Third_Party_Planning_Draft_Performance_Work_Statement.pdf

C.1. BACKGROUND

The Deputy Commander (Surface Warfare), Naval Sea Systems Command (SEA21) Program Office and the Fleet, are responsible for maintenance and modernization of all non-nuclear surface ship classes of the United States Navy (USN). SEA 21 also manages formal decommissioning and, in some cases, transfers or sales to friendly foreign naval forces. The services covered under this Performance Work Statement (PWS) provide Advanced Planning support including; Availability Assessment, Availability Planning support, Availability Execution support, Integrated Logistics support, Maintenance Database and Feedback analysis, Special Projects, and Long Lead Time Material (LLTM) procurement and inventory in support of Chief of Naval Operations (CNO) Availabilities, Continuous Maintenance Availabilities (CMAVs), Inactivation CMAVs, Sustainment Availabilities, Phased Modernization Availabilities, Re-commissioning Availabilities, Continuous Maintenance (CM) and Emergent Maintenance (EM) Window of Opportunity (WOO) for USN Surface Amphibious (SA) ship classes (LPD 17, LSD 41, and LSD 49).

C.2. GENERAL REQUIREMENTS

C.2.1 The Contractor shall furnish the necessary resources including management, technical services, personnel, materials, equipment, supporting electronic information resources, and support services required to accomplish a full range of planning for repairs and alterations, assessments, analysis, and material inventory management for all equipment and systems onboard LPD 17, LSD 41, and LSD 49 Class ships.

C.2.2 The places of performance include, but are not limited to the following Fleet Concentration Areas

(FCAs): South East Regional Maintenance Center (SERMC), Mayport, Florida; South West Regional Maintenance Center (SWRMC), San Diego, California; and Mid-Atlantic Regional Maintenance Center (MARMC), Norfolk, Virginia.

C.2.3 Required reports and documentation shall be compatible with Windows 7 as the standard Network

Operating System and MS Office 2007, or later, as the standard Office Software. Required report formats will be approved by the Government prior to use. The use of web applications is required. Department of Defense (DoD) Common Access Card (CAC) and Public Key Infrastructure certification will be required for access to DoD web and other Navy Automated Information Systems (AIS) applications.

C.2.4 Planning will be accomplished using Navy AIS applications, to include, but not limited to the following:

1. Navy Maintenance Database (NMD)

2. Validating, Screening and Brokering (VSB)

3. Maintenance and Ship Work Planning (M&SWP)

4. Navy Data Environment (NDE)

5. Configuration Data Management Database- Open Architecture (CDMD-OA)

6. Corrosion Assessment Data Entry Tool (CADET)

7. Interactive Computer Aided Provisioning System (ICAPS)

C.2.5 The Contractor will be required to develop detailed work specifications utilizing the Master Specification Catalog (MSC) to include material requirements, work integration requirements, availability analysis, and Process Control Procedures (PCP), for all types of availabilities in the NMD, in accordance with CDRL A001.

The Contractor will be required to use Class Standard Work Templates (CSWT) to the maximum extent possible.

C.2.6 The Contractor shall access and utilize the Naval Ships Engineering Drawing Repository (NSEDR) and the Technical Data Management Information System (TDMIS) to obtain technical documentation required for all planning efforts. In the event of pro-longed disruption of these technical documentation services, the Contractor will be required to access and utilize the Combined Regional Technical Libraries (CORETL). The CORETL does not provide any proprietary or copy righted technical documentation. The Contractor will submit "Validated" copies of all related non-standard references acquired during the planning of each work specification to NSEDR for incorporation, in accordance with CDRL A001.

C.2.7 The Contractor shall provide all data defined in Exhibit A, to the maximum extent possible, electronically via the Navy Maintenance Database (NMD). In situations where NMD capability cannot be used for data delivery, data shall be provided via digital compact disc to the Government.

C.2.8 NAVSEA standard items shall be invoked in each Technical Instruction (TI). The fiscal year applicable to the standard items will be determined by the issue date of the TI. Whereas standard items are applicable to vessels undergoing planning, the contractor shall review the standard items for applicability to the contract and propose changes/deviations to any standard item to the Government.

