Bidder's_Questions_FBO_16_Oct_2019.xlsx

XLSX spreadsheet 37 KB Posted Oct 16, 2019

Attached to: Submarine Rescue Operations Maintenance
Solicitation number: N00024-19-R-4308
Issued by: Department of the Navy Naval Sea Systems Command

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Responses to Bidder's Questions, 16 Oct 2019

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File	Type	Posted
Amendment_2_Conformed_Copy.docx	DOCX document	Oct 29, 2019
Amendment_2_Mod.pdf	PDF	Oct 29, 2019
Amendment_1_Mod.docx	DOCX document	Oct 21, 2019
Amendment_1_Conformed_Copy.docx	DOCX document	Oct 21, 2019
Bidder's_Questions_FBO_17_Oct_2019.xlsx	XLSX spreadsheet	Oct 17, 2019
Amendment_1_Conformed_Copy.docx	DOCX document	Oct 16, 2019
Amendment_1_Mod.docx	DOCX document	Oct 16, 2019
N00024-19-R-4308_Solicitation.docx	DOCX document	Aug 30, 2019
Solicitation_Attachments.zip	ZIP file	Aug 30, 2019
Draft_CLIN_Structure_and_Requirement_7-19-2019.pdf	PDF	Jul 19, 2019

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MASTER

Pre-Proposal Information (PPI)
The following are answers to questions received from potential offerors. The answers provide clarification only and DO NOT constitute an amendment to the solicitation.					DATE OF POSTING OF BIDDERS' QUESTIONS:	15-Oct-2019
					HULLS/TITLE:	SROMC
					SOLICITATION NO:	N00024-19-R-4308
					NAVSEA POCs:	Joshua Burgess/ Ann Thompson
					NAVSEA POC E-MAIL:	joshua.burgess@navy.mil / ann.e.thompson1@navy.mil
					NAVSEA POC PHONE:	(202) 781-1894 / (202) 781-0844
QUESTION #/ DETAILS					QUESTION/ ANSWER
#	Question Area	Para #	Date Received	PAGE #	Contractor Question	Government Response
1	NA	L, Para H	13-Sep-19		Please confirm the statement "All Volume I, II, III, and IV pages and paragraphs shall be numbered…" Request that the requirement for numbered paragraphs be removed.	The Navy does not concur with this request. All paragraphs shall be numbered in the proposal.
2	NA	L, Note 2	13-Sep-19		Please clarify if electronic files should be compatible with Microsoft Office 7 or 10. Instructions on page 124/126 contradict one another.	The solictation will be amended to require all electronic files to be compatible with Microsoft Office 10.
3	Proposal Format	L, Para F	13-Sep-19		Please clarify where the Small Business Subcontracting Plan should be located in the submittal. On page 125 it is instructed to be included in Volume IV (Cost), while on page 143 it is instructed to be included in Volume V (Signed Solicitation Document).	The solicitation will be amended to instruct bidders to include the Small Business Subcontracting Plan in Volume IV (Cost) only.
4	Scenario Brief	L, Para 1	13-Sep-19		Please confirm the first sentence on page 131 should read: "Offers shall constrain Volume II, as outlined below, to fifty (50) pages for Chapters 1 and 3 of the Technical Approach and twenty-five (25) pages for the Scenario Brief." Chapter 2 is the Scenario Brief which is already allocated twenty-five (25) pages.	The solicitation will be amended such that the first sentence on page 131 reads: "Offers shall constrain Volume II, as outlined below, to fifty (50) pages for Chapters 1 and 3 of the Technical Approach and twenty-five (25) pages for the Scenario Brief."
5	5.2 Supporting Cost and Pricing Data	L, Para 3	13-Sep-19		Please clarify this sentence: "Offerors shall provide a copy of the BOEs provided in Volume IV in Volumes I and II." This contradicts the statements on pages 127 and 131 that Volumes I and II shall contain no cost and/or pricing information.	The solicitation will be amended to reflect that BOEs are only needed for Volume IV (Cost).
6	Font Size/Type	L, Para E	13-Sep-19		Please allow tables, charts, and figures to be at a reduced font size no less than 8pt at a condensed font (Arial Narrow).	Tables, charts, and figures are allowed to be at a reduced font size no less than 8pt at a condensed font (Arial Narrow).
7	General	NA	13-Sep-19		What is NAVSEA's plan to evaluate transition costs for new contractors compared to the incumbent?	The Navy will evaluate each proposal in accordance with the guidance contained in the solicitation.
8	3.4.9	L	13-Sep-19		Oceaneering typically prefers not to have individual personnel sign NDAs. If Oceaneering were to instead signed an NDA as a company, would this suffice?	Generally SROMC Key Personnel will be subject to individually signed Non-Disclosure Agreements (NDAs). Navy may make a determination as to applicability of a company-wide NDA in specific situations, but requires additional information from the company to do so. Request clarification as to the situation in which this question applies.
9	General	NA	16-Sep-19		Outside competitors are at a significant disadvantage to the SROMC incumbent contractor, since the incumbent has actual labor rates for all employees servicing this contract. Request the program office provide average direct hourly labor rates for all SROMC labor categories. It would be expected that a portion of current employees will be re-hired if an outside competitor wins the contract. Average direct hourly labor rates for SROMC labor categories will provide the government a more accurate and efficient way to compare cost proposals.	The Navy disagrees with the stated assumption that non-incumbent bidders are at a disadvantage. Further, an inidividual company's labor rates are proprietary information and not realeasable to bidders. Bidders are encouraged to consult well-established sources of rates such as the Bureau of Labor Statistics.
10	Engineering and Technical Services Support	C, Spec 3.8, Para 3.8.2	16-Sep-19		Section 3.8.2 lists the Applicable Document as 2.1.68. Document 2.1.68 (SUBMARINE RESCUE QUALITY MAINTENANCE MANUAL OPS-SUBR-001M-18 DATED 13 APR 08) does not address engineering and technical services, including Temporary Modifications and Field Changes. The offeror believes the US Navy Temporary Modification/Temporary Alteration and Field Change Instructions are the correct documents. Request NAVSEA provide the correct reference(s).	The solicitation will be amended to reflect the following additional reference documents:

