N00024-14-R-4404_Amendment_02.pdf

N0002414NR93017

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to bidder's questions.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Dec-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00024-14-R-4404

X 9B. DATED (SEE ITEM 11)

17-Nov-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Dec-2014

CODE

NAVAL SEA SYSTEMS COMMAND (HQ)

1333 ISAAC HULL AVE SE

WASHINGTON NAVY YARD DC 20376-2011

N00024 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00024-14-R-4404

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

BIDDER'S QUESTIONS AND ANSWERS

AMENDMENT 02

QUESTION: Please confirm that the LOE figures in the table provided on page 107 of the solicitation are man years?

ANSWER: Yes. The LOE figures represent the number of "Full Time Equivalents" (FTE) needed to support CLINs 0005, 5100 5200, 5300, and 5400. As a result, the table in page 107 is revised to add FTE description.

QUESTION: Section B, Page 2 of 121. The description of CLIN 0001 and several subsequent CLINs contains the phrase, “SEE NOTE A.” Is the referenced NOTE A the NOTE A – Determination of Performance Incentive found on Page 22 of 121 identified as a Clause Incorporated by Full Text with no clause number cited? If not, where in the solicitation is the referenced NOTE A located?

ANSWER: Yes. The referenced NOTE A in the CLIN description is identified as a clause incorporated by full text "NOTE A- Determination of Performance Incentive" on page 22.

QUESTION: The description of CLIN 1100 and several subsequent CLINs contains the phrase, “SEE NOTE A AND B.” Is the referenced NOTE B the NOTE B found on Page 19 of 121 identified as a Clause Incorporated by Full Text with no clause number cited? If not, where in the solicitation is the referenced NOTE B located?

ANSWER: Yes. The referenced NOTE B in the CLIN description is identified as a clause incorporated by full text "NOTE B" on page 19.

QUESTION: Staffing Plan. As written, this subparagraph (Section L, 4.4.3.c) requires offerors to identify the requirements each individual will be supporting by CLIN. Should offerors identify the support requirements by reference to PWS paragraphs rather than by CLIN? An indication of the individual’s involvement by CLIN already is contained in the requirement for subparagraph 4.4.3.i.

ANSWER: Yes. Offerors should identify the requirements each individual will be supporting by paragraph in the PWS. As a result, Section L, paragraph 4.4.3.c is modified to reflect this information.

QUESTION: This subparagraph (Section L, 4.4.3.i) requires identifying the number of labor hours for each individual being proposed by each year and CLIN. The prescribed Staffing Plan format (Attachment S-2) has columns for entering labor hours by CLIN, but does not provide a place to enter labor hours by year. Should this subparagraph be revised to require identification of proposed labor hours by CLIN rather than by year and CLIN? If not, where on Attachment S-2 should the labor hours by year be displayed?

ANSWER: Yes. Section L, paragraph 4.4.3.i is revised to require identification of proposed labor hours by CLIN only.

QUESTION: As written this subparagraph (Section L, 4.4.5) requires offerors to provide a copy of the appropriate Wage Determination. At 10 pages per Wage Determination document for each of the three Fleet Concentration Areas, literal compliance with this requirement would account for 30 pages of the 50 page limit for Volume IV. Is it sufficient for the offeror to provide only the applicable Wage Determination No. and Occupation Code for each such proposed labor category for each FCA? If not, please consider either increasing the page count or not making the staffing plan part of Volume IV page count.

ANSWER: Yes. It is sufficient for the offeror to provide only the applicable Wage Determination number and occupation code for each proposed labor category. As a result, Section L, paragraph 4.4.5. is modified to reflect this information.

QUESTION: Attachment S-1. The tab labeled Type of CNO Avail by Port includes availabilities scheduled to start in FY 2020, which might extend until after expiration of the awarded contract estimated as 31 May 2020. For purposes of cost and staffing, should we assume that we will perform the full execution support for these availabilities? If so, will additional CLINs be assigned for FY 2021 execution support effort?

ANSWER: Yes. Offerors should assume they will perform the full execution support of these availabilities. If new CLINs are required, the Government will realign any remaining ceiling (dollars and hours) from existing LOE CLINs to a newly created CLIN to support these efforts. These newly created CLINs will not exceed a 12 month Period of Performance (POP).

