14RJS20_0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend closing date, add DFAR clause 252.251-7000, add FAR clause 52.246-15 “Certif icate of Conformance,” provide estimated deliver order 0001 quantities, provide information concerning Industry VADS Orientation Day, make changes to the Statement of Work, make changes in Section J and add clause CNIN-M-0002 Best Value Evaluation – Past Performance in full text.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-May-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00164-14-R-JS20

X 9B. DATED (SEE ITEM 11)

21-Feb-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-May-2014

CODE

NAVAL SURFACE WARFARE CENTER CRANE DIV

C. ROGERS (812-854-5307)

BLDG 3422

300 HWY 361

CRANE IN 47522-5001

N00164 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X

N00164-14-R-JS20

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

The following items are applicable to this modification:

DESCRIPTION

The purpose of this amendment is to extend closing date, add DFAR clause 252.251-7000, provide estimated deliver order 0001 quantities, provide information concerning Industry VADS Orientation Day, make changes to the Statement of Work and add clause CNIN-M-0002 Best Value Evaluation – Past Performance in full text. See attached.

The purpose of this amendment is to provide the following information:

1. The solicitation closing date is hereby extended to

2. DFAR clause DFAR 252.251-7000 “Ordering from Government Supply Sources” is hereby added to Section “I” of the solicitation

3. The Government anticipates awarding delivery order 0001 within the following quantity ranges. The quantity awarded is dependent upon the unit price proposed due to the Government having a firm amount of funding at this time.

CLIN Item Qty 0001 B7000 (Rev F) 1 ea 0002 B7000 (Rev F) 10-15 ea 0003 D7000 (M2) 1 ea 0005 E7000 1 ea 0007 D7000 (VADS-MT) 40-50 ea 0008 E7000 20-30 ea

CLINs 0001-0008 include the transit case in the unit price.

The contractor is requested to provide pricing for delivery order 0001 independent of the pricing matrices in Section “B” of the solicitation. The pricing matrices will be used for orders subsequent to delivery order 0001 or if additional funding is obtained prior to award of the contract.

If there is a more economical quantity price break within the above ranges, please provide the best prices possible for each quantity within the range listed.

4. The Government has requested additional funding for FY14. If this funding is received the Government anticipates awarding the following additional quantity for CLIN 0007:

If funds available at time of award CLIN 0007 total quantity will be as follows:

0007 D7000 (VADS-MT) 640-700 ea (with award; includes quantity from above)

If funding is not available at time of award CLIN 0007 for delivery order 0002 will be as follows:

0007 D7000 (VADS-MT) 600-650 ea (Delivery Order 0002)

CLIN 0007 include the transit case in the unit price.

The quantity awarded is dependent upon the unit price proposed due to the amount of funding the Government has requested.

The contractor is requested to provide pricing for both of these additional quantities independent of the pricing matrices in Section “B” of the solicitation.

30 June 2014 2:00EDST

If there is a more economical quantity price break within the above ranges, please provide the best prices possible for each quantity within the range listed.

5. CLINs 0010-0012 are Spare transit cases and may be procured separate from the systems.

6. The ESTIMATED quantities to be purchased over the 5 year ordering period of the contract is as follows:

Variant Description Notes Estimated Quantity B7000 (Rev F) System

Engineering Variant TAV included 50

D7000 (Rev F) System

Motor Transport Variant

TAV included 750

D7000 (M2) System Motor Transport Variant

TAV NOT included 100

E7000 System Ordnance Variant TAV NOT included 100 E7000 System Ordnance Variant TAV included 150 Any Rev F TAV Only Only TAV 50 Any 7000 system transit case

Transit cases with foam assemblies

Cases and foam only 75

This is an ESTIMATION ONLY and quantities may vary between CLINs.

7. Section J Exhibits and Other attachments --CDRLs A001, A002 and A003 have been deleted in their entirety.

8. FAR clause 52.246-15 “Certificate of Conformance.” Is hereby added to Section “I” of the solicitation

9. Contractors are hereby notified that the government has established a day for industry to inspect the VADS equipment being purchased. This site visit is being established to allow vendors to gain a better understanding of the requirement so that they may provide a competitive proposal.

Industry VADS Orientation Day will be held as follows:

Place: NSWC Crane, 300 Hwy 361

Crane, IN Bldg 41 Conference Room

Date: 4 June 2014 Time: 9 am to 2 pm EST

There will be a limit of two (2) attendees per company and the attendees will need to provide the following to Clifford Rogers (Clifford.rogers@navy.mil) no later than 1300 EST, 2 June 2014.

Legal first and last names (as shown on ID) Date of birth Company Name Nationality (foreign nationals will not be authorized on center for this site visit)

In order to obtain access to NSWC Crane visitors must provide the following to the NSWC Crane visitor center located outside the NSWC Crane gate, Crane, IN:

valid state issued driver’s license or government ID current proof of insurance vehicle registration.

Be advised, attendees will undergo a criminal background check.

