. Fixtures / Lifting & Handling (C24521200 Reference 5, Paragraph 3.8 and subparagraphs) o The proposals will be evaluated on the capacity of the Offeror’s facilities to perform lifting and handling operations on the finished CLB BSS (or its heaviest form during manufacturing). If facilities do not currently have capacity to handle the finished part the contractor shall address how they propose to handle the finished part.

4.1.2 Subfactor B – Delivery Schedule

The Offeror shall explain how it will meet or exceed the minimum delivery schedule of 10/1/2021 assuming an period of performance of twenty-four months for the first BSS. The Offeror shall also address the schedule for the 2nd BSS and estimate out the planned reduction in timeline based on lessons learned from the production of the 1st BSS. The Offeror shall explain why its delivery schedule is realistic, how it will be met based on its technical approach, and how it will be maintained throughout contract performance.

4.1.3 Subfactor C – Personnel Qualifications and Staffing Plan

4.1.3.1 Key Personnel

Key personnel are deemed essential to the performance of this effort and cannot be replaced without prior notice to the Government in accordance with Component Clause 5252.237-9106, Substitution of Personnel. Under this effort, the following Offeror personnel are considered key:

a. Program Manager

Desired qualifications include:

• A bachelor’s degree from an accredited institution in engineering, math, physical science, computer science, or related field; and 10 or more years of experience in the general area of metallic component manufacturing and program management including financial status monitoring, progress reporting, and project plan development.

Consideration for advanced qualifications include:

• Five or more years of experience naval submarine or surface ship structure manufacturing;

• Project Management Professional (PMP) certification

• Graduate degree (engineering, physical science, MBA)

b. Principal/Manufacturing Engineer

Desired qualifications include:

• A bachelor’s degree from an accredited institution in engineering or physical sciences; and 10 or more years of engineering and/or manufacturing experience in large weldments/structures.

• Professional Engineer (PE) certification

• Graduate degree (engineering, physical science)

• Technical analysis, structural design experience, and/or manufacturing experience in naval submarine or surface ship applications

c. Welding Engineer

Desired:

• A bachelor’s degree from an accredited institution.

• 7 or more years of engineering experience in metallic component welding

• 5 or more years of experience overseeing welding of NiCu (monel) components

• 15 or more years of engineering experience in metallic component welding

• 5 or more years of experience overseeing welding of NiCu (monel) structures for naval submarine or surface ship applications

• Graduate degree (engineering, physical science)

Note: Offerors may propose additional Key Personnel if believed necessary for effective management and coordination of required effort. The Offeror shall provide rationale for the additional Key Personnel and how they will provide improved management of assigned tasks. These additional Key Personnel should be noted as “Key” on the Staffing Plan.

The Offeror shall also describe the specific planned responsibilities (both technical and management, if applicable) for each proposed Key Person. This is intended to be more than functional job titles; the Offeror shall provide details.

Offerors shall only propose Key Personnel that, at the time of proposal submission, the Offeror has a good faith expectation of providing at award. The Offeror shall provide resumes for all key personnel who will be performing under this task order. A minimum of five and a maximum of ten resumes shall be submitted, which must include the Program Manager, Senior Engineer(s), and Senior Technical Support Specialist(s), as well as personnel that best demonstrate the Offeror’s and their proposed subcontractors’ capability to successfully meet the requirements of the SOW. The Offeror shall submit a current “Letter of Intent” (with salary information redacted) with all resumes supplied for contingent Key Personnel hires. The Letter of Intent does not count against resume page limitations and must be signed by the contingent hire employee AND the Offeror. Additionally, the Government considers the submission of Letters of Intent for proposed contingent Key Personnel to be material to the proposal since these Letters of Intent demonstrate the Offeror's ability to hire personnel with the qualifications offered. For Key Personnel who do not currently live within reasonable commuting distance of the Government site, the Offeror shall provide convincing evidence of the individual’s willingness to relocate at their own expense or at that of the Offeror.

