Amendment_2_Mod.pdf

N0002419NR92318

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 2 is issued to update the POC information for the Contract Specialist and Contracting Officer and revise the due date submission time from 1800 ET 29 November 2019 to 1200 ET 29 November 2019.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Oct-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0002419R4308

X 9B. DATED (SEE ITEM 11)

30-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Oct-2019

CODE

NAVAL SEA SYSTEMS COMMAND (HQ)

1333 ISAAC HULL AVE SE

WASHINGTON NAVY YARD DC 20376-2030

N00024 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0002419R4308

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

USE OF CONTRACTOR FACILITIES FOR SOURCE SELECTIONS

In accordance with NAVSEA Instruction 4200.19, the Director of Contracts, Naval Sea Systems Command, determined that adequate facilities to support source selections are not available at NAVSEA for Solicitation N00024-19-R-4308. Therefore, Offerors are advised that facilities may be acquired through a Contractor (NTT Data Federal Government located at 300 M Street, Washington, DC) so that the Source Selection Organization can effectively and efficiently evaluate proposals submitted for this procurement. In addition, all Offerors are notified that at all relevant times, the Government will maintain control over the source selection spaces.

1.0 GENERAL

The Government intends to award a single contract to obtain the support to manage, maintain and operate the U.S.

Navy’s Submarine Rescue Operations Maintenance Contractor (SROMC) in support of PMS 391.

Offerors shall submit sufficiently detailed and complete proposals, which demonstrate compliance and understanding of all solicitation requirements and shall contain only material directly related to this acquisition.

Failure to comply with the RFP terms and conditions may result in the Government removing the Offeror from award consideration.

Only one Award will be made to the responsible Offeror whose proposal represents the Best Value to the Government in accordance with the evaluation criteria and factors set forth in Section M.

Additional Information to Offerors

The following document(s), exhibit(s), and other attachment(s) also are a part of this solicitation.

No. Document

S-1

Pre-Award Survey – Due by 16 September 2019

S-2

Request for Clarification Form – Due by 16 September 2019

S-3

Past Performance Reference Information Sheet (Offeror Fill-in) & Past Performance Questionnaire – (Offeror send to customer to complete)

S-4

Section L Cost Exhibits L001 through L005 – Fill-In /Complete

1. Questions from Offerors All contractor questions concerning this solicitation shall be submitted to the Procuring Contracting Officer and Contract Specialist via email, utilizing the “Request for Clarification” format, found in Attachment S-2. Emails should be sent to: ann.e.thompson1@navy.mil and joshua.burgess@navy.mil. Bidders’ Questions submitted must address specific content of the solicitation only and shall be submitted, in Microsoft Word format, as soon as possible, but no later than 1400 hrs (ET) on 16 September 2019. Requests received by 16 September 2019 will be answered in writing and posted to FedBizOps.com prior to the required date for submittal of proposals. The

Government reserves the right to not answer any requests received after 16 September 2019. Furthermore, Offerors should note that the proposal due date will not be extended solely on the basis of requests received after 16 September 2019. “Request for Clarification” submissions shall clearly note questions that are considered to be proprietary or business sensitive. E-mails must use the subject line: SROMC RFP Bidder Question.

2. For information on the solicitation, please contact (email preferred):

Naval Sea Systems Command Attn: John Fiddelke, Contract Specialist

1333 ISAAC HULL AVENUE S.E., STOP 2030

Washington Navy Yard, DC 20376-2030 Email: john.fiddelke@navy.mil Telephone: (202) 781-1301

And/Or Naval Sea Systems Command Attn: Susan Ferralli (Code 02433), Procuring Contracting Officer

1333 ISAAC HULL AVENUE S.E., STOP 2030

Washington Navy Yard, DC 20376-2030 Email: susan.ferralli@navy.mil Telephone: (202) 781-4125

3. Availability of Specifications and Other Pertinent Documents This information may also be provided upon request to responsible potential prime offerors who are DoD CAC holders. Requests shall specifically include Respondents Name, Address and Zip Code, Cage Code. Include the number of the solicitation and the title and number of the specification, standard, plan, drawing, or other pertinent document. Please submit an email request to:

john.fiddelke@navy.mil susan.ferralli@navy.mil

This information may also be provided upon request to responsible potential prime offerors who are non-DoD CAC holders.

4. The offeror should complete and sign the Solicitation, Offer and Award Page (Standard Form 33). This

Standard Form 33 shall be updated with each proposal revision.

5. The primary place of performance under this solicitation is at UNDERSEA Rescue Command located on

Coronado Naval Base in San Diego, California.

6. Offerors shall fill in Block 12 in Section A (Standard Form 33) with 300 days. If an Offeror fails to fill in

Block 12 in Section A, the proposal will be presumed to be valid for 300 days.

