N0003019R4444_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make the follow changes: 1) add Section 15 to the SOW, and 2) add Attachment 4.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0003019R4444

X 9B. DATED (SEE ITEM 11)

30-May-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Jul-2019

CODE

STRATEGIC SYSTEMS PROGRAMS

1250 10TH STREET SE

SUITE 3600

WASHINGTON DC 20374-5127

N00030 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0003019R4444

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENTS/EXHIBITS

Attachment/Exhibit Description # of Pages Dates

Attachment 1 DD254 5 4/18/2019

Attachment 2 Past Performance Questionnaire (PPQ) 5 5/14/2019

Attachment 3 Consent Letter 2 5/14/2019

Attachment 4 PPBE Information Access Nondisclosure Certificate 1 7/3/2019

Exhibit A DD 1423 Contract Data Requirements List (CDRL) 7 5/3/2019

SOW

1. Contract Line Item Numbers (CLINs)/Requirements

All deliverables shall be delivered to the Government with unlimited rights and with necessary intellectual property licenses customary in the industry.

CLIN 0001 - Financial Management Support services (FY20- Base) (U.S. and U.K.) (Firm Fixed Price Level of

Effort (FFP-LOE))

From the effective date of March 9, 2020 through March 8, 2021 thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort set forth in Section III, Level of Effort clause below, services of others, and materials, and shall use its best efforts to perform the following:

A. Chief Financial Officer (CFO) Support. The Contractor shall:

(1) Review and analyze documentation related to the CFO’s Act, Government Performance and Results

Act (GPRA), Government Management Reform Act (GMRA), and the Federal Financial Management

Improvement Act (FFMIA).

(2) The contractor shall maintain and ensure the integrity of financial operations and accounts/reports as required under the Chief Financial Officer’s (CFO’s) Act by providing financial advice, training, and services involving accounting operations to the entire organization.

(3) Analyze data calls from the Assistant Secretary of Navy (Financial Management & Controller) (ASN

FM&C)) and prepare responses to those calls.

(4) Provide support for financial management audits and for Navy Enterprise Resource Planning (Navy

ERP) and Defense Finance and Accounting Service (DFAS) support.

(5) Consolidate and format data for final reporting in order to remain compliant with Department of Navy

(DON) and Department of Defense (DoD) regulations. Advise and assist in explaining account relationships, analyze complex variances, provide corrective actions and deliver report for abnormal

U.S. Standard General Ledger (USSGL) account balances that may be present within the underlying financial data and provide performance metrics that gives the status of abnormal balances (CDRL

A002).

(6) Provide accounting operations support for certification of funds availability, funds obligation, accounting record reconciliation, reporting and analysis and financial and operating statement certifications. Ensure the integrity of all financial transactions and other cost input and distributions/transfers.

(7) Analyze and provide recommended corrective actions for Tie-Point failures that are within the general ledger.

(8) Interact with business/financial managers and customers regarding funding, billing, payment processing, and other costing/execution issues affecting programs or funding documents.

(9) Monitor and analyze commitment, obligation, and expenditure information from the accounting system for mid-year and year-end reviews and provide documentation support as required for Mid-Year and

Year-End reporting (CDRL A008).

(10) Provide support to ensure compliance to federal accounting standards at the transaction level.

(11) Perform data calls to capture financial data not reported in Navy ERP. This shall be a deliverable and include updating the Data Collection Module (DCM) and the Defense Property Accountability

System (DPAS) to meet the Quarterly reporting requirements (CDRL A010).

B. Problem Disbursement Resolution. The Contractor shall:

(1) Provide support required to monitor, document and facilitate resolution of Strategic Systems Programs

(SSP) Problem Disbursements that are within Navy ERP defined as Unmatched Disbursements

(UMDs), and ensure SSP complies with all relevant ASN (FM&C) and DoD regulations.

(2) Analyze Problem Disbursements, gather source documentation, initiate corrective actions, and analyze trends toward minimizing their occurrence.

(3) Monitor corrective actions and deliver unmatched disbursement report (CDRL A004).

(4) Monitor relevant regulation, policy and procedural changes, and prepare recommendations to ensure compliance as needed.

(5) Provide performance metrics to track the beginning balance, incoming UMD’s, number of UMD’s corrected, and the ending balances.

C. Business Process Support. The Contractor shall:

(1) Monitor DOD/DON accounting and financial management reform initiatives related to SSP business enterprise operations.

(2) Ensure SSP local Standard Operating Procedures (SOPs) library is complete.

(3) Prepare updates to local end-to-end SOPs based on evolving DON and DoD financial management policy and guidance; prepare and recommend implementation strategies that meet requirements and minimize impacts to SSP business enterprise operations and deliver as needed (CDRL A014).