QUESTION: Section L, 4.2.4.b, last paragraph, page 18, states “The Offeror’s staffing plan shall include a table identifying ALL proposed personnel by labor category supporting this effort. A template for this table is provided in Attachment S-2 and shall be provided in Volume IV – Supplemental Information (instructions detailed in Paragraph

4.4 below).” However, Section L, 4.4.3.a, page 20, states “This section should reflect proposed Staffing Plan described in Volume II Management Approach and be clearly traceable to Volume V Cost. Offerors shall provide a Staffing Plan in the format provided in Attachment S-2. Specifically, the staffing plan shall identify the following for ALL proposed personnel: a. Individual’s Name (Key Personnel only)” In this same section, it states “Unidentified Positions in the Staffing Plan: In the event that a Contractor has not identified a firm candidate for a proposed position(s), that position(s) shall still be addressed within the Offeror’s Staffing Plan. While unidentified positions are permitted, Offerors should note that numerous unidentified positions will be indicative of an inadequately proposed staffing plan. For unidentified staff, Offerors shall:

a. Include the word, “Pending” in lieu of an individual’s name. Question: Please provide additional guidance on what to enter in the name column for non-key personnel. Also, please confirm that a composite rate is not required since a named staffing plan is not required.

ANSWER: Section L, paragraph 4.4.3.a is revised to clarify that for “non-key personnel” offerors shall identify in the “Individual’s Name” column of Attachment S-2, if the proposed employee is a current employee (CE) or a contingent hire (CH). In regards to the question “Also, please confirm that a composite rate is not required since a named staffing plan is not required,” please provide additional clarification to the question in order to formulate a meaningful response.

QUESTION: The RFP contains no basis to estimate the expected volume and type of special projects that will be tasked each year under the contract. Will the Government provide a basis for developing this estimate for the efforts listed?

ANSWER: Yes. For estimating purposes, the effort covered under paragraphs (1) through (5) should not exceed a total of 125 labor hours per year under each applicable CLIN.

QUESTION: Please verify that the Totals Column (Attachment S-5) is correct for each key personnel category. It appears that the numbers in the Totals column is copied over from the Option Year 4 column.

ANSWER: No. The Total Column is not correct. As a result, Attachment S-5 table is revised to delete the Totals column.

QUESTION: Currently, based on instructions in Section L, 4.2.4.B, it appears that the staffing plan is to be included as part of the main body of Volume IV and is part of the page count. Recommend that the Government change the requirement to require submission of Attachment S-2 as an attachment or appendix to Volume IV. This would result in a submission that would be easier to read and evaluate.

ANSWER: Yes. Section L, paragraph 4.2.4.b and 4.4.3 is revised to clarify that Attachment S-2 shall be provided as an attachment to Volume IV.

QUESTION: The RFP provides no basis to estimate the expected volume of CFRs and RCCs associated with the scope of work. Can the Government provide an estimated volume of CFRs and RCCs by fiscal year and CLIN to Attachment S-1.

ANSWER: Yes. Attachment S-1 column E "Execution Planning Work Items" represents the estimated volume of CFRs and RCCs by fiscal year and CLIN.

QUESTION: Section C.3.6 states, "The Contractor shall procure LLTM to support CNO/CM/EM Availabilities as specified via TI." Will the Government define the time frame for "long lead"?

ANSWER: Yes. In accordance with the JFMM, Volume VII, Chapter 4, Appendix E, paragraph 6.a, LLTM is defined as material whose delivery date is greater than thirty (30) days.

QUESTION: Section F, Page 47 and 48, and Section L, 4.1.1j. Section L, 4.1.1 j. States “Describe your organization’s understanding of Just-In-Time (JIT) delivery of Long Lead Time Material (LLTM) procured in support of maintenance and modernization availabilities.” Since delivery of materials on this contract is F.O.B.

Origin, please confirm that for the purpose of this contract, Just In Time Delivery is defined as the contractor having the materials packaged, scheduled and ready for the Government to pick up or delivered to a Government facility for shipping that is near the contractor’s facility where the materials are received, stored and kitted by the contractor.

ANSWER: Yes. For purposes of this contract, Just In Time (JIT) delivery is defined as the contractor having the materials packaged, scheduled and ready for the Government to pick up or delivered to a Government designated facility that is near the contractor's facility where the materials are received stored and kitted by the contractor.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

The following document(s), exhibit(s), and other attachment(s) form a part of this solicitation and resulting contract:

EXHIBITS

Exhibit A – Contract Data Requirements List (CDRL), DD Form 1423

CONTRACT ATTACHMENTS

J-1 Ship Check Templates

J-2 Performance Work Statement (PWS) References

J-3 Acronyms

J-4 Quality Assurance Surveillance Plan (QASP)

J-5 Contract Deficiency Report (CDR), DD Form 2772

J-6 Award Term Plan (ATP)

J-7 Allotment of Funds

J-8 RESERVED

J-9 Performance Incentive Fee

J-10 Small Business Subcontracting Plan (to be submitted by Offeror)

J-11 OCI Mitigation Plan (to be submitted by Offeror)

SOLICITATION ATTACHMENTS

S-1 Estimated Workload

S-2 Staffing Plan

S-3 Past Performance Questionnaire (PPQ)

S-4 OCI Mitigation Plan Checklist

S-5 Minimum Key Personnel/Desired Qualifications (Revised in Amendment 02)

S-6 Cost Summary Format

S-7 Fee

S-8 Pre-award Survey Template, SF Form 1408

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

1.0 GENERAL

The Offeror shall submit all information required by this solicitation. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being deemed non-responsive and therefore not eligible for award. The Offeror’s proposal shall be based on the requirements contained in this solicitation (including those documents, exhibits, and other attachments identified in Section J). Offerors are required to submit a proposal encompassing the requirement identified in Sections B and C.