Appl Doc 2.1.40, 2.1.45, 2.1.46, 2.1.50, 2.1.55, 2.1.61, 2.1.65, 2.1.66, 2.1.67

2.1.40 NAVSEA TECHNICAL SPECIFICATION 9090-100A - LIAISON ACTION RECORD

2.1.45 MIL-STD-2039 - FIELD CHANGES AND FIELD CHANGE KIT PREPARATION

2.1.46 NAVSEAINST 4720.23 - DEEP SUBMERGENCE SYSTEMS TEMPORARY MODIFICATIONS

2.1.50 NAVSEA TECHNICAL SPECIFICATION 9090-310 - SHIP ALTERATION ACCOMPLISHMENT BY INSTALLATION TEAMS

2.1.55 NAVSEAINST 4720.14 - TEMPORARY ALTERATIONS TO ACTIVE FLEET SUBMARINES; CONTROL OF

2.1.65 COMUSFLTFORCOMINST 4790.3 REV C CH-3, VOLUME II, PART I, CHAPTER 2, MAINTENANCE AND MODERNIZATION PROGRAM GENERAL

2.1.66 COMUSFLTFORCOMINST 4790.3 REV C CH-3, VOLUME II, PART I, CHAPTER 2, 2.6 MODERNIZATION

2.1.67 COMUSFLTFORCOMINST 4790.3 REV C CH-3, VOLUME II, PART I, CHAPTER 5 - POST DELIVERY DEFICIENCIES, 5.2.3 11 Engineering and Technical Services Support C, Spec 3.8, Para 3.8.3 16-Sep-19 Section 3.8.3 lists the Applicable Document as 2.1.61. Document 2.1.61 (USN OPERATIONAL RISK MANAGEMENT) does not discuss FC Proposals. The offeror believes the US Navy Field Change Instruction is the applicable document. Request NAVSEA provide the correct reference. The solicitation will be amended to reflect the following additional reference documents:

Appl Doc 2.1.45, 2.1.61, 2.1.65

2.1.45 MIL-STD-2039 - FIELD CHANGES AND FIELD CHANGE KIT PREPARATION

2.1.65 COMUSFLTFORCOMINST 4790.3 REV C CH-3, VOLUME II, PART I, CHAPTER 2, MAINTENANCE AND MODERNIZATION PROGRAM GENERAL 12 Engineering and Technical Services Support C, Spec 3.8, Para 3.8.1 16-Sep-19 Section 3.8.1 lists the Applicable Document as 2.1.6. Document 2.1.6 (4855.3 - QA PROCEDURES FOR UNDERSEA RESCUE COMMAND) no longer discusses design changes. The offeror requests NAVSEA provide the correct reference. NAVSEA corrected and added additional reference documents.