7. Proposal Information: Offerors shall not presume the Government has knowledge outside of information provided in the proposal. Additionally, offerors are advised that statements such as: “the offeror understands”, “the offeror has a long history of outstanding support”, “standard procedures shall be used”, “well known techniques shall be employed” or any paraphrasing of the solicitation, shall be considered inadequate to demonstrate experience, knowledge of, or compliance with solicitation requirements. Offerors are encouraged to provide specific and concise information to validate all assertions.

8. Amendments: The Government may revise the solicitation at any time by means of an Amendment. It is an offeror’s responsibility to ensure it is accessing the FBO website to view potential amendments and procurement notifications for this solicitation.

9. Teaming Arrangements: Proposals must be submitted by one (1) prime contractor. Offerors may be listed as subcontractors in multiple proposals but may only submit one (1) proposal as a prime contractor with a unique Commercial and Government Entity code and Taxpayer Identification Number. To be evaluated as a Joint Venture (JV), offerors must provide a notarized agreement (with the price proposal) delineating roles and responsibilities for all proposed work.

10. Estimated Award Date: The Government anticipates awarding one Contract in the June 2020 timeframe. The

Contract will have a base and four (4) option years.

1.1 GENERAL SOLICITATION RESPONSE REQUIREMENTS

This section specifies the format offerors shall use in submitting proposal in response to this solicitation. The intent is to provide a certain degree of uniformity in the format of the proposal to ensure a complete, fair, and efficient evaluation.

The Cost and Technical Proposals shall be based on the requirements contained in this RFP document (including those documents, exhibits, and other attachments to the RFP identified in Section J). The Offeror shall submit all information required by this RFP.

Documents, exhibits, and other attachments that are a part of this RFP will become part of any resultant contract identified in Section J. The following RFP sections listed below, as well as any attachments in Section L that are labelled as “S” attachments, will not become a part of any resultant contract:

Section K – Representations, Certifications and Other Statements of Offerors Section L – Instructions, Conditions, and Notices to Offerors Section M – Evaluation and Award Factors

An Offeror’s proposal is the sole basis for evaluation to include whether the Offeror’s proposal supports its performance capacity claims and the Offeror’s ability to perform in accordance with the requirements. Offerors shall ensure their submitted proposals are sufficiently detailed to enable Government personnel to make a thorough proposal evaluation by factor, and to arrive at a sound determination as to whether the prospective Offeror will be able to perform in accordance with the RFP requirements.

Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror’s quote. Offerors shall use terminology that is understandable to those who may be unfamiliar with the Offeror’s detailed intentions and reasoning process.

Offerors shall ensure volumes are as specific, detailed, and complete as to clearly demonstrate the Offeror's understanding of, and the ability to meet, the solicitation requirements, Statement of Work (SOW), and various exhibits. The Offeror shall present, in detail, the proposed services to be provided by addressing the factors below.

The SOW establishes the detailed minimum performance requirements that the SROMC is required to meet.

The proposal format and content must contain a response to each evaluation factor noted below. Offerors shall provide a separate index or matrix, which correlates proposal information to the RFP elements. Offerors shall reference proposal information to the proposal’s outlines and page numbers and shall cite RFP elements by section and page numbers.

The Government will consider general statements that the Offeror understands or will comply with the RFP requirements as inadequate. Offerors shall sufficiently complete the proposal to demonstrate the manner in which the Offeror will comply with the applicable solicitation requirements.

The Offeror need not repeat information within the same volume required in the response to two (2) or more proposal requirements. Offerors shall include such information in detail in one (1) volume area where it contributes most critically to the discussion. In other areas where same information discussion is necessary, the Offeror shall refer to the initial discussion and identify its location within the proposal volume. The Offeror must cite the specific factor, page number, section, or paragraph for reference.

The Government will assume information required for each factor, which is not found in its designated factor or properly cross referenced as omitted from the proposal. Cross-referencing between Volume I, II and III is not permitted.

Information presented shall appear in the same order as outlined below. Offerors shall provide a master index identifying major subsections by number, title, page number and volume in each volume.

Each volume shall contain the following items in addition to the technical/descriptive data required by this RFP;

however, the following items do not count toward each volume’s page count.

1. Cover/Title Page: The cover/title page shall indicate the following:

Proposal Title;

Volume number and title;

Security classification;

RFP Number;

Name, address, telephone number, facsimile number, Commercial and Government Entity (CAGE) code, and Offeror’s email address;

Date;

Offeror’s position regarding disclosure of proposal data in accordance with the provision DFARS

252.204-7000 entitled “Disclosure of Information”;

Identification of copies bearing authorization signatures; and Serial Number/Copy Number

Offerors shall ensure their proposal is accompanied by a cover letter (letter of transmittal) prepared on the Offeror’s letterhead. The cover letter shall identify all enclosures being transmitted. Offerors shall only use the cover letter to transmit the proposal and shall include no other information.

Offerors shall ensure the title page is in accordance with FAR 52.215-1, paragraph (c) (2). If the Offeror wishes to restrict the disclosure or use of its proposal, use the legend permitted by FAR 52.215-1(e).