The Government will not directly reimburse the successful Offeror for any costs associated with relocation of an employee. The Offeror shall explain how the individual will meet the key personnel hours proposed for this contract.

Resumes shall include, as a minimum, the following information:

Each resume is limited to two pages and shall contain the following:

• Name;

• Current Employer;

• Level of Current Security Clearance;

• Citizenship;

• Availability: State as a percentage of the full time equivalent. For proposal purposes, a full time equivalent is considered 1,920 hours. Note whether the individual is proposed or is working as a key person on another requirement and, if so, provide explanation as to how both requirements will be satisfied;

• Work Experience: Provide directly related or similar work experience. Include job title, inclusive dates of employment (month/year), the employer, and a brief synopsis for each job listed on how the experience is directly related to the SOW and how experience for all criteria under the labor category is demonstrated;

• Education: List degree(s), date(s), institution, and major/minor;

• Related Training: List title of training, date(s), and educator; and

• Special Experiences, Qualifications, and/or Certifications: Include title, description, date(s), and from where/whom attained.

Resumes for proposed key personnel employed by a subcontractor shall be included under this subfactor, with the present company affiliation clearly identified. All of the requirements of this section shall apply to the use of subcontractor personnel, as well as the prime contractor’s personnel.

4.1.3.2 Staffing Plan

a. Utilizing Section J, Attachment #, the staffing plan shall contain the following (without cost):

Name;

Employer (Employee's Company Name);

Company Labor Category (Company Proposing);

Proposed Position;

Geographic Work Location;

Percent of total time dedicated to task order;

Number of labor hours proposed for each base and option year, in accordance with Section J, Attachment 8;

SOW Task Area;

Key Personnel (Yes/No);

Seniority Level (Senior, Mid, Junior);

Years of Applicable Experience;

Highest Educational Degree Obtained;

Degree Area;

Security Clearance;

Citizenship; and Relevant Certification and Other Notes.

In the event the Offeror has not identified a firm candidate for a proposed task area, include the word “pending” in lieu of an individual’s name. Offerors should attempt to minimize the number of proposed labor personnel for which candidates have not been identified. Offerors are cautioned that staffing plans for all proposed tasks must propose the same mix and amount of hours as that of the cost proposal. Any discrepancies may lead to the proposal being “Unacceptable.”

In addition, the table below provides an approximate distribution of personnel labor hours to be performed at Government versus contractor facilities.

Requirement Recommended Allocation of Total Direct Labor Hours

Per Geographic Work Location Government Facilities Contractor Facilities

Percentage of personnel as compared to Offeror’s total number of labor resources 0% 100%

b. To accompany Section J, Attachment X, the Offeror’s staffing plan shall include a narrative identifying the overall labor mixes proposed, anticipated assignment/responsibilities for tasks identified in the SOW, how the proposed key personnel contribute to meeting the SOW requirements, and any assumptions/rationale related to the allocation of labor mixes. The overall staffing plan shall demonstrate the ability to provide a workforce with sufficient technical capability, breadth (number), and depth (experience) across all areas of workforce responsibility to efficiently and effectively accomplish the areas of the SOW. In addition, the narrative shall address any implementation risk and specific planned risk mitigations to be employed. Previous experience in implementing these risk mitigations shall be addressed.

Furthermore, the narrative shall describe the unique knowledge of requirements, or skills, which factored into the assignment of key personnel. Experience descriptions shall be sufficiently detailed, cite relevance to qualifications required, and mirror the qualifications and supporting information provided in resumes. Merely citing program and project titles that personnel supported are insufficient. Statements/qualifications known to be false, embellished, or overstated will be considered disqualification of the proposed personnel.

4.1.4 Subfactor D – Management Approach

Under this subfactor, the Offeror shall provide information on the following areas described below:

4.1.4.1 Resources, Performance, Schedule, and Cost

The Offeror shall provide information on its staffing resources for the tasks described in the SOW. The Offeror shall address its ability to respond to workload fluctuations and to perform overlapping and separate tasks in a timely manner.

