20RWQ83_0001_sol.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er industry questions and make updates as specified in this document. The technical team is still w orking through a few of the questions/answ ers received, and those w ill be included in a second amendment. As of today, the closing date remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0016420RWQ83

X 9B. DATED (SEE ITEM 11)

07-Feb-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Mar-2020

CODE

NAVAL SURFACE WARFARE CENTER CRANE DIV

K. MUESSIG (812-854-2612)

BLDG 3373

300 HWY 361

CRANE IN 47522-5001

N00164 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0016420RWQ83

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Firm Fixed Price (FFP) Outside the Continental United States (OCONUS) in the Central Command (CENTCOM), Pacific Command (PACOM) (excludes HI, AK), Africa Command (AFRICOM), European Command (EUCOM), Southern Command (SOUTHCOM) and Northern Command (NORCOM).Supporting currently known systems including: JCREW I1B1, MODI, MADS-K, MADIS, Symphony, CVRJ - FMS and JCREW DRAKE, Also supporting new systems and other OCONUS locales, as they become known.MIN: 5 per year, MAX: 12 per yearPricing will include the following for each FSR:Labor, 7 days per week for 12 hours per day for a total of 84 hours a week/4380 per yearTravelHazard PayHazard InsuranceAny paper work for CountryPre and Post Deployment include the following:Continental United States (CONUS) Replacement Center (CRC) Annual, Medical (medical, dental, immunizations, etc.) Training and associated travel for three (3) weeks.Change OverCountry specific Passports and VisasAll other expenses as required to support these systems as they are deployed throughout the Regions. This includes items such as cell phones with access to email and international calling, laptops with internet access, and additional travel as requested by the end user throughout the AOR during deployment.PRICING MATRICESYou are hereby requested to provide pricing for CLIN 0001 for a 5-year period.

Each Year consists of 365 calendar days (366 in a leap year) starting the day of contract award for the following OCONUS locations:CENTCOM PACOM AFRICOM EUCOM SOUTHCOM NORCOM

To:

Firm Fixed Price (FFP) Outside the Continental United States (OCONUS) in the Central Command (CENTCOM), Pacific Command (PACOM) (excludes HI, AK), Africa Command (AFRICOM), European Command (EUCOM), Southern Command (SOUTHCOM) and Northern Command (NORCOM).Supporting currently known systems including: JCREW I1B1, MODI, MADS-K, MADIS, Symphony, CVRJ - FMS and JCREW DRAKE, Also supporting new systems and other OCONUS locales, as they become known.MIN: 5 per year, MAX: 14 per yearPricing will include the following for each FSR:Labor, 7 days per week for 12 hours per day for a total of 84 hours a week/4380 per yearTravelHazard PayHazard InsuranceAny paper work for CountryPre and Post Deployment include the following:Continental United States (CONUS) Replacement Center (CRC) Annual, Medical (medical, dental, immunizations, etc.) Training and associated travel for three (3) weeks.Change OverCountry specific Passports and VisasAll other expenses as required to support these systems as they are deployed throughout the Regions. This includes items such as cell phones with access to email and international calling, laptops with internet access, and additional travel as requested by the end user throughout the AOR during deployment.PRICING MATRICESYou are hereby requested to provide pricing for CLIN 0001 for a 5-year period.

Each Year consists of 365 calendar days (366 in a leap year) starting the day of contract award for the following OCONUS locations:CENTCOM PACOM AFRICOM EUCOM SOUTHCOM NORCOM

CLIN 0002

The CLIN extended description has changed from:

Firm Fixed Price (FFP) Inside the Continental United States (CONUS). Supporting systems including: JCREW I1B1, MODI, MADS-K, MADIS, Symphony, CVRJ - FMS and JCREW DRAKE.MIN: 2 per yearMAX: 8 per yearPricing will include the following for each FSR:Daily including travel, 8 hours per dayWeekly including travel, 8 hours per day Five days/40 hoursMonthly including travel, 8 hours per day five days/175 hoursLabor, 8 hours per day, 5 days a week PRICING MATRICESYou are hereby requested to provide pricing for CLIN 0002 for a 5-year period. Each Year consists of 365 calendar days (366 in a leap year) starting the day of contract award for the following CONUS locations:East Coast Region: MI, IN, OH, PA, NY, VT,NH,ME, MA, RI,CT, NJ, DE, MD,VA, WV, KY, NC, SC, GA, and FL.Mid-West Region: AL, TN, IL WI, MN, IA, MO, AR, LA, TX, OK, KS, NE SD, and ND.West Coast Region: NM, CO, WY, MT, ID, UT, AZ, CA, NV, OR, and WA.Other states and territories: HI, AK, etc.FOB Destination PSC CD: L058

To:

Firm Fixed Price (FFP) Inside the Continental United States (CONUS). Supporting systems including: JCREW I1B1, MODI, MADS-K, MADIS, Symphony, CVRJ - FMS and JCREW DRAKE.MIN: 2 per yearMAX: 8 per yearPricing will include the following for each FSR:Daily including travel, 8 hours per dayWeekly including travel, 8 hours per day Five days/40 hoursMonthly including travel, 8 hours per day five days/175 hoursLabor, 8 hours per day, 5 days a week PRICING MATRICESYou are hereby requested to provide pricing for CLIN 0002 for a 5-year period. Each Year consists of 365 calendar days (366 in a leap year) starting the day of contract award for the following CONUS locations:East Coast Region: MI, IN, OH, PA, NY, VT,NH,ME, MA, RI,CT, NJ, DE, MD,VA, WV, KY, NC, SC, GA, and FL.Mid-West Region: AL, TN, IL WI, MN, IA, MO, AR, LA, TX, OK, KS, NE SD, ND, and MS.West Coast Region: NM, CO, WY, MT, ID, UT, AZ, CA, NV, OR, and WA.Other states and territories: HI, AK, etc.FOB Destination PSC CD: L058

The following have been added by full text:

QUESTIONS AND ANSWERS

Question

Page # Reference Question Answer

1 13‐14 SOW, 3.1.1 Security Program

Can the Secret Storage requirement be satisfied by a subcontractor to the offeror?

Secret Storage requirement may be satisfied by a subcontractor to the offeror. DD254 is updated.

2 150 Section M, 3.1.5, SB Participation Plan

Small Businesses are not usually required to submit small business participation plans. Does the government intend that each SB offeror have subcontractors that satisfy all socio‐economic requirements?

No, the requirement is to identify in your plan how you have identified and are committed to provide for participation from the various categories, not that you have a subcontractor in all of those categories.

3 140 Section L, 3.2, Past Performance

Can the offeror submit more than one (1) past performance citation for a significant subcontractor?

Yes.

4 2 Section B, CLIN 0001 Can the Government provide the projected number of seats at each combatant command? (identifies min number of seat as 5 per year and max number as 12)

Currently, it is one deployer per location and the contractor can determine the best way to support that. The Government is only interested in having continuous coverage at each location and will not dictate how the contractor fills that requirement. Current Government rotation is 2 FSRs, 120 day deployments, with 3 rotations per year.

5 2 Section B, CLIN 0001 If possible, in order to more accurately determine travel pricing, can NSWC be more specific regarding locations within the major Theaters where travel would most likely occur?

Current locations include, but are not limited to:

‐Bahrain, Dubai, Oman ‐throughout Afghanistan with Bagram as main location ‐Yokosuka and Saesbo Japan, Guam, Hong Kong, Singapore Future requirements could add additional locations.

6 8‐9 Section B, CLIN 0001 Price matrices has a table for daily rate for each location. Is this "daily rate" for each "extra day" at the location where travel costs are already included under a separate line or is the intent to include all costs including travel to/from for a 1 day stay at the site?

"Daily rate" is included to cover additional days needed at a deployed location. Normal deployments will be set in timeframes of months or a single year, but we may need the deployers to extend for a few days to cover turnover or abnormal requirements, the daily rate would cover that need.

7 8‐9 Section B, CLIN 0001 Is CRC required for all locations? No, CRC is only required for contractors performing in the United States Central Command (USCENTCOM) areas of responsibility.

CRC not required for deployed areas outside of USCENTCOM.

8 13 Section C, SCOPE 1.0 Are the "locations outside of military installations" referring to FOB's or does it mean "outside the wire" within a combat zone?

Outside of Military installations is meant to mean that FSRs will stay in off‐base hotels in locations such as Japan and Bahrain. For locations within combat zones, FSRs will stay on military bases.

9 13 Section C, SCOPE 1.0 Will the Government include food, lodging and security for "locations outside of military installations"?

Locations directly within combat zones will live in military housing or assigned quarters on base. For current locations in Afghanistan and Iraq, FSRs are housed in tents, trailers, or other military housing facilities as directed by local Commanders. All other locations, currently Bahrain, Kuwait, and Japan, are housed in off base hotels and apartments. Off base housing arrangements for non‐combat zones will be determined by the Contractor and not the Government. Food will be through per diem or a contractor‐ specific process for food included in the contract. Security would be provided and directed by local commands when in hostile locations.

Areas such as Japan do not have security.

10 23 Section C, para. 4.4.1 The table lists 14 for OCONUS number of personnel. The number of seats per Section B CLIN 0001 is 5‐

12. Can NSWC please clarify the inconsistency?

CLIN 0001 updated to read 5‐14 instead of 5‐12.

11 136 and

Section L, Cross Reference Table and para 3.1.5

The table shows that Subfactor E, Small Business Participation shall be submitted as part of Volume I, while para 3.1.5 states that it is to be "submitted as part of Volume III", can NSWC please clarify?

The Cross Reference Table incorrectly states Volume I; should be listed as Volume III. The table reference is updated.

12 141 Section L, para 3.2.4, PPQ and Attachment

The referenced paragraph states that the completed PPQs shall be sent directly to kathryn.muessig@navy.mil.

Attachment 5 states that the PPQ should be sent to donal.davis@navy.mil. Can NSWC please clairfy the inconsistency?

Attachment 5 should list the contact as kathryn.muessig@navy.mil.