10. The following was inadvertently omitted from the original solicitation publication and is hereby added to

Section “M” of the solicitation:

CNIN-M-0002 BEST VALUE EVALUATION --Past Performance (JAN 2014)

a) The contract resulting from this solicitation will be awarded to that offeror whose offer, conforming to the solicitation requirements, is determined to be technically acceptable and provide the “best value” to the Government. The “best value” determination will be based on the merits of the offer and the offeror’s capability. The “best value” may not necessarily be the proposal offering the lowest cost, nor receiving the highest past performance rating. As specified in the FAR 52.215-1 “Instructions to Offerors--Competitive Acquisition” provision, the Government intends to evaluate proposals and award a contract without discussions.

An offer must be acceptable for the offeror to be eligible for award. OFFERS THAT DO NOT CONFORM

TO THE REQUIREMENTS STATED HEREIN MAY BE DETERMINED UNACCEPTABLE AND

MAY BE REJECTED WITHOUT FURTHER EVALUATION.

b) Proposals will be evaluated for technical acceptability/unacceptability and rated on past performance and price as listed in the factors below. It should be noted that cost/price does not have a finite numerical weight.

Evaluation factors (other than cost/price) are more important than cost/price. However, cost is an important factor and should be considered when preparing proposals. The Government reserves the right to award to a lower cost offeror when the offers are considered essentially equal in terms of past performance or when specific past performance associated with a superior offer do not support any associated cost or price premium.

In summary, cost/price/past performance tradeoffs will be made.

c) The offeror’s proposal shall be in the format prescribed by, and shall contain a response to, each of the areas identified in Section L. The order of relative importance for the evaluation factors is established as follows:

FACTOR I – PAST PERFORMANCE SUBFACTORS

FACTOR II – PRICE

d) Factor I (Past Performance) is more important than Factor II (Price). Factor II, Price will not be rated but will be considered in determining the “Best Value” to the Government. Past Performance information may be evaluated upon receipt prior to the closing date of the solicitation.

STANDARDS FOR EVALUATION:

Technical Acceptability:

a. The technical information submitted as Volume I in accordance with CNIN-L-0002 will be reviewed to determine the technical acceptable/unacceptable rating based on the technical and delivery requirements of the solicitation.

b. The following ratings for Technical Evaluation will apply as set forth below.

Technically Acceptable – Proposals conforming to the requirements of technical data package and solicitation will be considered technically acceptable. Technical information provided must provide evidence of the contractors ability to meet the technical requirements of the solicitation.

Technically Unacceptable – Exceptions to the specification, drawings, statement of work or delivery schedule may render the offeror unacceptable.

FACTOR I: PAST PERFORMANCE

The Government will assess each offeror’s and proposed significant subcontractor’s past performance. The assessment will be an unbiased judgment about the quality of an offeror’s past performance. The Government will use its subjective assessment to make a comparative assessment of an offeror’s capability. Past performance is a measure of the degree to which an offeror satisfied its customers in the past and complied with the Specification, Drawings, Statement of Work, Performance Work Statement, contract schedule and contract terms and conditions.

Past performance is also a measure of the risk of performance associated with the offeror.

The Government may base its judgment about the quality of an offeror’s past performance on:

(1) Records of objective measurements and subjective ratings of specified performance attributes, if available, and

(2) Statements of opinion about the quality of specific aspects of an offeror’s performance, or about the quality of an offeror’s overall performance.

The Government may solicit information from an offeror’s customers and business associates; Federal, state and local government agencies and databases; and from other persons and organizations. The Government reserves the right to limit the number of references it decides to contact and to contact references other than those provided by the offeror. The evaluation will take in account the same type of information regarding significant subcontractors proposed in the offeror’s proposal.

The Contracting Officer is not responsible for locating or securing any information not furnished with the offer.

The SSA/Contracting Officer may, however, utilize all available information, including information not provided by the offeror, in the past performance evaluation. The Government reserves the right to review less than all information submitted, and to only analyze sufficient information to make a reasonable determination of each offeror’s past performance rating. If insufficient information regarding the offeror’s corporate history is available, the offeror is encouraged to submit for evaluation, evidence of relevant past performance on the part of the offeror’s key/principal employees, as either a prime- or sub-contractor.

Past performance is assessed by the SSA/Contracting Officer and is assigned adjectival ratings in the evaluation.

There are two aspects to the past performance evaluation:

The first is to evaluate the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. The criteria to establish what is recent and relevant shall be unique to each source selection and shall be stated in the solicitation. In establishing what is relevant for the acquisition, consideration should be given to those aspects of an offeror’s contract history that would give the greatest ability to measure whether the offeror will satisfy the current procurement. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming. Each offeror will be given an adjectival rating on past performance relevance: very relevant, relevant, somewhat relevant or not relevant.