Additionally, the Offeror shall describe its ability to manage/monitor performance, schedule, and cost of effort performed under the task order. Areas of accountability for time, work, quality, and cost control shall also be addressed.

In addition, Offerors shall further demonstrate their management approach to accomplish tasking under the SOW by providing approaches to the SOW located in Section C. At a minimum, the proposed approaches shall include the following:

(a) PROGRAM MANAGEMENT FOR POST-AWARD ACTIVITIES.

Overall, the Government will evaluate the effectiveness of each Offeror's management approach to perform the requirements in the solicitation.

Subcontractor management plan

(b) MONTHLY STATUS REPORTING

(c) CONTRACT CHANGE PROPOSAL (CCP)

(d) ELECTRONIC DOCUMENT LIBRARY (eDL)

(e) OFFICIAL TRAVEL

(f) TECHNICAL OR ADMINISTRATIVE FORUMS

(g) CONTROLLED UNCLASSIFIED INFORMATION

Furthermore, the Offeror shall describe its ability to maintain a viable workforce for this requirement. Staff turnover and approach to retain qualified personnel resources shall be addressed, in addition to the Offeror’s hiring process to fill vacancies in a timely manner to support the operational requirements of the SOW. Historical results of the Offeror’s staff recruitment process shall also be provided, in terms of actual hiring cycle times from departure to onboarding of qualified resources. Provide this level of detail for subcontractors proposed as well.

4.1.4.2 Organizational Structure, Responsibilities, and Relationships

The Offeror shall describe the proposed organizational responsibilities and reporting structure (fold out pages may be utilized). A communication plan shall also be submitted, to include lines of communication and control including interfaces with the PCO, the Contracting Officer’s Representative (COR), and the NSWCCD Signatures Directorate, so that the method of communication between working level project engineers and management personnel is understood.

4.1.4.3. Subcontract Management Plan

The Offeror shall discuss the use of proposed subcontractors and the extent of the subcontractor's involvement in the performance of the task order. The Offeror shall identify the proposed subcontractor(s) and provide a description of the services it intends to subcontract, the type of subcontract, and its basis for selecting the subcontractor. For teaming and subcontractor arrangements, the Offeror shall clearly describe the responsibility of each party and explain how and to what extent task order requirements, data, and schedules will be passed down. Additionally, the Offeror shall describe in detail how it will manage its subcontractors to ensure their services are performed on time and within budget, and are of sufficient quality to enable the Offeror to meet all contractual requirements. Descriptions shall include contractual arrangements, qualification requirements, selection processes, contingency plans, and management interactions, including performance feedback and communication between government, the contractor, and subcontractors. Subcontractors proposed in the technical proposal must be fully priced in the cost proposal to be considered in the evaluation. Subcontractors should be accounted for consistently in both the cost and technical proposals.

4.1.4 4. Risk Management

The Offeror shall describe their risk management program for this effort. At a minimum, the Offeror shall address its approach and method for:

a. Identification, assessment, and mitigation of task order risks through the application of internal risk reduction procedures. The Offeror shall illustrate its ability to identify, document, and reduce risk in a process flow diagram.

b. Identification and analysis of alternative actions available, identification of the most promising alternatives, assignment of resources to reduce risks and risk factors, and planning for implementation of risk reduction.

c. Development of a plan of action to mitigate risk.

4.2 Factor 2 – Past Performance (Volume II)

4.2.1 Recent and Relevant Past Performance Questionnaires

The Offeror shall provide up to three Past Performance References with its proposal to encompass its relevant performance for periods in excess of six months within the last three years prior to the due date of proposals. Past

Performance References shall be submitted using the format provided as Attachment XX in Section J. In addition, Offerors shall submit one Past Performance Reference for each major subcontractor, as defined in section 2.1. If no proposed subcontractors meet this 30% total burdened labor cost threshold, at least one Past Performance Reference shall be provided for each of the three subcontractors performing the largest portions of subcontracted work under this effort (or all subcontractors if fewer than three are proposed).