Attachment 5 is updated.

13 3 Section B ‐ Supplies or Services and Prices Item 0002, Pricing Matrices for CLIN

For OCONUS FSR requirment will the government identify specific countries? Price will vary from country to country depending on if it is designated as a Hazardous Location

Current locations include, but are not limited to:

‐Bahrain, Dubai, Oman ‐throughout Afghanistan with Bagram as main location ‐Yokosuka and Saesbo Japan, Guam, Hong Kong, Singapore Future requirements could add additional locations.

14 23 4.4.1 FSR Travel, Travel Requirments Table

From the travel requirements charts does this indicate the initial OCONUS FTE count is 14 personnel?

Chart indicates that up to 14 FSRs could be required depending on Government need. At this time, 14 FSRs will not be required.

15 140 3.1.5, Small Business Particpation

If this solictation is set aside for small business is there still a requirment for offerors to "describe their management approach for enhancing small business subcontractor's technical capability"?

Yes.

16 143 3.3.1, CLIN 0001

Pricing

The referenced text reads, "CLIN 0001 pricing will include:

Labor 7 days per week for 12 hours per day for a total of 84 hours a week/4380 per year, travel, Hazard Pay, Hazard Insurance, any paper work for Country being deployed to.

Pre and Post Deployment including

Turnover is the correct term. This is the time when FSR #1 is ending a deployment and FSR #2 is starting a deployment. The turnover is the time together on the ground to pass information, and become familiar with people and places. Wording will be updated where "over turn" is replaced with "turnover" for clarity.

the following CONUS Replacement Center (CRC) Annual, medical (medical, dental, immunization, etc.), training, Over Turn. All other expenses associated with man‐year FSR Support..."

Is the term, "Over Turn" the same as "turnover"? If "Over Turn" is the desired term, can the Government please define it?

17 143 3.3.1, CLIN 0001

Pricing

The referenced text reads, "CLIN 0001 pricing will include:

Labor 7 days per week for 12 hours per day for a total of 84 hours a week/4380 per year, travel, Hazard Pay, Hazard Insurance, any paper work for Country being deployed to.

Pre and Post Deployment including the following CONUS Replacement Center (CRC) Annual, medical (medical, dental, immunization, etc.), training, Over Turn. All other expenses associated with man‐year FSR Support..."

"Hazard Insurance" is an element that pricing will include. We are familiar with Defense Base Act (DBA) insurance, Hazard Pay (listed), and Hardship Pay (not listed), but not with "Hazard Insurance" in the context of OCONUS staffing. Can the Government elaborate on the definition of "Hazard Insurance," and also clarify how DBA insurance and Hardship Pay are to be included?

DBA or War Risk Insurance is basically the equivalent of Workmen’s Compensation CONUS. Since the environments that we are asking the contractor to work in are by nature higher risk, standard CONUS insurance does not apply. This covers the risk of injury or death in OCONUS locations to potentially include warzones. The Government does not dictate the type or amount of hazard insurance that contractors will carry, but it is a requirement and should be included in the proposal.

18 143 3.3.1, CLIN 0002

Pricing

The reference text reads, "You are hereby requested to provide pricing for CLIN 0002 for a 5‐year period.

Each Year consists of 365 calendar days (366 in a leap year) starting the day of contract award for the following CONUS locations:

East Coast Region – MI, IN, OH, PA, NY, VT,NH,ME, MA, RI,CT, NJ, DE, MD,VA, WV, KY, NC, SC, GA, and FL.

All 50 states should be included, not including Mississippi was an error.

Updated CLIN 0002 to include Mississippi (MS) listed in the Midwest Region.

Mid‐West Region – AL, TN, IL WI, MN, IA, MO, AR, LA, TX, OK, KS, NE

SD, and ND.

West Coast Region – NM, CO, WY, MT, ID, UT, AZ, CA, NV, OR, and WA.

Other states and territories – HI, AK, etc."

Mississippi is not included in this list.

Is the omission intentional? If not, should Mississippi be in the Mid‐ West Region"?

19 13 Para 3.1.1 Security Program, DD254

Must the offeror possess Secret safeguarding capability at time of proposal submission? Or can this be obtained after contract award?

Secret safeguarding capability must be possessed at time of proposal submission.

20 13 Para 3.1.1 Security Program, DD254

May a subcontractor with Secret safeguarding capability meet the requirement to be able to receive and store classified documents?

Yes. DD254 will be updated to reflect this.

21 13 Para 3.1.1 Security Program, DD254

Our company is the managing owner of a Joint Venture which currently possesses Secret safeguarding capability. Does this meet the DD254 section 11 requirement to be able to "receive and store classified documents only"?

Upon contract award, Section 6 of the DD254 will be populated with the successful contractor who will be performing the tasking. The contractor identified in Section 6 of the DD254 must be the contractor meeting the requirements of Sections 1a and 1b of the DD254.

22 22 Para 4.1.12, Section C The paragraph appears to be very broad concerning miscellaneous ODCs, can NSWC please clarify the last bullet that states, "‐Vehicle Install (installation brackets, system parts, hardware, ATV's)," Does ATVs refer to an All‐Terrain Vehicle or is this referring to something else?

