SSP_ContractorFinancialManagementReport_FormsandInstructions_2014_08_28.pdf

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Monthly Contractor Financial Management Report (CFMR-M)

2. REPORT FOR MONTH ENDING AND NUMBER OF WORKING DAYS

TO: FROM: 3. CONTRACT VALUE

a. COST

b. FEE

1. DESCRIPTION

OF

CONTRACT

a. TYPE b. CONTRACT NO. AND LATEST DEFINITIZED MODIFICATION NO. 4. FUND LIMITATION

5. BILLING

c. SCOPE OF WORK d. AUTHORIZED CONTRACTOR REPRESENTATIVE (Signature)

DATE a. INVOICE AMTS. BILLED

b. TOTAL PYTS. REC’D

6. REPORTING CATEGORY

7. COST INCURRED/HOURS WORKED 8. ESTIMATED COST/HOURS TO COMPLETE 9. ESTIMATED FINAL

COST/HOURS

10.

UNFILLED ORDERS OUT-

STANDING

DURING MONTH CUM. TO DATE DETAIL

BALANCE OF

CONTRACT

c.

ACTUAL

a.

PLANNED

b.

ACTUAL

PLANNED

d. a. b.

CONTRACTOR

ESTIMATE

CONTRACT VALUE

Baseline Plan Identification (Col. 7b & 7d): Revision No. ______________________________________ Dated _________________________________

United States Navy

Strategic Systems

Programs (SSP)

INSTRUCTIONS FOR COMPLETING SSP CFMR-M FORM

General - Paragraph references below are to the current edition of SSPINST 7720.4, which includes additional instructions for completing these reports. Copies of the SSPINST are available from eSSPINST. All data entered shall be as of the report date, unless stated otherwise below.

Forms - Forms will be obtained from the SSP EVM webpage. When directed or approved by SSP, electronic data interchange may be used for transmitting the data; otherwise, the data shall be transmitted by encrypted email to recipients identified on the CDRL.

Security Classification - If the information in the report is classified, appropriate security classification shall be clearly marked within the report header. At a minimum, reports shall be marked “Contractor Proprietary Financial Information” or “Contractor Sensitive Financial Information.”

Submission - The SSP CFMR-M Form is due not later than 10 working days following the close of the contractor's monthly accounting period, unless otherwise specified in the contract. For initial reports and other related items of significance refer to the contract. The addresses and number of copies to be submitted will be specified by the contract or administrative instruction.

Amounts - Report whole dollars and hours (may be rounded to the nearest hundred or thousand dollars or tenth s of thousands of hours, as directed by the SSP SPN, e.g., $32,600 as $33 or 462 hours as .5).

Form Headings - Complete as follows:

1. To - Enter the full name and address of the SSP Branch and SSP SPN or other designated recipient(s).

2. From - Enter the full name and address of the contractor and, if applicable, the division performing the contract.

Preparation:

1. Description of Contract:

a. Type - Cost-Plus-Fixed-Fee, Cost-Plus-Incentive-Fee, etc.

b. Contract No. and Latest Definitized Modification No. - Enter complete letter or contract symbol, number, and number of latest definitized modification.

c. Scope of Work - Enter a brief description of the contract effort. Identify the service, project, system or subsystem and, where hardware is concerned, the quantity being procured or proposed.

d. Authorized Contractor Representative (Signature) and Date - The authorized contractor representative shall sign and date the summary page to reflect approval.

2. Report for Month Ending and Number of Working Days - Enter the ending date of the contractor's accounting month and the number of working days for that accounting month.

3. Contract Value - Enter the total definitized cost (a) and fee (b) of all currently authorized work to be performed under the contract. Include dollar amounts through the latest definitized modification as noted in 1b above. For incentive contracts, enter the negotiated target cost and fee.

4. Fund Limitation - Enter the total funds obligated and latest corresponding contract modification number.

5. Billing:

a. Invoice Amounts Billed - Enter the total amount of invoices billed against the contract and latest invoice number.

b. Total Payments Received - Enter the total amount of payments received for the contract.

6. Reporting Category - Enter the captions of the reporting categories specified in the contract (par. 204).

7. Cost Incurred/Hours Worked - Cost and hour data will be reported in the categories specified in the contract.

a. Actual During Month - Enter the total actual cost incurred/hours worked for the accounting month being reported (block 2).

b. & d. Planned - Enter the planned cost for the month being re-ported in column 7b and cumulative to date in column 7d. The planned cost is obtained from the time-phased baseline plan which includes the original contract value plus authorized changes.

Identify the baseline plan used by date and revision number at the bottom of the report.

c. Actual Cum to Date - Enter the cumulative actual cost incurred/hours worked.

