19RJQ56_sol.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 30 Apr 2019

X

A X B X C X D

EX

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G F 55 - 79

80 - 93 X H 94 - 103 emily.a.johnson@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DO-A7 1 103

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N00164 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

NSWC Crane Bldg 3373 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

EMILY A JOHNSON 812-854-8653

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 9

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

10 - 20 21 - 22

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

23 - 25 26 - 27

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 28 - 33 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 34 - 35 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

36 - 53

PART II - CONTRACT CLAUSES

NAVAL SURFACE WARFARE CENTER CRANE DIV

E. JOHNSON (812-854-8653)

BLDG 3373

300 HWY 361

CRANE IN 47522-5001

812-854-8653

812-854-5095FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

07 Dec 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N0016419RJQ56

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX QTY U/I UNIT PRICE MAX AMOUNT

0100 Precision Aiming Laser (PAL) -

LRIP

UNDEFINED

In accordance with Statement of Work (SOW) and Performance Specification PRF/18/JXQR/162 Rev -, CH0

PSC: 5855

FOB: Destination

FFP

0200 Precision Aiming Laser (PAL)-

Production

In accordance with Statement of Work (SOW) and Performance Specification (PS) PRF/18/JXQR/162 Rev -, CH0

0300 Provisioning Items Order (PIO)

Spare Parts in accordance with Statement of Work (SOW) Paragraph 3.9

0401 Operator NET Course Cirriculum

Operator New Equipment Training Course Cirriculum in accordance with SOW paragraph 3.10.1.1

0402 Operator NET Video

Operator New Equipment Training Video in accordance with SOW paragraph 3.10.1.2

0403 Maintainer NET Course

Cirriculum

Maintainer New Equipment Training Course Cirriculum in accordance with SOW paragraph 3.10.1.3

0404 Institutional Training

New Equipment Training Performance in accordance with Statement of Work (SOW) paragraph 3.10.2

0501 Non-Functional Units

Units in accordance with Statement of Work (SOW) paragraph 3.10.3 and 3.10.3.1

0502 Transparent Housing Units

Units in accordance with Statement of Work (SOW) paragraph 3.10.3 and 3.10.3.2

0503 Cutaway or Deconstructed

Models

Cutaway or Deconstructed Models in accordance with Statement of Work (SOW) 3.10.3 and 3.10.3.3

0504 Subassemblies

Subassemblies in accordance with Statement of Work (SOW) paragraph 3.10.3 and 3.10.3.4

0601 Repairs

Repairs in accordance with SOW paragraph 3.7

0602 Test, Teardown & Evaluation

In accordance with SOW paragraph 3.7.3

0700 Data

1 Lot

Data requirements for CLINs 0100 - 0602 in accordance with the Statement of Work (SOW), Contract Data Requirements List (CDRLs), A001 - A018, and applicable Data Item Descriptions (DIDs). The price/costs for all technical data generated by the contractor directly or indirectly in its performance of this procurement effort is included in the price/costs paid by the Government under CLINs 0100 - 0602.

PSC: R702

0800 Contract Ceiling

1 Each

This CLIN is ONLY to populate the contract ceiling amount. NO orders will be placed against this CLIN.

IDC CONSTRAINTS

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MAXIMUM DOLLAR

AMOUNT

30 $37,500,000.00

CLIN MIN QTY MAX QTY

0100 30 30

0200 0 2500

0300 NTE $500,000

0401 1 1

0402 1 1

0403 1 1

0404 0 5

0501 0 3

0502 0 3

0503 0 2

0504 0 2

0601 NTE $1,000,000

0602 1 2500

CLAUSES INCORPORATED BY FULL TEXT

HQ B-2-0004 EXPEDITING CONTRACT CLOSEOUT (NAVSEA) (DEC 1995)

(a) As part of the negotiated fixed price or total estimated amount of this contract, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $500 or less at the time of final contract closeout. The term "residual dollar amount" shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party may be considered to the extent permitted by law.

(b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered.

PRICING MATRIX

NOTE: Pricing within the price matrices are unit prices. For clarity reasons a price of $10 in a quantity range of 1 – 10 would mean an order of 6/ea items would have an extended price of $60 for that item.

Offerors may propose different quantity/price breaks than those listed below, and are encouraged to do so if it will facilitate optimal pricing. Offerors may propose more/less quantity break points than provided below.

For each CLIN listed below, the prices proposal shall cover a range that commences at the Delivery Order Minimum and ends at the Delivery Order Maximum.

The year coincides with the contract award date and consists of 365 days per year, with the exception of leap years which consists of 366 days per year. The years commence upon contract award.