Yes, ATV = All Terrain Vehicle.

23 24 Para 5.4, CDRL A004, Funds and Labor Hour Expenditure Report

No Data Item Description (DID) "Authority" documents were provided as part of the solicitation, can those please be provided?

All DID documents referenced in the CDRLs can be found at:

https://quicksearch.dla.mil/qssearch.

aspx.

24 134 Section L, para 2.3.1 States, "‐‐No graphics or pictures other than graphs/tables/charts as may be required or necessary 1 inch margins."

Is this based on the Proposer's discretion?

If the Government believes any submitted graphs/tables/charts are not "required" or "necessary", Yes, based on proposer's discretion.

No, would not be grounds for disqualification.

would this be grounds for disqualification?

25 2 Section B ‐ Supplies or Services and Price Item 0001

Will the Government provide current FSR and Field Service support staffing by location and/or region?

Current locations include, but are not limited to:

‐Bahrain, Dubai, Oman ‐throughout Afghanistan with Bagram as main location ‐Yokosuka and Saesbo Japan, Guam, Hong Kong, Singapore Future requirements could add additional locations.

26 2 Section B ‐ Supplies or Services and Price Item 0001

Will the Government provide the quantity of EW Family of Systems by type, density, co‐location and region?

Currently 15‐100 EW systems per location, counter air/ground IED systems, Bahrain, Japan, Kuwait, Afghanistan.

27 143 3.3.1 Section B Pricing

CLIN 0001

Does the government mean “man‐ years” as in a price for one year’s worth of labor by one person times an UNDEFINED number of persons for the year?

Example CLIN 0001 Pricing Matrix.

Offeror shall identify one year's worth of labor for FSR support assuming 1 FSR at a given time, or if 2‐4 FSRs are in a region at the same time, or if 5‐8 FSRs are in a region at the same time.

28 2,3 Section B ‐ Supplies or Services and Price Item 0001 and Item

The OCONUS FSR to system ratio seems to be 1 FSR to 5‐12 systems per year, while the CONUS FSR to system ratio is 1 FSR to 2‐8 systems per year. Given the challenges of OCONUS travel in some AOR’s versus CONUS travel, it appears that the level of effort, or the level of spares is different in these two locations. Can the Government provide additional detail on the methodology behind the current ratios?

The 5‐12 and 2‐8 numbers called out in CLINs 0001 and 0002 are referring to the number of FSRs, not the systems.

29 138 3.1.3.3 Transition Plan Who is the incumbent? Are there multiple incumbents related to individual systems.

There are no incumbents as this is a first time contract to be issued by NSWC Crane for these services.

30 22 4.3 EW Family of Systems Support

4.3.1 Reliability, Maintainability, and Availability Support

Will the Government specify Operational Availability metrics requirements?

Typical metrics include, but are not limited to: Mean Time between failure (Ao), Mean time between failure (MTBF), Mean time to repair (MTBR) and Mean Logistics delay time (MLDT)

31 12 CLIN 0004 Can the government provide the commercial part number or other identifying number of CLIN 0004 items that have only National Stock Numbers (NSN) associated with them?

Armyproperty.com is an excellent source for NSN's of all common tools listed in the FSR tool kits. The Government does not mandate the brand of the tool, that will be determined by the contractor.

32 n/a Attachment 8 Attachment eight identifies the need for a cell phone with access for email and international calling.

However, N0016420RWQ83, Solicitation, Pg. 12 of 153, CLIN 0004 doesn’t list a cell phone. Should a cell phone and international calling plan be included with CLIN 0004 pricing?

Yes, a cell phone and international calling plan should be included with CLIN 0004 pricing.

33 20 Section 4.1.5 FSR kit Will the government accept like/similar materials for the FSR Kit items?

Yes, like or similar tools will be acceptable. Government not concerned on brand of tools, just that all tools are included when deployer deploys to required location.

34 20 Section 4.1.7 FSR Requirements, List #2

“The FSR shall be certified for at least the basic field maintenance level for the system they will be supporting.” Will successful completion of the NSWC training noted in section 4.2.1 provide the required certification? If not, please detail what certifications are required for each system.

Yes, NSWC Crane will provide required training for deploying FSR and meet the certification requirement.

35 21 Section 4.1.8 “Possible durations for the CONUS FSR range from daily to annual timeframes, as required.” Can NSWC provide potential locations for CONUS FSR support where annual timeframes are required? Does NSWC anticipate that all CONUS FSRs will “deploy” from the contractor facility or from NSWC locations? If NSWC locations, can those locations be provided?

Current locations for FSRs include, but are not limited to, Bahrain, Japan, Kuwait, and Afghanistan. All current locations have annual requirements.

All FSRs will come to NSWC Crane in Indiana for pre‐deployment training.

Once training is complete, FSR can leave for deployment location from Indiana, or can return to contractor facility.