Where the cumulative data reported in this column is only for the current "schedule" or option, the report summary shall show the total cumulative cost for each of all previous "schedules" or options and the total cumulative contract cost from inception.

8. Estimated Cost/Hours to Complete - Enter the current estimates for performing authorized work included in the most recently executed contract modification, plus additional authorized work (directions to proceed) for which execution of modifications is pending. The estimates will be for planning purposes only and will not be binding on either the contractor or SSP.

a. Show the most current estimate for the next month.

b. As directed by the SSP SPN, show the most current estimate for the appropriate period.

c. Enter the cost/hour data for the balance of the contract not including columns 8a and 8b. Where amounts reported in this column exceed one fiscal year, a breakdown by fiscal year may be required.

9. Estimated Final Cost/Hours:

a. Contractor Estimate - Enter the total estimated cost/hours for completion of the contracted effort (this should equal the sum of columns 7c, 8a, 8b and 8c).

b. Contract Value - Enter the distribution of the Contract Value to the reporting categories. The total of this column shall agree with item 3, above. Significant differences between columns 9a and 9b shall be explained in the "Contractor Narrative Remarks."

10. Unfilled Orders Outstanding - As directed by the SSP SPN, enter the total of unfilled orders outstanding.

11. Contractor Narrative Remarks:

a. Narrative remarks on significant items materially affecting historical or projected cost or performance shall accompany each monthly report (e.g., see item 9b above).

b. Include a reconciliation from the original to the present contract value as reported in item 3. A sample format is set forth in the instructions on the back of SSP CFMR-Q Form.

c. The SSP SPN may require that changes authorized but not finalized be further subdivided as follows:

(1) Changes negotiated but not definitized

(2) Changes pending negotiation

(3) Changes pending estimation.

d. Identify effects of new change orders as set forth below.

New Change Orders Identified to Subdivision of Work

Change Order No.

Subdivision of Work Amount

Total

12. Provide a breakdown of the overall contract funding limitations cumulative to date by Appropriation in addition by CLIN, either as an attachment or below the Contractor Narrative Remarks section as needed by the SSP Program Manager.

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Quarterly Contractor Financial Management Report (CFMR-Q)

2. REPORT FOR QUARTER BEGINNING

TO: FROM: 3. CONTRACT VALUE

c. COST

d. FEE

1. DESCRIPTION

OF

CONTRACT

a. TYPE b. CONTRACT NO. AND LATEST DEFINITIZED MODIFICATION NO. 4. FUND LIMITATION

5. BILLING

c. SCOPE OF WORK d. AUTHORIZED CONTRACTOR REPRESENTATIVE (Signature)

DATE a. INVOICE AMTS. BILLED

b. TOTAL PYTS. REC’D

6. REPORTING CATEGORY

7. COST INCURRED/HOURS WORKED 8. ESTIMATED COST/HOURS TO COMPLETE

9. ESTIMATED FINAL

COST/HOURS

10.

ESTIMATED

COM-

PLETION

DATE

11.

UNFILLED

ORDERS

OUT-

STANDING

CUMULATIVE

ACTUAL

THROUGH

PRIOR MONTH

a.

CURRENT

MONTH

ESTIMATE

b.

CUMULATIVE

ESTIMATE TO

DATE

MONTH

QUARTER

d.

e.

f.

BALANCE

OF

FY-

g.

NEXT

FY-

h.

BALANCE

OF

CONTRACT

i.

TOTAL TO

COMPLETE

j.

CONTRACTOR

ESTIMATE

CONTRACT VALUE

United States Navy

Strategic Systems

Programs (SSP)

INSTRUCTIONS FOR COMPLETING SSP CFMR-Q FORM

General - Paragraph references below are to the current edition of SSPINST 7720.4, which includes additional instructions for completing these reports. Copies of the SSPINST are available from eSSPINST. All data entered shall be as of the report date, unless stated otherwise below.

Forms - Forms will be obtained from the SSP EVM webpage. When directed or approved by SSP, electronic data interchange may be used for transmitting the data; otherwise, the data shall be transmitted by encrypted email to recipients identified on the CDRL.

Security Classification - If the information in the report is classified, appropriate security classification shall be clearly marked within the report header. At a minimum, reports shall be marked “Contractor Proprietary Financial Information” or “Contractor Sensitive Financial Information.”

Submission - The SSP CFMR-Q Form is due on a quarterly frequency not later than the 15th day of the month preceding the quarter being projected based upon the Government’s fiscal year in columns 8a, b and c. For initial reports and other related items of significance refer to the contract. The addresses and number of copies to be submitted will be specified by the contract or administrative instruction.