(4) Provide metrics that displays the local SOP’s where changes to process steps have been made.

D. Administrative and Analytic Support. The Contractor shall:

(1) Provide SP13 general administrative and analytic support in how to process or adjust transactions, utilize standard transactions to obtain data/reports, and analyze data within Navy ERP.

(2) Perform requisite accounting review within Navy ERP (including Review of Unliquidated Obligations an Unfilled Customer Orders) and ensure compliance with current and new regulations and shall be a deliverable (CDRL A009).

(3) Analyze the DFAS Merged Account (DMACT) report attributable to closed account liabilities.

(4) Maintain invoice tracking log and monitor invoices to trigger timely receipt and acceptance.

(5) Provide status of invoice report to gauge performance.

(6) Monitor aged receivables and payables to ensure accounts are maintained in a timely manner.

(7) Provide assistance to Wide Area Workflow (WAWF) end-users with how to process acceptance and attachment of documents within WAWF and deliver invoice log (CDRL A003).

(8) Provide Unobligated Balance of Sales Orders for return to Grantor no later than 30 August of each year.

(9) Review and analyze the separation of duty (SOD) risk report against ERP roles of SP13 personnel to mitigate risks.

(10) Monitor prior year upward obligations adjustments and recoveries and deliver report (A015).

(11) Perform reconciliation of budgetary and proprietary accounts, general ledger and subsidiary ledger accounts.

(12) Deliver monthly progress and status reports (CDRL A001).

E. Field Command Financial Support. The Contractor shall provide as needed financial, accounting and training services for SSP field commands and activities including:

(1) Travel financial management support.

(2) Vendor pay suspended invoice management.

(3) Accounts receivable reconciliation and delinquency management.

(4) Reimbursable transaction training support.

(5) Accounts payable validation and delinquency management.

(6) Obligation validation and delinquency management.

(7) Problem disbursements and undistributed disbursement and collection reconciliation.

(8) Civilian payroll training, transaction support and reconciliation.

(9) Allotment accounting support and training.

F. Financial Management Information Application. The Contractor shall make available, operate and accomplish software support, maintenance and modification for the Review of Unliquidated Obligations and Unfilled Customer Orders information application.

(1) The Contractor shall function as Applications Administrator for the review of Unliquidated Obligations and Unfilled Customer Orders application. The contractor shall administer quality control processes to ensure data files are accurately uploaded into the review of Unliquidated Obligations and unfilled Customer

Orders Review application. Additionally, the review of Unliquidated Obligations and unfilled Customer

Orders application must meet the relevant DoD security standard.

(2) Verify that General Ledger Balances for Undelivered Orders (UDO), Delivered Orders – Unpaid, Undelivered Orders – Prepaid and Unfilled Customer Orders balances align with SF-133, Line 1060 and deliver report (A015).

CLIN 0002 - United Kingdom (U.K.) Financial Management Support services (FY20 - Base) (FFP-LOE)

From the effective date of contract award through March 8, 2021 thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort set forth in Section III, Level of Effort clause below, services of

A. U.K. Financial Management Information Application. The Contractor shall function as the Applications

Administrator for the listed U.K. financial management information applications listed below. The

Contractor’s responsibilities as the Application Administrator include operating and managing the software. The Contractor shall also provide software maintenance and support for the following U.K.

financial management information applications listed below. The contractor will acquire any necessary IP rights for use of the software and deliver a copy of those licenses. The governments shall has unrestricted access as well as any other contractor on behalf of the governments to ABC and UKME.

a) Automated Budgeting Cash flow (ABC)

b) UK Monthly Expenditure Application (UKME)

B. The Contractor will be responsible for inputting, managing, and updating the financial information in the system, which also includes interpreting general guidance and implementing changes in accepted accounting policies and procedures; and in developing plans and specifications for financial management system updates, changes, or redesigns.

ABC and UKME are currently built on:

(1) Software: Microsoft Excel as the commercial off-the shelf product used to produce customized reports.

(2) Servers: The applications run on Microsoft Windows Server, IIS6 web server and Oracle 11g backend server.

(3) System Management Tools: Oracle Enterprise Manager and SQL Developer v3.2.20

(4) Operating System: Internet Explorer v.8

ABC and UKME use the following code base languages:

(1) Microsoft Visual Studio .Net 2010

(2) Visual C#

(3) ASP.Net

(4) HTML

(5) JavaScript

(6) Microsoft .Net Framework

(7) CSS

(8) XML

(9) SQL is used for business logic.

The Contractor shall administer quality control processes to ensure data files are accurately uploaded into

ABC and UKME applications. Additionally, the UK support applications must meet the relevant DoD security standard.