CLIN 0100: Precision Aiming Laser - LRIP

QTY Year 1

CLIN 0200: Precision Aiming Laser - Production

QTY Year 1 Year 2 Year 3 Year 4 Year 5

1 -

- 400

CLIN 0300: Provisioning Items Order (PIO)

**NOTE: Offerors will need to provide a list of PIO and provide a pricing matrix for Years 1 through 5 for each item.

CLIN 0401: Operator New Equipment Training Course Curriculum

CLIN 0402: Operator New Equipment Training Video

CLIN 0403: Maintainer New Equipment Training Course Curriculum

CLIN 0404: Institutional Training

CLIN 0501: Non-Functional Units

CLIN 0502: Transparent Housing Units

CLIN 0503: Cutaway or Deconstructed Models

QTY Year 1

CLIN 0504: Subassemblies

CLIN 0601: Repairs

Will Be Negotiated At Time Of Repair -

NTE $1,000,000

CLIN 0602: TT&E

SECTION B NOTES

1. The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. Offers may obtain information on SAM registration and annual confirmation at https://www.sam.gov or https://www.acquisition.gov and by phone at 1-866-606-8220.

2. Data Item Descriptions (DIDS) referenced in the attached Contract Data Requirements List(s) (CDRLs) are available at the following website: http://www.assistdocs.com

3. The technical data package may contain information that is export controlled. Only those companies that have completed DD Form 2345 and are certified under the Joint Certification Program (JCP) in an active status are authorized to receive export controlled information. Additional information is available at http://www.dlis.dla.mil/jcp/.

4. Technical questions concerning this procurement SHALL be submitted NO LATER THAN 2:00 PM EST on 28 FEB 2019. Submit questions to emily.a.johnson@navy.mil . THE CLOSING DATE AND TIME FOUND

ON PAGE 1, BLOCK 9 WILL NOT BE EXTENDED.

5. Any amendments to the subject solicitation will be posted to FedBizOpps (http://www.fbo.gov). The complete solicitation package, including all amendments, should be received and reviewed prior to submitting a response.

It is the responsibility of the offeror to obtain all amendments and/or other applicable documents prior to submission of the offer. Under these circumstances, offerors are reminded to include acknowledgement of acceptance of these amendments in their offer.

(End of Text)

Section C - Descriptions and Specifications

HQ C-1-0001 ITEM(S) 0700 - DATA REQUIREMENTS (NAVSEA) (SEP 1992)

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List, DD Form 1423, Exhibit A , attached hereto.

HQ C-2-0008 ASSIGNMENT AND USE OF NATIONAL STOCK NUMBERS (NAVSEA) (MAY 1993)

To the extent that National Stock Numbers (NSNs) or preliminary NSNs are assigned by the Government for the identification of parts, pieces, items, subassemblies or assemblies to be furnished under this contract, the Contractor shall use such NSNs or preliminary NSNs in the preparation of provisioning lists, package labels, packing lists, shipping containers and shipping documents as required by applicable specifications, standards or Data Item Descriptions of the contract or as required by orders for spare and repair parts. The cognizant Government Contract Administration Office shall be responsible for providing the Contractor such NSNs or preliminary NSNs which may be assigned and which are not already in possession of the Contractor.

HQ C-2-0014 CONTRACTOR'S PROPOSAL (NAVSEA) (MAR 2001)

(a) Performance of this contract by the Contractor shall be conducted and performed in accordance with detailed obligations to which the Contractor committed itself in Proposal dated in response to NAVSEA Solicitation No. N00164-19-R-JQ56.

(b) The technical volume(s) of the Contractor's proposal is incorporated by reference and hereby made subject to the provisions of the "ORDER OF PRECEDENCE" (FAR 52.215-8) clause of this contract. Under the "ORDER OF PRECEDENCE" clause, the technical volume of the Contractor's proposal referenced herein is hereby designated as item

(f) of the clause, following "the specification" in the order of precedence.

HQ C-2-0023 EXCLUSION OF MERCURY (NAVSEA) (MAY 1998)

Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract.

HQ C-2-0024 EXTENSION OF COMMERCIAL WARRANTY (NAVSEA) (NOV 1996)

The Contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided that such warranty is available at no additional cost to the Government. The Contractor shall provide a copy of the standard commercial warranty with the item. The standard commercial warranty period shall begin upon the final acceptance of the applicable material or software. Acceptance of the standard commercial warranty does not waive the Government's rights under the "Inspection" clause, nor does it limit the Government's rights with regard to other terms and conditions of the contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty.

HQ C-2-0038 PERMITS AND RESPONSIBILITIES (NAVSEA) (SEP 1990)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations, in connection with any movement over the public highways of overweight/overdimensional materials.

HQ C-2-0051 SPECIFICATIONS AND STANDARDS (NAVSEA) (AUG 1994)

(a) Definitions.

(i) A "zero-tier reference" is a specification, standard, or drawing that is cited in the contract (including its attachments).

(ii) A "first-tier reference" is either: (1) a specification, standard, or drawing cited in a zero-tier reference, or (2) a specification cited in a first-tier drawing.

(b) Requirements.

All zero-tier and first-tier references, as defined above, are mandatory for use. All lower tier references shall be used for guidance only.