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation gathers information from customers on how well the offeror performed those past contracts. The Past Performance information will be reviewed to determine the quality and usefulness as it applies to performance confidence assessment. Each offeror will be given an adjectival rating on past performance confidence: substantial confidence, satisfactory confidence, limited confidence, no confidence, unknown confidence. Offerors who do not have recent/relevant performance record available to the Contracting Officer will be rated Unknown Confidence (Neutral).

Offerors that have no record of past performance (i.e., new businesses) must submit a signed and dated statement to that effect. If an offer submits a certification statement and the Government has no information available regarding the offeror’s past performance, that offeror will receive a neutral rating (i.e., the offeror is evaluated neither favorably nor unfavorably) for past performance. If offerors (prime and significant subcontractors) provide reference information that is deemed not relevant and current as defined in Section L, the offeror will receive a neutral past performance rating for those contracts.

FACTOR II: COST/PRICE

A Cost/Price Proposal shall be submitted for the supplies/services set forth in Section B of this solicitation.

Evaluation of an offeror’s proposal shall be based on the information presented in the proposal and information available to the Contracting Office from sources deemed appropriate. Sources typically considered include Defense Contract Audit Agency office, Defense Contract Management Command, other contracts with the same firms for similar items or services, known commercial sources such as Global Insight Inc. (formally Data Resources, Inc.), Standard and Poor, etc. Proposals which are unrealistic in terms of technical or schedule commitments, or unrealistically high or low in terms of cost/price, may be deemed reflective of an inherent lack of technical competence, or indicative of a failure to comprehend the complexity of risks of the proposed work and may be grounds for rejection of the proposal. The quality of organization and attention to detail reflected in the business proposal will be considered to be an indication of the quality of organization and level of capability during contract performance. Subjective judgment on the part of the government evaluators is implicit in the entire process.

a) Proposals will be evaluated for price reasonableness. Cost/Price evaluation will be based on the total price offered for all line items. Estimated ordering quantities for all years will be used to develop an evaluated total price for the comparison to the government estimate, when applicable, and other offers in the competitive range.

11. Statement of Work paragraphs 3.2.2 and 3.2.3.1are hereby amended to remove the requirement for CDRLs A001, A002 and A003 as follows:

Statement of Work (SOW)

VADS

VADS Systems and Components

1.0 Scope

The Crane Division of the Naval Sea Systems Command (NAVSEA) Naval Surface Warfare Center, (NSWC Crane) has a requirement to supply Vehicular Automated Diagnostic Systems (VADS) and/or certain components of the system, to our customer. The Contractor shall furnish all labor, materials, parts, supplies, equipment, technical expertise, and any other incidental items necessary to accomplish the Build-To-Print production of the specified VADS system kits and components

1.1 Background

VADS provides expeditionary forces a complete vehicle diagnostic system that provides troubleshooting and repair capability on a wide variety of military vehicles used in the engineering, motor transport and ordnance communities.

The warfighter requires this capability to quickly repair and maintain vehicles so that they are readily available and can be fully utilized. The VADS System consists of the following major components:

TAV (Test Adapter Vehicle) o Printed Circuit Board Assemblies (PCBA’s)

Micro Processor PCBA Signal Routing PCBA Power Supply PCBA Backplane PCBA Connector Card PCBA o Dearborn Protocol Adapter (DPA) o Internal Cables

Accessory Kit – consists of various fittings and couplings, current probe, pressure transducers Pelican Case with custom foam insert – house system for storage and transport Various data, power and interface cables

2.0 Applicable Documents

The documents listed in this section are for reference. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements listed in the data package included with this SOW.

2.1 Department of Defense Specifications

MIL-STD-130N Identification Marking of U.S. Military Property, 16 November 2012

MIL-C-45224D Military Spec: Cable and Harness Assemblies (Type 2), 27 June 1991

MIL-HDBK-454B DoD Handbook: General Guidelines for Electronic Equipment, 15 April 2007

MIL-PRF-24712A Military Spec: Powder Coatings, 25 May 1995 MIL-DTL-5541F Detail Spec: Chemical Conversion Coatings on

Aluminum/Alloys, 11 July 2006 MIL-STD-1686C Military Standard: ESD Control Program for Protection of

Electrical Parts, Assemblies and Equipment, 25 October 1995

2.2 Other Government documents

VADS Drawing Packages (this is not a complete system documentation list, just the major components):

TAV 00006A3500 Test Adapter Vehicle – M2 version TAV 10009A1000 Test Adapter Vehicle – Rev F version na 00006B2800 Adapter Set, ICE Test VADS 10009A0000 VADS TAMCN B70002B, Engineer na 10009A0010 Drawing Tree, VADS TAMCN B70002B na 10009B2800 Adapter Set, ICE Test (Rev F) VADS 10010A0000 VADS TAMCN D70002B, Motor Transport na 10010A0010 Drawing Tree, VADS TAMCN D70002B VADS 10011A0000 VADS TAMCN E70002B Ordnance na 10011A0010 Drawing Tree, VADS TAMCN E70002B

The following VADS documentation is located in Appendix A thru Appendix G in this SOW. Other Government documents, drawings, and publications form a part of this document to extent specified herein. Unless otherwise specified, the versions are those cited in the solicitation.

