19RJQ56_0001_sol.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to answ er industry questions, update clause G-232-H002(b) to remove the "*CR- Cost-Reimbursement" reference, to update Volue II Past Performance page limit to 15 pages, and update Attachment 5, Interface Control DOcument (ICD) Revision C to Revision D. See the follow ing pages for details. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0016419RJQ56

X 9B. DATED (SEE ITEM 11)

07-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Mar-2019

CODE

NAVAL SURFACE WARFARE CENTER CRANE DIV

E. JOHNSON (812-854-8653)

BLDG 3373

300 HWY 361

CRANE IN 47522-5001

N00164 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0016419RJQ56

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSES TO INDUSTRY

Q: Is it acceptable to submit product samples where the user interface differs from the proposed solution (such as a change to the exterior). It does not change capability and all PAL requirements will be satisfied.

A: It is acceptable, however, it adds a layer of risk to Crane and the End User and it runs the potential of being considered in the technical evaluation as a weakness associated with Offeror’s proposal. The amount of risk is of course associated with just how much the interface differs from the product sample to the contract deliverable and how it impacts the operator's ability to evaluate the submitted product sample.

Q: PAL Performance Specification section 3.4.2, Visible Pointer Power - Is it acceptable to propose compliance with this requirement based on testing against a standard rifle zero target?

A: The range at which the operator can view the laser point will be determined using white printer paper as the target.

Q: The VATEP table increases from 1,000 meters in increments of 500 meters, but stops at 2,500 meters. Is there any additional value to a system capable of ranging to 3,000 meters?

A: No. The maximum value provided by the VATEP table is for a system exceeding 2,500 meters. An offeror who proposed to meet all the threshold requirements and proposes a LRF of 3,000 meters would receive a Value Adjusted credit of $4,000/ea. For simplicity purposes, suppose that offeror proposed $10,995 per system for all quantities and all years, the Government would then multiply its most likely ordering quantities by $6,995/ea ($10,995 - $4,000 = $6,995) to derive a VATEP for that offeror.

Q: Please clarify, in our reading of MIL-STD-810G, this reads that the max operating temp is actually +71C. MIL- STD-810G says "As soon as the chamber instrumentation indicates this temperature has been reached, operate the test item in accordance with the approved test plan". Should we interpret "chamber instrumentation" as "test article instrumentation"?

A: For clarification of terms and temperatures, this is a summary of how the Tactical Standby to Operational test works:

‐ Ramp to +71C at 3C/minute.

‐ Soak.

‐ Ramp down to +60C at no slower than 2C/minute.

‐ When temperature chamber has ramped to +60C (ambient surrounding PAL), operate the PAL.

Q: How will the benefit of objective performance of the DMC be evaluated?

A: Best value evaluation.

Q: In order to be compliant with the FDA regulations when delivering class 3b laser product samples, industry is required to have an exemption letter. We would like to request any necessary documentation required from industry to ensure timely delivery of the exemption Letter.

A: Prior to 29 March 2019 any potential offeror must submit the completed “21 CFR Compliance Checklist Form fillable.pdf” to the contract specialist. At the same time, the offeror shall submit the Model Number of the product samples they plan to send as part of their offer. This will allow the Government to generate a provisional military exemption letter for the offeror.

Q: On page 84 the USG states "ELECTRONIC SUBMISSIONS OF OFFERS, TO INCLUDE NECO, E-MAIL AND FAX, IN RESPONSE TO THIS SOLICITATION ARE NOT ACCEPTABLE." However, on page 86 (d) Volume II- Written Technical Proposal (5.) the USG states electronic and hard copies are to be provided. Can the USG please provide clarity on electronic submission requirements and which sections are required to be submitted electronically (if any)?

A: Electronic copy of each Volume should be provided on CD-ROM per the RFP Section L. The contents of the electronic copy should match that of the hard copy.

Q: Referencing PS 3.9.13, Electromagnetic Radiated Emissions, will Bluetooth transmission be turned off during testing?

A: The tester will use the provided instructions to deactivate Bluetooth prior to testing for Electromagnetic Radiated Emissions.

Q: The SOW states that a post-award conference shall be held within 30-90 calendar days after contract award. Is initial contract award considered to be “receipt of order” on the first 30-unit delivery?

A: No, contract award is considered as the date the awarded contract is signed. The Government may or may not place a delivery order at the same time as contract award. The post-award conference shall be held within 30-90 calendar days after the contract is signed regardless of whether or not a DO has been placed.

Q: Will each CLIN be called out individually on the order for delivery or is it assumed upon first order of the initial thirty that all supporting CLIN deliveries i.e. 401, 402, 403, 501, 502, 503, 504 are on order and the delivery date countdown begins?