C.2.9 The Contractor shall establish, document, implement, and maintain a Quality Management System

(QMS) as a means of ensuring that the services provided under this contract conform to the requirements specified in this PWS. The system shall, at a minimum, comply with the requirements of ANSI/ISO/ASQ Q9001-2008, Quality Management System-Requirements. The QMS shall be subject to periodic audits by the COR or a designated Government representative throughout the Period of Performance of the contract.

CLIN 0001 and option CLINs 1100, 1200, 1300, 1400, CNO Availabilities Planning support; CLIN 0003 and option CLINs 3100, 3200, 3300, and 3400 CM/EM Planning support

The Contractor shall provide engineering services, including the advanced planning efforts identified below, in support of LPD 17, LSD 41 and LSD ship classes. Specific tasking will be assigned via Technical Instruction (TI) in accordance with NAVSEA clause 5252.242-9115 found in Section H, Special Contract Requirements.

C.3. DESCRIPTION OF TASKS

C.3.1 Availability Planning Support:

1. The Contractor shall manage, supervise and perform the maintenance and modernization planning process including:

a. Advanced planning and material identification for CNO Availabilities, CMAVs, Inactivation CMAVs, sustainment Availabilities, phased modernization availabilities, Re-commissioning Availabilities, CM WOO, and EM WOO utilizing Automated Work Requests / Work Notification (AWR / WN) and other detailed data provided by the Government.

b. Prepare availability work specification packages, develop work specifications and detailed cost estimates to the paragraph and trade level using the NMD. Accomplish the Availability Work Package Planning (also referred to as Execution Planning, Planning, Advanced Planning and Availability Planning) and estimating functions as described in the Joint Fleet Maintenance Manual (JFMM) Volume II, Part II; Volume VI, Chapter 31 and Volume VII, Chapters 4 and 5.

Planning products shall be in the 4-E specification format, in accordance with CDRLs A001 and A002.

c. All planning shall be coordinated with the Naval Supervising Authority (NSA).

d. The contractor shall interpret the EM Priority Scheduling of “ASAP” for work specification development requirements of the JFMM Volume II, Chapter II, Part II, Appendix F; Planning Priority Matrix for EM Type Work as no more than twenty-four (24) hours after government notification.

e. The contractor shall validate AWR/WN candidates assigned in the NMD to the degree necessary to support continuous development of accurate work specifications. Continuously communicate with NSA and Type Commander (TYCOM) representatives to clarify AWR/WN technical scope and configuration details. The clarification period shall not exceed fourteen (14) calendar days after receipt of the AWR/WN in the NMD application for planning.

2. The Contractor shall conduct continuous ship checks in support of TYCOM alteration and repair work specification development.

a. Ship checks shall be conducted on the vessel for which the work specification is being developed, unless written authorization is obtained from the Government to use another vessel of the same class within the same homeport. Whenever possible, ship checks shall be conducted by Contractor personnel permanently assigned to LPD 17, LSD 41, and LSD 49 Class ship FCAs.

All travel requirements to support ship checks shall be specified in each individual TI.

b. The Contractor shall utilize the ship check templates provided in Attachment J-1, and others as they become available, to validate AWR/WN scope, identify any conflicts between the technical references and existing shipboard physical configuration, and identify and incorporate environmental conditions. Results of ship checks shall be retained for future reference and auditing purposes. If a template does not exist to support the ship check of existing repairs, the Contractor shall create a new template and submit for Government approval prior to inclusion into the template database.

c. The Contractor shall annotate whether a ship check has been completed or provide specific justification of incomplete ship checks in Block 4 of the Standard Cost Estimate Form.

d. The Contractor shall provide a report to the Government summarizing all ship checks completed and specification changes made associated with ship check results, in accordance with CDRL A001.

e. Any ship checks in support of program office or other sponsor modernization work specification development shall be specified in each individual TI.

3. The Contractor shall use drawing, field sketches, photographic products, test memoranda, installation procedures, maintenance procedures to accurately plan required maintenance actions, and provide revised or updated documentation reflecting the ship's changed configuration to the Government, in accordance with CDRL A010. No technical documentation shall be created by the Contractor that will alter the original configuration of any individual ship without the written consent of the Government. The Contractor shall liaison with applicable Planning Yard, via the Government representative, for class design, specifications, material identification and material ordering.

4. The Contractor shall review approved Letters of Authorization (LOA) to identify all modernization planning requirements that impact the availability work package development and integration.