The Past Performance References should be relevant and provide sufficient context to enable evaluators to measure the likelihood that the Offeror will satisfy the requirements. Common aspects for determining relevancy include similarity of service/supplies scope of work, complexity, dollar value, contract type, use of key personnel, and extent of subcontracting/teaming. The identified Past Performance References can be with Federal, commercial, or other customers.

For each Past Performance Reference, the Offeror shall identify at least one of the following customer POCs (or commercial equivalent): Program Manager (PM), Procuring Contracting Officer (PCO), or Contracting Officer’s Representative (COR). The Offeror shall provide the current address, phone number, and email address for each POC. The Government may use other information, such as Award Fee letters and CPARS data available from Government sources, to evaluate an Offeror’s past performance. The Government may also consider past performance information obtained from sources other than those identified by the Offeror, including Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases, and/or personal knowledge. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors are encouraged to provide contract reference information for efforts on which they are the Prime contract holder. Offerors shall detail the extent to which they contributed as a subcontractor to the referenced contracts.

4.2.2 CPARS Reports and Past Performance Questionnaire (PPQ)

For each past performance reference identified, Offerors shall submit a completed CPARS report, if available, or a PPQ (provided as Attachment XX in Section J). If a PPQ is submitted, but an official CPARS evaluation is found for the contract effort in Governmental databases, the official evaluation will take precedence. When CPARS reports are not available, the Offeror shall submit one PPQ to each of its customer POCs identified in the Recent and Relevant Past Performance References. In order to expedite the assessment process, the Offeror may complete the “Contract Information” portion of the PPQ for the convenience of the customer POC. The Offeror shall not, however, complete any other section of the PPQ. The questionnaire shall be provided to the customer POC with instructions to complete and submit it directly to the Contracting Officer on or before the proposal due date.

Electronic submission via e-mail by the customer is required.

4.2.3 Previous Contracting Effort Narratives

For each of the Recent and Relevant Past Performance Reference submitted, the Offeror shall also provide one Previous Contracting Effort Narrative, provided as Attachment 17 in Section J, detailing the following information:

Describe how the Past Performance Reference is relevant, as defined above, to the requirement being solicited.

Describe significant achievements, challenges, or obstacles that were encountered during performance. Reference performance issues and the measures taken to overcome them. Provide performance criteria/measures that were applied in evaluating performance. The performance criteria/measures should be specific and show the target performance levels that are/were set forth under the applicable contracts as well as the level of performance achieved, for the most recent period of performance. A Large Business Offeror shall note its history with respect to meeting Small Business subcontracting goals. Include specific goals, actual progress toward meeting the goals, and steps taken when goals were not met.

4.3 Factor 3 – SMALL BUSINESS PARTICIPATION (VOLUME III)

Proposals submitted must submit a Small Business Participation Commitment Plan document (SBPCD) which demonstrates a realistic commitment to achieving the Small Business Participation goals. The goals proposed shall be expressed as a percentage of the total proposed price. The recommended minimum quantitative requirement for small business participation is XX of the total proposed price. Offerors shall provide a SBPCD with sufficient information to demonstrate the tasks assigned to the selected Small Business subcontractors are meaningful to the overall success of the program in that the type of tasks subcontracted to Small Business are of a technical nature and are not simply limited to administrative positions.

The extent of small business performance shall be separate from Subcontracting Plan submitted pursuant to the clause at FAR 52.219-9 and shall be structured to allow for consideration of offers from small business (In accordance with DFARS 215.304(c)(i)(B)). The evaluation of small business participation is different from the assessment of subcontracting plan in accordance with FAR 19.7.