HQ C-2-0059 UPDATING SPECIFICATIONS AND STANDARDS (NAVSEA) (AUG 1994)

If, during the performance of this or any other contract, the contractor believes that any contract contains outdated or different versions of any specifications or standards, the contractor may request that all of its contracts be updated to include the current version of the applicable specification or standard. Updating shall not affect the form, fit or function of the deliverable item or increase the cost/price of the item to the Government. The contractor should submit update requests to the Procuring Contracting Officer with copies to the Administrative Contracting Officer and cognizant program office representative for approval. The contractor shall perform the contract in accordance with the existing specifications and standards until notified of approval/disapproval by the Procuring Contracting Officer. Any approved alternate specifications or standards will be incorporated into the contract.

STATEMENT OF WORK

NSWC CRANE

STATEMENT OF WORK

FOR

MINIATURE AIMING SYSTEMS – LASER (MAS-L)

PRECISION AIMING LASER (PAL)

N00164-19-R-JQ56

15 November 2018

1.0 Scope: The Statement of Work (SOW) sets forth the requirements for the procurement, manufacturing, program management support, Configuration Management (CM), warranty and non-warranty repair, technical documentation, and training for the Miniature Aiming Systems – Laser (MAS-L) Precision Aiming Laser (PAL), hereafter referred to as PAL.

1.1 Background

The mission of United States Special Operations Command (USSOCOM) MAS-L is to provide Special Operations Forces (SOF) with laser systems optimized in their configuration for individual, precision small arms that will improve situational awareness, decrease engagement times, and increase Probability of Hit P(h) commensurate to the effective range of the weapon and its munitions. Intended for use with precision rifles and anti-material rifles, the PAL is a laser system used to improve target acquisition and probability of hit. The PAL provides IR illumination, both Visible and IR aiming, range finding, environmental sensing, and ballistic processing capabilities.

2.0 Applicable Documents:

2.1 Department of Defense Specifications, Standards, and Handbooks

PRF/18/JXQR/162 Performance Specification for Miniature Aiming Systems – Laser (MAS-L) Precision Aiming Laser (PAL)

MIL-PRF-63033C Performance Specification Manuals, Technical: Demilitarization of

Surplus Military Items, Preparation of, 18 May 2009

MIL-STD-130N(1) Identification Marking of U.S. Military Property, 16 Nov 2012

MIL-STD-1425A Safety Design Requirements for Military Lasers and Associated

Support Equipment

2.2 Availability of DOD Documents

Unless otherwise specified, the issues of these documents may be viewed or downloaded from the ASSIST database at http://quicksearch.dla.mil/.

2.3 Non-Government Standards and Other Publications

ASQ/ANSI/ISO 9001:2015 Quality Management Systems– Requirements, 21 Oct 2015

ANSI/EIA-649-B Configuration Management Standard, Apr 2011

ANSI Z136.1-2014 Safe Use of Lasers, 2014

2.4 Availability of Non-Government Standards and Other Publications

Non-Government Publications are available from the American National Standards Institute, 25 West 43rd Street, 4th floor, New York, NY 10036, or at http://webstore.ansi.org/default.aspx

2.5 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document shall take precedence. Nothing in this document shall supersede applicable Federal, State, or Local Laws and regulations unless a specific exemption has been obtained.

3.0 Requirements:

3.1 General

The Contractor shall provide PAL Systems in accordance with (IAW) this SOW and the performance requirements contained in the Performance Specification reference identified in paragraph 2.1 referred herein as Performance Specification. The Contractor shall be responsible for all requirements set forth in this Statement of Work.

3.2 Quality

3.2.1 Quality Program: The Contractor shall have a quality system that ensures conformance to contractual requirements and meets the requirements of ASQ/ANSI/ISO 9001:2015, or an equivalent quality system model.

(Contract Data Requirements List (CDRL) A001, Quality Program Plan)

3.2.2 Quality Conformance Inspections and Tests: The Contractor shall ensure each PAL undergoes Contractor acceptance testing conducted in accordance with the Government approved Acceptance Test Plan (ATP). The Contractor shall inspect and verify all equipment at source. The Contractor shall only deliver items to the Government that have successfully passed the Contractor’s Acceptance Testing Plan (ATP). (CDRL A002, Acceptance Test Plan)

In addition to the Acceptance Test Plan, the Contractor shall submit all Test Procedures for Government review and approval. (CDRL A003, Test Procedure)

3.2.3 Quality Conformance Inspection and Test Results: The Contractor shall provide inspection and test results for PAL systems produced for this contract. (CDRL A004, Acceptance Test Report (ATR))

3.3 Program Support

3.3.1 Program Management: The Contractor shall develop and execute a plan to manage the PAL Program. The Contractor shall be responsible for overall PAL performance and shall define and maintain appropriate subcontract and associated contract relationships to support all contract requirements. The Contractor shall designate a Point of Contact responsible for substantive communication with the Government.