The solicitation will be made available only through the internet via the Federal Business Opportunities (FBO) website at http://www.fbo.gov http://www.fbo.gov/

Offerors are hereby notified that from time to time, the Government may post additional information to the FBO website relating to this solicitation (e.g. responses to questions, amendments, etc.). It is the Offeror’s responsibility to check the website for any such information.

Offerors may electronically submit written questions requesting clarification of solicitation requirements by sending an email to the Contracting Officer, Ms. Maria Gomez, maria.e.gomez@navy.mil . All such questions should be received in writing within fifteen (15) calendar days after release of the solicitation to allow the Navy adequate time to prepare and issue responses via the FBO website prior to the date and time set for receipt of proposals. Only questions transmitted electronically will receive a response. Questions received after the time set forth above will not be considered. Information provided with each question should include the document name, document date, specific page, paragraph, clause or other definitive citation requiring clarification. For questions related to the Organizational Conflict of Interest (OCI) clauses included in this solicitation please refer to paragraph 4.4.4 below.

Only one offer will be accepted from each Offeror. No alternative proposals will be accepted by the Government.

Each Offeror shall submit only one proposal which represents its best approach to meeting the requirements of the solicitation.

In order to allow for procurement lead time and a fair and equal evaluation of all proposals submitted under this competitive solicitation, all proposals shall be based on a contract start date of 01 June 2015. This date is only an estimate of the anticipated contract start date and will be used for the purpose of evaluation only. A definitive start date will be incorporated at time of contract award.

1.1 Background

The Government anticipates a single award resulting from this solicitation and will not award partial contracts.

Award will include Cost Plus Fixed Fee (CPFF) Level of Effort (LOE) term line items (see FAR 16.306(d)(2)) with specified performance incentives (see FAR 16.402-2) and Cost only line items (see FAR 16.302).

1.2 Point of Contact

Unless otherwise specified, the Naval Sea Systems Command Procuring Contracting Officer (PCO) and the Contract Specialist, identified in Section G, are the sole points of contact for this acquisition.

1.3 Solicitation Security Classification

This solicitation is unclassified.

1.4 Proposal Delivery Information

Although the solicitation will be made available electronically via FBO, proposals in response to this solicitation WILL NOT be accepted via electronic transmission. Only hard-copy (including specified CD-ROM copies) proposals submitted in accordance with Section L of this solicitation will be accepted. Any proposals received electronically will be deleted and will not be available for NAVSEA review or consideration.

The preferred method of response is by an overnight delivery service, such as FedEx, UPS, etc. Do not use U.S.

Mail.

Responses not received at the place and time specified in Block 9 of the Standard Form 33 will be considered late, as defined by FAR 52.215-1. Responses and response modifications shall not be faxed or e-mailed. Responses and response modifications (which will only be accepted prior to the deadline date for receipt of responses) shall be submitted in sealed envelopes or packages to the address shown below and marked with the following information on the outer wrapper:

- Offeror’s name and return address;

- Government address shown below;

- The solicitation number (N00024-14-R-4404); and

- A statement that states “SOURCE SELECTION MATERIALS CONTAINED INSIDE” mailto:maria.e.gomez@navy.mil

The proposal shall be sent to the following address:

COMMANDER

NAVAL SEA SYSTEMS COMMAND

ATTN: MS. MARIA GOMEZ

SEA 02443

1333 ISAAC HULL AVENUE SE, STOP 2040

WASHINGTON NAVY YARD, DC 20376

1.5 Packing Instructions

Proposal binders must be packed in boxes. The boxes must be sequentially numbered with the box numbers placed on all sides of each box, and written on all sides of the outside wrapper, if necessary. Box 1 must include the electronic copy diskettes/CDs/DVDs, and the master packing list. The master packing list must list the contents (i.e., volume number, copy number, and volume name) of each box, by box number. These packing instructions also apply to all subcontractor submissions.

The Offeror is responsible for the condition of its delivered proposal. Binders and their contents that are broken apart or received in a disorderly fashion will be reassembled by the Government in a manner with expeditiousness as the rule. The Government is not responsible for proper reassembly of these binders. Thus binders may not be reassembled as originally sent. If there are any discrepancies between the proposal volume hardcopies and the proposal volume disks, the hardcopy will govern.