A: Delivery orders will explicitly state CLIN, quantity, and dollar value. It is NOT assumed that the first order will include CLINs 401, 402, 403, 501, 502, 503, and 504.

Q: RFP Section L(d)3 (pg. 86): The first sentence of this paragraph indicates there is no page limit to the Performance Specification/Statement of Work Compliance Matrix. The last sentence of this paragraph states that the Performance Specification/ Statement of Work Compliance Matrix is included in the page count. Is the Performance Specification/Statement of Work Compliance Matrix to be included in the Volume II page count of up to 100 pages, or can it be provided as an appendix within Volume II?

A: The PS Compliance Matrix and SOW Compliance Matrix are not limited to a certain number of pages.

Volume II, however, is limited to 100 pages. The PS and SOW matrices are counted as part of the Volume II page count. For example, if the PS Compliance Matrix is 6 pages, and the SOW Compliance Matrix is 5 pages, then that will leave 89 pages within Volume II. The RFP states, “The matrix shall cross-reference the Performance Specification and Statement of Work by paragraph number and title to facilitate Government verification that all items have been addressed. Technical explanations/discussions should not be repeated in the matrices, but they should instead act like a checklist/index.” It is the Government’s expectation that these matrices act as a checklist, referencing the PS and SOW by paragraph number and title only, and thus the matrices should remain concise.

Q: REF Section L(b), table (pg. 84 & 85): The table indicates the Past Performance Proposal is Volume III. Page 89, number 1 states that the Past Performance Proposal shall be submitted as part of Volume II. Is Past Performance to be submitted as Volume III or within Volume II?

A: Past Performance shall be submitted as Volume III. There was a typo in bullet 1 under “(e) VOLUME III

– Past Performance Proposal and Matrix”.

Q: Reference Section L(b), table (pg. 84 & 85): The table specifies a 15-page limit to the Past Performance Volume. Page 89, number 1 states that the Past Performance Proposal shall be no more than 10 pages for the narrative, not including the Past Performance Matrix and Questionnaire. Please clarify the page count for the Past Performance Volume.

A: The page limit for Volume III is 15 pages.

Q: RFP, table at the bottom of Page 6, indicates a maximum quantity of 2500 CLIN 0200 (PAL Production) can be purchased through a resultant ID/IQ award. The Pricing Matrix on page 8 for CLIN 0200 appears to limit the contract maximum to a total of 2000, as ranges can be proposed up to 400 for Years 1-5. Please clarify if Industry is authorized to propose higher than 400 per year for CLIN 0200.

A: Quantities stated in the RFP are correct. The USG does not anticipate any orders exceeding 400/ea but may place more than one order in a year thus the contract maximum quantity of 2,500 could be ordered over the five-year contract. Furthermore, the contract ceiling is projected to be $37.5M and the Government may exceed the 2,500 MAX QTY listed the IDC Constraints table but will not exceed the $37.5M maximum contract value.

Q: RFP, Page 9, Pricing Matrix for CLIN 0602 TT&E: Is Industry to propose a single TT&E price for each of the years (Years 1-5)? Can the Government elaborate as to what must be included within the TT&E price, as the referenced SOW paragraph (3.7.3) doesn’t specify? There can be numerous TT&E “purchases” by the Government per year, correct?

A: Yes, the expectation is that a single Test, Teardown and Evaluation (TT&E) price will be priced yearly.

Offerors have the freedom to include quantity price breaks as well. For instance, an offeror may reply to the PAL RFP with CLIN 0602 TT&E pricing for quantities 1-5, 6-10, 11-20 etc. Vendors are free to provide what they normally include in Test, Teardown and Evaluation and price it accordingly providing the TT&E proposed meets the requirements delineated in SOW paragraph 3.7.3. The Government may make more than one TT&E purchase per year.

Q: RFP, Pages 29-31, G-232-H002 Payment Instructions And Contract Type Summary For Payment Office (NAVSEA) (Jun 2018): As stated in the header of the table on page 30, this clause G-232-H002 appears to be “For Government Use Only”. Request this clause be removed from the RFP, as it is confusing for Industry and clause 52.232-1 Payments is already contained within.

A: This clause is required by our contracting authority. It is used to assist the payment office and will not be removed from the RFP.

Q: RFP, Page 85, states that hand delivered proposals will not be accepted. Will the Government reconsider its position and allow Industry the opportunity to hand deliver proposals (both written and product sample hardware) directly to Crane?

A: Crane’s position is unchanged. Hand deliveries will not be permitted.