2. Table of Contents (TOC). The TOC shall provide sufficient detail so the Government can easily locate factors and areas of consideration. Offerors shall provide a TOC after the title page listing the sections, subsections, and page numbers for each relevant section.

3. Glossary of Abbreviations and Acronyms. Each proposal volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

4. Master Index.

Offerors are expected to reach a reasonable understanding of the requirements of this RFP by careful study (particularly Section C—Descriptions/Specifications and Section J—List of Documents, Exhibits, and Other Attachments) and by the application of qualified knowledge and experience. If such a review establishes the need for correction or clarification, such need should immediately be brought to the attention of the Contract Specialist and Contracting Officer, noted above, so that the matter can be resolved and so that, if necessary, official dissemination of such correction or clarification can be made to all Offerors.

1.2 SOLICITATION RESPONSE REQUIREMENTS

SUBMISSION OF PROPOSALS

PROPOSALS ARE DUE AT 1200 EASTERN STANDARD TIME ON 29 NOVEMBER 2019.

NOTE: The following table replaces BLOCK 9 of Section A (Standard Form 33) for purposes of defining the required number of copies for submission to NAVAL SEA SYSTEMS COMMAND. Offerors shall utilize the following to comply with all submission requirements under this solicitation.

A. Offerors shall submit:

Offerors are required to submit their proposal response in five separate Volumes as follows:

Note 1: The CDs must be scanned to ensure that the files contained on them do not contain any computer viruses.

Note 2: The files on the CD shall be in a format that is compatible with and capable of being opened in Microsoft Office Suite 10 (and/ or newer) or Adobe Acrobat. The material presented in electronic format shall be identical to the paper copy of the proposal. Notwithstanding any other format requirements stated elsewhere in the solicitation.

* Offerors are required to provide an electronic copy of the entire cost proposal. Additionally, Excel Spreadsheets that support an offeror’s pricing, including detailed breakdowns for labor positions subject to the wage re-determinations are required to be submitted electronically. All formulas must be traceable.

Proposal Submission shall be made to:

COMMANDER

NAVAL SEA SYSTEMS COMMAND

ATTN: SEA 02433, SUSAN FERRALLI

1333 ISAAC HULL AVE. SE STOP 2030

WASHINGTON NAVY YARD, DC 20376-2030

VOLUME TITLE

Page Limits

# OF PAPER

ORIGINALS

# OF

PAPER

COPIES

# OF

CDs

INSTRUCTIONS

REFERENCE

SECTION L

I Management Approach

Resumes for Key Personnel

Quality Assurance Program

Fifty (50)

Two (2) per resume

N/A

1 8 8 2.0

II

Technical Approach Scenario Brief

Fifty (50) Twenty-five (25)

3.0

III Past Performance N/A

1 8 8 4.0

IV Cost Proposal * N/A

1 2 1 5.0

V Signed Completed Solicitation/Model Contract/ J- Attachments/S- Attachments

NA 1 1 1 6.0

B. Offerors shall mark all submittals “DO NOT OPEN PACKAGE IN MAIL ROOM— FORWARD UNOPENED DIRECTLY TO SEA 02433”. The outside of the package shall clearly indicate the Offerors’ name, the solicitation umber and the contents of the package.

C. Offerors shall separately submit one (1) paper copy of their cost proposal and one (1) CD to their cognizant Defense Contract Audit Agency or DCMA review. Offerors shall deliver these copies to the Offeror's local DCMA and DCAA representative on the same date and time the proposals are due to the Government.

D. Originals may be shipped in the same boxes as the copies to eliminate excess shipping costs. However, originals should be separately wrapped inside the container, and clearly labeled “ORIGINAL” The exterior of each box MUST clearly indicate its contents.

E. All proposal Volumes (originals and copies) shall be placed into three-ring binders no larger than 4 inches. The pages are to be typewritten, single-spaced; double sided, on standard 8-1/2" x 11" paper. The proposals must be prepared using the Times New Roman typeface at a font size no smaller than 12-points. Margins shall be a minimum of one-inch top, bottom and both sides. (refer to Section I, FAR 52.204-4). Proposals shall not contain more than five (5) foldouts in each volume. A foldout is defined as any document larger than a standard 8 1/2 inches by 11 inches sized page. Offerors are encouraged to use graphics where it will contribute to the clarity of the proposal. Graphic presentations must be within the main body of the proposal, and will count as part of the specified page limits. Offerors may use fold out pages for diagrams, charts, or graphic material only and may not exceed 11 inches by 17 inches.

F. Shall allow the maximum practicable opportunity for Small Business to participate in contract performance and shall submit a Small Business Subcontracting Plan as required by FAR 19.702 with the Cost Proposal.