Offerors shall input small business goals, to include the dollar amount and percentage value, into a SBPCD. There is no particular format for the SBPCD but it will be contractually binding and shall include the following:

Identify, by name, the subcontractors to be utilized Describe the type and complexity of supplies/services to be provided by each small business Provide explanations and/or documentation quantitatively supporting the extent small businesses will be utilized in terms of the total value of the acquisition Provide evidence of their commitment (e.g. letters of intent, actual teaming agreements)

If it is the prime, a Small Business may submit its own participation toward achieving the objectives.

NOTE: The North American Industry Classification (NAICS) code applicable to the requirements contained within this solicitation is 336611 – Ship Building and Repairing. Therefore, companies proposing as a subcontractor under this solicitation as a Small Business concern must have less than a 1,000 employees.

4.4 Factor 4 – Cost Proposal (Volume IV)

No Technical and Management, Small Business or Past Performance information shall be submitted as part of the Cost/Price Proposal.

THE REQUIREMENTS OF THIS SECTION APPLY EQUALLY TO THE OFFEROR AND ANY

PROPOSED SUBCONTRACTOR(S) REGARDLESS OF SUBCONTRACT TYPE.

The Cost/Price Proposal shall be a separate volume comprised of the Section B Pricing, the Prime Offeror Cost Summary, the Prime Offeror Cost Narrative with substantiating cost information, and the Staffing Plan with Cost.

The Prime Offeror Cost Summary shall be provided in the Prime Offeror “Cost Summary Format,” Attachment XX in Section J. All proposed costs/prices shall be in whole dollars. Costs unique to the implementation of the proposed transition plan shall be clearly identified in the Cost/Price Proposal.

It is the Prime Offeror’s responsibility to ensure that ALL PROPOSED SUBCONTRACTORS provide information at this same level of detail regardless of the subcontract pricing arrangement, except where specifically noted.

In this procurement, the Government will perform a cost realism analysis of each Offeror’s (and subcontractor’s) proposed costs. The burden of cost credibility rests with the Offeror to demonstrate the realism of its proposed costs; as such, the Offeror shall submit substantiating cost data for every cost element it proposes (e.g., direct labor, fringe rate, overhead rate, G&A rate, subcontract costs). Providing insufficient information to substantiate the realism of an Offeror’s proposed costs may result in a cost adjustment or in the Offeror no longer being considered for award.

The Offeror’s proposal should represent its best efforts to respond to the solicitation. Any inconsistency between promised performance – e.g., the Technical and Management Volume and the identified personnel resources – and the proposed cost/price must be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an unusually low estimate, the nature of these techniques and the impact on cost or price shall be explained; or, if a corporate policy decision has been made to absorb a portion of the estimated cost/price, that must be stated in the proposal. Any inconsistency, if unexplained, may raise a fundamental question of the Offeror’s understanding of the nature and scope of the work required and may adversely impact the evaluation of the Offeror’s proposal. The burden of proof as to cost/price credibility rests with the Offeror. Unrealistically low costs may indicate a lack of understanding of the requirements and/or a high risk approach to contract performance.

4.4.1 Section B Pricing (Prime Only)

The Offeror shall submit proposed pricing for Section B. Proposed Costs and Fee shall be provided for each applicable CLIN identified in the solicitation. Contract award will be made at the proposed Price (costs plus fee) of the successful Offeror using that Offeror’s proposed Section B pricing.

NOTE: The Offeror's Section B pricing will take precedence at the time of award should there be any discrepancy with any other documentation related to cost or price. However, the cost realism will be conducted based on the detailed information provided in the Offeror’s Cost Summary Format.

4.4.2 Direct Labor

The following is required as part of the Prime Offeror Cost Summary:

The Offeror shall map proposed Contractor Labor Categories to the corresponding Government Key Personnel Labor Categories within the Prime Offeror Cost Summary. The non-key personnel descriptions required in Section L paragraph 4.1.3.3 shall also be provided.

The Offeror shall complete the breakout by Prime and subcontractors that…