3.3.2 Post Award Conference: A Post Award Conference shall be held within 30-90 calendar days after contract award. An exact date and location for the post-award conference shall be mutually agreed upon after contract signing. The conference will specifically discuss all sections of the contract in detail with emphasis on programmatic points of interest. The conference may include contracting officers, program managers, and essential personnel from both parties. The Contractor shall take the meeting minutes and provide a copy to the Government within 7 calendar days after the conclusion of the conference. (CDRL A005)

3.3.3 Program Review: The Contractor shall be responsible for attending program reviews on dates and locations mutually agreed upon with the Government. Program reviews shall convene as mutually agreed between the Contractor and the Government, but not more frequently than quarterly. A maximum of four program reviews will be held per year, with three at the Contractor’s facility and one at NSWC Crane. These reviews shall serve as a forum to resolve issues and exchange information in support of testing, production, warranty repair, and delivery of the PAL. Contractor performance discussions shall include but not be limited to: schedule, technical performance, risk elements and assumptions, work around plans, anticipated problems, and program status. The Contractor shall ensure that appropriate personnel are available for conferences and reviews to address and resolve agenda items. The Contractor shall take the meeting minutes and provide a copy to the Government within 7 calendar days after the conclusion of each review. (CDRL A005, Report, Record of Meeting/Minutes)

3.3.4 Monthly Status and Progress Reports: While in production under a Delivery Order issued against the basic IDIQ contract, the Contractor shall provide monthly progress reports identifying the status of delivery orders, warranty, data deliverables, failure analysis and corrective actions, engineering change proposals, requests for variance, programmatic issues, technical issues, significant meetings, upcoming events, and milestones. (CDRL A006, Contractor's Progress, Status and Management Report)

3.4 Reliability, Maintainability, and Availability

3.4.1 Failure Reporting, Analysis and Corrective Action System (FRACAS): The Contractor shall establish a failure analysis and corrective action system for equipment and process reliability that includes requirements for reporting, analyzing, and correcting system failures. The Contractor shall analyze the cause of each failure that occurs during Government acceptance testing of new production systems and systems returned to the Contractor for warranty repair. The Contractor shall identify pattern failures. The Contractor shall analyze these failures and implement corrective action to prevent or reduce the probability of failure recurrence. The Contractor shall submit a report detailing the investigation and analysis of the failure, as well as the corrective actions to be implemented. (CDRL A007, Failure Summary and Analysis Report)

3.4.2 Performance: The Contractor shall notify the Government immediately after identification of any and all performance related data that would both positively and negatively impact the performance, schedule, reliability, maintainability, availability, supportability, cost, or safety of the PAL. The Government reserves the right to test, validate, verify, or certify any and all of the PAL performance parameters to verify compliance with the Performance Specification and this SOW.

3.5 Safety

The system safety requirements are to be performed throughout the life cycle of the system, along with new development, upgrades, modifications, resolution of deficiencies, or technology development. When properly applied, these requirements shall ensure the identification and understanding of all known hazards and their associated risks; and mishap risk eliminated or reduced to acceptable levels. The objective of system safety is to achieve acceptable mishap risk through a systematic approach of hazard analysis, risk assessment, and risk management.

3.5.1 System Hazards: The Contractor shall provide a system hazard analysis in a System Safety Hazard Analysis Report (SSHAR). The SSHAR shall identify hazards present during system use, maintenance, storage, transportation, and disposal. The SSHAR shall include a risk assessment and risk management recommendations for each identified hazard. The Contractor shall provide all necessary information and support to assist the Government in obtaining Naval Ordnance Safety and Security Activity (NOSSA) approval if required. (CDRL A008, System Safety Hazard Analysis Report (SSHAR))

3.5.2 Environmental and Hazardous Materials (HAZMAT): The Contractor shall have an established Environmental and HAZMAT program to ensure the system design, development, manufacturing, testing, evaluation, operations, and maintenance comply with federal, state, and local environmental laws, regulations, shipping regulations, policies, treaties, and agreements.

The Contractor shall identify the type, quantity, and potential hazards for all HAZMAT contained in the PAL system in the SSHAR. The Contractor shall provide Safety Data Sheets (SDS) for all HAZMAT identified. (CDRL A008, System Safety Hazard Analysis Report (SSHAR))

3.5.3 HAZMAT Removal: If the PAL contains HAZMAT, the Contractor shall provide a manual IAW MIL-PRF- 63033C detailing the processes and hazards associated with removing the HAZMAT from the PAL prior to demilitarization and disposal. (CDRL A009, Commercial Off-the-Shelf (COTS) Manuals and Associated Supplemental Data)

3.5.4 Laser Safety Requirements: The Contractor shall ensure the PAL is classified properly IAW ANSI Z136.1- 2014. The Contractor shall use this classification in selecting the applicable 21 CFR Part 1040 design requirements which do not restrict operational requirements. The Contractor shall ensure the PAL meets the applicable design requirements of MIL-STD-1425A.

The Contractor shall provide all necessary information and support to assist the Government in obtaining Joint Laser Safety Review Board (JLSRB) approval. (CDRL A008, System Safety Hazard Analysis Report (SSHAR))

3.6 Configuration Management

The Contractor shall implement a Configuration Management (CM) Control system using ANSI/EIA-649-B as a guideline. The CM Program shall be in place for the life of the contract. The Contractor’s CM Program shall provide configuration identification, configuration control, and configuration status accounting of all new and/or modified hardware, firmware, software, and documentation IAW ANSI/EIA-649-B. The Program shall address the Contractor’s procedures for CM, configuration review, and preparation, review, and processing of configuration changes.