Q: RFP, Section L, Volume II Written Technical Proposal: Is it acceptable for the QA Plan, ISO certificate of compliance, and the Inspection and Acceptance Test Plan to be provided as attachments outside of the page count requirements? Is it acceptable for the Configuration Management Plan to be provided as an attachment outside of the page count requirements? Is it acceptable for the copy of the Engineering Change Proposal Procedures/documented process to be provided as an attachment outside of the page count requirements? Is it acceptable for the System Operation and Maintenance Manuals to be provided as an attachment outside the page count requirements?

A: QA Plan, CM Plan, ECP process, and Operation and Maintenance manuals can all included as attachments. The QA Plan, CM Plan, ECP process, and Operation and Maintenance manuals will NOT be included in the 100-page count.

Q: Reference Performance Specification, Ballistics and Environmental Sensor/Processor (3.3.13) – Is there a required or government preferred ballistics computing software (e.g. Applied Ballistics (AB))?

A: There is no required or Government-preferred ballistics computing software.

Q: Reference Performance Specification, External Display of PAL Information (3.3.15)- Is there a required or preferred method of wireless data transmission (e.g. BT 4.0, BLE 4.2, BLE 5.0)?

A: This paragraph of the performance specification states, “... wireless solution, if offered, shall comply with the ICD for Weapon Mounted Ballistic Calculators and Micro-Displays, Rev D. (T)”.

Q: Has there been any extensions requests or changes to the bid sample delivery deadline line of 1400 on 30 April?

A: We cannot disclose information from other potential Offerors. There has not been a change to the RFP close date.

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT

OFFICE (NAVSEA) (JUN 2018)

(a) The following table of payment office allocation methods applies to the extent indicated.

For Government Use Only

Contract/Order Payment Clause

Type of Payment Request

Su pp ly

Se rv ic e

C on st ru ct io n

Payment Office Allocation Method

52.212-4 (Alt I), Contract Terms and Conditions— Commercial Items 52.216-7, Allowable Cost and Payment 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts

Cost Voucher X X N/A Line item specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

52.232-1, Payments Navy Shipbuilding Invoice (Fixed Price)

X N/A N/A Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-1, Payments;

52.232-2, Payments under Fixed-Price Research and Development Contracts;

52.232-3, Payments under Personal Services Contracts;

52.232-4, Payments under Transportation Contracts and Transportation-Related Services Contracts; and 52.232-6, Payments under Communication Service Contracts with Common Carriers

Invoice X X N/A Line Item Specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.

Contract/Order Payment Clause

Type of Payment Request

Su pp ly

Se rv ic e

C on st ru ct io n

Payment Office Allocation Method

52.232-5, Payments Under Fixed-Price Construction Contracts

Construction Payment Invoice

N/A N/A X Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-16, Progress Payments

Progress Payment*

X X N/A Contract-wide proration. Funds shall be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN. Progress Payments are considered contract level financing, and the “contract price” shall reflect the fixed price portion of the contract per FAR 32.501-3.

52.232-29, Terms for Financing of Purchases of Commercial Items;

52.232-30, Installment Payments for Commercial Items

Commercial Item Financing*

X X N/A Specified in approved payment. The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR 32.207(b)(2) and 32.1007(b)(2).

52.232-32, Performance- Based Payments

Performance- Based Payments*

X X N/A Specified in approved payment. The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR 32.207(b)(2) and 32.1007(b)(2).

252.232-7002, Progress Payments for Foreign Military Sales Acquisitions

Progress Payment*

X X N/A Allocate costs among line items and countries in a manner acceptable to the Administrative Contracting Officer.

*Liquidation of Financing Payments. Liquidation will be applied by the payment office against those ACRNs which are identified by the payment instructions for the delivery payment and in keeping with the liquidation provision of the applicable contract financing clause (i.e., progress payment, performance-based payment, or commercial item financing).

(b) This procurement contains the following contract type(s):

Item Type*

FP – Fixed Price (End of text)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRLs A001 - A018 18 26-NOV-2018 Attachment 1 Past Performance Matrix 3 26-NOV-2018 Attachment 2 Past Performance

Questionnaire

3 26-NOV-2018

Attachment 3 Performance Specification PRF/18/JXQR/162 Rev -, CH0

27 19-NOV-2018

Attachment 4 Small Business Participation Form

1 26-NOV-2018

Attachment 5 Interface Control Document (ICD)

18 16-MAY-2018

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRLs A001 - A018 18 26-NOV-2018 Attachment 1 Past Performance Matrix 3 26-NOV-2018 Attachment 2 Past Performance

Questionnaire

3 26-NOV-2018

Attachment 3 Performance Specification PRF/18/JXQR/162 Rev -, CH0

27 19-NOV-2018

Attachment 4 Small Business Participation Form

1 26-NOV-2018

Attachment 5 Interface Control Document (ICD) Revision D

25 05-FEB-2019

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL REQUIREMENTS

PROPOSAL REQUIREMENTS

A copy of the offeror's warranty shall be submitted with the initial offer.