Appl Doc 2.1.65, 2.1.67

2.1.65 COMUSFLTFORCOMINST 4790.3 REV C CH-3, VOLUME II, PART I, CHAPTER 2, MAINTENANCE AND MODERNIZATION PROGRAM GENERAL

2.1.67 COMUSFLTFORCOMINST 4790.3 REV C CH-3, VOLUME II, PART I, CHAPTER 5 - POST DELIVERY DEFICIENCIES, 5.2.3 13 Engineering and Technical Services Support C, Spec 3.8, Para 3.8.4 16-Sep-19 Section 3.8.4 lists the Applicable Documents as 2.1.22 and 2.1.68. Reference document 2.1.22 (0A-SRS-OVERVIEW&CL-PM-2-8 SUBMARINE RESCUE SYSTEM MISSION SCENARIOS, OPERATING CHECKLIST, AND SYSTEM OVERVIEW, OA-SRS-OVERVIEW&CL-PM-2-8) and reference document 2.1.68 (SUBMARINE RESCUE QUALITY MAINTENANCE MANUAL OPS-SUBR-001M-18 DATED 13 APR 08) do not discuss submittal of field change proposals. The offeror believes the US Navy Field Change Instruction is the correct document. Request NAVSEA provide the correct reference(s). The solicitation will be amended to reflect the following additional reference documents:

Appl Doc 2.1.40, 2.1.45, 2.1.65

2.1.40 NAVSEA TECHNICAL SPECIFICATION 9090-100A - LIAISON ACTION RECORD

2.1.45 MIL-STD-2039 - FIELD CHANGES AND FIELD CHANGE KIT PREPARATION

2.1.65 COMUSFLTFORCOMINST 4790.3 REV C CH-3, VOLUME II, PART I, CHAPTER 2, MAINTENANCE AND MODERNIZATION PROGRAM GENERAL 14 Engineering and Technical Services Support C, Spec 3.8, Para 3.8.6 16-Sep-19 Section 3.8.6 lists the Applicable Document as 2.1.6. Document 2.1.6 (4855.3 - QA PROCEDURES FOR UNDERSEA RESCUE COMMAND) does not cover approved system upgrades or modernizations. Request NAVSEA provide the correct reference(s). The solicitation will be amended to reflect the following additional reference documents:

Appl Doc 2.1.40, 2.1.45, 2.1.46, 2.1.50, 2.1.55, 2.1.65, 2.1.66, 2.1.67

2.1.40 NAVSEA TECHNICAL SPECIFICATION 9090-100A - LIAISON ACTION RECORD

2.1.45 MIL-STD-2039 - FIELD CHANGES AND FIELD CHANGE KIT PREPARATION

2.1.46 NAVSEAINST 4720.23 - DEEP SUBMERGENCE SYSTEMS TEMPORARY MODIFICATIONS

2.1.50 NAVSEA TECHNICAL SPECIFICATION 9090-310 - SHIP ALTERATION ACCOMPLISHMENT BY INSTALLATION TEAMS

2.1.55 NAVSEAINST 4720.14 - TEMPORARY ALTERATIONS TO ACTIVE FLEET SUBMARINES; CONTROL OF

2.1.65 COMUSFLTFORCOMINST 4790.3 REV C CH-3, VOLUME II, PART I, CHAPTER 2, MAINTENANCE AND MODERNIZATION PROGRAM GENERAL

2.1.66 COMUSFLTFORCOMINST 4790.3 REV C CH-3, VOLUME II, PART I, CHAPTER 2, 2.6 MODERNIZATION

2.1.67 COMUSFLTFORCOMINST 4790.3 REV C CH-3, VOLUME II, PART I, CHAPTER 5 - POST DELIVERY DEFICIENCIES, 5.2.3 15 Progress Reports C, Spec 3.6, Para 3.6.17 16-Sep-19 The requirement states “SROMC shall provide a report of the physical inventory of all submarine rescue and support equipment: SRDRS, SRCFS, ROV and SILOS parts, equipment, and systems,” and references CDRLs A001 and A003. Neither the referenced CDRLs nor the statement above defines a periodicity for the report. The offeror requests NAVSEA:

(1) Confirm the correct CDRL is C005 – Physical Inventories Report; and

(2) Provide a periodicity for updating each of the inventories – GFE, GFI, and GFP.	CDRL is A031 - Physical Inventories Report. Initial submittion due to Government no later 60 days after contract award for approval. All subsequent submissions will be monthly.
	16	Response Requirement	C, Spec 3.4, Para 3.4.1	16-Sep-19	The requirement states “SROMC shall be capable of providing sufficient operational, technical, logistic and program coordination services necessary to support multi-day 24 hours cycle rapid worldwide deployment rescue/training events ensuring appropriate and sufficient material, qualified personnel, and support services are available, as required by the CO URC to support two stand alone watch stations/shifts (13 hours each to allow for watch turn over) at all times as defined per system in the operations section of this statement of work.” And the referenced operations section (3.15.3-8) states: The SROMC shall provide during PRMS/SRS-RCS operations qualified personnel to perform the PRM Pilot, PRM Co-Pilot, Launch and Recovery Operators, Master Control Station, Deck Cradle Operator, Diesel Operator and Rescue System Supervisor. The SROMC shall be capable of providing qualified personnel to support two standalone watch stations at all times, independent of other Rescue System watch team requirements. Military personnel will act as Rescue Officer, Life Support Monitor, Pressurized Rescue Module (PRM) Forward and Aft Attendants, and Command Center watches SRDRS - The SROMC shall during SRS operations provide qualified personnel to perform as the SDS Auxiliary Van Operator/Technician, Oxygen Gas Rack Operator/Technician, Pressurized Flexible Manways Operator/Technician. The Military will provide personnel during SRS operations to perform Submarine Decompression Chamber (SDC) Supervisor, SDC Operator and medical attendants, and all the watches specified by CO URC. SRCFS - The SROMC shall mobilize, provide additional line and umbilical handlers, system technicians, QA support, logistics/supply support and an at-sea supervisor as required by the CO URC for SRCFS and ancillary support equipment operations. The SRC will be deployed and operated by Military personnel. ROV - The SROMC shall provide the following qualified ROV watch standers: ROV Supervisor, ROV Pilot, ROV Copilot, ROV Technician, ROV LARS Operator, Crane/Winch Operators, ROV Deck Captain and ROV Tenders (2) to perform intervention operations, when required by the government, and as specified in the mission watchbill approved by the CO URC. SILOS - The SROMC shall provide qualified SILOS Supervisor, SILOS operator, SILOS LARS Operator, SILOS Technicians and SILOS Deck Tenders to perform localization operations, when required by the government, and as specified in the mission watchbill approved by the CO URC. LWMS - The Military will provide personnel during LWMS operations to perform mooring Supervisor, Deck Captain, Capstan Operator and Line handlers, the SROMC shall provide additional line handlers, system technicians, logistics/supply support and an at-sea supervisor as required by the CO URC. The offeror requests NAVSEA clarify if two section watch coverage is required per system for the following:

• PRM

• ROV

• SILOS

• LWMS

• TUP 2 watch teams are required for PRM & Silos. 1 watch team is required for ROV with the Fleet providing the second watch team. No watch teams are required for LWMS or SDS (TUP).

17	Program Management	C, Spec 3.1, Para 3.1.2.3	16-Sep-19	The requirement states, “SROMC will be able to continuously support contract requirements and the submarine rescue mission to include adequate plans for replacing those employees in the event of military/Rescue mobilization.” The offeror requests NAVSEA confirm this refers to replacement of SROMC employees who are recalled to active duty and are therefore unavailable to support contract fulfillment.	No, this refers to SROMC having a plan in place that can effect a rescue with the right number of qualified personnel and surge as required to meet the military /rescue mobilization irigaurdless of attrition or recall to active duty.
18	Volume II Technical Approach	L, Para 3.0	16-Sep-19	The guidance states, "Offerors shall constrain Volume II, as outlined below, to fifty (50) pages for Chapters 1 and 2 of the Technical Approach and twenty-five (25) pages for the Scenario Brief." The guidance further specifies the chapters as Chapter 1 – Maintenance, Mobilization, and Operational Support Plan, Chapter 2 – Scenario Brief, and Chapter 3 – Experience.

The offeror requests confirmation the fifty (50) page limit applies to the combined Chapter 1 (Maintenance, Mobilization, and Operational) and Chapter 3 (Experience) responses, and the twenty-five (25) page limit applies to Chapter 2- Scenario Brief.	The solicitation will be amended to reflect that the fifty (50) page limit applies to the combined Chapter 1 (Maintenance, Mobilization, and Operational) and Chapter 3 (Experience) responses, and the twenty-five (25) page limit applies to Chapter 2- Scenario Brief.
	19	Labor Hours	B -vs- S-4	16-Sep-19	Labor hours by CLIN in Attachment S-4 Section L Cost Exhibits L003: Contract Summary - - Versus Labor hours by CLIN in Section B	The labor hours contained in Attachment S4 are correct. The solicitation will be amended such that the Section B CLIN labor hours reflect those in Attachment S4.
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