San_Diego_PSM_Pre-Proposal_Conference_FBO_Brief_10_Aug_2017.pdf

For Official Use Only 1

Aircraft Carrier Maintenance

San Diego CVN 68 and 78 Class Private Sector Maintenance (PSM) Pre-Proposal Conference

10 August 2017

For Official Use Only

Agenda

• Introductions/Agenda

• Ground Rules

• Notice to Attendees

• Purpose

• Technical Overview

• Contract Overview

– Contract Award Timeline

– Contract CLIN Structure

– Proposal Submission/RFP Highlights

– Proposal Structure

• Open Forum Questions and Answers Session

• Government One on One Session (upon request)

Ground Rules

• All attendees must sign-in

• No audio/visual recording devices of any kind are permitted

• Written questions are permitted, unofficial responses will be provided and official answers, as appropriate, will be provided via FedBizOpps

• Submit comments and questions via email prior to 1400EST, 17

August 2017 to Mercedes Thurston, Contracting Officer, at mercedes.thurston@navy.mil and John Anderson, Contract Specialist, at john.anderson6@navy.mil

• All comments and questions will be considered as we prepare the final solicitation

• Presentation, Questions, Answers and Attendee List will be made available via FedBizOpps

• After the solicitation is issued, the contracting officer is the SINGLE focal point of any exchanges with potential offerors.

mailto:mercedes.thurston@navy.mil mailto:john.anderson6@navy.mil

Notice to Attendees

• The information supplied and exchanged during this presentation is subject to change and must NOT be treated as a solicitation

• The remarks are not a guarantee of the Government’s course of action in proceeding with the procurement

• The formal solicitation, when issued, is the only document that should be relied upon in determining the Government’s requirements

• In the event that there is a conflict between any future RFP terms and conditions, and the information contained herein or disseminated during the today’s meeting, the RFP and any formal amendments shall govern and are the only documents that must be relied upon in determining the Government’s requirements.

• The formal RFP will be posted using FedBizOpps Website

Purpose

The Pre-Proposal Conference in accordance with FAR 15.201

• Provide interested parties with information and improve industries understanding on upcoming Solicitation #N00024-17-R-4300 for the accomplishment of planning, repair, modernization, and maintenance in support of CVN 68 and CVN 78 Class ships homeported and visiting San Diego, CA region

• Collaborate with Industry on how best to meet our acquisition priorities.

• Get industry input and answer questions regarding the solicitation to:

– Enable Industry in developing fully compliant proposals that meet the solicitation requirements by the due date

– Receive Industry Feedback to improve quality of RFP

Exchanges are non binding. MAY or MAY NOT be incorporated into the final solicitation

Presenter Presentation Notes Effective communication between Government and Industry is essential in achieving the end goal of successful execution of CNO scheduled, and continuous and emergent maintenance availabilities

Technical Overview

Technical Overview

• Private Sector Maintenance non-nuclear work to supplement Public Shipyard resources for homeported and visiting CVN’s performed at Southwest Regional Maintenance Center (SWRMC) San Diego:

– Continuous Maintenance (CM)

– Emergent Maintenance (EM)

– Window of Opportunity (WOO)

– Planning/Execution of Chief of Naval Operations (CNO) Availabilities

*Includes CM/EM/Modernization **Included in Interavailability Planning Administration (IAPA)

SHIP HULL AVAIL

TYPE*

FY NOTIONAL

PLANNING

NOTIONAL

EXECUTION

USS ABRAHAM LINCOLN CVN 72 PIA FY20 17 MONTHS 6 MONTHS

USS THEODORE ROOSEVELT CVN 71 CIA FY20 12 MONTHS** 45 DAYS

USS ABRAHAM LINCOLN CVN 72 CIA FY22 12 MONTHS** 45 DAYS

USS CARL VINSON CVN 70 PIA FY22 17 MONTHS 6 MONTHS

USS ABRAHAM LINCOLN CVN 72 PIA FY23 17 MONTHS 6 MONTHS

USS CARL VINSON CVN 70 CIA FY23 12 MONTHS** 45 DAYS

Technical Overview (cont.)

• Contractor will be co-located with the shipyard to facilitate the unique relationship between the Contractor and Naval Supervising Activity (NSA)

• Map with laydown area – next slide

Technical Overview (cont.)