G. Timeliness of receipt of proposals will be determined based on the time of receipt at the NAVSEA Washington, DC location (See Section L Clause “Special Proposal Receipt Requirements” and FAR 52.215-1). If proposal is hand delivered, see clause L-204-H002 SPECIAL PROPOSAL RECEIPT REQUIREMENTS FOR WASHINGTON NAVY YARD (NAVSEA) (OCT 2018) for instructions. Offerors are strongly encouraged NOT to hand carry proposals. The preferred method of response is by overnight delivery service, such as FedEx and UPS.

Do NOT use U.S. Mail.

H. Each volume shall be bound separately in a three ring binder (to permit removal of sections) with each major part tabbed. This excludes the one (1) original and (1) Copy of the Signed Solicitation Document, Part V, including all amendments, if any, exhibits and attachments, which shall not be bound. All Volume I, II, III, and IV pages and paragraphs shall be numbered so its location is traceable to the appropriate volume and page. The complete set of volumes will be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The Offerors shall ensure consistency, defined as “free from variation”, between the technical proposal and Cost proposal. Each Volume small contain a Cover Letter, Table of Contents,and Glossary of Abbreviations and Acronyms. Offerors shall not include cost or pricing information in the Offeror's cover letters or in any part of Volumes I, II, or III.

I. Offerors shall place a date on each proposal page corresponding to the initial proposal date. Any pages that may be revised as a result of discussions (if required) shall contain revision numbers and dates. If situations arise which necessitate the submission of revised information, to include pricing, technical, or other items, the revisions shall adhere to same instructions of SECTION L.

J. The Offeror shall structure the Proposal so information provided for each section is as comprehensive as possible.

The information provided for each section should be sufficiently self-contained to minimize the need to refer to other Proposal sections for evaluation purposes. If cross-references are needed, page and paragraph numbers shall be included. Offerors shall separately bound each volume bound in three ring binders to permit removal of sections with each major part tabbed and not exceed the page limitation cited herein. The page count shall include all material with printed matter and figures except cover pages, title pages, TOC, illustration lists, tab pages, appendices, index, and table lists. Offerors shall ensure pages excluded from the page count, unless otherwise stated herein, are blank and marked “Intentionally Left Blank.” The Offerors shall include index pages and tabs. Offerors shall cross-reference index pages and tabs to the TOC. Offerors shall number every page, except those marked as “Intentionally Left Blank.” If the proposal exceeds the page limit identified above, the Government will remove all pages exceeding the specified page count from the back of the proposal prior to the evaluation. The Government will not remove these pages from the index or appendices provided at the back of the proposal. The Offeror’s company name shall appear at the top of each page with all pages numbered.

K. Section M of this solicitation provides the relative importance of the evaluation factors.

L. Offerors are cautioned that, in accordance with the clause “Instruction to Offerors-Competitive Acquisitions” (FAR 52.215-1), the Government intends to award a contract on the basis of initial proposals received, without discussions. Therefore, each proposal shall contain the Offerors’ best terms from a Price and technical standpoint.

M. Solicitation Responsiveness. Offerors are advised to submit Proposals that are complete, clear, and consistent in all respects without the need for additional explanation or information. Offerors are cautioned against the use of general, vague, or unsubstantiated statements, which prevent concise proposal evaluations. Each factor will be evaluated on how well the response meets the requirements of the solicitation. The response that completely addresses all of the solicitation requirements may be judged superior to the response that minimally addresses solicitation requirements.

N. Competitive Range. In accordance with FAR 15.306, if an award is not made on the basis of initial proposals, the Contracting Officer will make the determination as to which proposals are in the “competitive range.” The competitive range shall be determined based on the results of the evaluation of initial Technical, Past Performance, and Price Proposals, considering all evaluation criteria, and shall include the most competitive proposals. The number of proposals within the competitive range may also be reduced if the Contracting Officer determines the number of most competitive proposals that might otherwise be included within the competitive range exceeds the number at which an efficient competition can be conducted. However, the Government intends to award based on initial proposals, but reserves the right to enter into discussions.

O. Discussions/Final Proposal Revision (FPR)

(1) The PCO intends to make award without conducting discussions. At their discretion, the PCO may determine the competitive range and elect to conduct either verbal or written discussions, or both. Written answers to discussion questions will become part of the proposal only if subsequently specifically referenced in the FPR. When discussions are completed, the PCO will close discussions and request FPRs.

(2) If discussions are held, all Offerors selected to participate in discussions shall be advised of weaknesses and risks in their proposals, and shall be offered a reasonable opportunity to correct or resolve such weaknesses and risks and to submit such technical and Cost/Price information, or other revisions to their proposal, that may result from such discussions.

(3) Subsequent to the conclusion of discussions, Offerors may have the option of providing a complete new Technical Approach proposal, not to exceed the page limitations addressed in paragraph 2.0. In addition, a red-line version is requested as part of your revised Technical Proposal and/or additional pages to the original Technical Proposal.