Appendix A – ENGINEERING VARIANT (with REV F TAV) PARTS LIST Appendix B - MOTOR TRANSPORT VARIANT (with REV F TAV) PARTS LIST Appendix C - MOTOR TRANSPORT VARIANT (no TAV) PARTS LIST Appendix D - ORDNANCE VARIANT (no TAV) PARTS LIST Appendix E – ORDNANCE VARIANT (with REV F TAV) PARTS LIST Appendix F - Rev F TAV PARTS LIST Appendix G – Transit Cases with Foam Assemblies Supplement 1 –VADS TDP Supplement 2 – VADS PCBA Gerber Files Supplement 3 – SL-3-12060A Bravo System Stock List Supplement 4 – SL-3-12025A Delta System Stock List Supplement 5 – SL-3-12026A Ordnance System Stock List

VADS System Total Data Package (TDP) consisting of 228 pages and controlled under distribution statement C is included with this SOW and identified as Supplement 1.

2.3 Industry documents

SAE-AMS-DTL-23053/5 Insulation Sleeving, Electrical, Heat Shrinkable, Polyolefin, Flexible, Crosslinked, 25 July 2012 SAE-AMS-P-81728 Plating, Tin-Lead, 26 June 1998

IPC/WHMA-A-620 Cable and Wire Harness Assembly Standard, June 2012 IPC/EIA J-STD-001 Requirements for Soldered Electrical and Electronic

Assemblies, April 2010 IPC-CC-830 Qualification and Performance of Electrical Insulated

Compound for Printed Wiring Assemblies, August 2002 IPC-D-325 Documentation Requirements for Printed Boards, Assemblies, a Printed Board Dimensions and Tolerances, 23 November

IPC-4101 Specification for Base Materials for Rigid and Multilayer Printed Boards, August 2009

IPC-6012 Qualification and Performance Specification for Rigid Printed Boards, April 2010

IPC/EIA J-STD-003 SolderabilityTests for Printed Boards, February 2003 IPC-SM-840 Qualification and Performance Specification for Permanent

Solder Mask, December 2010 IPC-TM-650 Test Methods Manual, October 2000 ISO/IEC 16022 IT Automatic identification and Data Capture Techniques –

Data Matrix Barcode Symbology Specification, 01 February

ISO/IEC 15418 IT Automatic Identification and Data Capture Techniques – GS1 Application Identifiers and ASC MH10 D, January 2013

ANSI/EIA-649-B Configuration Management Standard, 17JUN2011

3.0 Requirements

3.1 General. The contractor shall provide all labor, facilities, equipment and material, other than the items provided by the Government as Government Furnished Information/Property (GFI/GFP) identified in the contract, to complete the tasks in this SOW.

3.2 Manufacture, Assembly and Testing. The contractor shall fabricate, assemble, inspect, test and deliver the VADS systems and components listed in Table 1 – VADS Variants as ordered. . The Contractor shall ensure that the VADS systems and components built under this contract conform to the specifications and associated documentation and drawings provided as GFI. The Contractor shall procure materials, manufacture, assemble and conduct component and manufactured item testing necessary to assure the quality of all manufactured and COTS items. The Contractor shall notify the Government of any Diminishing Manufacturing Sources and Material Shortages (DMSMS) issues in a Source Data for Forecasting DMSMS, DMSMS Report (CDRL A011)

Variant Description Notes 1 B7000 (Rev F) System Engineering Variant (Appendix A) TAV included

2 D7000 (Rev F) System Motor Transport Variant (w/Rev F TAV) (Appendix B)

TAV included

3 D7000 (M2) System Motor Transport Variant (w/M2 TAV) (Appendix C)

TAV NOT included

4 E7000 System Ordnance Variant (Appendix D) TAV NOT included

5 E7000 System Ordnance Variant (Appendix E) TAV Included

6 Any Rev F TAV (only) (Appendix F)

7 B7000, D7000, E7000 Transit Cases with Foam Assemblies (Appendix G)

Appropriate transit case with foam inserts –

Table 1 –VADS Variants The PCBA Gerber files will be provided as GFI and are included in this SOW as Supplement 2. These files provide specific details on how to fabricate each circuit board for the VADS system.

The Stock List (SL-3) for each VADS variant system (Bravo, Delta, Ordnance) will be provided as GFI and are included as Supplement 3, Supplement 4, and Supplement 5 respectively. These documents provide an inventory of the VADS complete system. The SL-3 files are provided for situational awareness only and are not to be construed as requiring the contractor to provide the entire VADS system.

3.2.1 Programming Circuit Boards. The contractor shall program circuit board assemblies with the embedded code software that will be provided by the government as GFP/GFI/GFM as identified herein. The following is a list of commercial software programming tools that are currently used to program the circuit boards:

1. Altera USB Blaster Programming Cable (Digikey 544-1775-ND)

2. Altera IDE (free version will work)

3. P&E Microsystems USB Coldfire Multilink Programming Cable (USB-ML-CFE)

4. Code Warrior IDE (free version will work)

These items will not be provided.