WORLD WIDE WEB SOLICITATION INFORMATION

Some solicitations available posted on the WWW site may not include all documents of the solicitation package.

Drawings and Contract Data Requirement Lists (CDRLs) are examples of documents that may not be included due to technical issues. Under those circumstances, a notice will be provided with each solicitation package listing documents not available on WWW. Hard copies of the documents may be obtained by contacting the solicitation Point of Contact (POC) listed in the solicitation document.

Any amendments to the subject solicitation will be posted to the FedBizOpps http://www.fbo.gov . The complete solicitation package, including all amendments, should be received and reviewed prior to submitting a response. It is the responsibility of the offeror to obtain all amendments and/or other applicable documents prior to submission of the offer. Under these circumstances, offerors are reminded to include acknowledgement of acceptance of these amendments in their offer.

ELECTRONIC SUBMISSIONS OF OFFERS, TO INCLUDE NECO, E-MAIL AND FAX, IN RESPONSE

TO THIS SOLICITATION ARE NOT ACCEPTABLE.

(a) General

This provision specifies the organization, format and content of an offeror's technical and price proposals to be submitted in response to this solicitation for evaluation by the Government. The purpose of the instructions contained in this provision is to provide for uniform submission of all offerors' proposals. Uniformity is expected to facilitate Government efficiency and accuracy in the technical and price evaluation and source selection process.

The contents of the offeror's proposal shall be organized to conform to the requirements specified herein.

The proposal material submitted by offerors shall define the offeror's technical approach that would satisfy the requirements of the Performance Specifications, the Statement of Work (SOW), and solicitation requirements.

Offerors' technical and price proposal shall be prepared in accordance with the requirements of this provision.

Clarity and conciseness of the material presented may have a bearing upon proposal evaluation. While only relevant material should be included, the material must be complete. Any offeror's experience, capability, knowledge and understanding not specifically described in the submitted proposal will not be assumed to exist by the Government during evaluation.

The technical proposal and the cost/price proposal shall be submitted in separate volumes. The technical proposal shall not contain any cost/pricing information.

Full, accurate and complete information shall be set forth in the submissions to facilitate a thorough and timely evaluation by the Government. This will be an acquisition effort utilizing a best value approach. The Offeror(s) product samples and proposals will be evaluated to ensure that their system complies with the criteria listed in the solicitation.

Offerors are cautioned that the Government reserves the right to make award based on initial offers without discussions with offerors. Therefore, it is imperative that the information provided in the offeror's response to the solicitation be complete and accurate and that the prices proposed be the offeror’s best terms. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, if considered necessary by the contracting officer, discussions may be conducted with those offerors determined to be in the competitive range.

(b) The offeror shall submit the following:

Document / Information Volume Number Completed signed Solicitation package to include signed Amendments, all representations and certifications executed, Subcontracting Plan in accordance with clause 52.219-9, and a cover letter.

(1 hard copy and 1 CD-ROM)

Volume I (Cover Letter 2 page limit)

- Product Sample Capability

- Written Proposal Compliance and Objectives Met

- Performance Specification Compliance Matrix

- Statement of Work Compliance Matrix

- Management, Facilities, Resources and Schedule Information

Volume II (Technical Proposal: 100 page limit) (Executive Summary: 1 page limit)

- Small Business Participation Data Form

- Warranty

- Executive Summary (2 hard copies and 2 CD-ROMs)

Past Performance Proposal & Matrix (2 hard copies and 1 CD-ROM)

Volume III (Max 5 references)

(15 page limit)

Price Proposal (1 hard copy and 1 CD-ROM)

Volume IV (10 page limit)

Product Samples

4 Kits (Performance Specification Section 3.2, to include PAL Assembly, Soft Carrying Case, Operator’s Manual, Quick Reference Card, Cleaning Kit, Battery/Batteries, Multi-Function

Remote, Communication Cable, and Ancillary Parts)

1. Proposals shall not contain classified information.

2. Mailed or Commercial Delivery of Proposals. Mailed or commercially delivered proposals shall be sent to the following address:

NAVAL SURFACE WARFARE CENTER CRANE DIV

EMILY JOHNSON (BLDG 3373)

CODE 0232, ROOM 135

300 HWY 361

CRANE, IN 47522-5001

TEL:812-854-8653

Proposals are due by the date and time in Block 8 on Page 1 of the solicitation. Notify the Contract Specialist at emily.a.johnson@navy.mil when a hard copy is being sent and provide a copy of the shipping label.