1.3 FORMAT OF ELECTRONIC SUBMISSIONS

Offerors shall ensure all documents, spreadsheets, databases, or other data submitted are compatible with Microsoft Office 10 products, and/or Adobe Acrobat 8. Offerors shall not lock any information contained within the CD ROMs. Offerors shall ensure original documents created in Word, Excel, or equivalent are the actual workable documents and not scanned PDFs. Offerors shall ensure all Microsoft Excel files are completely readable as to ascertain the pricing validity or other data contained therein.

Offerors shall not embed sound or video files into the electronic files. Offerors shall label CD ROMs with the Offeror’s name, solicitation number, date of submission, appropriate security classification markings, format, and volume number. Offerors may submit graphics, tables, photographs, and other data beyond the capability of Microsoft Office products, or not in currently NMCI supported applications in Adobe Acrobat format.

Offerors shall not submit the original CD ROM for Volumes I, II and III contents in a “read only” format or in a scanned PDF format. For Volume IV, Offerors shall “unlink” any spreadsheets to the “MASTER” copy to allow for review during price analysis on all CD ROMs; not just the “MASTER” CD ROM. The pricing spreadsheets generated must replicate the format of Attachment S-4. Offerors shall present all cells containing derived data together with the formulas used to derive the data.

In the event that situations arise which necessitate the submission of revised information, to include pricing, technical, or other items, the revisions shall adhere to same instructions of SECTION L. Additionally, Offerors shall submit any spreadsheets, word processing documents, or other information in a working document form to permit the validation of submitted information.

Offerors shall submit any spreadsheets, word processing documents, or other information in a working document form, including formulas and computations, to permit the validation of submitted information. The electronic version shall not contain spreadsheet or word processing documents that the Offeror has changed, printed, and then scanned to a PDF or other file that the Government cannot readily use to verify the accuracy of pricing or other information. The electronic proposal material shall not contain any information not contained in the hard copy format (except formulas contained within spreadsheets that may not be visible in hardcopy formats).

1.4 DISCREPANCIES

If there are any discrepancies between the proposal volume hardcopies and the proposal volume electronic (softcopies) disks, the hardcopy will take precedence.

2.0 VOLUME I – MANAGEMENT, PROPOSAL CONTENT, AND ORGANIZATION, FACTOR 1

NOTE: VOLUME I SHALL CONTAIN NO COST AND/OR PRICING INFORMATION

Offerors shall constrain Volume I, as outlined below, to fifty (50) pages excluding key personnel resumes and the Quality Assurance Program. Offerors shall include the following information in Volume I and shall be organized as outlined below. The outline presented below represents required subject matter to be developed and shall employ the following structure and provide technical information in an orderly arranged, and easy to follow format.

MANAGEMENT (FACTOR 1)

Factor 1 shall address the following areas of consideration:

Chapter 1 – Management Approach Chapter 2 – Staffing Plan, Key Personnel, and Capabilities

2.1 MANAGEMENT – CHAPTER 1 – Management Approach

The Offeror shall describe its management approach to perform the SOW requirements, and shall demonstrate its ability to effectively and efficiently execute the SOW and support sudden and unplanned changes to Fleet operational requirements by addressing the following:

2.1.1 Program Management: Offerors shall describe their organization and how the Offerors will operate to conduct contracted work effort and meet operational schedules. Offerors shall include, at a minimum, the following:

i An organizational chart showing relationship of functional organizational elements;

ii Roles and responsibilities of organizational elements;

iii Subcontract Management Plan;

iv A description of the extent to which the Offeror has identified and committed to provide small business participation. Offerors shall provide sufficient information to demonstrate the tasks assigned the selected small business are meaningful (performing functions important to the program’s overall success);

v Transition Plan

(1) A transition plan that addresses how the Offeror plans to transfer the incumbent contractor’s responsibilities in order to accomplish the requirements as outlined in the SOW to effect Rescue Ready status / reach full operational tempo within sixty (60) calendar days of the period of performance start date. The transition plan shall include:

(i) Detailed action plan and milestones calling out each element of the Offeror’s proposed schedule.

(ii) Staffing action milestones for hiring ramp up and timeframe when the Offeror will complete staffing actions.

(iii) Identification of any required Government involvement in the transition.

(iv) Proposed procedures, tools, and processes for the transfer and storage of all archived

Navy programmatic documentation and the establishment of accounts and roles for access to data held in Government-managed Information Technology systems, while protecting sensitive information: Personally Identifiable Information, Business Sensitive, Business Proprietary, and Other unclassified but controlled information.

(v) Description of how the Offeror will perform the SOW tasking during the ramping up phase.

(vi) Description of how the Contractor will coordinate communications with the incumbent contractor and Navy staff and how it will ensure uninterrupted workflow during the transition process.

(vii) Possible transition risks identification and the Offeror’s techniques it will use to mitigate those risks; the resources the Offeror plans to dedicate to the transition itself; roles and responsibilities of personnel during the transition period; and/or how the Offeror plans to resolve any problems that arise during the transition.

vi Overtime Management Plan; and vii If applicable, Teaming Agreement Plan to define and outlay technical responsibilities.