The PAL initial product baseline shall be established at the time of contract award, with any follow on modifications to be completed through the Engineering Change Proposal (ECP) process. The Contractor shall support interchangeability and interoperability to the replaceable part level. All baselines shall be documented in the Contractor’s Configuration Management database. (CDRL A010, Product Base Line Index (PBLI))

3.6.1 Configuration Management Plan: The Contractor shall provide the Government with a CM Plan that describes the Contractor’s Configuration Management program. (CDRL A011, Supplier's Configuration Management Plan)

3.6.2 Configuration Status Accounting: The Contractor shall maintain Configuration Status Accounting (CSA) information in a Configuration Management database. The CM database shall include the as-built configuration, part number, serial number, revision levels, Acceptance Test Date, Software Revision, and all Class I ECPs incorporated for each system as delivered. The Government reserves the right to review the Contractors CM database upon request and the Contractor shall provide delivery of the electronic CM database at the conclusion of this contract.

The Government will utilize the Contractor’s CM database as the single tracking system for configured hardware and software items for the PAL. (CDRL A012, Configuration Status Accounting (CSA) Information)

3.6.3 Engineering Change Proposal: The Contractor shall implement and control changes to the Engineering Change Proposal (ECP) Process for Contractor and Government recommended and Government approved changes per ANSI/EIA-649-B. The Contractor should notify the Government if the ECP is of a nature that, without implementation, will adversely affect systems performance, personnel safety, or impact delivery schedules as part of the submission.

3.6.3.1 Class I Engineering Change Proposal: The Contractor shall submit changes that may affect the form, fit, function, cost or safety of a configuration item as a Class I ECP. Changes that may affect the safety of the PAL include, but are not limited to, changes to the laser source, optics, apertures, windage/elevation adjusters, laser driver electronics, software, exit-port covers, illuminator adjustment mechanism, temperature monitors/controls, labels, and armed/firing indicators. The Contractor shall submit Class I ECPs for Government review and approval. The Contractor shall obtain Government written concurrence prior to the release of the Class I change. Implementation prior to Government approval is at the risk of the Contractor. (CDRL A013, Engineering Change Proposal (ECP))

3.6.3.2 Class II Engineering Change Proposal: For an ECP that does not fall under the Class I ECP criteria, the Contractor shall submit a Class II ECP for review. The Government review of Class II changes will consist of a concurrence or non-concurrence with the classification category and content. The Government reserves the right to require a proposed Class II ECP to be resubmitted as a Class I ECP if it is determined to affect form, fit, function, cost or safety. The Contractor shall obtain Government written concurrence prior to the release of the Class II change. Implementation prior to Government concurrence is at the risk of the Contractor. (CDRL A013, Engineering Change PropoPAL (ECP))

3.6.4 Request for Variance: The Contractor shall submit any temporary departure from the product baseline or performance specification for a specified serial number, range of serial numbers, or period of time as a Request for Variance (RFV). RFVs shall be submitted for Government review and acceptance. Implementation prior to Government approval is at the risk of the Contractor. (CDRL A014, Request for Variance (RFV))

3.7 Repair

3.7.1 Warranty Repair: All PAL systems returned for repair under the warranty provisions of this contract shall be subject to failure analysis by the Contractor at the Contractor’s expense. The Contractor shall be responsible for having sufficient quantity of spares and replacement parts on hand to perform warranty repair. The Contractor shall be required to replace all damaged markings, identifications, and labels when the markings, identifications, or labels become unreadable IAW MIL-STD-130N(1) and the performance specification. All failures returned to the OEM for repair will have a Return Material Authorization (RMA) number assigned by the Contractor.

3.7.1.1 Warranty Failure Analysis: The Contractor shall perform failure analysis and submit a Failure Summary and Analysis Report within 14 calendar days after receipt of failed PAL. (CDRL A007, Failure Summary and Analysis Report)

3.7.1.2 Warranty Repair Turn-Around Time: The Contractor shall provide a new PAL system if the failed system cannot be repaired and returned to the Government within 30 calendar days after receipt of item.

3.7.1.3 Warranty Repair to Specification Standards: PAL systems repaired or replaced under warranty shall meet the contractual product baseline. All repaired or replaced systems shall be tested IAW the same tests used for initial acceptance. New replacement assets shall have the same warranty as all other new assets. Repaired systems shall have a warranty on repairs or the balance of the original warranty period, whichever is longer.

3.7.2 Repair Verification Testing: All repaired PAL systems shall be tested IAW the same tests used for initial acceptance with the same acceptance period.

3.7.3 Non-Warranty Failure Analysis: Upon receipt of a Delivery Order for the Test, Teardown and Failure Analysis, the Contractor shall receive, inspect, test, and perform failure analysis and isolate each system to determine the specific level of repair required to restore it to the latest Government approved Product Baseline. The Contractor shall perform failure analysis and submit a detailed firm fixed price (FFP) proposal to the Contracting Officer within 10 calendar days after receipt of the failed systems prior to commencement of work for any non-warranty repairs. As a minimum the proposal shall identify: types and quantities of material and parts required for repair and their cost, number of hours and labor mix, or number of hours and shop rate charged for the repair, and indirect rates charged for the repair, and the total FFP for the repair. (CDRL A007, Failure Summary Analysis Report)

3.7.3.1 Non-Warranty Repair: The Contractor shall not perform any non-warranty repair on the failed systems until authorized by issuance of either a delivery order or a modification to an existing delivery order. The Contractor shall provide Original Equipment Manufacturer (OEM) level repairs and service. The Contractor shall perform Acceptance Testing on repaired assets. Disassembly of the systems shall be limited to the minimum extent possible.

