Bidders_Questions_and_Answers_FBO_Round_1.pdf

Question Number

Date Received Document Description

Page # Section/ Paragraph Question/Comment Proposed Action/Change Government Response Change to RFP?

1 29‐Sep Solicitation 83, 90 Section L General

Instructions and Factor 1: B.7

Does Attachment L‐05 – Facilities Checklist count against the 50 page restriction for Volume II – Technical Proposal?

Please clarify so compliance can be ensured.

Attachment L‐05 does not count against the page restriction for Volume II.

N

2 29‐Sep Solicitation

85, 88, 94 Section L: The following information MUST BE PROVIDED with your Price Volume submission (85); Section

2.2 (88); Factor 3:

PRICE/COST (95)

Pages 85 and 95 ‐ No cost or pricing information shall be included in the Offeror's cover letter or in any part of its submitted volumes, except Volume IV. Page 88 ‐ Volume I Section 2.2 is to include completed RFP Sections A through J “Solicitation, Offer and Award”

Volume I is the solicitation package and shall contain Section B pricing and Volume IV is Price/Cost. Volume I and Volume IV can both contain cost/price information. There shall be no pricing information submitted in Volumes II and III.

The Government has updated the solicitation to allow cost or pricing information in Volume I and IV.

Y

3 29‐Sep Solicitation

86 Proposal Instructions Are Key Personnel resumes required to adhere to the 12‐point font/1.5 line spacing requirements or can they be 10‐point font and/or single‐spaced?

Recommend that personnel resumes be formatted as single‐spaced, 10‐point font, Times New Roman.

Per Section L of the solicitation , contractor format is acceptable.

N

4 29‐Sep Solicitation

27, 47 Section B These clauses clearly state Provisioning Technical Documentation (PTD) is required.

However, Section C, paragraph C.3.5 ENGINEERING & TECHNICAL SUPPORT is mute on the subject of PTD and there is no other direction provided on the requirement for the development and delivery of PTD. Will the government revise the RFP to include a CDRL and associated DID for the development and delivery of PTD?

Recommend exhibit A is revised to include CDRL providing guidance to contractor for submission of PTD.

The Government has considered the recommendation and determined no change to the solicitation is applicable.

Any required PTD will be directed in the Technical Instruction.

N

5 29‐Sep Solicitation

34 C.3.3.1, C.3.3.2, C.3.3.3 Does the Government have an anticipated length of storage time for each system following build completion and receipt as GFM at the offeror's storage facility so the Offeror can accurately estimate cost for storage?

Remove the requirement to allocate storage costs of the production units into the FFP. Fund storage costs of production CLINs via CLIN 0009

Any system produced will have a corresponding delivery NLT date in the accompanying TI. The decision on when that system will be produced is up to the Contractor. The Government will not dictate production schedules. Storage of Production units, CLINs 0002, 0003, 0008 and follow CLINs, is to be allocated to the corresponding FFP CLIN.

6 29‐Sep Solicitation

86 Proposal submission instructions

Is Attachment L‐06 ‐ Past Performance Reference List Form required to adhere to the

1.5 line spacing requirements or can they be single‐spaced?

Recommend that Attachment L‐06 ‐ Past Performance Reference List Form be formatted as single‐spaced, 10‐point font, Times New Roman.

The Government has updated section L of the solicitation to update the line spacing to 1.5.

Y

N00024‐17‐R‐5106

7 29‐Sep Solicitation

34 C.3.3.1, C.3.3.2, C.3.3.3 WRT CLINs 0002, 0008 and 0003, the following is stated in the solicitations.

"All allowable and allocable storage costs are included in the production units target price and are not allowable or allocable to any other CLIN on this contract."

Does the storage costs that are to be included in the FFP of these CLINs need to include both the cost of housing the material as well as the cost to manage the GFM inventory? Will associated labor for management of FFP production units as GFM not fall under engineering services CLINs?

Remove the requirement to allocate storage costs of the production units into the FFP. Fund storage costs of production CLINs via CLIN 0004

Storage costs should be included in the FFP CLINS. Management of the storage should be included in the engineering services CLINS.

8 29‐Sep Solicitation

35 C.3.3.4 Although not cited in the SOW, does the government intend to levy a proximity requirement in the final RFP WRT CDSA‐DN and the contractor's facility?

It is recommended that the contractor's facility be located within 30 minutes of the CDSA‐DN facility.

The Government has considered the recommendation and determined no change to the solicitation is applicable.

N

9 29‐Sep Solicitation

37 C.3.6 Are ODC's to be used to support FFP production CLINs in the event of DMSMS issues?

Will the Government consider a revision to include provisional items CLIN(s)?

No. In the event of DMSMS issues, ODCs cannot be used to purchase equipment included under FFP production CLINS.