Hand delivered proposals will not be accepted. All offers must be mailed via USPS or by overnight courier. If using an overnight courier, it is the offeror’s responsibility to ensure that the courier service has access to NSWC Crane. Only approved couriers will be given access to the base to make delivery.

(c) VOLUME I- Signed RFP with Amendments and a cover letter.

1. RFP: Completed signed Solicitation package to include signed Amendments, all representations and certifications executed, and Subcontracting Plan in accordance with clause 52.219-9. No page limit for signed RFP with amendments and FAR 52.219 Subcontracting Plan.

2. COVER LETTER: The proposal shall include a cover letter signed by an individual authorized to commit the company to the proposal. The cover letter shall be submitted with Volume I. The cover letter shall identify all enclosures being transmitted as part of the proposal. The letter shall reference the solicitation number and acknowledge that it transmits an offer in response to the solicitation. The cover letter shall be no more than 2 pages. Contractor shall inform the Contracting Officer of any planned or actual sales and international export to foreign concerns/governments of the same/very similar items procured on this contract.

It shall state:

Solicitation Number (N00164-19-R-JQ56) Commercial and Government Entity (CAGE) number, Duns Number, Taxpayer Identification Number (TIN), Name, address and telephone number of the cognizant DCMA Office (can be found at http://www.dcma.mil/ ) Proposal validity through 30 September 2019.

Names, telephone numbers and email addresses of persons authorized to conduct negotiations, as well as the names of the official authorized to bind the offeror’s organization shall be clearly identified, Any exceptions taken to any requirements of the solicitation, to include but not be limited to technical exceptions, clauses and or provisions. The cover letter shall indicate in which volume and on what page of the offeror’s proposal the exception is addressed.

A copy of the offeror’s SAM registration information from the SAM website. This does not count towards the page limitation of the cover letter.

Written concurrence for disclosure of proprietary information to non-Government participants in the source selection process (see paragraph i below).

(d) VOLUME II - Written Technical Proposal.

1. The written technical proposal shall be submitted as Volume II, and shall be no more than 100 pages; plus an executive summary of no more than one (1) page.

2. The technical proposal shall not contain any pricing information.

3. Offeror shall provide as an attachment a Performance Specification / Statement of Work Compliance Matrix (No page limit) to list non-compliance or compliance with the technical requirements to the paragraph in the offeror’s written technical proposal that demonstrates the offeror’s ability to meet the requirements listed in the Performance Specification and Statement of Work. The matrix shall cross-reference the Performance Specification and Statement of Work by paragraph number and title to facilitate Government verification that all items have been addressed. Technical explanations/discussions should not be repeated in the matrices, but they should instead act like a checklist/index. Proposal’s shall indicate (i.e. a “”) if the proposed item will meet the threshold and objectives listed in the specification. This indication of meeting a requirement (either threshold or objective) is binding if the proposal is selected for award; however, for evaluation purposes, proposals that inadequately describe in sufficient detail how the proposal meets the threshold may be deemed a deficiency by the Government; furthermore, for objectives listed in the specification inadequate supporting data may prevent a strength from being assigned for the subject requirement regardless of a “” in the objective column. The attachment (Performance Specification / Statement of Work Compliance Matrix) will be included in the page count.

4. Each technical proposal shall enable Government evaluation personnel to facilitate a thorough evaluation and arrive at a sound factual-based determination as to whether or not the proposal will meet the Government’s requirements. Each technical proposal shall be specific, detailed, and complete as to clearly and fully demonstrate the degree of the prospective contractor’s knowledge and understanding of the requirements. The technical proposal shall be used as a method to determine if the proposed solutions to technical problems are valid and practical. Statements that paraphrase the Specification and/or Statement of Work or attest that "standard procedures will be employed” are inadequate to enable the Government to evaluate and do not allow the Government to determine if the proposal complies with the requirements of the SOW or Specification.

Unsupported promises to comply (i.e. checking a requirements matrix to indicate compliance with a threshold requirement) with contractual requirements will not be sufficient. Failure to thoroughly describe (i.e. test data, test methods, design/drawings, etc.) how the proposed items meets a requirement will result in a negative evaluation in regards to the subject requirement. If the technical proposal is deficient in supporting data, the Government may assign a deficiency for the subject requirement regardless of any indication in the requirements matrix of conforming to the subject requirement. Proposals must contain supporting rationale for any statements related to proposed performance. No assumptions will be made by evaluators regarding areas that are not addressed in the Offeror’s written proposal.