2.0 CONTENTS OF THE OFFER

The offer must include the following information:

Standard Form 33, “Solicitation, Offer and Award,” with blocks 12 through 18 completed by the Offeror and provided in Cost proposal Volume V. (Note - This information is exempt from the font and spacing requirements identified under paragraph 3.1 below).

Section B, Supplies or Services and Prices, complete all pricing in WHOLE DOLLARS only and provide in Cost Proposal Volume V.

Section K, “Representation, Certifications and Other Statements of Offerors,” completed by the Offeror and provided in Cost Proposal Volume V. (Note - This information is exempt from the font and spacing requirements identified under paragraph 3.1 below).

Small Business Subcontracting Plan. The Offeror’s attention is directed to Section I clauses FAR 52.219-9 and DFARS 252.219-7003 entitled “Small Business Subcontracting Plan” and FAR 52.219-16 entitled “Liquidated Damages – Small Business Subcontracting Plan.” As prescribed in FAR 19.708, Offerors other than small business concerns shall submit a subcontracting plan and that plan, once approved, shall be made part of any contract resulting from this solicitation. In accordance with DFARS Part 219.708(b)(1)(A)(2)(B), the solicitation also includes DFARS clause 252.219-7004, Small Business Subcontracting Plan (Test Program) for any Offerors participating in the Test Program submitting proposals in response to this solicitation. (Note - This information is exempt from the font and spacing requirements identified under paragraph 3.1 below).

Technical Approach, Management Approach, Past Performance, and Supplemental Information Volumes.

Offerors shall submit hard copies (including specified CD-ROM copies) of its Technical Approach, Management Approach, Past Performance, and Supplemental Information Volumes. Offerors should note the requirement to distribute questionnaires and notify the Contracting Officer of Past Performance references prior to the closing date of this solicitation. See 3.1 below.

Cost Proposal Volume and Other Information: Offerors shall submit cost and other information required.

Sections A through K “Solicitation, Offer and Award”: Offerors must fill in all areas of the solicitation listed as Offeror fill-ins, including proposed costs and fees for each CLIN in Section B (WHOLE DOLLARS ONLY) and provide in Cost Proposal Volume V. (Note - This information is exempt from the font and spacing requirements identified under paragraph 3.1 below).

Offeror’s Statement: The Offeror shall include in the Cost Proposal Volume V, a signed statement, on the Offeror’s letterhead, stating that the accompanying proposal (Note - This information is exempt from the font and spacing requirements identified under paragraph 3.1 below):

a) Is for all requirements as stated in the solicitation (including all attachments, appendices, and amendments),

b) Is made without qualification or exception to any terms and conditions appearing in the solicitation; and

c) Is valid for a period of one-hundred and twenty (120) days from the date established for the receipt of proposals.

3.0 PROPOSAL REQUIREMENTS

This section delineates general information and requirements to be followed in the preparation of the Offeror’s proposal. If an Offeror fails to comply with the content requirements, this will be considered during evaluation and will result in a lower evaluated rating or ineligibility for award.

An Offeror’s proposal shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation, and to arrive at a sound determination as to whether or not the prospective Offeror will be able to perform in accordance with the stated requirements.

The Offeror’s proposal shall be specific, detailed and complete as to clearly demonstrate that the Offeror has a thorough comprehension of the total technical requirements, the Performance Work Statement (PWS), and all other requirements contained in the solicitation. Offerors should assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposals only. The Contractor should not presume that data previously submitted, or presumed to be known (e.g., data or services previously submitted or performed for the Government), will be considered as part of the proposal. The Government does not assume the duty to search for data to cure problems it finds in proposals. Failure to conform to all requirements of this solicitation may form the basis for rejection of the proposal.

General statements like “the Offeror understands the method for performing the engineering efforts (or any portion thereof) and can or will comply with the requirements of the solicitation” will be considered inadequate, as will generic statements such as "straight forward engineering techniques" and the "highest quality control procedures.”

The Offeror’s proposal must contain a precise description of all terms and conditions of the services offered and must address all topics described below. The information provided in the proposal shall appear in the same order as outlined herein.

3.1 Solicitation Response Requirements

The solicitation response shall contain five (5) separate volumes as follows:

I. Technical Approach II. Management Approach

III. Past Performance IV. Supplemental Information V. Cost

For each volume, the number of copies required and the page limits are shown in the table below.