Tasks required to maintain and manage UK Applications include:

(1) Monitor database performance and implement database and SQL tuning. Detect and resolve any performance issues. Perform optimization and enhancements to ensure adequate performance.

(2) Perform system and database backups to prevent data loss. Perform application database archive and backup regularly for user requested historical information retrieval and database roll back purposes.

Deliver source code, object code and code listings, and user guides. The codes and guides are deliverables and shall be delivered to the U.S. and U.K. Governments with at least Government purpose rights (CDRL A013).

(3) Deliver disaster recovery plan (CDRL A012).

(4) Managing and maintaining an alternate tested server for system backup purpose

(5) Manage and maintain production mirrored testing environment for testing, resolving, and validating issues before a resolution is deployed to the production environment.

(6) Monitor and review log event file to capture and identify unusual system behavior and provide resolution.

(7) Install and configure upgrades maintenance on a routine basis.

(8) Continue to upgrade to ensure Applications support IA; Monitor application configurations meet the

DISA STIG standard. Monitor security checklists to meet STIG requirement.

(9) Monitor for firewalls and vulnerabilities.

B. U.K. Financial Management Support. The Contractor shall conduct special studies (CDRL A012), analyses and assessments of U.K. financial status and financial management to include:

(1) Deliver details and summary financial reports that illustrate Actuals and Forecasts of U.K.

expenditures. At minimum, reports must display UK expenditures and forecasts by

a. Management Account.

b. Branch

c. Program

d. Overruns / Underruns

e. Total Expenditures

f. Integrated Product Team (IPT)

(2) Prepare and deliver reports, graphs, briefings and talking papers on specific U.K. financial issues as needed upon request (CDRL A012).

(3) Deliver monthly progress and status reports (CDRL A001).

CLIN 0003 - Contract Analysis, Reconciliation and Closeout Support Services (U.S. and U.S/U.K. Common)

(FY20- Base) (FFP-LOE)

From the effective date of contract award through March 8, 2021 thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort set forth in Section III, the Level of Effort clause below, services of others, and materials, and shall use its best efforts to perform the following:

A. Contract Financial Analysis. The Contractor shall:

(1) Accomplish contract analysis and reconciliation, process contract adjustments, contract under-runs, over-runs, incentive payments, and common contract pricing. Efforts shall include comparisons and analyses of paying and accounting records, including billing and payment records, and appropriate contract records.

(2) Prioritize modifications allowing all actions to execute in a timely manner and prepare requests for upward or downward obligation adjustments.

(3) Assist in the preparation of funding documents for modifications.

(4) Review modifications for funding accuracy.

(5) Monitor status of contract modifications.

(6) Monitor status of billings and payments through DoD payment and accounting systems.

(7) Recommend appropriation payment priorities when partial payments are necessary.

B. Contract Reconciliation. The Contractor shall:

(1) Reconcile SSP Navy ERP accounting records, ensuring completeness and accuracy of both obligations and disbursements, with the terms and conditions of associated contracts, modifications thereto, and payment systems and deliver reconciliation actions report (CDRL A005).

(2) Identify differences, conduct analysis, perform reconciliation, and recommend adjustments to correct differences, facilitate timely and complete processing, and maintain appropriate supporting records.

(3) Assist SSP in reconciling accounting records with proposed contractual modifications.

(4) Maintain historical accounting files for those appropriations used by SSP. This accounting information is used to support government audits and ASN (FM&C) status of funds reviews. Some examples of the files maintained are Accounting Classification Reference Number (ACRN) Summaries, contract obligation data from the Navy accounting and entitlement systems, contract expenditure data from the

Department of the Treasury accounting and entitlement systems, upward obligation records, replacement of funds and closed account claim records, debt collections, contract closeout records to include Q-FINAL and PK-9.

(5) Manage and update an electronic archive of contractual documentation using the Document

Management System (DMS).

(6) Support the Responsible Contract Reconciliation Agent (RCRA) by providing accounting information and facilitating corrections.

C. Contract Closeout. The Contractor shall:

(1) Provide contract closeout support to include financial review, analysis and reconciliation of contract financial records (accounting, paying and reporting systems, contractor records and contract files) to ensure accuracy and completeness.

(2) Prioritize closeout actions, identify problems and prepare correction packages in accordance with established SSP and DFAS procedures; and monitor and review appropriate sources for workload inflow (dfas4dod.mil, Q-FINAL, Contract Closeout Reports).

(3) Prepare financial closeout packages for SSP review.

(4) Maintain closeout files.

(5) Prepare monthly status reports.

(6) Attend contract closeout Integrated Product Team (IPT) meetings.

(7) Update SSP closeout procedures and document changes.

(8) Deliver monthly progress and status report (CDRL A001).