2.1.2 Maintenance Management: Offerors shall describe their approach to planning and tracking required maintenance, and integrating maintenance schedules with Fleet operational requirements: conduct and document maintenance work efforts, and monitor work performance; the Offeror's ability to respond to, and support changes in Fleet operational requirements; supporting and conducting Emergent Repairs; obtaining additional resources to support maintenance and surge requirements.

2.1.3 Operations Management: Offerors shall describe their approach to training and qualification of operators;

management of a mobilization including surge personnel for Fleet exercises and emergent submarine rescues;

Vessel of Opportunity/Mother Ship, airport and seaport database management; plan and execute training events, and Fleet exercises.

2.1.4 Inventory Management/Logistics: Offerors shall describe their approach to receipt inspection of new and repaired items; stocking/shipping/asset tracking; Maintenance/failure analyses; adherence to Deep Submergence Systems - Scope of Certification (DSS-SOC) and NAVSEA SS521-AA-MAN-010 requirements as applicable.

2.1.5 Engineering and Technical Services Support/Modernization Management: Offerors shall describe their approach to fielding configuration changes to the submarine rescue systems, providing technical and engineering support for the design of Field Changes (FC) and procurement of and/or installation of a NAVSEA approved FC(s)

2.1.6 Liaison/Integration with the Government

Offerors shall describe how it will liaison and integration with the Government to include the following:

i Advance planning for accomplishing planned maintenance and operational requirements;

ii Planning for and obtaining government authorization for the accomplishment of corrective maintenance;

iii Real-time identification and resolution of technical and programmatic problems;

iv Continuous management of maintenance schedules to support Fleet operational requirements; and v Work progress Status and metrics.

2.1.7 Quality Assurance Program

Offerors shall describe its quality assurance program, work practices, and procedures/processes, including those for DSS-SOC controlled work. Offerors shall demonstrate how it will fulfill or how it has fulfilled the NAVSEAINST 4855.34B requirements, such that the Offeror has been or is capable of being granted authority by SEA07Q to perform production work affecting the DSS-SOC boundary of submarine rescue assets in accordance with NAVSEA NOTE 5000. The Offeror shall also address the plan to resolve any NONCOMPLIANCE or CERTIFICATION findings from the most recent DSS-SOC functional audit, if applicable.

Offerors shall include their Quality Assurance Program as supplemental information and is excluded from the Volume I page limitation. The approved Quality Assurance Program will be incorporated in the contract at the time of contract award.

2.1.8 System Safety Program Executive Summary

Offerors shall provide an executive summary of their system safety program and their policies, and procedures used to identify hazards and control or mitigate risks.

2.2 MANAGEMENT – CHAPTER 2 – Staffing Plan, Key Personnel, and Capabilities

2.2.1 Staffing Plan

Offerors shall present a detailed resource staffing plan for each CLIN without any cost or pricing information. The resource staffing plan shall identify core and surge augment personnel. In the event there is a discrepancy between the resource staffing level information provided in Volumes I and II and Volume IV, Volume IV data will take precedence.

Offerors shall describe their in-house personnel capabilities as well as their ability and approach to hiring and maintaining sufficient and proficient staff, and their ability to support surge in personnel requirements to conduct the SOW throughout the contract. Offerors shall propose a staffing plan that incorporates agility and cross functionality to meet the requirements of the SOW.

Offerors shall reflect the expected time for each work area proposed if there are individuals that support multiple roles.

2.2.2 Key Personnel

The Offeror must propose key personnel demonstrating specific capability, knowledge, and relevant experience of similar scope and complexity for assigned functions in executing the Statement of Work. The experience of the key personnel must collectively cover the key functional areas identified in Attachment J-11. If an Offeror determines a functional area is neither appropriate nor required, then the Offeror shall provide an explanation and basis for that determination.

The Offeror shall submit a resume for each proposed key personnel, of no greater than two (2) pages in length per individual. Resumes are excluded from the Volume I page limitation. Each resume shall contain, at a minimum, the following:

The individual’s current title, position, and length of time with the organization;

The individual’s proposed title/job position and level of participation the individual will devote to this contract;

A brief description of specific duties and responsibilities the individual will performed;

A description of all relevant positions held (title, dates of employment, employee’s major duties, responsibilities, and accomplishments);

The individual’s education, training, licenses, certifications, and any other relevant information; and The individual’s depth of experience and qualification to perform the scope of work required.

The data contained in the key personnel resumes shall not conflict with the information provided in the staffing resource plan.

NOTE: For each contingent hire, Offerors shall submit a copy of a signed offer letter or Letter of Intent indicating acceptance by the individual. If an Offeror fails to identify a candidate for a key position, the Offeror shall address said position by identifying the individual’s name as “Pending”. The Offeror shall complete all other (non-individual specific) information.Offerors shall minimize the number of proposed key personnel positions for which the Offerors have not identified a candidate.