Amounts - Report whole dollars and hours (may be rounded to the nearest hundred or thousand dollars or tenth s of thousands of hours, as directed by the SSP SPN, e.g., $32,600 as $33 or 462 hours as .5).

Form Headings - Complete as follows:

1. To - Enter the full name and address of the SSP Branch and SSP SPN or other designated recipient(s).

2. From - Enter the full name and address of the contractor and, if applicable, the division performing the contract.

Preparation:

1. Description of Contract:

a. Type - Cost-Plus-Fixed-Fee, Cost-Plus-Incentive-Fee, etc.

b. Contract No. and Latest Definitized Modification No. - Enter complete letter or contract symbol, number, and number of latest definitized modification.

c. Scope of Work - Enter a brief description of the contract effort. Identify the service, project, system or subsystem and, where hardware is concerned, the quantity being procured or proposed for the contract.

d. Authorized Contractor Representative (Signature) and Date - The authorized contractor representative shall sign and date the summary page to reflect approval.

2. Report for Quarter Beginning - Enter the beginning date of the quarter being projected in columns 8a, b and c and the number of working days in the quarter.

3. Contract Value - Enter the total definitized cost (a) and fee (b) of all currently authorized work to be performed under the contract. Include dollar amounts through the latest definitized modification as noted in 1b above. For incentive contracts, enter the negotiated target cost and fee.

4. Fund Limitation - Enter the total funds obligated and latest corresponding contract modification number.

5. Billing:

a. Invoice Amounts Billed - Enter the total amount of invoices billed against the contract and latest invoice number.

b. Total Payments Received - Enter the total amount of payments received for the contract.

6. Reporting Category - Enter the captions of the reporting categories specified in the contract.

7. Cost Incurred/Hours Worked:

a. Enter the cumulative actual cost incurred/hours worked through the prior month.

Where the cumulative data reported in this column is only for the current “schedule” or option, the report summary shall show the total cumulative cost for each of all previous “schedules” or options and the total cumulative contract cost from inception to date.

b. Enter an estimate for the month in which the report is due (see “Submission” above).

c. Enter the sum of columns 7a and b.

8. Estimated Cost/Hours to Complete (columns 8a – i) - Enter the appropriate month, quarter and fiscal year designations in the column headings. Enter the current estimates for performing authorized work included in the most recently executed contract modification, plus additional authorized work (directions to proceed) for which execution of modifications is pending. The estimates will be for planning purposes only and will not be binding on either the contractor or SSP. The sum of columns 8a through i will be entered in column 8j. If the totals reported in column 8i, “Balance of Contract,” exceed more than one fiscal year, each fisca l year shall be identified and reported separately.

9. Estimated Final Cost/Hours:

a. Contractor Estimate - Enter the total estimated cost/hours for completion of the contracted effort for each reporting category. This should equal the sum of columns 7c and 8j.

b. Contract Value - Enter the distribution of the Contract Value to the reporting categories. The total of this column shall agree with item 3, above. Significant differences between columns 9a and 9b shall be explained in the "Contractor Narrative Remarks."

10. Estimated Completion Date – As directed by the SSP SPN, enter the estimated completion date for each subdivision of work. The entry shall not serve as a notice to SSP of late delivery or acquiescence in such late delivery by SSP.

11. Unfilled Orders Outstanding - As directed by the SSP SPN, enter the total of unfilled orders outstanding

12. Contractor Narrative Remarks – The narrative comments submitted with the quarterly cost projection report shall normally be limited to those items materially affecting projected cost or performance which have not been addressed in the preceding monthly narrative reports.

a. Explain any significant items affecting cost; eg. Technical and schedule problems, changes in plans, over/under runs incurred, etc.

b. Include a reconciliation from the original to the present contract value as reported in Item 3. A sample format is set forth in Figure A below.

c. The SSP SPN may require that changes authorized but not finalized be further subdivided as follows:

(1) Changes negotiated but not definitized

(2) Changes pending negotiation

(3) Changes pending estimation

d. Identify effects of new change orders as set forth in Figure B below.

Reconciliation of Changes Contract Number: Report Date:

Original Contact Value (Excludes priced options)

Options Exercised

Cumulative Overrun/ Underrun (-) Definitizations

Other Supplemental Agreements:

(show number and date)

Present Contract Value (Col 9b NF 533M/Q)

Authorized Undefinitized Changes:

(show number and date)

Subtotal (Value of All Authorized Work)

Anticipated Future Overrun/Underrun

Contractor Estimate (Col. 9a NF 533M/Q

Unexercised Options

Under Consideration but not Authorized

Figure A

New Change Orders Identified to Subdivision of Work

Change Order No.

Subdivision of Work Amount

Total

Figure B