CLIN 0004 – SSP Financial and Property Accounting Compliance Standardization (FPACS) Support services

(FY20 - Base) (FFP-LOE)

From the effective date of March 9, 2020 through March 8, 2021 thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort set forth in Section III, Level of Effort clause below, services of

The Contractor shall provide support to the SSP FPACS initiative. The Contractor shall utilize relevant, official laws, regulations, guides, and plans to correct financial deficiencies identified various inspections including but not limited to SSP IG inspections, SSP internal FPACS inspections, etc. The FPACS umbrella includes work associated with Financial Accounting Compliance Standardization (FACS), Property Accounting Compliance Standardization

(PACS), Business Process Improvement (BPI), and the Managers’ Internal Control Program (MICP). The comprehensive FPACS approach will be used to prepare and implement steps, both manual and system leveraged, toward the SSP goal of achieving full US GAAP compliance as soon as practical. The Contractor shall:

A. FPACS/BPI – Business Process Standardization. The Contractor shall:

(1) Attend DoD and DoN working group and IPT meetings, publish reports on the results of these meetings, review and analyze policy and reform initiatives as they relate to and impact SSP business enterprise operations.

(2) Communicate any new standards to ensure SSP Local SOPs are updated accordingly.

(3) Communicate changes to current procedures to key stakeholders

(4) Provide clarification, as needed, on the standard processes during reviews.

(5) Provide the list of standard processes that are being reviewed along with the status of each process.

B. PACS - Property and Asset Management Support. The Contractor shall: provide support to draft and maintain the property policies and guidance for the command, including monitoring the physical inventory and assisting the FPACS team with other duties. The individual shall understand and explain the Navy ERP property/asset management functionality and provide necessary training including:

(1) Draft and maintain the property policies and guidance for the command; and provide support for managing the administration of the techniques, procedures, and policies of the property program.

(2) Prepare and provide end user training to Property Officers and Custodians at HQ and field activities.

(3) The Contractor shall have thorough knowledge of management system functions within the Navy ERP property lifecycle modules.

(4) Assist with preparing and updating asset management policies. The Contractor shall have knowledge of various type of government property (e.g. Government Furnished Property (GFP), Property, Plant and Equipment (PP&E), Operating Material and Supplies (OM&S), Contractor Acquired Material /

Property and how it is classified and accounted for in financial systems, logistics systems, and property administration systems, including are subsets of government property and programs or initiatives that affect government property such as requirements for Nuclear Weapons Related Material (NWRM), Classified Material, and special requirements for material managed by the Technical Branches (CDRL

A016).

(5) Identify gaps that prevent the command from reporting General PP&E and OM&S; and prepare and recommend implementation strategies that meet requirements and minimize impacts to SSP business enterprise operations.

(6) Provide support for managing the Government Property Management (GPM) Program. Expert level knowledge of inventory management concepts and tools for Strategic Weapons System (SWS) material, including control of shipyard Installation and Checkout (I&C) Spares, General Purpose Test

Equipment (GPTE), tracking and accounting for SWS repairable, Hazardous Material (HAZMAT), shelf-life items, disposal, Demilitarization of Material (DMIL), processing Defective Material

Summaries (DMS), management of Diminishing Manufacturing Sources & Material

Shortages(DMSMS) program, and liaising with the Technical Branches in the performance and inventory management functions associated with Principal Cog SWS material.

(7) Produce and manage a universe of transactions into a single database to ease testing efforts and retain historical data. This will allow others to drill back into any transaction, see the supporting documentation, and provide a complete record.

(8) Perform activities necessary to design and test processes, controls, and capture key supporting documentation which support compliance with property life cycle laws and regulations.

(9) Support inventory, testing, and related tasks in support of Command readiness to include: creating internal workbooks to align with reoccurring property control testing of equipment and material records to establish baselines for existence, completeness, valuation, rights and obligation, and presentation and disclosure.

(10) Stay abreast of policies, procedures, internal instructions, and compliance findings and communicate relevant updates.

(11) Assist in valuation procedures (baseline through maintenance) and analyze/reconcile the general ledger with the asset universe.

(12) Support remediation to include assistance with Corrective Action Plan development, monitoring, and execution, remediation and tracking.

(13) Identify potential risks and suggest potential mitigating factors and corrective action.

(14) Provide property expertise (functional and financial), where applicable through written and verbal communication.

(15) Deliver necessary administrative tasks to include Plan of Action & Milestones POA&Ms development, implementation and status checks, SOPs, process flows, and other key process documentation, and documentation of items such as meeting agendas/minutes, presentations, white papers, and etc.

(16) Review all current business processes (SOPs, flowcharts, and/or other documentation) to ensure processes align to Navy standard business processes, create gap analysis to identify all instances of noncompliant.

(17) Perform and document interviews and walkthroughs with process owners to ensure actual processes align to documentation, and provide their written professional opinions concerning whether the design of current SSP control activities are adequate.