Volume Title Page Limit

Original (Paper)

Additional Paper Copies

MSOffice or other electronic file(s) on CD-ROM

I Technical Approach 60 1 5 2 II Management

Approach 50 1 5 2

III Past Performance 12 1 5 2 IV Supplemental

Information 50 1 5 2

V Cost None 1 3 2

Each volume shall be bound separately and shall not exceed the page limitation cited above. Each volume of the proposal shall be bound in three ring binders to permit removal of sections with each major part tabbed. The Offeror’s company name shall appear at the top of each page. Legibility, clarity, and compliance with the requirements of the solicitation are essential. Failure to provide the requested information may adversely affect the Government’s evaluation of the Offeror. The page count shall include all material with printed matter and figures, including appendices, unless otherwise noted herein. Those pages excluded from the page count must contain only material pertinent to the page heading.

The narrative material in the written and cost volumes of the Offerors proposal shall be typed or printed in a font with the type no smaller than size 12 Times New Roman font on standard 8-1/2 by 11 inch paper. Text line spacing shall be 1.5 lines. One-inch margins on each side, including top and bottom are required. Text within tables, diagrams, pictorial charts, or graphic material may use 8-point font. Fold out pages may be used for diagrams, charts or graphic material only and may not exceed 11 inches by 17 inches. Fold out pages will be counted as two pages.

Fold out pages may only include narrative sufficient to describe the diagram, chart or graphic material. Every paragraph, figure, and table shall be numbered. Proposal material shall be presented on double-sided pages only and in a single column on each page (refer to Section I, FAR 52.204-4). Each double-sided page counts as 2 pages.

A date shall be placed on each page of the proposal corresponding to the date of the initial proposal. Any pages that may be revised as a result of discussions (if required) shall contain revision numbers and dates and shall be identified by redline tracked changes.

The page count shall include all material with printed matter and figures except cover pages, title pages, Table of Contents (TOC), lists of illustrations, tab pages, cross reference matrix, glossary of abbreviations and acronyms, index, and lists of tables which may be combined with illustrations. Pages excluded from the page count must contain only material pertinent to the page heading or be blank and marked "Intentionally Left Blank." Index pages and Tabs are required and shall be cross-referenced to the TOC. Every page, except those marked as blank, will be numbered. If the proposal exceeds the page limit identified, the Government will remove all pages exceeding the specified page count from the back of the proposal prior to the evaluation. These pages will not be removed from the index provided at the back of the proposal.

The Offeror shall provide Volumes I through V on five (5) separate CD-ROMs. Each disk shall be labeled as follows:

Volume #

Offeror Company Name, City, State Offeror POC Offeror POC Phone # Date Format(s) of Files

The cover page of each Proposal Volume shall contain:

Volume Number and Title (e.g., Volume I – Technical Approach) Solicitation number Company Name of the Offeror Offeror's Position on Disclosure of Proposal Data Security Classification of the Volume Serial Number/Copy Number

Proposal submission shall be as follows:

All copies of all proposal volumes (including electronic copies) shall be submitted at the place and at or before the time specified in Block 9 of the SF 33.

No cost or pricing information shall be included in the Offeror's forwarding letter or in any part of its submitted volumes, except the Cost Volume V. Forwarding letters are merely instruments for transmitting the submitted proposals; they are not part of the page count and will not be evaluated. The forwarding letter shall identify all enclosures being transmitted, and shall list all subcontractors identified in the Offeror’s proposal.

In the event that any portion of the proposal is written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished which must be signed by an authorized official of the Offeror and shall indicate the person’s name, employment capacity, firm name, relationship of that firm to the Offeror, and which portion of the proposal was written by that person. This certificate requirement applies to both the prime and any subcontractors. The certification will not count against page count and be provided in Volume IV. Although legible, neat, orderly, and comprehensive proposal(s) are required, elaborate brochures or other presentations beyond that sufficient to present a complete and effective explanation are not desired. Elaborate artwork, expensive visual or other presentation aids are neither necessary nor desired.

The Proposal shall contain all the pertinent information in sufficient detail to permit evaluation. The proposal should be detailed and complete as to clearly demonstrate that the Offeror has a thorough comprehension of all technical and other requirements. If an Offeror fails to comply with content requirements, its proposal may be downgraded for failure to follow instructions.

The Offeror shall submit the volumes in both paper format and as electronic files on computer diskettes. The electronic files shall be submitted on CD-ROMs formatted for Microsoft® Windows 2007™ or DOS™ applications; text shall be prepared using Microsoft® Word ™ compatible applications; and spreadsheets, worksheets, or workbooks shall be prepared using Microsoft® Excel ™ compatible applications. All files shall conform to DOS™ naming conventions (i.e., no more than eight characters for the subject and no more than a four letter character extension); only the following extensions shall be used:

.docx for Microsoft® Word 2007™ files .xlsx for Microsoft® Excel 2007™ files

.pdf for Adobe® Acrobat™ 6.0 files

Two complete sets of CD-ROMs shall be provided, one marked “MASTER” and the other marked “BACKUP.”