3.2.2 Manufacturing Acceptance Testing. The Contractor shall perform Manufacturing Acceptance Testing of the items listed in Table 1. Acceptance testing shall also be performed for COTS items and shall ensure that all COTS items meet the Vendor Item Drawings (VID) and Vendor Item Numbers (VIN), provided as part of the TDP, for each applicable item. A Certificate of Compliance is required for each shipment (CDRL A004, Certificate of Compliance).

3.2.2.1 Signal Routing Boards Acceptance Testing. The contractor shall program the Signal Routing Board with a version of “test code” software. The contractor shall utilize the government furnished test fixture to ensure proper operation. Upon passing, the contractor shall program the Signal Routing Board with the production code software.

Software and fixture will be provided as GFP as identified herein.

3.2.3 Pre-Production Units. APPLIES TO DELIVERY ORDER 0001 ONLY The contractor shall deliver the following VADS items to the Government prior to beginning production/assembly for the first delivery order of each of the following items:

(1) B7000 Bravo VADS System (Line #1 in Table 1 – VADS Variants)

(1) D7000 Delta VADS System (Line #3 in Table 1 – VADS Variants)

(1) E7000 Echo VADS System (Line #4 in Table 1 – VADS Variants)

The contractor may order materials for all items procured under the first delivery order prior to acceptance of the pre-production units by the Government. The contractor may NOT begin assembly/production of the items procured until acceptance of the pre-production units has been conveyed by the Government.

3.2.3.1 Pre-Production Unit Testing. APPLIES TO DELIVERY ORDER 0001 ONLY Pre-production unit testing shall be comprised of Manufacturing Acceptance Testing, Section 3.2.2. The systems used for pre-production tests shall be manufactured with tools, material and methods which are the same as the tools, material and methods which will be used to manufacture the production systems. The systems used for pre-production testing shall conform in every respect to the requirements of this contract and shall be fully tested by the Contractor in accordance with this SOW to determine compliance with said requirements. The Contractor shall repair any fault or failure found on the pre-production unit(s) during testing and shall modify its production process to eliminate recurrence of that fault or failure in future production systems. A Certificate of Compliance is required for each shipment (CDRL A004, Certificate of Compliance).

The Government will perform testing to verify each system meets or exceeds the specified standards, specifications and requirements of the TDP. The testing shall be performed by the Government at a Government facility. The contractor shall provide notification to the Government technical point of contact within a minimum of 10 days prior to delivery of the pre-production units so the Government may schedule testing. Additionally, the contractor shall ensure that Government approval is prior to starting production/assembly. The following test events will occur:

EVENT DESCRIPTION

Bench Test System is ran thru a series of tests following the bench test procedure. Using calibrated, known inputs. Measurements are taken and the results are recorded and used to determine

PASS/FAIL.

Vehicle Test System is connected to a variety of vehicles and a series of tests are performed following the vehicle test procedure. Measurements are taken and the results are recorded and used to determine PASS/FAIL. This testing will occur offsite at military bases.

The contractor shall participate in the root cause analysis of any failures detected during testing if requested by the Government. The systems shall pass all tests in order to be granted authority to proceed with production.

3.2.4 System Final Acceptance Testing. DD 250 acceptance of this equipment will be at NSWC Crane after successful System Final Acceptance Test by the Government. Deliverables will be inspected for compliance to this SOW. Inspections may include but are not limited to dimensions, finish, markings, welds, interface requirements and workmanship. A Certificate of Compliance is required for each shipment (CDRL A004), Certificate of Compliance). The Government inspection and acceptance shall be completed no longer than 7 days after receipt of deliverables. The Government shall immediately notify the contractor upon completion as to the acceptance or rejection of the deliverables. Should the equipment fail System Final Acceptance Testing, the Contractor shall repair the failed equipment at their facility and return it to NSWC Crane for System Final Acceptance Re-Test.

3.2.5 Quality Assurance (QA). The Contractor shall maintain a QA system that, at a minimum, meets the requirements of ANSI/ASQC/ISO Q9001:2000, and ensures the items delivered meet the requirements of the VADS TDP. The Contractor shall be responsible for performance of all quality requirements for the items delivered under this contract. The QA system shall include provisions conforming to all production requirements including calibration, subcontractor control, failure diagnosis and corrective action, statistical process control, component and environmental screening, testing, and inspection. The Government does not require registration/certification of the Contractor’s quality system if ANSI/ASQC/ISO Q9001:2000 is chosen as the implemented quality system.

3.3 Program Management and Control

3.3.1 Program Management. The Contractor shall be responsible for the technical and administrative efforts. The Contractor shall identify the Program Manager, who is responsible for all efforts under this contract. The Program Manager shall be the main point of contact for all issues. The contractor shall provide program management support to ensure all activities are planned, coordinated, controlled, monitored, managed, and reported consistent with International Organization for Standardization (ISO) ISO 9001 standards. The contractor shall be responsible for build to print production and verification of the VADS Systems and/or components, and shall maintain appropriate subcontract relationships to support this requirement.