(18) Perform activities necessary to design and test the operating effectiveness of manual and automated internal controls over business processes, and accounting events.

(19) Reconcile all testing samples of in-scope line items against appropriate supporting documentation delivering sample packages for submission and evaluation.

(20) Provide programmatic and Information System (IS)support for SSP related asset/equipment and material management owned or operated by SSP include, but not limited to providing analysis and recommend corrective actions for data integrity issues related to any conversion into Navy ERP.

(21) Assist with data cleansing and integrity issues related to defective data or data that has been corrupted by legacy system anomalies or interfaces.

(22) Prepare recommendations and plans for legacy system data migration.

C. FACS - Process Improvement as they relate to US GAAP, GAGAS, and GAS Compliance. The

Contractor shall: conduct special studies, analyses and assessments, including but not limited to:

(1) Assist with various efforts to identify and remediate financial policies, procedures, and practices at odds with US GAAP, GAGAS, GAS, and other relevant laws and regulations.

(2) Assist with all efforts related to SSP’s Financial Management and Accounting evaluation efforts.

(3) Provide support with requests for financial information, analysis or documentation.

(4) Preparation of reports, briefings SOPs related to internal control testing, training guides, and talking papers on specific financial issues.

(5) Produce and manage a universe of transactions into a single database to ease testing efforts and retain historical data. This will allow others to drill back into any transaction, see the supporting documentation, and provide a complete record.

(6) Support in the identification, creation, technical documentation, and implementation of various improvements within the Business Financial Management umbrella through automation, or other means aimed at reducing required resources needed for program mission success.

D. Managers’ Internal Control Program (MICP) – Analyses, Assessments, Remediation, Documentation, &

Process Automation. The Contractor shall conduct a wide selection of ad hoc work directly related to

SSP’s requirements for Managers’ Internal Control Program reporting, including:

(1) Assistance with all MICP efforts including all related studies, research, and other tasks resulting in the documenting and updating and delivery of an annual MICP plan, Command Risk Assessment Matrix, Command Internal Control Evaluation, Significant Accomplishments, and annual Statement of

Assurance/Certification Statement (CDRL A017).

(2) Assistance with DoN MICP Team, Chief of Naval Operations (CNO), or Office of Chief Management

Officer (OCMO) ad hoc requests for financial information, analysis or documentation.

(3) Preparation of reports, briefings, SOPs, testing guides, training guides, talking papers on specific

MICP issues, and other tangible deliverables related to MICP process.

(4) Support in the identification, creation, technical, and implementation of various process improvements within the MICP umbrella through automation, or other means aimed at reducing required resources needed for program mission success.

(5) MICP as required by the Public Law 97-255, the Federal Managers’ Financial Integrity Act of 1982

(FMFIA) – Internal controls; financial management practices, sustainable business processes;

requirements for existing IT systems. Managing NFRs by developing monitoring validating, and implementing Corrective Action Plans (CAP); identify and recommend revisions to existing SOPs as necessary, to ensure completeness and accuracy. Where SOPs do not exist, the contractor shall draft

SOPs. Develop and implement a plan to perform recurring testing. Develop and validate corrective actions for the results of testing. Evaluate and perform root cause analysis of audit and examination of

NFRs, and develop and implement remediation plans. Collection and review of supporting documents for selected samples during audit or examination. Track scorecard to monitor progress for audit activities. Conduct Complimentary User Entity Controls (CUEC) testing to assess SSP controls and compliance. Identify areas of concern and improvement for CUEC. Develop training materials for

MICP/FACS related topics.

E. Administrative Support. The Contractor shall:

(1) Prepare, update, and deliver SOPs (CDRL A014).

(2) Prepare monthly status reports on hours associated with FPACS and MICP.

(3) Prepare project plans and deliver plans for FPACS and MICP (CDRL A015).

(4) Deliver monthly progress and status reports (CDRL A001).

CLIN 0005 – Travel in support of CLINs 0001, and 0004, (FY20 - Base); (FFP)

It is anticipated that an estimated 19 trips will be required with an estimated average number of three (3) people and have an estimated duration of seven (7) days period per trip shall be required to support requirements stated under

CLINs 0001, and 0004. The potential destinations for each trip are listed in the table below. The Contractor shall also support SSP at various IPTs, Major Command Conferences, all of which require travel in the local area and throughout CONUS.

The usual waiting time is up to two (2) hours for domestic flights, up to three (3) hours for international flights, and up to one (1) hour prior to travel using other modes of transportation.