Key Personnel qualifications are deemed essential to the performance of this effort. Although Section M contemplates Key Personnel becoming unavailable prior to contract award, Offerors shall only propose Key Personnel resumes for individuals that, at the time of proposal submission, the offeror has a good faith expectation of providing at award. Additionally, the Government considers the submission of Letters of Intent for proposed contingent Key Personnel to be material to the proposal since these Letters of Intent demonstrate the offeror’s ability to hire personnel with the qualifications bid at the salary proposed.

2.2.3 Capabilities

Offerors shall describe their, or their access to, facilities and production processes including:

i. Design facilities; and

ii. Fixed and portable shop facilities to support maintenance certified key production processes such as welding, non-destructive testing, metrology, blasting and preservation, maintaining cleanliness of oxygen systems (per MIL-STD-1330 and MIL-STD-1622 for critical applications), quality assurance, as well as procedures/processes for DSS-SOC controlled work.

This access could include a plan to subcontract for these facilities or services.

3.0 VOLUME II – TECHNICAL APPROACH, PROPOSAL CONTENT, AND ORGANIZATION,

FACTOR 2

NOTE: VOLUME II SHALL CONTAIN NO COST AND/OR PRICING INFORMATION

Offers shall constrain Volume II, as outlined below, to fifty (50) pages for Chapters 1 and 3 of the Technical Approach and twenty-five (25) pages for the Scenario Brief. Offerors shall include the following information in Volume II and shall be organized as outlined below. The outline presented below represents required subject matter to be developed and shall employ the following structure and provide technical information in an orderly arranged, and easy to follow format.

The data contained in the Technical proposal shall not conflict with the data provided in the cost/price proposal and the Cost Work Breakdown Schedule. The cost/price proposal will take precedence if there is a discrepancy.

TECHNICAL APPROACH (FACTOR 2)

Factor 2 shall address the following areas of consideration:

Chapter 1 – Maintenance, Mobilization, and Operational Support Plan Chapter 2 – Scenario Brief Chapter 3 –Experience

3.1 TECHNICAL APPROACH – CHAPTER 1 – Maintenance, Mobilization, and Operational Support Plan

Offerors shall use all available technical documentation (i.e., Government Furnished Information) and provide an integrated maintenance, mobilization, and operational support plan for accomplishing the following work efforts during the six (6) month period starting August 1, 2020. Offerors shall include, at a minimum, the following:

1. Maintenance plan for the Submarine Rescue System (SRS), Auxiliary Underwater Work Systems, and Submarine Rescue Chamber Fly Away System (SRCFS).

a. Include all monthly, quarterly, and semi-annual maintenance.

b. Include pre and post mission maintenance to support operational requirements.

2. Operational support plan for requirements as follows:

a. The Government in conjunction with the contractor will conduct Submarine Rescue Chamber Operations from January 13-24, 2020. The operations will occur off of Catalina Island in one hundred twenty-five (125) feet of water anchored in a four (4) point moor. The Government requires the submarine rescue chamber, one (1) ROV, and one (1) ROV LARS.

b. The Government in conjunction with the contractor will conduct Submarine Rescue System Operations from April 06-17, 2020. The operations will occur at both Deep Seat and the training fixture off of Catalina Island. The operations will be at test depth and four hundred fifty (450) feet. The Government requires the SRS, one (1) ROV, and one (1) ROV LARS.

c. Three (3) submarine sea trails are scheduled during this time period. These sea trials require the rescue systems to be in Modified-Alert (Mod-Alert) status. Maintenance can be done on the systems but the system must be able to meet the Time to First Rescue (TTFR) of seventy-two (72) hours. The Sea Trial dates are: February 5-8, March 25-28, and May 1-3. The Government cannot shift Sea Trials.

Note: Undersea Rescue Command training period dates are adjustable if necessary; however, moving these training periods greatly impacts Undersea Rescue Command’s ability to train as an integrated active duty, reserve, and civilian command.

This plan shall include a resources plan that identifies the total planned level of effort (LOE), and LOE for each month broken down by required labor categories and subcontracted efforts. Offerors shall clearly identify all surge / augment personnel. The LOE addressed here shall match the LOE noted in the cost proposal; however, Offerors shall not provide cost information with the plan.

This plan shall address how an Offeror will execute the corrective and emergent maintenance actions to minimize impact to operational readiness condition.

The plan shall also include a milestone chart graphically depicting the schedule of events and critical path, if applicable. Offerors shall identify and describe clearly all the tools, processes, and procedures necessary to accomplish this effort.

Offerors shall describe management controls, quality assurance processes, work measurement techniques, and accountability of personnel and/or subcontractor personnel that are implemented to ensure an Offeror meets or exceeds cost, schedule, and quality requirements.

Offerors shall identify all documentation, activity, or decisions required from the Government or other Government contractor(s).

This maintenance/mobilization and operational support plan shall demonstrate Offerors have a clear understanding of program requirements, and an ability to execute the SOW effort effectively and efficiently.