Offeror shall not embed sound or video files into the electronic files. The disks shall be labeled to indicate the Offeror’s name, the solicitation number, date of submission, appropriate security classification markings, format, and associated volume number. Graphics, tables, photographs, and other data beyond the capability of Microsoft®

Word ™, Microsoft® PowerPoint ™, Microsoft® Excel ™, or not in currently NMCI supported applications may be submitted in Adobe Acrobat format. Electronic cost data must be submitted in Excel. Specific instructions are provided under paragraph 4.5.

3.2 Cross-Reference Matrix

Cross referencing between factors within Volumes I-V is permitted where its use would conserve space without impairing clarity. However, each factor of Volumes I-V of the proposal shall be written to the greatest extent possible on a stand-alone basis so that its content may be evaluated with minimal cross referencing to other factors within Volumes I-V of the proposal. The Cross-Reference Matrices shall clearly identify the location(s) in the Offerors proposal that address or respond to each numbered requirement in Sections L and M. Where cross referencing is necessary, the Offeror must cite the specific factor, page number, section or paragraph for reference.

The Government is not responsible for cross referencing information that the Offeror has failed to identify in the appropriate factor. Information required for each factor, which is not found in its designated factor or properly cross referenced, will be assumed to have been omitted from the proposal.

A complete set of Cross Reference Matrices shall be provided in the front of each volume. The solicitation cross-reference matrix for each volume must indicate the proposal volume section, subsection, and paragraph, cross-referenced with the appropriate PWS paragraphs, applicable solicitation instructions, evaluation criteria, and CDRLs, as applicable.

3.3 Glossary

At the end of each volume of the proposal, Offerors shall provide a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against page limitations for their respective volumes.

4.0 PROPOSAL VOLUMES

The proposal volumes, titles, page distribution, hardcopies required, and other related information are listed below.

Maximum page counts are provided for each Volume of the proposal and are listed in the table in section L, 3.1 above. Allocation of pages across particular Tabs within a Volume is left to the Offeror’s discretion, provided the overall page count of the Volume is not exceeded. Information required for proposal evaluation that is not included in its designated volume may result in unfavorable proposal evaluation. Offerors must comply with the submission requirements specified above. Non-conformance with the specified organization, content, and page limitations may result in an unfavorable evaluation of the proposal.

4.1 VOLUME I: Technical Approach

Each Offeror’s proposal shall demonstrate a specific technical approach to perform the requirements in the Performance Work Statement (PWS) cited in Section C. The proposal must be sufficiently detailed and complete to demonstrate an understanding of, and the ability to comply with, all the requirements of the PWS. The proposal should demonstrate such understanding and ability in concise, logical manner and should not contain superfluous material not directly related to the solicitation. General statements "that the Offeror can or will comply with the requirements", "standard procedures will be used", or that paraphrase the descriptions of the specifications in the Performance Work Statement in whole or in part will not constitute compliance with these requirements concerning the content of the technical proposal. Failure to conform to the requirements of this solicitation may result in an Offeror’s ineligibility for award.

A technical approach should include discussion of relevant operating procedures, performance methods, capabilities, and/or knowledge that increase the likelihood of successful contract performance. In addition to demonstrating how the Offeror will meet each of the requirements individually, the Offeror’s proposal shall demonstrate a specific technical approach to support each subtask in relation to other related requirements, subtasks, and tasks in the PWS.

4.1.1 Knowledge of the Planning Process: The Offeror shall describe, in detail, its proposed technical approach for performing the work under the contract, including:

a. Describe the Offeror’s in-depth knowledge of the surface ship maintenance and modernization availability planning process, including, but not limited to meeting the requirements of the Joint Fleet Maintenance Manual.

b. Provide additional NAVSEA operating procedures and Navy maintenance and modernization planning policies, including; but not limited to the references provided in the PWS.

c. Describe and list the steps your organization would take to evaluate the technical quality of Automated Work Requests (AWRs) prior to start of planning product development.

d. Describe and list the steps your organization would take for the development of work specifications and associated work estimates.

e. Describe and list the steps your organization would take to ensure the accuracy of planning products.

f. Describe and list the steps your organization would take to identify AWR candidates that require on-board ship checks.

g. Describe your organization’s processes to ensure the use of standardized planning products during availability planning.

h. Describe and list the steps your organization would take to identify, order and locate sources of Long Lead Time Material (LLTM) identified by the planning products in support of the execution or repair and modernization efforts.

i. Describe and list the steps your organization would take to develop and availability duration analysis and turnover book.

j. Describe your organization’s understanding of Just-In-Time (JIT) delivery of Long Lead Time Material (LLTM) procured in support of maintenance and modernization availabilities.