Potential Destinations

Denver, Colorado

Seattle, Washington (SWFPAC)

Orlando, FL (NOTU)

Jacksonville, FL (SWFLANT)

Albany, NY (Pittsfield)

San Francisco, CA (Sunnyvale)

Salt Lake City, UT

Los Angeles, CA

LaGuardia, NY (Mitchel Field Air Force Base)

Indianapolis, IN (Crane)

Meadows Field, CA (China Lake)

Boston, MA (Draper Labs)

Groton, CT (General Dynamics Electric Boat)

CLIN 0006 – Contract Data Requirements List (CDRL):

The Contractor shall provide the data set forth in the Contract Data Requirements List (CDRL) DD Form 1423, attached hereto as Exhibit A. The costs of the data shall be charged to the item(s) with which the data is associated.

All data must be submitted electronically.

A001 – Monthly Progress and Status Reports

A002 – CFO General Ledger Abnormal Balance and Variance Review

A003 – WAWF Invoice Log

A004 – Unmatched Disbursements Deficiency Status Report

A005 – Contract Reconciliation

A006 – Status of Canceling Funds Report

A007 – Post Completion Report of Work Hours and Cost

A008 – Mid-Year and Year-End Trial Balance Reporting

A009 – Review of Open Obligations and Unfilled Customer Orders

A010 – Data Collection Module Quarterly Reporting

A011 – DTS Outstanding Travel Review

A012 – UK Monthly Expenditures & Automated Budgeting Cash Flow Database and Reports

A013 –UKME & ABC Source Code and Requirements

A014 –Standard Operating Procedures

A015 – Financial & Property Accounting Compliance Standardization Administrative Support and Orders

A016 – Financial & Property Accounting Compliance Standardization

A017 – Mangers’ Internal Control Program

CLIN 1001 - U.S. Financial Management Support services (FY21 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to perform the work described in CLIN 0001.

CLIN 1002 - U.K. Financial Management Support services (FY21 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to perform the work described in CLIN 0002.

CLIN 1003 - Contract Analysis, Reconciliation and Closeout Support Services (U.S. and U.S/U.K. Common) (FY21

Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to perform the work described in CLIN 0003.

CLIN 1004 – SSP Financial and Property Accounting Compliance Standardization (FPACS) Support services

(FY21 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to perform the work described in CLIN 0004.

CLIN 1005 – Travel in support of CLINs 1001, and 1004, (FY21 Option); (FFP)

It is anticipated that an estimated 19 trips will be required with an estimated average number of three (3) people and have an estimated duration of seven (7) days period per trip shall be required to support requirements stated under

CLINs 1001, and 1004. The potential destinations for each trip are listed in the table below. The Contractor shall also support SSP at various IPTs, Major Command Conferences, all of which require travel in the local area and

The usual waiting time is up to two (2) hours for domestic flights, up to three (3) hours for international flights, and

Seattle, Washington (SWFPAC)

Orlando, FL (NOTU)

Jacksonville, FL (SWFLANT)

Albany, NY (Pittsfield)

San Francisco, CA (Sunnyvale)

Salt Lake City, UT

Los Angeles, CA

LaGuardia, NY (Mitchel Field Air Force Base)

Indianapolis, IN (Crane)

Meadows Field, CA (China Lake)

CLIN 2001 - U.S. Financial Management Support services (FY22 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to

CLIN 2002- U.K. Financial Management Support services (FY22 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to

CLIN 2003- Contract Analysis, Reconciliation and Closeout Support Services (U.S. and U.S/U.K. Common) (FY22

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to

CLIN 2004 – SSP Financial and Property Accounting Compliance Standardization (FPACS) Support services

(FY22 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to

CLIN 2005 – Travel in support of CLINs 2001, and 2004, (FY22 Option); (FFP)

It is anticipated that an estimated 19 trips will be required with an estimated average number of three (3) people and have an estimated duration of seven (7) days period per trip shall be required to support requirements stated under

CLINs 2001, and 2004. The potential destinations for each trip are listed in the table below. The Contractor shall also support SSP at various IPTs, Major Command Conferences, all of which require travel in the local area and

The usual waiting time is up to two (2) hours for domestic flights, up to three (3) hours for international flights, and

Seattle, Washington (SWFPAC)

Orlando, FL (NOTU)

Jacksonville, FL (SWFLANT)

Albany, NY (Pittsfield)

San Francisco, CA (Sunnyvale)

Salt Lake City, UT

Los Angeles, CA

LaGuardia, NY (Mitchel Field Air Force Base)

Indianapolis, IN (Crane)

Meadows Field, CA (China Lake)

CLIN 3001 - U.S. Financial Management Support services (FY23 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW , Level of Effort clause below, services of others, and materials, and shall use its best efforts to

CLIN 3002- U.K. Financial Management Support services (FY24 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to

CLIN 3003- Contract Analysis, Reconciliation and Closeout Support Services (U.S. and U.S/U.K. Common) (FY24