Contract Overview

Contract Award Timeline

TENTATIVE

• Pre-Proposal Conference: 10 August 2017

• Solicitation Issue Date: 30 Aug 2017

• Proposal Submission Date: 30 Oct 2017

– Ensure Proposal response meets requirements of Solicitation

– Proposal should be complete, clear and consistent

• Technical Evaluation: 1st quarter GFY 18

• Cost Evaluation: 1st Quarter GFY 18

• Source Selection Authority Selects Sources: 4th Quarter GFY 18

• Contract Award: November 2018

Presenter

- First CNO availability to be executed under the contract will be advance planning for the CVN 77 FY18 DPIA (planning starts October 2016)

Contract CLIN Structure

Indefinite Quantity Indefinite Order (IDIQ) Contract Structure

• CLIN 0001 – Inter-Availability Planning and Administration (IAPA)

• CLIN 0002 – Continuous Maintenance – Repairs and Alts Between CNO

Availabilities (No pre-award pricing required)

• CLIN 0003 – Emergent Repairs (No pre-award pricing required)

• CLIN 0004 – Provisioned Item Orders (PIOs) (NSP)

• CLIN 0005 – Data (NSP)

• CLIN 0006 – Provisioning Technical Documentation (NSP)

• CLIN 0007 – Execution Planning for Planned Incremental Availability (PIA)

• CLIN 0008 – Accomplish PIA

Award and Incentive Fee applies to all CLINs, except CLINs 0004 - 0006

Contract CLIN Structure (cont.)

• Cost and Incentive Fee, captured under each CLIN for IAPA, Execution Planning, Accomplish, Continuous Maintenance and Emergent Maintenance effort, will be paid upfront, and adjusted accordingly based on contract performance

• Award Fee CLINs will remain as Options until the AFEB for each applicable CLIN has convened and award fee determination has been made

• As appropriate, total fee (incentive and award) will be adjusted at the end of each evaluation period based on the results of 45% small business participation

DFARS 216.405-2(2) prohibits payment of AF prior to the end of the award fee period.

RFP Highlights

• Single Award-IDIQ Contract with 5 year Ordering Period

• Section L, Tables L-1, L-2, and L-3 identifies CLINs to be priced

– Solicitation and applicable J Attachments should be used to assist in developing proposed effort and demonstrate technical understanding of contract requirements

• Pre-Determined Work Items (Attachment J-6)

– Applicable work specification, final man-hour, labor mix and material cost will be incorporated into the final contract

• To be utilized as applicable during contract execution

• Award Fee/Incentive Fee Highlights

– Cost

– Schedule

• Capped direct & indirect rates

• Security Clearance for Ship checks

• 45% small business participation

Proposal Structure

• Proposal volumes based on the requirements in the RFP

• Proposal shall include three (3) volumes

– Volume I - Cost Proposal - no page limit

– Volume II - Technical Proposal – 125 page limit

– Volume III – Past Performance Proposal – no page limit

Volume I: Cost Proposal

• Cost Proposal volume will consist of 5 chapters (No page limit):

– Prime Contractor Cost Exhibits

– Subcontractor Cost Data

– Contractor Estimating Rationale/Cost Proposal Narrative

– Other Data

– Completed Solicitation Model Contract

• Priced CLINs

– IAPA, Execution Planning, Accomplish (PIA CNO Availability Notional

Work Package/Pre-Determined Work Package)

• Contractors are expected to:

– Propose Direct and Indirect Labor Rates In accordance with FPRA or provide basis/rationale to support use of proposed rates

– Government Provided Estimate in Man-hours and Material Dollars

• Deviated estimates must include basis/rationale for proposed estimate

Volume II: Technical Proposal

• Technical Proposal will consist of 3 chapters (125 Page Limit):

– Management Approach

– Technical Approach

– Resource Capabilities

• The offeror shall demonstrate a thorough understanding and capability to perform the efforts in the Statement of Work (Section C)

• The Technical Proposal Shall NOT contain any Cost Proposal Information

• Technical Proposal address each area listed under Section L for each factor

Presentation Notes Management Approach-Offeror is expected to demonstrates a comprehensive understanding and application of management techniques, methods and procedures required to efficiently execute the requirements of this solicitation

Technical Approach-Offeror is expected to convey a detailed and complete picture of how the Offeror plans to complete the Technical Requirements.