4.1.2 Process Improvement through Feedback Analysis The Offeror shall describe, in detail, its proposed technical approach for managing the work under the contract, including:

a. Describe and list the Process Improvement (PI) steps your organization would take to continuously improve planning products, including, but not limited to meeting the requirements of the Joint Fleet Maintenance Manual.

b. Describe and list the steps your organization would take to identify repetitive technical scope changes to planning product templates based on analysis of availability execution documentation.

c. Describe and list the steps your organization would take to capture lessons learned from knowledge sharing forums or other sources to ensure incorporation into planning products under development.

4.2 VOLUME II - Management Approach

4.2.1 Management Plan: The Offeror shall describe, in detail, its proposed approach for managing the work under the contract, including:

a. Describe the organization and provide an organizational chart that will manage the overall contract effort including subcontractors. Provide in detail the roles and responsibilities of all Key Personnel.

b. Provide the proposed approach to managing the overall contract work. Describe how the approach eliminates stove-pipes of effort, addresses workload fluctuations in each FCA, and avoids the need for separate teams for the implementation of each Technical Instruction.

c. Provide in detail how the Offeror plans to communicate with SEA 21 staff, other Government activities (such as RMCs, TYCOMs, etc), other contractors and subcontractors (to include lines of authority, responsibility and communication flows) in order to identify and resolve problems.

4.2.2 Management Processes

a. Cost Control: The Offeror shall describe in detail the proposed processes used to monitor, report, and control costs.

b. Risk Management: The Offeror shall describe in detail its processes for identifying and mitigating potential risks in the performance of this contract.

c. Quality Assurance: The Offeror shall discuss in detail its approach to quality assurance for the efforts covered under this solicitation, particularly for work specification development and associated cost estimating.

Offerors shall submit a copy of their proposed QMS manual, including any NAVSEA approval letters, as well as the documented procedures (such as Purchasing and Measurement, Analysis, and Improvement, etc). This information will not count towards the page limit provided in paragraph 3.1, Management Approach, Volume II.

d. Workload Management: The Offeror shall discuss in detail its approach to concurrently resourcing a fluctuating workload at multiple locations including short notice planning requirements, using the estimated workload provided in Attachment S-1 as the basis for this response.

e. Describe and list the steps your organization would take to manage the accomplishment of on-board ship checks in a cost efficient manner without compromising planning product delivery timelines or quality.

4.2.3 Subcontract Management:

a. General Approach: The Offeror shall identify the methods used to monitor and report the work of all subcontractors. The Offeror should identify any tasks that are proposed to be fulfilled by a subcontractor.

The Offeror should provide a description of the qualifications and experience of the proposed subcontractors as related to the task or tasks to be performed. The Offeror should also provide a description of how the subcontractor’s efforts shall be managed to ensure successful completion of the requirements on time and within budget. Discussion should include contractual arrangements, qualification requirements, selection processes, contingency plans, management interactions, risk mitigation in the event of subcontractor turnover during the period of performance, and the frequency of how subcontractor invoices are paid to ensure timeliness.

b. Teaming Agreements: Offerors shall submit letters of intent, teaming agreements or other evidence of commitment by subcontractors to support the successful Offeror’s team as part of Volume IV. Failure to submit letters of intent, teaming agreements, or other evidence of commitment by named subcontractors, or failure to name subcontractors, may be deemed by the Government to present a significant risk to the Offeror’s ability to perform the work required under this solicitation. In addition, it should be noted that the Government views certain types of subcontractor arrangements as carrying potential risk.

Prime/Subcontractor “guaranteed work share” arrangements could potentially hinder performance over the course of the period of performance due to fluctuating workload.

c. Small Business Subcontract Management Approach: Offerors shall describe the extent to which your company has identified and committed to provide for participation of Small Business concerns, Small Disadvantaged Business concerns, Women-Owned Small Business concerns, HUBZone Small Business concerns and Service-Disabled Veteran-owned Small Business concerns as subcontractors in the performance of the requirements addressed within Solicitation N00024-14-R-4404. The Offeror shall provide sufficient information to demonstrate that the tasks assigned to the aforementioned businesses and institutions are meaningful, technical, and/or sustainable. In other words, they will be performing technical functions important to the overall success of the program and also broaden the subcontractors’ technical capabilities. The Offeror shall describe its management approach for enhancing the technical capabilities of the above entities. Of special interest is the amount and type of work to be performed by the subcontractors.

The Offeror shall include a list of the effort(s) to be provided by these subcontractors. The Offeror shall explain the reasons for and advantages of selecting particular subcontractors.

4.2.4 Personnel

a. Key Personnel: The Offeror shall identify all of the proposed Key Personnel. Provide the labor category and hours for these Key Personnel in the overall staffing plan.