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to perform the work described in CLIN 0003

CLIN 3004 – SSP Financial and Property Accounting Compliance Standardization (FPACS) Support services

(FY24 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to perform the work described in CLIN 0004

CLIN 3005 – Travel in support of CLINs 3001, and 3004, (FY24 Option); (FFP)

It is anticipated that an estimated 19 trips will be required with an estimated average number of three (3) people and have an estimated duration of seven (7) days period per trip shall be required to support requirements stated under

CLINs 3001, and 3004. The potential destinations for each trip are listed in the table below. The Contractor shall also support SSP at various IPTs, Major Command Conferences, all of which require travel in the local area and

The usual waiting time is up to two (2) hours for domestic flights, up to three (3) hours for international flights, and

Seattle, Washington (SWFPAC)

Orlando, FL (NOTU)

Jacksonville, FL (SWFLANT)

Albany, NY (Pittsfield)

San Francisco, CA (Sunnyvale)

Salt Lake City, UT

Los Angeles, CA

LaGuardia, NY (Mitchel Field Air Force Base)

Indianapolis, IN (Crane)

Meadows Field, CA (China Lake)

CLIN 4001 - U.S. Financial Management Support services (FY25 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to

CLIN 4002- U.K. Financial Management Support services (FY25 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to

CLIN 4003- Contract Analysis, Reconciliation and Closeout Support Services (U.S. and U.S/U.K. Common) (FY25

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to

CLIN 4004 – SSP Financial and Property Accounting Compliance Standardization (FPACS) Support services

(FY25 Option); (FFP-LOE)

The Contractor shall make available and employ its facilities, personnel at the level of effort set forth in the Section

8 of the SOW, Level of Effort clause below, services of others, and materials, and shall use its best efforts to

CLIN 4005 – Travel in support of CLINs 4001, and 4004 (FY25 Option); (FFP)

It is anticipated that an estimated 19 trips will be required with an estimated average number of three (3) people and have an estimated duration of seven (7) days period per trip shall be required to support requirements stated under

CLINs 4001, and 4004. The potential destinations for each trip are listed in the table below. The Contractor shall also support SSP at various IPTs, Major Command Conferences, all of which require travel in the local area and

The usual waiting time is up to two (2) hours for domestic flights, up to three (3) hours for international flights, and

Seattle, Washington (SWFPAC)

Orlando, FL (NOTU)

Jacksonville, FL (SWFLANT)

Albany, NY (Pittsfield)

San Francisco, CA (Sunnyvale)

Salt Lake City, UT

Los Angeles, CA

LaGuardia, NY (Mitchel Field Air Force Base)

Indianapolis, IN (Crane)

Meadows Field, CA (China Lake)

2. Period of Performance

The period of performance is one (1) year base with four (4) one (1) year option years.

3. Security

3.1 The Contractor shall adhere to SSP’s employee check-in and checkout procedures. The Contractor shall complete all mandatory DoD/Navy/SSP training by the established deadlines.

3.2 All Contractor personnel shall possess and maintain a SECRET Clearance. Clearance is to be granted by the

Defense Security Service.

3.3 Additional security requirements are identified in the Department of Defense Contract Security Classification

Specification DD Form 254 Attachment 1. Blocks 6 and 7 of that form will be finalized following award. (See

Attachment 1 – DD Form 254).

3.4 All Contractor personnel shall be United States citizens.

3.5 The Contractor shall comply with SSP’s Information Assurance Policy per SSP Instruction. Compliance with this directive is mandatory during the execution of efforts within this SOW.

3.6 Definition of PII:

Personally Identifiable Information (PII) Information about an individual that identifies, links, relates, or is unique to, or describes him or her (e.g., a social security number; age; military rank; civilian grade; marital status; race;

salary; home or office phone numbers; other demographic, biometric, personnel, medical, and financial information, etc.). Such information also is known as personally identifiable information (e.g., information which can be used to distinguish or trace an individual's identity, such as his or her name; social security number; date and place of birth;

mother's maiden name; and biometric records, including any other personal information which is linked or linkable to a specified individual.

3.7 Handling PII on SSP IT Resources:

Appropriate administrative, technical, and physical safeguards shall be established to ensure that PII on IT resources is protected from unauthorized access, alteration, or disclosure and that its confidentiality is preserved.

(1) Laptops, or other mobile computing devices and removable storage media, that process or store a compilation of electronic records containing PII on twenty five or more individuals on a single device are restricted to DoD owned, leased, or occupied workplaces. Laptops, external hard drives, Removable Media

(RM), and other electronic devices containing PII must be encrypted and properly protected against loss or theft. Notify local PAC or designee when removing PII from SSP SORs, SSP IT resources, other

Government or authorized contractor workspaces, mobile computing devices, etc.