3.3.2 Progress Reports. The contractor shall generate progress status reports identifying detailed work, schedule and shipment status. (CDRL A005), Contractor’s Progress, Status, and Management Report)

3.3.3 Meetings. The Contractor shall coordinate, schedule, prepare, conduct, facilitate and participate in reviews, meetings and conferences specified herein. At a minimum, the Contractor shall support meetings identified within the following paragraphs. For each meeting listed below, the Contractor shall provide Presentation Material (CDRL A006), and a Report, Record of Meeting/Minutes (CDRL A007) that shall include an action item list.

3.3.3.1 Post Award Kickoff Meeting. The Contractor shall schedule a Post Award Kickoff Meeting within ten (10) calendar days after contract award, and hold the Post Award Kickoff Meeting within thirty (30) calendar days after contract award. During the Post Award Kickoff Meeting, the Contractor shall provide a detailed briefing on its management and contract execution strategy. The contract briefing shall include: any updates following the proposal; an organizational overview; key people; schedules, specifically material purchasing schedules; a description of the Contractor’s quality process, including the quality manager; and, a discussion of risk and risk mitigation strategies. The Contractor shall plan for a one day Post Award Kickoff Meeting.

3.3.3.2 Interchange Meetings. Interchange meetings may be conducted if performance issues arise. At a minimum, the Contractor shall address the following: overall contract status; number of failed tests, and corrective actions taken; material, supplier, subcontractor and vendor issues; and, updates to medium and high risk items.

3.3.4 Manufacturing Planning. The Contractor shall update their Manufacturing Plan to include all VADS, spare part components and associated equipment being produced by the Contractor under this contract. The Contractor shall develop manufacturing and test procedures. The Contractor shall identify key production processes and shall establish process capability and process control requirements for each. The Contractor shall provide Contractor Progress, Status, and Management Reports to cover progress, schedule performance, technical and quality problems and other issues as may be appropriate to facilitate program management by the Government.

3.3.5 Risk Assessment and Management. The Contractor shall perform risk assessment and management. The Contractor shall use their own established Risk Management Program, but the Risk Management Program shall at a minimum contain the following:

Risk management shall be a continuous process, analyzing program risks and individual mitigation plans on a sufficiently frequent basis to be proactive in preventing major Program problems. Major problems include, but are not limited to, not meeting delivery dates and nonconformance to specifications and drawings. The analysis shall identify the risks associated with each area, assess the probability of occurrence, identify the impact of each risk on the overall program, and develop and implement risk mitigation plans for identified risks. The risk analysis shall use metrics from the Contractor’s own established Risk Management Program. Risk analysis status and metrics shall be reported in the Contractor’s Progress, Status and Management Report and presented during Program and Technical Reviews.

3.3.6 Right of Access The Government shall have the right of access to all facilities in which storage of raw materials, purchased parts, either finished or unfinished, and finished equipment may be established. Right of access shall include all areas in which VADS, components and associated equipment are stored, manufactured, processed, aligned, assembled, and tested. Right of Access shall be interpreted to include, access to records and documentation concerning the VADS, spare part components and associated equipment. Access includes specifications, purchase orders and subcontract documentation, receiving, inspection and test records for such purchase parts. Right of Access shall include access at all tiers to vendors, subcontractors and suppliers in accordance to FAR 46.405 and FAR clauses 52.245-1 (g) and FAR 52.246.

The Government may perform any necessary inspections, verifications and evaluations to ascertain conformance to requirements, and the adequacy of the implementing procedures. The Government reserves the right to perform an initial inspection on the first deliverables at the contractor's facility. This inspection shall be coordinated with the contractor. Unless agreed upon by the contractor, the Government is responsible for all inspection tools. A final inspection will be performed at destination.

3.3.7 Subcontractor Management. The Contractor shall be responsible for the performance and quality of Subcontractor work under this contract. The Contractor shall flow down the requirements of this entire SOW to all Subcontractors, regardless of contract value. The Contractor shall monitor and control performance, quality, cost, and schedule according to the Contractor’s established subcontract management techniques to ensure that the VADS program is not adversely impacted.

3.4 Configuration Management. The Contractor shall maintain configuration management that demonstrates a disciplined approach to identifying and documenting functional and physical characteristics of a material item, change control, reports and records of configuration information. The contractor must maintain a contractor approved Configuration Management Plan that complies with ANSI/EIA-649-B. ECPs generated by Government will be incorporated into this contract via the Changes Clause or bi-lateral modification.