Repair turn-around time shall not exceed 30 calendar days (threshold) 14 calendar days (objective) after receipt of delivery order. All failures returned to the OEM for repair will have an RMA number assigned by the Contractor.

The Contractor shall ship all repaired systems to NSWC Crane for acceptance unless otherwise noted in the Delivery Order. The Contractor shall be responsible for all shipping costs of the repaired systems. All non-warranty repairs performed on the systems by the Contractor shall be warranted for a minimum of 360 days. This does not exclude any existing warranty remaining on the systems.

3.7.3.2 Beyond Economic Repair: If the repair cost is estimated to exceed 65% of the replacement cost of the system, the contractor shall notify the Contracting Officer in writing to obtain direction for repair, replacement or disposition of the defective item. Contractor shall advise the Government in writing of all material to be condemned.

Disposition instructions will be provided for Beyond Economical Repair (BER) equipment.

3.7.3.3 Finishes, Markings and Decals: The Contractor shall be required to restore the repaired PAL System to a serviceable condition. Damage to protective finishes shall be repaired to the extent necessary to provide adequate protection during field usage, corrosion prevention and structural integrity. The Contractor shall be required to replace all damaged markings, identifications, and decals when the markings, identifications, or decals become unreadable. Labeling and marking requirements shall be in accordance with MIL-STD-130N(1). Each delivered system shall have individual UID labels for each non-GFE subsystem that contains both the 2D barcode and human readable text, in accordance with MIL-STD-130N(1).

3.7.3.4 Repair to Specification Standards: The Contractor shall ensure all repaired, upgraded, or modified PAL Systems meet or exceed the original performance specification. Scratches, delaminating or other optical flaws on the optics will be replaced only if it degrades system’s performance or may deteriorate to degrade system’s performance.

3.7.3.5 Shipping: After the repaired PAL System passes acceptance testing at the Contractor’s facility, the Contractor shall ship the repaired System to NSWC Crane for inspection and forwarding to the designated User.

Shipment must be shipped via traceable means. Tracking information shall be provided to the Government upon request.

3.7.3.6 Shipping Documentation: The Contractor shall furnish documentation for each shipment of new items that clearly identifies the contract number, delivery order number, WAWF shipment number, contract line item number, NSN, part number, and quantity shipped. Warranty return shipment documentation shall reference the RMA under which the item was returned, contract number, NSN, part number, and quantity shipped. The Contractor shall include a serial number listing in ascending numerical order with all shipments.

3.7.3.7 Packaging: The Contractor shall ensure that each repaired and serviceable System is packaged IAW best commercial practices.

3.8 Technical Data

3.8.1 Operators/Maintenance Technical Manual and Quick Reference Guide: The Contractor shall provide an Operator’s and Maintenance Manual for the PAL systems procured under this contract. The Operator’s and Maintenance Manual at a minimum shall include Introduction, Preparation for Use and Installation, Principles of Operation, Maintenance and Servicing Instructions (preventive and corrective), Preparation for Shipment, Parts List, Operational and Maintenance Illustrations, Safety Precautions (Warnings, Cautions, and Notes), and information on the functionality of the PAL, its components and accessories, system operation from turn-on to system shut down including adjustments, and operator checks, and services. The Operator’s and Maintenance Manual shall be no larger than 4 ½ inches width x 5 ½ inches height. In addition to the Operators and Maintenance Manual, the Contractor shall provide a Quick Reference Guide. The Quick Reference Guide shall contain basic adjustment and operating procedures required to use the PAL in the field. The Government will provide publication numbers within 30 calendar days after CDRL submission. The Contractor shall provide an Operator’s and Maintenance Manual and Quick Reference Guide with each delivered PAL. (CDRL A009, Commercial Off-the-Shelf (COTS) Manuals and Associated Supplemental Data)

3.8.2 Drawings and Associated Lists: The Contractor shall provide a top-level system drawing for the PAL. The Contractor shall provide a drawing for each Lowest Replaceable Unit (LRU) that can be removed and replaced. The top-level drawings for the PAL system and LRUs will be used for the purpose of Nomenclature and National Stock Number (NSN) assignments to support the life cycle management of the system, including maintenance and repairs.

The latest revision of drawings shall be submitted to the Government throughout the life of the contract. The PAL and its LRU’s will have a unique NSN/part number specific to this customer. The PAL and its LRU’s will have a secondary part number for other customers. (CDRL A015, Technical Data Package)

3.8.3 Documentation Updates: The Contractor shall ensure the technical data and documentation reflects the approved product baseline for the life of the contract.