(2) RM containing PII must be properly labeled with Standard Form SF710 (UNCLASSIFIED) and include the abbreviated warning notice: "FOUO - PRIVACY SENSITIVE." If the size of the media prevents the use of the SF710 unclassified label, the abbreviated warning is sufficient.

(3) RM must be degaussed or physically destroyed when the PII is no longer needed to ensure the device and/or residual data is not recoverable.

(4) PII stored on SSP IT resources shall be protected via access controls, e.g., Common Access Card

(CAC). (Note: The local Management Information Service (MIS) Help Desk is available to assist with setting permissions. After server maintenance is performed, care should be exercised by the Help Desk to ensure that the access controls have been properly reset and are working correctly.)

(5) E-mail containing PII must be digitally signed and encrypted per reference (n). Secure facsimile and first class mail is also authorized for transmission of PII. The data should be e-mailed only to the recipients with an official need to- know. The subject line shall include "FOUO - Privacy Sensitive" and the body shall be marked:

"FOR OFFICIAL USE ONLY - PRIVACY SENSITIVE: ANY MISUSE OR UNAUTHORIZED

DISCLOSURE MAY RESULT IN BOTH CIVIL AND CRIMINAL PENALTIES."

When using first class mail, ensure contents are double-wrapped and inner container is properly marked. If data cannot be encrypted, access must be file password protected and appropriate warnings must be added to the data to discourage misuse or unauthorized disclosure of information.

3.8 For Official Use Only (FOUO) Information: FOUO: Electric Transmission of SSP Controlled Unclassified

Information (CUI) will be protected and handled under SSPINST 5230.11.

4. Government Furnishing Equipment, Information, and Property

4.1 The Government will provide office space and furniture for five on-site contractor personnel. The Government will also provide the MS Office Software products currently being used at SSP for the on-site contractor personnel.

The Government will provide no more than 17 SSP laptops to contractors working at off-site locations as

Government furnished property. These laptops will include the MS Office Software products currently being used at SSP

4.2 Facilities, Supplies, and Services - The government-furnished equipment, information and property available for use is the following: (a) the government-furnished equipment (if any) identified below or in the schedule, specifications, exhibits, and/or attachments, and/or (b) the equipment necessary for the performance of this contract that is accountable under the contract(s) listed below and is existing on the effective date of this contract, and whose use is authorized by, and in accordance with the conditions imposed by, the government activity that has cognizance over the equipment:

4.2.1 The Government will provide five (5) workspaces, at SSP HQ to execute all FFP LOE CLINs’ requirements. The office space will include telephones, computer hardware and software, photocopy and facsimile equipment, and office supplies necessary to perform work.

4.3 Information - The Government will provide the Contractor access to the following information: relevant

Government organizations, information, and documentation, manuals, texts, briefs, and associated materials, as required and when available. The Contracting Officer’s Representative (COR) will provide coordination assistance to assist the Contractor in accessing required information.

4.4 Common Access Cards and SSP Badges

4.4.1 The United States DoD/Uniformed Services Identification Common Access Card (CAC) is the standard identification card issued to authorize personnel within DoD. The Contractor shall ensure CAC with Public

Key Infrastructure (PKI) are obtained for any Contractor personnel who require access to the Department of

Navy’s computer networks or systems and/or will require regular access to Government installations, facilities, and ships for the duration of the contract. Fees associated with obtaining CACs are not reimbursable and shall be part of the Contract firm fixed price.

4.4.2 SSP Badges is the standard identification card issued to authorized personnel within SSP. Fees associated with obtaining SSP badges are not reimbursable and shall be part of the Contract firm fixed price.

5. Contract Type

This is FFP LOE CLINs with FFP CLINs for travel.

6. Work Week

The contractor shall provide qualified personnel during regular working hours of Monday through Friday, 08:00 –

16:30 Eastern Standard Time (EST), with the exception of Federal Government holidays and other times when the

Federal Government is closed as determined by Office of Personnel Management. A listing of the official Federal holidays by year is available at http://www.opm.gov/policy-data-oversight/snow-dismissalprocedures/federal-holidays/. Government operating status is available in case of possible Government closure http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/current-status/. One half hour daily is afforded for lunch.

7. Place of Performance

7.1 The primary place of performance will be located at SSP HQ on the Washington Navy Yard in Washington, DC and at the Contractor site. Functional Support for field site activities shall be provided virtually through telephone, e-mail, or other electronic means. Contractor’s Program Manager will work with the Contracting Officer

Representative (COR) to establish, which personnel would need to be onsite and others can work remotely.

7.2 Parking: No parking passes will be provide for the Contractor to park on the Washington Navy Yard. The

Contractor is responsible for meeting all its…