36 n/a The Government requirement includes Program Management (4.1.1) and Data Collection, Analysis & Reporting (4.1.4). Attachment 6 shows a Program Manager, Program Analyst and Data Manager. 5.2 Deliverables reference 4.1.1 and

4.1.4. However, there

is not a CLIN assigned in the solicitation (Section B) or the

Where shall offerors include pricing for the Program Manager, Program Analyst and Data Manager? How will pricing for the Program Manager, Program Analyst and Data Manager be evaluated?

Pricing for Program Manager, Program Analyst and Data Manager should be included in the Firm Fixed Price for FSR in CLINs 0001 and 0002.

Pricing Matrix table for these requirements.

37 n/a Attachment 2. In cell B27, it states "For unknown personnel, columns I, J, and K are not required." Note that column I is Labor Hours for Year 5.

Is this a typo? Did the Government intend to reference columns J, K & L instead?

Yes, this was a typo. Attachment 2 is updated.

38 n/a Pricing Matrix, CLIN

The CONUS pricing requirement is to include travel for the Daily/Weekly/Monthly labor. May offerors assume that air travel would be billed separately as an ODC? The Government is not giving a point of embarkation for the travel, therefore, estimating air travel is not possible.

No, air travel will not be billed separately. It is requested that the contractor estimate their travel costs and include that in their firm fixed price proposal.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SECTION L--PROPOSAL REQUIREMENTS INSTRUCTIONS TO OFFERORS

1.0 GENERAL INFORMATION

This provision specifies the organization, format and content of an offeror's technical and price proposals to be submitted in response to this solicitation for evaluation by the Government. The purpose of the instructions contained in this provision is to provide for uniform submission of all offerors' proposals. Uniformity is expected to facilitate Government efficiency and accuracy in the technical and price evaluation and source selection process.

The contents of the offeror's proposal shall be organized to conform to the requirements specified herein.

Award will be made under Solicitation No. N00164-20-R-WQ83. Proposals must be submitted to the POC in section L (see section 3.2.4) of the solicitation and in accordance with the solicitation closing date and time specified on the cover page of this solicitation, block (9). Offerors must comply with the detailed instructions for the format and content of the proposal. Proposals that do not comply with the detailed instructions for the format and content of the proposal may render the Offeror ineligible for award.

Requirements for the contents of each of the submitted written technical, past performance and cost/price proposals are identified below. The order of presentation in the offeror's submitted written proposal shall correspond to the order of the Factors and Subfactors discussed below. The content requirements described below address major topics of concern to the Government. Failure to respond to any of these topics will be considered a "deficiency". Any additional text provided must be relevant and demonstrate capabilities beneficial to the overall requirements described in this solicitation. Each written proposal must be separate and contain sufficient information to permit a detailed evaluation. Previously submitted data, if any, will not be used in the evaluation of your response to this solicitation.

Offerors' technical, past performance and price proposal shall be prepared in accordance with the requirements of this provision. Clarity and conciseness of the material presented may have a bearing upon proposal evaluation.

While only relevant material should be included, the material must be complete. Any offeror's experience, capability, knowledge and understanding not specifically described in the submitted proposal will not be assumed to exist by the Government during evaluation.

Full, accurate and complete information shall be set forth in the submissions to facilitate a thorough and timely evaluation by the Government. Attention is directed to basic, which provides that the award will be made to that Offeror whose proposal is the most advantageous to the Government under the selection criteria set forth in this Section M.

Offerors are cautioned that the Government reserves the right to make award based on initial offers without discussions with offerors. Therefore, it is imperative that the information provided in the offeror's response to the solicitation be complete and accurate and that the cost/price proposed be the offeror’s best terms. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government may contact any or all or a limited number of Offerors with questions concerning their responses as permitted under FAR Part 15.

PROPOSALS SHALL NOT CONTAIN CLASSIFIED INFORMATION.

THE GOVERNMENT RESERVES THE RIGHT TO REJECT ANY PROPOSAL THAT DOES NOT

COMPLY WITH THESE PROPOSAL PREPARATION/SUBMISSION INSTRUCTIONS.

1.1 Eligibility

This IDIQ is 100% small business set aside, therefore proposals from other than small business will not be considered.

1.2 Restriction Of Disclosure/Proprietary Information

If the offeror wishes to restrict the disclosure or use of its proposal, a proper legend must be included on materials provider. Individual subcontractor/vendor proprietary information may be submitted via separate binders/CDs. The information contained in these binders/CDs must be referenced (by binder title, page and section number as appropriate) within the main proposal where the information would have been included if it were not subcontractor/vendor proprietary. The information in these separate binders/CDs is subject to all other requirements of the RFP and must be well-marked to clearly indicate any special handling instructions.

1.3 Questions

It is the Offeror's responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the SOW and other solicitation documents attached hereto or incorporated by reference. All questions shall be submitted via email to the POC in section L in the solicitation and be submitted within 30 calendar days after the issuance of the solicitation.

1.4 Classification

This requirement is being solicited on a full and open competitive basis and the North American Industry Classification (NAICS) code applicable to the requirements contained within this solicitation is 541990. The NAICS code 541990 is applicable to the requirements contained within this solicitation. The size standard for NAICS 541990 can be found at www.sba.gov.