Resource Capabilities-Offeror is expected to clearly identify resources areas taking into account all current Government and commercial efforts under contract, the proposed effort and any other submitted proposals.

Volume III: Past Performance

• Past Performance Proposal (No-Page Limit)

– Will assess offeror’s ability to successfully perform the contract resulting from the solicitation.

• Past Performance will evaluate:

– Relevancy

– Past Performance Confidence

Evaluation Factors

• Technical Capability (Sub-factors are listed in order of importance)

– Factor 1 – Management Approach

– Factor 2 – Technical Approach

– Factor 3 – Resource Capabilities

• Past Performance aspects:

Relevance Past Performance Confidence

– Technical - Quality of Product

– Schedule

– Management

– Cost Control

• Cost (least important factor)

– Cost realism analysis will be conducted for Priced CLINs

– Determination of most probable cost for Priced CLINs

Presentation Notes Past Performance will review CPARS/PPIRS and the offeror’s submission

The importance of Cost as an Evaluation Category will increase as the differences in the Non-Cost Categories among competing proposals decreases

Cost Proposal Pointers

• Estimating Rationale/Cost Narrative

– Sufficient/supportive detail for proposed direct and indirect rates

• Fully explain inconsistencies/variations with FPRA, FPRR, historicals, actuals, interim billing rates, forward pricing audits, payroll data, etc.

• Fully explain most current rate status and differences, if proposed

– Must be consistent with Cost Exhibits

– Ensure rates are being applied to the correct base/labor mix

– Sufficient/supportive detail for projected business base

• Basis derived business base

• Ensure correct pool/base is used to calculate indirect rates

• Traceability between Cost Exhibits (dollars, hours, labor rates)

• Proper application of incentive and award fee

• Costs excluded from pricing methodology should be fully explained/supported

Cost Proposal Pointers (cont.)

• Teaming agreements should be clearly described

– Consistency between Subcontractor and Prime’s Proposal

• Proposed deviations must be fully supported and clearly identified

• Provide formulas for full traceability

• Fully explain and provide sufficient support for if different escalation factors for labor and material are used

• Fully explain methodology that clearly describe how rates were calculated and provide sufficient support for proposed direct labor skill mix

• Ensure most current U.S. Treasury Rate is utilized for proposed FCCOM factors

• Ensure consistency between Cost Proposal and Technical Proposal

Award

• The Government will make a final determination based on Initial Proposals, or Final Proposal Revisions (FPRs), if requested

• Award will be made based on Best Value

• The Government’s intent is to determine that an offeror is technically acceptable, whose proposal conforms to the requirements of the solicitation, and whose proposal is determined to offer the best value to the Government in accordance with the evaluation criteria and factors

• Proposed exceptions to terms and conditions set forth in the solicitation may render the proposal unacceptable, and result in elimination from the competition

Question and Answer

Session

Questions Submitted

• Q1: The statement of work states: “The Contractor is required to comply with the 40% small business-subcontracting requirement in accordance with the “Small Business Subcontracting Requirement” clause in Section H (CDRL A068).” Please clarify the requirements of Section H: It is our experience that prime contractors who are large businesses do not actively source work to WOSB that could perform the work. They source work on an open basis.

How can you assure that the prime contractor will source work to WOSB contractors?

• A1: The offeror shall submit as part of its proposal a Small Business Subcontracting Plan as required by FAR 19.702. This will that small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns will have the maximum practicable opportunity to participate in contract performance consistent with its efficient performance.

Questions Submitted

• Q2: How Small Business will participate in the CVN maintenance contracts in regards to Non-Skid Applications, Tank Cleaning, and Technical Flushing?

• A2: Currently a small business does have the contract for performing non-skid applications; with respect to tank cleaning and technical flushing, that work is being performed under the CVN Multi-Ship Multi-Option (MSMO) contract and will be performed by the follow-on contract now referred to as the Private Sector Maintenance (PSM) contract. Subcontracting to small business is at 60% for the MSMO contract.