5. The Contractor shall continuously develop and submit to the Government for review work specifications for assigned AWR/WNs; including approved alterations, shipyard routines, shipyard services, repairs, and directive class maintenance plan tasks.

a. All Category I NAVSEA Standard Items are automatically invoked and shall be included in the estimating process unless they are specifically deleted from the index of each individual work specification package. The JFMM, Volume VII, Chapter 5 identifies those Category I Standard Items that have direct labor impact.

b. The contractor shall incorporate Category II NAVSEA standard items, as required, in all cost estimates. Category II items that are included in the work specification shall be estimated at the paragraph and trade level.

c. When required by the technical scope of work specifications being developed, the Contractor shall invoke NAVSEA Standard Item 009-09 (Process Control Procedure (PCP); provide and accomplish).

6. The Contractor shall coordinate and attend planning product development status review meetings with

SEA 21, the NSA and TYCOM representatives, in accordance with CDRL A003. Accomplish the work specification review process in accordance with the JFMM Volume VII, Chapter 4 to support TI planning milestones. The Contractor shall provide direct participation in meetings maximizing the use of local personnel permanently assigned to LPD 17, LSD 41, and LSD 49 Class ship FCAs. All travel requirements to support meetings shall be specified in each individual TI.

7. The Contractor shall attend and actively participate in advance planning, planning, execution, knowledge sharing network, and lessons learned performance review meetings to ensure valid planning issues are addressed and incorporated into both work specifications being developed and Master Specification Catalog templates to support subsequent maintenance and modernization planning efforts. The Contractor shall support, attend, and actively participate in contract performance Quarterly Program Reviews (QPRs), in accordance with CDRL A003. The Contractor shall provide direct participation in meetings maximizing the use of local personnel permanently assigned to LPD 17, LSD 41, and LSD 49 Class ship FCAs. All travel requirements to support meetings shall be specified in each individual TI.

8. The Contractor shall provide planning product development progress data for Advance Planning Status Reports. Assist the NSA with naval message development in accordance with the JFMM.

9. RESERVED

10. The Contractor shall develop an availability schedule duration analysis through integration of TYCOM repairs and alterations and incorporation of other maintenance or alteration information provided by the Government, in accordance with CDRL A005. The analysis shall include:

a. Development of work schedules and critical path analysis to include testing and trial requirements.

b. Recommended schedule duration required for the authorized availability work package, including testing and trials.

c. Recommended changes in availability schedule duration.

d. Availability schedule duration analysis report, including supporting documentation.

11. The Contractor shall provide a final availability turn over report to the Government prior to publication of the work package in the NMD. Report shall include management assessment of planning effort, management information, financial information, work specification information, reference information, government furnished material information, option item work specification information, work specification prorate information, lessons learned incorporated, Liaison Action Reports (LAR)/Reverse Liaison Action Reports (RLAR) incorporated, messing and berthing information, alteration installation team or third party maintenance provider information, in accordance with CDRL A005.

12. The Contractor shall provide support to the NSA including development of new work specifications, incorporation of corrections to existing work specifications, development of addendum and errata, providing additional specification technical and cost estimate scope details associated with availability work specifications, in accordance with CDRL A007.

13. The Contractor shall continually measure physical progress to permit a direct comparison of completed work associated with all TI requirements, in accordance with CDRL A011.

14. The Contractor shall, for the purposes of feedback analysis, provide planning and execution data associated with planning products to the Master Specification Management Office using the JFMM as guidance, including:

a. Provide database and feedback analysis to include maintaining a database and feedback analysis system/process in support of availability planning programs/processes.

b. Review Condition Found Reports (CFR), and Request for Contract Change (RCC) made to work specifications during availability execution to determine the impact to the original work specifications developed.

c. Review CFRs to determine if, and to what extent, found condition represents a change to contract scope and identify changes that would have a direct impact on future specification use.

d. Identify CSWT and work specification changes using lessons learned during work specification development and execution for incorporation into future advance planning efforts. Identification of lessons learned are not limited to the work specifications developed for the LPD 17, LSD 41, and LSD 49 ship classes. Identify lessons learned that may apply to other surface ship classes.

e. Collect, collate, and provide CSWT reuse data, to include repetitive repair scope changes to original CSWTs, historical execution growth trends, and repetitive work specifications produced that are candidates for CSWT development.

f. During the course of work specification development, review drawings, data, and other work products for technical accuracy and compliance. Notify the Government in writing of any errors found. For errors found in NAVSEA technical manuals, submit corrective recommendations through the NAVSEA Technical Manual Deficiency/Evaluation Report (TMDER) process.

g. Review approved LARs and RLARs written against SHIPALTS for incorporation on follow on installations specification development.