3.9 Supply Support

3.9.1 Proposed Spare Parts List (PSPL): The Contractor shall employ the concept of concurrent release of spare parts orders with identical parts as installments on the production unit. The Contractor shall provide a PSPL of all S- VPS parts that can be removed and replaced. The PSPL shall be delivered in a top-down breakdown format and shall include repairable, replacement parts, and long lead time items from the LRU to the piece part level. Each item on the PSPL that is repairable /replaceable shall be priced and available for ordering. Failure by the Contractor to specify spare part determinations on the PSPL for individual items does not preclude the Government from requiring the Contractor to furnish and deliver the item and quantity of each item of spare and repair parts selected and approved by the Government to make up the provisioning parts. The PSPL shall contain the part number, nomenclature, CAGE, ordering quantity, part specific technical information to be used for National Stock Number (NSN) cataloging, and unit price. (CDRL A016, Proposed Spare Parts List; A017, Engineering Data for Provisioning (EDFP))

3.9.3 Shipping Documentation: The Contractor shall furnish documentation for each shipment of new items that clearly identifies the contract number, delivery order number, WAWF shipment number, contract line item number, NSN, part number, and quantity shipped. Warranty and non-warranty return shipment documentation shall reference the RMA under which the item was returned, NSN, part number, and quantity shipped. The Contractor shall include a serial number listing in ascending numerical order with all shipments. For all new item shipments, a serial listing in Microsoft Excel format shall be attached to the Wide Area Workflow (WAWF) receiving report.

3.9.4 Shipment Tracking: The Contractor shall ship all PAL systems via traceable means, and shall provide tracking information to the Government upon request.

3.9.5 Signed Receipts: The Contractor shall provide a signed copy of the shipping document to the Government within 2 business days of receipt of returned PAL systems.

3.9.6 Packaging, Handling, Storage, and Transportation: The Contractor shall establish/maintain procedures for packaging, handling, storage, preservation, and shipping to protect the quality of products and prevent damage, loss, deterioration, degradation, or substitution of products. The Contractor shall also ensure when the PAL is in its shipping container, it shall withstand, without physical damage or degradation of performance, commercial modes of transportation.

3.9.7 Labeling and Marking: Each delivered PAL system shall have individual markings for each non-GFE subsystem that contains both the 2D UID barcode and human readable text in accordance with MIL-STD-130N(1) and the Performance Specification.

3.10 Training

3.10.1 New Equipment Training (NET) Curriculum and Materials: The Contractor shall provide a NET package to support Operator and Maintainer training as described in paragraphs 3.10.1.1, 3.10.1.2, and 3.10.1.3. The Contractor shall grant the Government the authority to reproduce, update, or change the data contained in the NET Curriculum and Materials. (CDRL A018, Training Materials)

3.10.1.1 Operator NET Course Curriculum: The Operator NET Course Curriculum shall be comprised of all actions that the equipment user is required to perform to mount, operate, and maintain the PAL in the field.

Operating functions shall include actions required to power the system on and off, change batteries, zero, and perform other adjustments. Specific Tactics, Techniques, and Procedures (TTP) shall not be included.

3.10.1.2 Operator NET Training Video: The Contractor shall provide a NET Video demonstrating all actions that the equipment user is required to perform to mount, operate, and maintain the PAL in the field. Operating functions shall include actions required to power the system on and off, change batteries, zero, and perform other adjustments.

Specific Tactics, Techniques, and Procedures (TTP) shall not be included.

3.10.1.3 Maintainer NET Course Curriculum: The Maintainer NET Course Curriculum shall be comprised of preventative maintenance, troubleshooting, LRU removal and replacement, adjustment, and performance verification procedures to be conducted at operator, intermediate, and depot level maintenance facilities.

3.10.2 Institutional Training: The Contractor shall provide Operator and Maintainer NET to Government technical representatives at a government facility within the continental United States. Training shall be for a maximum of 12 personnel. It is anticipated that training is to be conducted up to 1 time for each contracted year.

3.10.3 Non-Functional Units, Cutaways, and Subassemblies: The Contractor shall provide non-functional units, cutaway models, and subassemblies as training aids.

3.10.3.1 Non-Functional Units: The Contractor shall provide non-functional units which are representative of a functional deliverable unit on the exterior, to include functional knobs/buttons, without internal electronic components.

3.10.3.2 Transparent Housing Units: The Contractor shall provide non-functional units which are representative of a functional deliverable unit for internal electronics and exterior functions, but have a see through housing. Lasers shall be disarmed, incapable of receiving power, or otherwise unable to function.

3.10.3.3 Cutaway or Deconstructed Models: The Contractor shall provide non-functional models which are representative of a functional deliverable unit for internal electronics and exterior functions. The purpose of the models is to aid the Government during technical discussions involving production, repair, failure determination, or ECP evaluation during the performance period of the contract. Models shall have a clear epoxy coating applied to the dissected area (or equivalent) to allow the model to remain intact. The best method for cutaway or deconstruction is at the discretion of the offeror, with concurrence from the Government.