1.5 Start Date For Use In Proposal

In order to allow for procurement lead time and a fair and equal evaluation of all proposals submitted under this competitive procurement, all proposals shall be based on a contract start date referenced in Section F. This date is only an estimate of the anticipated contract start date and will be used for the purpose of proposal evaluation only. A definitive start date will be incorporated into the Contract award document.

1.6 Use Of Navy Support Contractors

The Technical Evaluation Team and the Cost/Price Analysis Team (CPAT) will be composed of Government employees only. However, the following Government support contractors may assist with administrative support.

Design To Delivery (D2D) Mayvin Consulting Group, Inc.

G5S, LLC

The Navy has both hardware and information exclusion clauses as well as proprietary data protection clauses in Navy contracts with the above listed firms. Offeror shall provide written notification to the PCO no later than ten

(10) days after issuance of the RFP if Offeror does not consent to the use of any firm listed above in the proposal evaluation process. Otherwise, submission of a proposal will be considered consent to use support contractors.

1.7 Proposal Preparation Certification

In the event that any portion of the proposal is written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished which must be signed by an authorized official of the Offeror and shall indicate the person’s name, employment capacity, firm name, relationship of that firm to the Offeror, and which portion of the proposal was written by that person. This certificate requirement applies to both the prime and any subcontractors. The certification shall be provided in Volume III as required.

2.0 PROPOSAL SUBMISSION & FORMATTING REQUIREMENTS

2.1 General Proposal Requirements

Offerors should assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offerors' proposals. However, the Government reserves the right to consider other information as part of the evaluation of the past performance factor. The Contractor should not presume that data previously submitted, or presumed to be known (e.g., data or services previously submitted or performed for the Government), will be considered as part of the evaluation if it is not submitted in the proposal.

The Government does not assume the duty to search for data to cure problems it finds in proposals. Failure to conform to requirements of this solicitation may form the basis for rejection of the proposal.

General statements such as “the Offeror understands the method for performing the efforts (or any portion thereof) and can or will comply with the requirements of the solicitation” will not be considered sufficient. Generic statements such as "straight forward engineering techniques" and the "highest quality control procedures” will not be considered to be sufficient to demonstrate the proposal meets the requirements of the solicitation.

The Offeror’s proposal must contain a precise description of all terms and conditions of the services and supplies offered and must address all topics described below. The information provided in the proposal shall appear in the same order as outlined herein.

2.2 SUBMISSION

Offers must be received by the closing date/time in this solicitation in order to be considered responsive.

Offers may be submitted on the SF 33, letterhead stationery, or as otherwise specified in the solicitation. At a minimum, offers must show:

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror

2.2.1 Submission Method.

--Submission of proposals is only acceptable electronically.

--Electronic Delivery of Proposals. Electronic submission is to be submitted to kathryn.muessig@navy.mil. Timeliness of proposals will be determined in accordance with FAR 52.215- 1(c)(3)(ii)(A). Be advised that large electronic files are problematic due to limitations on Government email inbox. In addition .zip files are stripped from e-mails and cannot be submitted. Utilization of DoD SAFE at https://safe.apps.mil/ is an acceptable and RECOMMENDED transmission tool. DoD SAFE supports file sizes up to 8.0 GB. Submittals via DoD SAFE will be downloaded upon receipt but not opened until the solicitation closes. Any proposal sent by electronic submission MUST be completely received in the point of contact’s (POC’s) email inbox prior to the time the solicitation closes in order to be timely; therefore, please take into consideration the time the electronic transmission process may take for the POC to actually receive your email when submitting.

2.3 PROPOSAL FORMAT

In order to maximize efficiency and minimize the time for proposal evaluation, all Offerors shall submit their proposals in accordance with the format and content specified.

2.3.1 Page Formatting. The requirements below apply equally to subcontractors. Cost/Price Summary proposals that do not meet the below requirements may be deemed unresponsive and may not be eligible for award.

The electronic proposal shall be prepared so that if printed, the proposal meets the following format requirements:

--8.5 x 11 inch paper Single-spaced typed lines --No graphics or pictures other than graphs/tables/charts as may be required or necessary 1 inch margins --12-point Times New Roman Font text (including graphs, tables, charts, etc.) No hyperlinks --Microsoft Office (Word, Excel, PowerPoint) or Adobe Acrobat (.PDF) compatible --All filenames shall include the Offeror's company name and title/subject of file content; all files shall be named with the file extension .doc, xls, .ppt, or .pdf (or current equivalent).

--Spreadsheets provided for all prime AND subcontractors shall include all calculations in the cells (i.e. show all formulas). Evaluating contract specialist MUST be able to determine how all direct and indirect rates are calculated. DO NOT hard enter data where formulas were used to calculate the entered value.

--The spreadsheets (landscape) shall be formatted for printing such that all data is in a type size no smaller than 9 point font and row and column headings appear on each printed page.

--The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 9 point Times New Roman font.

2.3.1.1 Additional Notes.

--Instructions regarding use of certain electronic products (i.e. Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products.