15. The Contractor shall accomplish additional CNO availability planning requirements, in accordance with

CDRL A005 and as detailed in each TI. Planning requirements include, but are not limited to:

a. Prior to reuse, compare original CSWTs and Standard Work Templates (SWT) provided as

Government Furnished Information (GFI) to the technical scope of current MSC templates.

Determine if revisions to GFI CSWTs and SWTs are necessary due to changes in NAVSEA technical direction incorporated into MSC templates. Report all required changes to GFI CSWTs and SWTs to the Government, in accordance with CDRL A008.

b. Develop to the maximum extent possible work specifications using GFI CSWTs and SWTs without changes.

c. If a GFI CSWT is available, but must be altered to suit technical scope of work being planned, these changes shall be highlighted in both the work specification and corresponding Standard Cost Estimate Form.

d. During availability work package development, monitor the use of GFI CSWTs and SWTs.

Provide documentation of all GFI CSWT and SWT scope and cost estimate changes used for each work specification developed.

e. Provide documentation of all specifications developed without use of a GFI CSWT and/or SWT.

f. Maintain tracking by identifying man-hour and material cost variance associated with each GFI CSWT. Provide a cost variance report to the Government.

C.3.2 AVAILABILITY EXECUTION SUPPORT

1. The Contractor shall provide post award availability execution support in accordance with CDRL A001.

This support includes, but is not limited to:

a. Processing and creating RCCs to incorporate growth work, new work, descoping of requirements, and administrative requirements.

b. Receiving, validating, ship checking and answering CFRs.

c. Incorporating Engineering Service Requests (ESR), LAR and RLARs.

d. Estimating material cost associated with converting Government Furnished Material (GFM) to

Contractor Furnished Material (CFM).

e. Determining duplication of requirements with existing RCCs, work specifications, drawings, or other technical requirements.

f. Developing inputs to Standard Cost Estimates.

g. Providing support to the NSA to include, but not limited to preparation of new work specifications, and/or modification of existing work specifications to add or delete requirements.

h. Whenever possible, the Contractor shall provide direct participation using local personnel permanently assigned to LPD 17, LSD 41, and LSD 49 FCAs. All travel requirements associated with availability execution support shall be specified in each individual TI.

C.3.3 INTEGRATED LOGISTICS SUPPORT (ILS):

1. The Contractor shall provide the necessary services and products to support Integrated Logistic Life Cycle, Integrated Logistic Review, Technical Management, and Configuration Management requirements for provisioning, technical manual requirements, configuration data management and other elements associated with maintenance and repairs work specification development, in accordance with CDRL A006. Comply with the requirements of NAVSEA Standard Item 009-19 (Provisioning Technical Documentation (PTD); provide) and NAVSEA Standard Item 009-39 (Technical Manual Contract Requirement (TMCR) for New Technical Manuals for Commercial Equipment/Component;

provide).

a. The Contractor will be responsible for management, identification, and monitoring of all ship change ILS requirements for material, material cost, and delivery requirements necessary for repairs, TYCOM alterations and work specification planning for availability support to ensure proper execution of the work package.

b. In lieu of the report requirements identified in 009-19 the Contractor shall submit one legible copy, in electronic media, of the LLTM report to the Government. This report shall be submitted on a monthly basis until confirmation of material delivery to the NSA delivery point is provided, in accordance with CDRL A004.

2. The Contractor shall develop an ILS plan outlining processes, procedures, certifications and personnel required to support all material, parts, components and equipment that the Contractor identifies as LLTM, in accordance with CDRL A009.

3. The Contractor shall provide for delivery, inspection, control and marking of technical data and materials, in accordance with CDRL A006.

C.3.4 AVAILABILITY ASSESSMENT EXECUTION:

1. The Contractor may provide support to the Government to accomplish Class Maintenance Plan (CMP) assessments using applicable Naval Instruction references provided in Attachment J-2 as guidance and as detailed in the TI. Type of assessments include; but are not limited to, tank and void corrosion control assessment IAW Maintenance Requirement Card (MRC) G1N5, internal structural system corrosion control assessments in accordance with MRC G1N6, and intake/uptake corrosion control assessments in accordance with MRC G1E8. Assessors who accomplish G1N5 and G1N6 assessments must be qualified in accordance with the requirements of the Corrosion Control Assessment and Maintenance Manual. Based on system/equipment being assessed, assessors who accomplish G1E8 assessments must be certified as a Diesel Engine Inspector.