5. Electronic and hard copy of the following Technical Documentation in response to the factors and subfactors described in the solicitation in such detail to allow the Government to evaluate the proposal. This shall include:

TECHNICAL SUBFACTORS – (A) Product Sample Evaluation

i. If there are any threshold requirements that the proposed product samples do not meet, identify the performance specification (PS) paragraphs containing that threshold requirement. Include a description of the non-compliance to include how the product sample is non-compliant, as well as why it could not be made to comply before proposal submission.

ii. Provide individual test results for the product samples provided with the proposal. Test results shall include the center wavelength for each laser, power for each laser in each mode, minimum divergence for each laser in each mode measured at 1/e power points, and 1/e spot diameter.

iii. The measurements described in the paragraphs in section 3.5 will be performed on the proposed product samples, and be used to verify claims in the written proposal.

TECHNICAL SUBFACTORS – (B) Written Proposal Evaluation

i. Describe system characteristics and performance with respect to each threshold and objective specified in the PS. Describe how your design, manufacturing techniques, or component selection allows you to meet the requirements of the PS.

a. Structure your response to match the paragraph numbers of the PS, i.e. paragraph 3.3.1 of your written technical proposal should describe the weight of your proposed solution as it relates to the PS paragraph “3.3.1 Weight”. Provide quantitative measurements of your proposed solution for PS paragraphs that specify performance quantitatively. If quantitative measurements are not available, explain why you were not able to measure that parameter, and provide a thorough explanation of how your design and/or manufacturing techniques will allow you to comply with the parameter.

b. The paragraphs within section 3.5 of the PS provide descriptions of how to measure different aspects of the proposed solution. Provide measurement data in accordance with this section and describe the manufacturing tolerances you will use during production to ensure compliance with PS paragraph 3.4.11 and section 3.5. Use these measurements and descriptions, which will be reviewed by engineers and scientists, to validate the range performance proposed in paragraph 3.4.11.

c. If your system does not meet the minimum requirements of the PS, describe the exceptions. Any proposal which does not meet the threshold requirements of the PS should describe the modifications the Offeror is going to make to meet those requirements in the future, and identify the schedule necessary to complete the required modifications.

ii. Describe how you will comply with the procurement, manufacturing, program management support, Configuration Management, warranty and non-warranty repair, technical documentation, and training requirements identified in the Statement of Work (SOW). Describe any areas of non-compliance and if/how you plan to achieve compliance.

iii. Quality Program - Describe the proposed quality management approach, comparing it to the fundamentals of quality management systems in ANSI/ASQ/ISO Q9001:2015 Quality Management Systems – Requirements, or an equivalent quality system model, explaining how it will be applied to reduce program risk, and specifically address (as a minimum) the rule of the proposed quality management approach in design and development (with particular emphasis on addressing key product characteristics), manufacturing, planning, and key program events (as applicable). Offerors shall provide a copy of their QA Plan as an attachment or if available a copy of ISO 9001 certificate of compliance. Provide a copy of your Inspection and Acceptance Test Plan and processes.

iv. Program Support - Describe your program management plan.

v. Reliability, Maintainability, and Availability – Describe your reliability and maintainability program and how it relates to system preventive and scheduled maintenance and your prediction of system operational availability. Offeror shall provide a reliability block diagram identifying Mean Time Between Failure. Describe your failure analysis process, data collection, reporting and corrective action system and how it is used for acceptance test and field failure reporting and to correct failures from re-occurring.

vi. Safety – Offerors shall provide in sufficient detail any environmental/safety impacts contained/present in the proposed laser system. Provide a non-metallic material listing if applicable. Provide laser hazard calculations to include the maximum optical density requirements for laser eye protection in order to safely operate the proposed laser system and the maximum NOHD for the proposed laser system.

vii. Configuration Management – Describe how you will create and/or maintain, update and validate the Product Baseline(s) documentation for the system. Provide your Configuration Management Plan that addresses how you will perform configuration management for the system. The offeror’s plan to identify, document, maintain and validate Product Baseline for the system and plan to identify and document functional baseline shall be addressed. Provide a copy of your Engineering Change Procedures/documented process. Describe how you track and identify each configuration item.

viii. Repair – Describe your warranty repair process and how it will meet the requirements of the SOW. Describe non-warranty repair and how it will meet the requirements of the SOW. Describe levels of repair detailing components to be repaired or replaced. Describe in detail your repair authorization process and how you will handle Government Furnished Property (GFP). List your repair turnaround time for repairs and upgrades and discuss your failure analysis process.

ix. Technical Data - Describe how you develop and validate technical documentation. Provide a copy of the system operation and maintenance manual(s).

x. Supply Support – Offerors shall provide a Provisioning Item Order (PIO) Proposed Spare Parts List, Recommended which parts or components can be removed and replaced at the Organizational (“O”) Level. This will be required for a 12-month sustainment period.

xi. New Equipment Training (NET) - Describe your competence to develop training material and how that training material will meet the requirements of the SOW.