--Narratives related to the cost/price summary data may be provided in Microsoft Word.

--Any other attached documents requested herein shall be compatible with Microsoft Office. Compression tools are limited to PKZip or WinZip.

--Offerors shall have all Major Subcontractors submit proposal information in a uniform format consistent with the aforementioned instructions.

2.3.2 Page Numbering System. The Offeror shall use a standard page numbering system to facilitate proposal references. Consecutive pages will be numbered within sections with the proposal volume referenced.

Charts, graphs, and other insert materials shall be page-numbered as part of the page numbering system.

2.3.3 File Naming Convention. All files must be submitted in the following formats:

Technical_Company Name_Document Name_Volume #

Example: Technical_Company X_Technical and Management_Volume I

Past Performance_Company Name_Document Name/Attachment #_Volume #

Example: Past Performance_Company X_Previous Contracting Efforts_Volume II

Example: Price_Company X_Cost Narrative_Volume III Example: Price_Company X_Cost Summary_Attachment 1

2.4 PROPOSAL CONTENTS

The completion and submission of an offer to the Government shall indicate the Offeror’s unconditional agreement to the terms and conditions in this solicitation unless exceptions are specifically addressed in the written proposal.

Proposals shall include the following:

2.4.1 Cover Page, Table of Contents, Glossary & Lists of Acronyms. Each proposal volume shall include a

Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number, proposal volume and title, proposal validity length and the Offeror’s name. Volume I shall include a Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content and the section/page number where this content appears in the proposal. Cover Pages, Tables of Contents, and the Proposal Cross-Reference Table will not count against page limitations.

2.4.1.1 Cover Letter

Offerors shall provide a cover letter with the following information (both Prime and Subcontractor):

--Solicitation number;

--The name, address, e-mail address, and telephone and FAX numbers of the Offeror;

--A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

--The proposal is valid through 365 calendar days from the date specified for receipt of proposals;

--Names, titles, telephone and FAX numbers, and e-mail addresses of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

--DCAA and DCMA office POC, including branch location, contact name, telephone number and e-mail address;

--Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office; and

--Identify all enclosures being transmitted as part of the Offeror's proposal.

2.4.2 Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary which includes all abbreviations, acronyms, and their corresponding definitions. Glossaries will not count against page limitations.

2.4.3 Cross Reference Table. The table below represents a cross reference of proposal content, volume in which the proposal content shall be submitted, and whether proposal content is included in page limitations defined in 2.4.4 below.

Cross Reference Table

Section L P aragraph

Required Documentation Volume Included in Page Limitation

1.7 Proposal Preparation Certification III N

2.4.1 Cover Page All N

2.4.1.1 Cover Letter N/A N

2.4.2 Glossaries All N

2.4.3 Cross Reference Table I N

3.1.1 Subfactor A- Electronic Warfare System Experience I Y

3.1.2 Subfactor B – Expertise in OCONUS FSR deployment I Y

3.1.3 Subfactor C – Program Management/Management Approach I Y

3.1.4 Subfactor D – Personnel Requirements I N

3.1.5 Subfactor E – Small Business Participation III Y

3.1.3.6 Staffing Plan (excel file w/o rates) I N

3.2.4 Past Performance Questionnaire II N

3.2.5 Past Performance Matrix II N

3.2.6 Previous Contracting Effort Narrative II Y

3.2.6.1 Written Consent of Significant Subcontractors II N

3.3 (All) Price Narrative III N

3.4.1 Contract Fill-ins III N

3.4.2 OCI Mitigation Plan III N

2.4.4 Page Limitations. Page limitations are identified for each volume/section of the proposal as shown below and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two (2) pages.

Graphs, charts, and tables are included in the page count.

Volumes Page Limitation

Technical and Management

(VOLUME I)

Electronic Warfare System Technical Experience 15 pages OCONUS FSR Expertise 15 Pages (includes all elements)

Program Management/Management Approach 15-Pages

Personnel Requirements

Subject Matter Experts Maximum 6 Resumes 2 Page limit per Resume

Past Performance

(VOLUME II)

Prime References Subcontractor references as applicable

Recent and Relevant Past Performance References (Minimum of 3 efforts):

3 pages per effort

Contract Documentation

(VOLUME III)

(ALL Fill-ins) Price Matrices OCI Mitigation Plan and/or OCI Corporate Policy (If applicable)

Proposal Preparation Certification (if applicable)

(No page limit)

Small Business Participation Plan Exception: Small Business Participation Plan: 10 Pages

3.0 PROPSAL SUBMSSION REQUIREMENTS SPECIFIC TO THE FACTORS/SUBFACTORS

Offerors are to ensure that all Electronic Warfare System Technical Experience (Factor I, Subfactor A), OCONUS FSR Expertise (Factor I, Subfactor B), Program Management/Management Approach (Factor I, Subfactor C), and Personnel Requirements (Factor I, Subfactor D) are included in Volume I of the proposal. Small Business Participation (Factor I, Subfactor E) is to be included in Volume III of the proposal. Past Performance (Factor II) is included in Volume II and Cost/Price information is in Volume III. NO cost/price information is to be included in Volume I or Volume II.