N

10 29‐Sep Solicitation

36, 37 C.3.5, C.3.6 In the event of DMSMS issues that result in the need to purchase additional equipment via ODC's as specified in C.3.6, what labor source is the contractor to use to install, test and verify operation in FFP production units if Engineering Services are not to support production systems?

Clarify ODC's can be used to purchase additional equipment and Engineering Services can be used to identify the replacement parts, test, and update applicable production documentation.

N

11 29‐Sep Solicitation

89 Section L Page 85, note II.G refers to a detailed First Article Unit schedule with page 89, Factor 1, paragraph A1 refers to a detailed schedule for CLIN 0002. Please clarify which CLIN the Government would like the contractor to use for development of the IMS IAW section L.

Suggest first unit of CLIN 0002 be used as the reference for the IMS as it will be more indicative of actual production.

The Government has updated the Note reference from "first article schedule" to "production schedule". The IMS is to be developed against CLIN 0002.

Y

12 29‐Sep Solicitation

91 Section L During analysis of the RFP TDP provided to offerors via attachments J‐01 and J‐02, the level of complexity required to perform associated Mechanical Engineering duties does not warrant ten (10) years of professional experience. The requirements as written is geared toward the use of a "Senior Mechanical Engineer". Would the Government be willing to accept Key Personnel resumes of more junior personnel who have a Bachelor's in Mechanical Engineering, a professional certification and 5‐7 years of professional experience in the same or related field?

Modify required professional experience of Mechanical Engineer position. This will result in a reduction in labor rate and cost savings to the Government during contract execution.

The Government has considered the recommendation and revised Section L. A minimum of 7 years experience in related field will be required.

13 29‐Sep Solicitation

5, 10, 14, 18, 22 Section B Section B CLINS 0004, 1004, 2004, 3004, and 4004 (Engineering Services) are reflective of FFP, vice CPFF. Labor mix information provided on page 91, is indicative of calculations supporting CPFF composite labor rate. Request confirmation that the Government is not intending to fund CLINS 0004‐4004 as CPFF.

Recommend Section B CLINS 0004, 1004, 2004, 3004, and 4004 are changed from FFP to CPFF.

No change to the solicitation is applicable.

Engineering Services are Level of Effort, Firm Fixed Price labor rate. The Offeror's composite rate, as calculated in the Cost/Price Attachment L‐01, shall support the proposed Firm Fixed Price Labor Rate proposed in Section B.

N

14 29‐Sep Solicitation

83 Section L General Instructions

The only reference to Attachment L‐04 – Compliance Checklist is in Section L General Instructions. Should this document be submitted as part of Volume I: Solicitation Package?

Please clarify so compliance can be ensured. Attachment L‐04 shall be included in

Volume I. Section L has been updated accordingly.

Y

15 29‐Sep Solicitation

91 Section L During analysis of the RFP TDP provided to offerors via attachments J‐01 and J‐02, the level of complexity required to perform associated Engineering duties should not preclude individuals who have Bachelor's Degrees in Engineering fields related to Mechanical Engineering. Would the Government be willing to accept Key Personnel resumes of personnel who have a Bachelor's Degree in a field related to Mechanical Engineering and the requisite 10 years of professional experience?

Training in engineering fields related to Mechanical Engineering (i.e. Systems, Aerospace, Ocean, Civil, Electrical, etc.)

provide the requisite background knowledge required to perform engineering duties on a program of the complexity displayed in the provide TDP attachments (J‐01 and J‐03).

Allowing personnel from other engineering disciplines will result in reduction in associated labor rate and cost savings to the Government during contract execution.

The Government has considered the recommendation and determined that Bachelor's degrees in Systems, Civil, Electrical, and Aerospace Engineering fields are acceptable. Section L has been revised accordingly.

Y

16 29‐Sep Solicitation

86 Proposal submission instructions

Can graphics use an Arial font, for better legibility?

Recommend Government allow use of Arial font for graphics to increase legibility.

Per the solicitation, "Any type contained on graphics pages shall not be smaller than 8‐point font." No particular font is required for graphic pages.

N

17 29‐Sep Solicitation

Attachment L‐

Tab L‐2, Engineering Services

Cell E5 states that the offeror's composite rate shall be fully burdened without fee. However this is only stipulated for the base year. Is the offeror to provide a fully burdened composite rate for option years with fee or without fee?

Furthermore, the instruction tab for the cost and pricing workbook for tab L‐2 states that the offeror will provide pricing through profit, which is inclusive of fee.

Request that the Government clarify the instructions for correctly populating the cost volume tabs.

Attachment L‐01, Tab L‐2 has been updated to "Fully Burdened Hourly Rate Cost Only (No Fee)" for all CLINS.