TECHNICAL SUBFACTORS – (C) Management, Facilities, Resources, And Schedule

i. Management - Describe the management, engineering/design, and quality/production personnel that will be assigned to this effort. Discuss the years of relevant experience of these personnel.

ii. Facilities and Resources - Describe the facility or facilities that will be utilized during this effort.

Describe the role of each facility as it relates to this effort. Describe equipment resources that will be used during production, design verification testing, production quality/acceptance testing, and environmental qualification. Describe human resources in terms of production capacity. Describe relationships with subcomponent suppliers.

iii. Schedule - Discuss plant production capability and schedule to include start up, lead times, monthly production capacity, and ability to surge production for this item. Describe how you will integrate the performance of the expected contract with your other current and expected commercial and Government contracts.

TECHNICAL SUBFACTORS – (D) Small Business Participation

i. The Small Business Participation Data portion of the proposal shall be submitted as a part Small Business Participation Data Form (Solicitation Attachment 04). All Offerors shall provide a detailed description of how they will ensure the requirements of 52.219-14, Limitations on Subcontracting will be met for each delivery order.

ii. In accordance with FAR 15.304, it is the intent of the Government to encourage participation of small businesses whenever practicable. Describe the extent to which their company has identified and committed to provide for participation of small businesses to include service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns in performance of this effort.

iii. Offerors shall provide sufficient information to demonstrate that the tasks assigned the selected subcontractors are meaningful in the sense that they will be performing functions important to the overall success of the program and also broaden the subcontractor's technical capability.

iv. Offerors shall describe their approach for enhancing small business subcontractors' technical capability. Of special interest is the amount and type of work to be performed by the small business subcontractors.

v. Offerors shall explain how you, as the Offeror, believe the proposed approach and plan for use of small business is realistic for this procurement.

6. A copy of the offeror’s warranty shall be submitted with the initial offer.

(e) VOLUME III - Past Performance Proposal & Matrix.

1. The Past performance portion of the proposal shall be submitted as part of Volume III, and shall be no more than fifteen (15) pages total.

2. Proposals shall not contain classified information.

3. The past performance proposal shall not contain any pricing information.

4. Past performance proposal shall include:

PAST PERFORMANCE

i. The Offeror shall provide a maximum of five past performance references that are prime contracts or major subcontracts received, or in performance, during the past three years, which are relevant to the effort required by this solicitation. Commercial and state/local contracts may be included, if necessary.

ii. The description shall include the following information in the following format:

1. Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation.

2. Your (and/or your subcontractor's) CAGE and DUNS numbers

3. Government or commercial contracting activity, address, telephone number, and email address

4. Procuring Contracting Officer's (PCO's) name, telephone number, and email address

5. Government or commercial contracting activity technical representative, or COR; and telephone numbers

6. Government or commercial contract administration activity, and the name and telephone number of the Administrative Contracting Officer (ACO)

7. Contract number

8. Contract award date

9. Contract type

10. Awarded price/cost

11. Final, or projected final, price/cost

12. Original delivery schedule

13. Final or projected final, delivery schedule

14. A narrative explanation on each previous contract listed describing the objectives achieved and any cost growth or schedule delays encountered and any revised delivery schedules as well as the reason(s) the delivery schedule was revised. For any contracts which did not or do not meet original requirements with regard to cost, schedule, or technical

iii. The Offeror shall also provide the above required information for any and all contracts under which it has been terminated in whole or in part, for default or cause during the past 10 years, to include those currently in the process of such termination as well as those which are not similar to the proposed effort.

iv. New corporate entities may Offerors which lack past performance information or for which such information is not available shall submit the above required past performance data on its predecessor companies, its responsible personnel that will perform this contract who have relevant experience, and major or critical subcontractors, which shall serve as the basis for the Government’s past performance evaluation of such Offerors. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited.

v. Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the contractor's corporate entity and among proposed subcontractors.