2. The Contractor may provide support to the Government to accomplish CMP assessments, as detailed in the TI, to support continuous planning of depot level availability work packages, including:

a. Prepare and provide material assessment results documentation in support of all CMP assessments performed, in accordance with CDRL A001.

b. Assist maintenance activities with the proper visit coordination, execution, and documentation of all CMP assessments to ensure results are of such quality to support continuous development of depot level availability work specifications.

c. Validate the installed equipment configuration of all CMP assessment tasks performed.

d. Provide a report, in accordance with CDRL A010, of all configuration data discrepancies to the cognizant NAVSUP Configuration Data Manager in accordance with the 3-M Manual.

e. Use the Condition Assessment Data Entry Tool (CADET) to ensure all CMP assessment results are exported to the 3-M System in accordance with the 3-M Manual.

C.3.5 SPECIAL PROJECTS

1. The Contractor shall participate in special projects related to material identification and analysis, ship logistic studies, special material forecasts, special studies and analyses including cost and time studies.

2. The Contractor shall perform studies/analyses in support of ship Maintenance/Repair Programs, including future ship classes.

3. The Contractor shall furnish support for engineering and technical analyses related to concepts and designs, focusing on installation engineering, compatibility and operability, and interfaces.

4. The Contractor shall perform on-site analysis of technical problems and provide technical/special project reports. These analyses will include, but not be limited to, interference investigations and design reports to optimize current and planned Navy systems and initiatives, in accordance with CDRL A002.

5. The Contractor shall perform Return on Investment (ROI), and Business Case Analysis.

C.3.6 LONG LEAD TIME MATERIAL (LLTM) PLANNING SUPPORT

1. The Contractor shall identify all LLTM required for the execution of TYCOM repairs and TYCOM alterations in support of availability planning milestones.

2. The Contractor shall develop purchasing strategies to maximize cost savings through procurement scaling and configuration control.

3. The Contractor shall provide a list of all material requirements and provide recommendations on best method for procurement, in accordance with CDRL A004 and A009.

CLIN 0002 and option CLINs 2100, 2200, 2300, 2400 Other Direct Costs (ODCs) in support of CNO Availability Planning (CLIN 0001 series) and CLIN 0004 and option CLINs 4100, 4200, 4300, and 4400 Other Direct Costs (ODCs) in support of CM/EM Planning (CLIN 0003 series)

Travel and other direct costs such as reproduction costs, supplies, computer and telephone use associated with CNO/CM/EM Availability Planning support, as specified via TI.

CLIN 0005 and option CLINs 5100, 5200, 5300, and 5400 Long Lead Time Material (LLTM) Procurement and Inventory support

The Contractor shall be responsible for providing management, technical services, logistics support, including the use of an approved inventory management control system, to accomplish advance planning material procurement and inventory control in support of assigned availabilities, as specified via TI.

The Contractor shall utilize the Navy and Defense Supply system, to the maximum extent possible, unless delivery does not support the start of an availability. The Contractor shall, whenever possible, strive to establish long term dedicated vendor relationships to maximize cost savings of material purchases and maintain configuration control.

The Contractor shall provide a monthly report, including logistics and financial data of all material procured, purchase order status, delivery status, and identify any purchase orders that may not support material delivery by availability start date, as required in CDRL A004.

CLIN 0006 and option CLINs 6100, 6200, 6300, and 6400 Long Lead Time Material (LLTM) in support of LLTM Procurement and Inventory support (CLIN 0005 series)

The Contractor shall procure LLTM to support CNO/CM/EM Availabilities as specified via TI.

C.4. REFERENCES

In performing the requirements of this contract, the Contractor shall comply with the latest revisions of the references provided in Attachment J-2.

C.5. ACRONYMS

A list of acronyms referenced in this PWS is provided in Attachment J-3.

C.6. QUALITY ASSURANCE SURVEILLANCE PLAN

The Quality Assurance Surveillance Plan (QASP) detailed in Attachment J-4 will be used by the Government to evaluate the Contractor’s performance under this contract.

(End of PWS)