The contractor shall request approval of any change from the VADS build to print drawing package configuration (including replacement of obsolete components) through the Government Contracting Officer. The contractor must receive approval from the Contracting Officer prior to implementation of the requested change. Contractor shall use MIL-HDBK-61A as guidance. (CDRL A008, Request for Deviation)

3.4.1 Obsolescence. The contractor shall be responsible for managing obsolescence over the entire period of the contract to ensure compliance with all performance and contract requirements. Prior to using an “or equal” component deviating from the drawing package, the vendor shall submit the “or equal” part number, manufacturer and specifications to the Government for concurrence (CDRL A008, Request for Deviation).

3.4.2 Engineering Change Proposals. The Contractor shall implement all changes to the Product Base Line (PBL) and Bill of Materials (BOM) via the Engineering Change Proposal (ECP) Process. The Contractor shall submit to the Government for Government approval Class I ECPs per CDRL A009, Request for Deviations (RFD) per CDRL A008, and Request for Waivers (RFW) per CDRL A010 for those proposed changes affecting (as a minimum) form, fit, function, reliability, cost and maintainability for hardware. Preparation of ECP’s shall be accomplished IAW ANSI/EIA-649B and MIL-HDBK-61A as guidance. (CDRL A009, Engineering Change Proposal) (CDRL A008, Request for Deviation) (CDRL A010, Request for Waiver)

3.4.2.1 Class I ECP’s. Class I ECPs shall be defined as any change to the configuration item’s specification or outline drawing, which affects form, fit, or function. All Class I ECP’s shall be tracked to the unit part number. The contractor shall submit Class I ECPs to the Government within a minimum of 14 calendar days prior to proposed execution date of the ECP per CDRL A009. The Government shall review each Class I ECP submitted and provide concurrence or non-concurrence through the Contracting Officer with the Government’s assessment that the change is a Class I change within 10 calendar days of receipt. The contractor shall not implement any changes prior to receipt of Government concurrence. All risk will be the burden of the contractor for implementation of any changes prior to receipt of Government concurrence. (CDRL A009, Engineering Change Proposal)

3.4.2.2 Class II ECP’s. Class II ECP’s shall be defined as any, which does not meet the definition of a Class I ECP.

Class II ECP’s shall be tracked to serial number effectivity. The Contractor shall submit Class II ECPs to the Government within a minimum of 14 calendar days prior to proposed execution date of the ECP per CDRL A009.

The Government shall review each Class II ECP submitted and provide concurrence or non-concurrence through the Contracting Officer with the Government’s assessment that the change is a Class II change within 10 calendar days of receipt. The contractor shall assume risk for implementation of changes prior to notification of Government concurrence. (CDRL A009, Engineering Change Proposal)

3.4.2.3 Deviations/Waivers. Deviations/waivers are a temporary departure from requirements for a specific quantity of manufactured items and do not constitute a change to the Functional Configuration Documentation or Product Configuration Documentation. Request for Deviation (RFD) and Request for Waivers (RFW) is used when it is necessary to depart temporarily from the Government approved configuration for a specific quantity of units.

The contractor shall submit a request for deviation/waiver to the Government, and obtain written Government authorization prior to implementing proposed deviation per CDRL A008, and waiver per CDRL A010. (CDRL A007, Request for Deviation) (CDRL A010, Request for Waiver)

3.5 Program Security.

3.5.1 International Traffic in Arms Regulations (ITAR). The Contractor shall be solely responsible for obtaining any State Department approvals, licenses, Technical Assistance Agreements (TAA), etc. required by the ITAR and must obtain specific written authorization from the PCO, COR, or NSWC Crane Security Manager before exercising those approvals or licenses.

3.5.2 Production Security. All VADS information is Export Controlled and must remain under continuous US control. No ITAR-controlled information, critical components or Critical Program Information (CPI) shall be released to or developed, tested, fabricated or assembled by foreign: nationals, facilities, subcontractors, suppliers or vendors. The Contractor shall notify the Government of any part, information, material, or labor not provided by a

Trusted Source and must obtain specific written authorization from the PCO, COR, or NSWC Crane Security Manager to proceed with its use. A Trusted Source is defined as a source that has the Government confidence in the source’s ability to secure national security systems by assessing the integrity of the people and processes used to design, generate, manufacture, and distribute national security critical components. The Contractor shall flow down the Trusted Sources and export control requirement to all subcontractors.

3.5.3 Counterfeit Parts and Materials. The Contractor shall implement procedures to minimize the risk of procuring and/or using counterfeit parts and materials. Counterfeit electronic parts may typically be used parts which have been refurbished and represented as new. These parts may or may not contain authentic die, and will often pass most if not all of the system performance requirements and data sheet parameters. However, the part reliability may have been compromised during removal, handling, or remarking, and a reduced life can be expected. Commonly counterfeited electronic parts include expensive parts such as microcontrollers or specially-screened devices, or common parts which have several pin compatible versions from multiple Original Component Manufacturers (OCM), such as memory devices and operational amplifiers.

Counterfeit mechanical parts are typically improperly made, marked, or treated products. Examples are improper anodizations or heat treatments (or falsified data), mismarked parts sold as a higher grade steel, or used/bogus parts such as valves or circuit breakers. As with electronic parts, counterfeit mechanical parts are significantly more likely to fail prior to the part's expected life.