Information required in the above paragraphs shall be provided for each proposed subcontractor who will perform a significant portion of the effort. "Significant" is defined for these purposes in terms of criticality of the subcontracted work to the whole. With regard to prime contract assignments that will be performed by the Offeror and not a proposed subcontractor, the Offeror shall indicate:

1. what internal corporate bodies/divisions will accomplish which portions of the effort,

2. whether or not those divisions were responsible for performance under the previous contracts for which the Offeror is providing information under the instant proposal, and

3. if those divisions have relocated since the accomplishment of previous cited contract efforts, a description of any changes arising from that relocation in terms of responsible personnel, processes, facilities and equipment.

vi. Offerors shall include in their proposal the written consent of their proposed significant subcontractors to allow the Government to discuss the subcontractor's past performance assessment with the Offeror during negotiations.

vii. Note: Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used to assess Offeror past performance. Since the Government may not necessarily interview all of the sources provided by the Offerors, it is incumbent upon the Offeror to explain the relevance of the data provided. The Government does not assume the duty to search for data to cure problems it finds in proposals. The burden of providing thorough and complete past performance source data remains with the Offerors. Proposals that do not contain the information requested by this paragraph risk rejection or high performance risk assessment by the Government.

viii. For the purposes of this solicitation, recent contracts are defined as those on which performance occurred during the last three years from issue date of this solicitation. In determining relevancy, the Offeror should consider the size, content, and complexity type and value of the contract, and the type of requirement compared to this solicited requirement. The Offeror should also consider the level or amount of effort. Only past performance associated with Precision Aiming Laser’s or related technology will be considered relevant. The Offeror must provide details (if its Past Performance reference is based upon “related technology” as a reference) including how the “related technology” is applicable to the solicited effort. Should the Offeror not explain how the related technology is applicable, the reference may not be considered relevant. If an Offeror has no current or relevant past performance information for itself, its predecessor companies, its responsible personnel who will perform this contract, or its major or critical subcontracts, the Offeror should so state that in this volume and explain.

ix. Each Offeror shall submit present and past performance information for itself on projects of similar size, scope, and technical complexity. The Offerors may choose to submit present and past performance information for major or critical proposed subcontractors, team members, or joint venture partners that have experience in projects of similar size, scope, and technical complexity with its proposal. The total number of past performance references for each Offeror shall not exceed five (including any references submitted by subcontractors, team members and/or joint ventures). This volume shall provide a list of current and relevant contracts on which the Offeror has performed in the format requested in the Proposal Requirements portion of this document.

This information, as well as other information the Government may obtain elsewhere via Government databases (CPARs, PPIRs etc.) and other government agencies (DCMA, DCAA etc.), will be used to evaluate the Offeror's past performance. The Government reserves the right to solicit feedback beyond what is identified in the questionnaire. NO CLASSIFIED PAST PERFORMANCE SUPPLEMENTS WILL BE ACCEPTED. The Offeror may submit performance on classified programs as long as that information can be verified. If the Offeror intends to submit in this manner the information that is classified (customer, contract number, etc.)

should be marked “reserved” and the description/write up of the work performed shall remain unclassified. If the Offeror cannot describe what work was accomplished in an unclassified manner the Offeror cannot submit that program for Past Performance evaluation. Offerors are notified that the Government will evaluate the data provided in this volume and data obtained from other sources that is determined to be current and relevant to the effort at hand in the development of its performance risk assessments.

5. Past Performance Matrix - Offeror shall provide a Past Performance Matrix (Solicitation Attachment

01) for each of the Past Performance Questionnaire (PPQ) sent out listing the following:

i. Organization/Customer

ii. Brief Description

iii. Contract Number

iv. Telephone & E-mail of Organization/Customer Point of Contact (POC)

v. Date PPQ being sent to POC and transmission method utilized

6. Past Performance Questionnaire - The Offeror shall contact past performance references directly and request that they complete the Past Performance Questionnaire (PPQ) (Solicitation Attachment 02) and submit directly to the agency, to emily.a.johnson@navy.mil.

Under no circumstances shall the questionnaires be returned to the Offerors. Any information provided by the Offeror’s references is subject to verification and validation by the Government during the evaluation process. The Government may make contact and follow up with the listed references identified on the Contractor Past Performance Data matrix. The Offeror may provide information on problems encountered on the identified contracts as well as the Offeror’s corrective actions.

(f) VOLUME IV - Price Proposal.

The offeror shall submit prices for items listed in SECTION B. The offeror shall complete VOLUME IV Price Proposal using pricing matricies. Pricing shall not be submitted in any other area of the proposal.

The prices shall include all shipping and be proposed F.O.B. Destination. The offeror shall provide any recommended quantity break changes to improve price to the Government. The prices are to be provided as separate unit prices for each as required:

CLIN 0100 - The price matrix to include pricing for Year 1.

CLIN 0200 - The price matrix to include all FFP unit prices for all quantities for all years…