The following outlines the proposal requirements per factor and subfactor:

3.1 FACTOR I -- TECHNICAL & MANAGEMENT – (VOLUME I)

The Offeror shall demonstrate specific knowledge, capability, and experience (both Prime and Subcontractors) to perform all aspects of the tasks in accordance with the Statement of Work. The capabilities and experience proposed shall demonstrate the Offeror’s ability to support the NSWC Crane Expeditionary Electronic Warfare Systems Division that serves multiple PEOs across multiple Government Agencies and Program Offices; the Offeror’s understanding of the inter-dependencies/inter-relationships of the programs; and the Offeror’s ability to hire and retain personnel capable of meeting current as well as future requirements.

3.1.1 ELECTRONIC WARFARE SYSTEM TECHNICAL EXPERIENCE – SUBFACTOR A (VOLUME I)

The offeror shall describe the level of maintenance, repair and replacing Electronic Warfare Systems that can be performed by personnel that will be assigned to this effort as defined in Paragraph 4.1.6 through 4.1.9 of the Statement of Work (SOW). This experience shall be no older than five years from the date of this RFP.

3.1.2 OCONUS FSR EXPERIENCE - SUBFACTOR B (VOLUME I)

The Offeror shall provide detailed information describing their experience with executing the additional requirements included for various OCONUS places of performance as delineated herein. Experience shall also address in-theater FSR support to include all the SPOT reporting, work permits, cost, and any additional theater business clearance requirements of the applicable Combatant Commanders.

3.1.3 PROGRAM MANAGEMENT/MANAGEMENT APPROACH -- FACTOR I – SUBFACTOR C

(VOLUME I)

Offeror shall demonstrate its approach and ability to effectively manage all efforts under this Contract. The Management Approach shall include the following:

3.1.3.1 Approach: Offeror shall address their overall management approach and ability to plan, manage, and execute all efforts under this Contract. Offeror shall describe processes to be used by Contract technical leadership to ensure specific subtasks are being performed effectively and efficiently. Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the contractor's corporate entity and among proposed subcontractors.

3.1.3.2 Organization: Offeror shall provide an organization chart that demonstrates the location of this work in the Offeror’s organization and demonstrate how this effort will receive sufficient corporate-level attention during performance. The organization chart shall also include the overall chain of command for the personnel tasked to this Contract. In addition if the Contractor considers additional personnel being proposed critical to the overall performance of the Contract, their position within the organization and a description of their critical functions and specific responsibilities shall be provided. This is intended to be more than functional job titles; provide details.

3.1.3.3 Transition Plan: The Offeror shall describe the transition process in detail including all steps the Offeror intends to take in order to assume responsibility from the incumbent Contractor, if applicable, within ninety (90) days upon Contract award. Offeror shall address how personnel are properly trained and skilled with adequate security clearances; and how the Offeror will assume responsibility for support of current programs without discontinuity of work flow or loss of integrity of the programs' current operation. The Offeror shall demonstrate its ability to meet the facility clearance requirement and safeguarding capability requirement identified in the DD254. If the Offeror does not currently possess the required facility clearance, the Offeror shall demonstrate its completion of the preparatory steps necessary to be granted the facility clearance in a timely manner upon Contract award. The Offeror shall provide a plan for hiring personnel after Contract award. The proposed plan should include a schedule for hiring ramp up and a timeframe of when staffing actions will be completed and any risk mitigation strategies.

Staffing Actions shall be completed no later than thirty (30) days after Contract award. The plan shall include, but not be limited to, start date, end date, and detailed POA&M with measurable elements. The Transition Plan shall be consistent with the Offeror’s Technical Approach and Cost/Price proposal. Specific elements to consider include:

--Transition team responsibilities --Offerors shall describe its start-up plan with a detailed explanation regarding how full performance will be achieved on the first day of contract performance. Offerors shall describe their intended mode of establishing management and project staffs, assuming responsibility for support of the programs’ current operation without discontinuity of work flow or loss of integrity of the program’s current operation, and creating interfaces for technical and contract administration. Specifically, how the Offeror’s technical and contract administration interface with NSWC Crane and Electronic Warfare Systems Division will be established.

--What specific services, support, or other items (GFI/GFE/GFP) does the Offeror assume the Government will provide?

--Identify the risks in accomplishing transition of this requirement in a seamless manner and identify specific risk mitigation measures that will be implemented.

--Costs unique to the implementation of the proposed transition plan shall be clearly identified in the cost/price proposal.

--Security Requirements to include OPSEC, Facility Clearances, and Base Access: The Offeror shall provide a plan to implement the required security clearances and physical access requirements of the contract during the transition period so that service is not interrupted.

--Work Turnover: The Offeror shall provide a plan of action to effectively transfer tasks that are in process at the expiration of the current contract from the incumbent Contractor.

--Quality Assurance: The Offeror shall provide a plan of action to ensure continuation of quality review processes during the transition period from the incumbent to the successful Offeror.

--T…