Solicitations and subcontracts for all suppliers shall contain a requirement for procedures to minimize the risk of procuring and/or using counterfeit parts and materials.

3.5.3.1 Preventing Counterfeit Parts and Materials. The Contractor shall take steps as defined below to minimize the risk of receiving counterfeit parts and materials. The Contractor:

Shall maximize availability of authentic, originally designed and/or qualified parts throughout the product's life cycle, including management of parts obsolescence.

Shall assess potential sources of supply to minimize the risk of receiving counterfeit parts or materials.

Shall maintain a listing of approved suppliers with documented criteria for approval and removal of suppliers from the list.

Shall have purchasing procedures which require the selection of parts and materials from OCM or authorized suppliers whenever possible.

Shall require a certificate of compliance and supply chain traceability for all electronic part purchases.

Shall use Government or industry services such as Government-Industry Data Exchange Program (GIDEP) and other commercially available services to identify part or supplier quality or authenticity problems.

Shall define minimum inspection and test requirements for parts being procured from unauthorized sources, and shall ensure that in-house, third-party, and/or distributor inspection and test procedures and facilities comply with these requirements.

Shall incorporate procurement clauses which plainly identify quality requirements and liability to all approved suppliers.

Shall flow the requirements above to affected subcontractors.

Parts and materials shall not be purchased from unauthorized sources (e.g. independent distributor or broker) unless there is no other means for procurement. In isolated cases when an unauthorized source is the only possible choice for procurement, a Technical Report – Study/Services, Unauthorized Source Purchase Report (CDRL A012) shall be provided to the Security Manager. The report shall contain the following information:

a. Reason why an authorized supplier or OCM could not provide the part or material.

b. Product certificate of conformance with traceability to the OCM, if available.

c. Verification and authenticity data results (e.g., visual inspection, marking/surface finish permanency, Differential Power Analysis (DPA), Scanning Acoustic Microscopy, Energy Dispersive X-Ray Spectroscopy, Fourier Transform Infrared (FTIR) Spectroscopy, Rockwell Hardness Test, etc.).

SAE AS5553 contains information regarding the detection, avoidance, and mitigation

3.6. Warranty. The contractor shall provide a standard one year warranty.

3.7 Government Furnished

3.7.1 Government Furnished Information (GFI). When the contractor has a requirement for special or specific Government information in addition to what is listed in this SOW, the contractor may identify and request the GFI via the technical point of contact. If performance of the contract is impacted by the request, it shall be submitted via the Contracting Officer. The request shall detail the basis of need and any impact to contract performance. The Government will review the request and incorporate into the contract at the Government’s discretion. All GFI shall be destroyed by the contractor within 30 days of end of contract period of performance in accordance with the destruction notice. Notice of destruction shall be provided to the Contracting Officer for contract closeout purposes.

3.7.2 Government Furnished Equipment (GFE)/Property (GFP). The Government will provide test fixture(s) and software for the Signal Routing printed circuit board as GFE/GFP to enable testing of the Signal Routing circuit boards. Additionally, a “Golden” TAV assembly will be provided as GFE to be used as reference for form, fit, and function of all circuit boards as well as wiring (when the wire routings are unclear from the drawings). The following will be provided as GFE/GFP:

(1) Signal Routing PCBA test fixture

(1) Signal Routing PCBA test software

(1) Signal Routing PCBA production software

(1) Micro Processor PCBA production software

(1) "Golden" TAV unit

GFE will be provided approximately seven (7) weeks after contract award. The contractor shall have sufficient bonded storage facilities to accommodate all GFE.

SOW

Paragraph

CDRL

Number

CDRL Title DID

3.2.2, 3.2.3.1

A001 Acceptance Test Plan DI-QCIC-80553A

3.2.2, 3.2.3.1

A002 Test Procedure, Acceptance Test Procedures

DI-NDTI-80603A

3.2.2, 3.2.3.1

A003 Acceptance Test Report DI-QCIC-81891

3.2.4 A004 Certificate of Compliance DI-MISC-81356A

3.3.2 A005 Contractor’s Progress, Status, and

Management Report

DI-MGMT-80227

3.3.3 A006 Presentation Material DI-ADMN-81373

3.3.3 A007 Report, Record of Meeting/Minutes DI-ADMN-81505

3.4 , 3.4.1, 3.4.2.3

A008 Request for Deviation DI-CMAN-80640C

3.4.2, 3.4.2.1, 3.4.2.2

A009 Engineering Change Proposal DI-CMAN-80639

3.4.2, 3.4.2.3

A010 Request for Waiver DI-SESS-81732

3.2 A011 Diminishing Manufacturing Sources and

Material Shortages (DMSMS) Report

DI-SESS-81656

3.5.3.1 A012 Technical Report – Study/Services, Unauthorized Source Purchase Report

DI-MISC-80508B