3.10.3.4. Subassemblies: The Contractor shall provide sub-assemblies of production representative units.

4.0 Contract Item Data Deliverables

Exhibit "A" - Contract Data Requirements List (CDRL):

CDRL # CDRL TITLE DID#

A001 QUALITY ASSURANCE PROGRAM PLAN DI-QCIC-81794 NOT 1

A002 ACCEPTANCE TEST PLAN DI-QCIC-80553A

A003 TEST PROCEDURE DI-NDTI-80603A

A004 ACCEPTANCE TEST REPORT (ATR) DI-QCIC-81891 NOT 1

A005 REPORT, RECORD OF MEETING/MINUTES DI-ADMN-81505

A006 CONTRACTOR’S PROGRESS, STATUS AND MANAGEMENT REPORT DI-MGMT-80227

A007 FAILURE SUMMARY AND ANALYSIS REPORT DI-SESS-80255A

A008 SYSTEM SAFETY HAZARD ANALYSIS (SSHAR) DI-SAFT-80101C

A009 COMMERCIAL OFF-THE-SHELF (COTS) MANUALS AND

ASSOCIATED SUPPLEMENTAL DATA

DI-TMSS-80527C NOT 1

A010 PRODUCT BASELINE INDEX (PBLI) DI-CMAN-81218

A011 SUPPLIER’S CONFIGURATION MANAGEMENT PLAN DI-SESS-80858C

A012 CONFIGURATION STATUS ACCOUNTING (CSA) INFORMATION DI-SESS-81253C

A013 ENGINEERING CHANGE PROPOPAL (ECP) DI-SESS-80639D

A014 REQUEST FOR VARIANCE (RFV) DI-SESS-80640D

A015 TECHNICAL DATA PACKAGE DI-SESS-80776A NOT 1

A016 PROPOSED SPARE PARTS LIST DI-PSSS-80134B

A017 ENGINEERING DATA FOR PROVISIONING (EDFP) DI-SESS-81874

A018 TRAINING MATERIALS DI-ILSS-80872 NOT 1

5.0 Special Conditions

The Contractor shall comply with all International Traffic in Arms Regulations (ITAR) controls and procedures for the handling, transfer, and storage of ITAR technology and information.

Section D - Packaging and Marking

HQ D-1-0001 DATA PACKAGING LANGUAGE

Data to be delivered by Integrated Digital Environment (IDE) or other electronic media shall be as specified in the contract.

All unclassified data to be shipped shall be prepared for shipment in accordance with best commercial practice.

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M dated 28 February 2006.

HQ D-1-0004 PACKAGING OF PIO (NAVSEA)(APR 2015)

Item(s) 0003 - The supplies furnished hereunder shall be cleaned, preserved, packaged, packed and marked in accordance with the instructions provided by the Contracting Officer, Provisioning Activity, or ACO. When not otherwise specified, spare and repair parts shall be packaged to ensure protection against corrosion, deterioration, physical, and electrical damage during shipment from the Contractor to the point of delivery.

HQ D-2-0005 IDENTIFICATION MARKING OF PARTS – ALTERNATE I (NAVSEA) (APR 2015)

(a) Identification marking of individual parts within the systems, equipments, assemblies, subassemblies, components, groups, sets or kits, and of spare and repair parts shall be done in accordance with applicable specifications and drawings.

To the extent identification marking of such parts is not specified in applicable specifications or drawings, such marking shall be accomplished in accordance with the following:

(1) Parts not manufactured to Government specifications shall be marked in accordance with generally accepted commercial practice.

(2) Parts manufactured to Government specifications shall be marked as follows:

(i) Electrical Parts - that is, all parts in electrical equipments and electrical parts when used in equipments which are not electrical in nature (e.g., electric controls and motors in a hydraulic system) - shall be identified and marked in accordance with MIL-STD-1285D(1) dated 10 November 2010, or, where MIL-STD-1285D(1) does not cover such a part, in accordance with MIL-STD-130N(1) dated 16 November 2012. Requirements of MIL-STD-1686C dated 25 October 1995 for Electrostatic Discharge Control shall be addressed.

(ii) Electronic Parts - that is, all parts in electronic equipments and electronic parts when used in equipments which are not electronic in nature (e.g., electronic fuel controls in some engines) - shall be identified and marked in accordance with Requirement 67 of MIL-HDBK-454B dated 15 April 2007. Requirements of MIL-STD-1686C for Electrostatic Discharge Control shall be addressed.

(iii) Parts other than electrical or electronic parts (as described above) shall be identified and marked in accordance with MIL-STD-130N(1).

(b) In cases where parts are so small as not to permit identification marking as provided above, such parts shall be appropriately coded so as to permit ready identification.

HQ D-2-0007 MARKING AND PACKING LIST(S) - ALTERNATE I (NAVSEA) (APR 2015)

(a) Marking. Shipments, shipping containers and palletized unit loads shall be marked in accordance with MIL-STD- 129R dated 18 February 2014.

(b) Packing List(s). A packing list (DD Form 250 Material Inspection and Receiving Report may be used) identifying the contents of each shipment, shipping container or palletized unit load shall be provided by the Contractor with each shipment in accordance with the above cited MIL-STD.