NOTE: An Offeror may defer maintenance requirements in accordance with authorized periodicities. The Offeror shall clearly identify all deferred maintenance and provide a rational and a benefit to the Government explanation.

3.2 TECHNICAL APPROACH – CHAPTER 2 – Scenario Brief

Offerors shall submit a scenario brief to the Government in PowerPoint or PDF format demonstrating their technical capability and understanding of the Government’s requirements via a response to a technical problem provided below. This scenario brief will not become a part of any resultant contract.

Offerors shall ensure their scenario brief is an overarching response relaying a complete sense of their ability.

Offerors shall ensure their scenario brief content and organization as it relates to the response to the technical problem is consistent with the information provided in Volumes I and II.

3.2.1 Presentation Length and Order

Offerors shall submit the PowerPoint as an appendix to Volume II, in Microsoft PowerPoint or PDF format, limited to no more than twenty-five (25) slides (including any title page or cover matter) intended for the Undersea Rescue Command’s Commanding Officer as a decision level brief. Offerors shall include the scenario brief with the Offeror’s Volume II response.

The Government’s technical problem is a real-life, real-time scenario. The Government will use the scenario brief concerning the technical problem to achieve a complete understanding of the Offeror’s technical ability. However, the Government will only consider information provided by the Offeror. The Government will not allow Offerors to provide supporting information for a later review. The Government will verify the accuracy of information presented by Offerors.

Note: The Contracting Officer will strictly enforce PowerPoint limits and will not consider any information provided beyond the twenty-five (25) slides in the review.

3.2.2 Scenario Technical Problem

The Italian government issued a SUBSUNK message for an IMPROVED SAURO (SSK) class submarine PRIMO LONGOBARDO IVO 40.01.00N, 18.42.00E. Water depth is 171m and crew complement is 51 personnel.

Planning assumptions include:

1. All permissions to mobilize and render assistance have been granted.

2. Vessel of Opportunity (VOO) availability is real world.

3. Undersea Rescue Command (URC) will move all desired equipment via C-5 aircraft. US Transportation System Command (USTRANSCOM) has agreed to provide all requested aircraft on a timeline to support calculated Time to First Rescue (TTFR).

4. URC is the primary rescue system and will respond.

5. Transfer Under Pressure (TUP) capability has been delivered. All systems Rescue Ready (RR)-24 and in their current material condition.

6. Reserve component support is available.

7. Survivability stores onboard = 7 days.

Based on the assumptions above, provide a brief of your initial mobilization and rescue plan for the URC CO’s concurrence to execute. The brief must address at least the following specific items:

1. Rescue system and components (Side Looking Sonar (SILOS), etc.) you intend to deploy

2. Desired Airport (AP)/Seaport (SP) combination. Why was this combination chosen? Are there other options?

3. VOO selection, in priority order. How many VOOs will you need for the footprint you're bringing?

4. Submit load plans for Aircraft Mixture.

5. TTFR estimate.

6. Watchbill to support continuous rescue operation until all survivors recovered. This should include any reserve support required.

7. List any maintenance items that would require adjudication to conduct manned operations.

8. Any desired Request for Information (RFI) that you would normally pass to fine tune your planning efforts. This can include anything you need to know in initial planning as well as anything you would want en route to the rescue site or once on scene. If you find that planning would cease absent the answer to an RFI, make an assumption to continue planning and document your assumption and note the RFI.

9. Any additional requests that would make the mobilization and rescue go more smoothly or assist in the recovery of DISSUB personnel.

10. Port logistics

11. Personnel and management plan specific to the scenario

12. Rescue cycle (sortie) Overview

Finally, include any pertinent comments that would demonstrate the planning process not adequately captured through the RFI and requests above.

3.3 TECHNICAL APPROACH – CHAPTER 3 – Experience

Offerors shall describe their corporate experience related to maintenance and operation of search and rescue (or similar) systems in support of worldwide undersea operations within the past five (5) years. Offerors shall concisely and specifically detail past experience in design, development, modification, testing, mobilization, operation, and maintenance of rescue or similar systems. Offerors shall show specific related experience in the following areas of consideration.

3.3.1 Maintenance Experience –Offerors shall describe their experience, capabilities, and expertise in providing repair and maintenance of equipment and systems comparable to the SRDRS and SRCFS equipment under this RFP.

Offerors shall address the following:

Design, modification, repair, and maintenance of complex search and rescue, or similar systems that include diesel and electric powered hydraulic units, diesel powered generator sets, hydraulic pumps, hydraulic motors and systems, winches, high pressure gas systems, high voltage electric and electronic systems, and navigation and telemetry systems;

Certification requirements of NAVSEA SS800-AG-MAN-010/P9290, Rev B, and NAVSEA SS521-AA-

MAN-010;

Engineering support including electrical, electronic, and hydraulic engineering and cost trade-off studies, ocean engineering, bathymetric chart and drawing preparation, using computer drawing packages, and test plan execution and development;

Technical writing and preparation of surveys, studies, reports, and analysis related to deep-ocean search and rescue…