The Offeror shall provide a resume for each individual identified as Key Personnel. For any Key Personnel who do not currently work for the Offeror or major subcontractor, the Offeror shall provide documentary evidence of the individual’s availability to support these requirements (e.g., work agreements, contracts, and letters of intent).

The Offeror shall identify Key Personnel in this Volume II – Management Approach and be clearly traceable to the staffing plan. Resumes, letters of intent and other supporting documentation shall be provided in Volume IV – Supplemental Information (instructions detailed in Paragraph 4.4 below).

b. Staffing Plan: The Offeror shall develop a staffing plan that addresses each CPFF CLIN that demonstrates the ability to successfully accomplish all requirements of the solicitation. The proposed plan must be consistent with the Offeror’s technical approach, as described in Volume I. This plan shall also be clearly traceable to the Cost Volume (Volume V).

The staffing plan shall demonstrate how the proposed staff is fully qualified and capable of performing all requirements of the solicitation, including ship checks required during the development of planning products, and shall address any implementation risks (including risks transitioning the staff into the LPD 17 and LSD 41/49 planning role), steps to mitigate these risks, and an explanation of whether the techniques and methods identified for risk mitigation have been successfully used by the Offeror. The Offeror shall propose a schedule for mobilizing staff and timeframe when staffing actions will be completed to fully support the effort using the estimated workload provided in Attachment S-1 as the basis for this response.

The Offeror’s staffing plan shall include a table identifying ALL proposed personnel by labor category supporting this effort. A template for this table is provided in Attachment S-2 and shall be provided, as an attachment, in Volume IV – Supplemental Information (instructions detailed in Paragraph 4.4 below).

4.3 VOLUME III - Past Performance

The Offeror shall demonstrate, through its use of previously similar efforts, the Offeror’s ability to meet all of the requirements of this solicitation. Specifically, the Offeror shall address:

a. Overall Contract Outcome: Ability to satisfactorily complete all tasks while conforming to customer requirements, standards of good workmanship and quality practices.

b. Cost Performance: Ability to accurately forecast and control costs throughout all phases of the contract.

c. Schedule Performance: Ability to develop accurate work schedules and adhere to those schedules without incurring significant additional cost from applying added resources.

d. Technical Performance: Ability to overcome technical challenges by applying sound engineering principles, complete technical research required during planning product development, and ability to develop quality planning products.

e. Customer Relations: Degree of customer satisfaction based on the Offeror’s cooperative behavior, general business-like concern for the interest of the customer, and customer oriented management practices.

f. Innovation: Ability to achieve efficiencies in any areas of U.S. Navy maintenance and modernization planning process.

g. Management: Ability to effectively manage and prioritize efforts between multiple customers and experience delivering quality planning products while adhering to established schedules.

h. Small Business Utilization (Not applicable to Small Business Offerors): The Offeror shall describe the extent to which it has achieved its small/small disadvantaged business utilization and other applicable goals (see Small Business Participation section) during its prior contracts. SF 294s for relevant completed and ongoing contracts for the past three (3) years must be included in the information provided. If the goals were not achieved, the Offeror shall explain why these goals were not achieved. SF 294s shall be excluded in the page limitation for this volume.

Experience cited should be documented and be verifiable. The Offeror shall provide a list of up to three (3) relevant contracts or subcontracts performed during the past three (3) years of similar work scope or technical complexity to the efforts described herein and a list of all contracts terminated for any reason within the last three (3) years. In addition to contracts and subcontracts performed by the Offeror, contracts and subcontracts of an acquired company, division, or subsidiary may be identified. The Offeror shall also provide at least one (1) relevant contract or subcontract for each of the proposed major subcontractors (proposed subcontracts that are the lower of either — (i) $12.5 million; or (ii) both more than the pertinent certified cost or pricing data threshold ($700,000) and more than 10 percent (10%) of the dollars of the prime contractor proposal), if any. The Offeror should place particular emphasis on U.S. Navy contracts and subcontracts that are recent and relevant to the requirements of this solicitation. If the Offeror did not perform U.S. Navy maintenance and modernization planning functions during the last three (3) years, discuss other projects which demonstrate the Offeror’s capabilities to plan work of similar size and complexity on U.S. Coast Guard and Military Sealift Command ships. Offerors shall address their overall contract outcome, cost performance, schedule performance, technical performance, customer relations, innovation, and management on relevant contracts.

Offerors are advised that (1) the Government may contact any or all references listed in the proposal and other third parties, unreferenced customers, agencies, Offerors, consumer protection organizations, etc. for performance information; or use any other data available (such as, Contractor Performance Assessment Reporting System (CPARS)); (2) the Government reserves the right to use any such information received as part of its evaluation of the Offeror’s past performance; and (3) if the Offeror omits projects of which the Government evaluation team is aware or becomes aware, customer assessments may be sought from the relevant organizations. Since the Government may not necessarily interview all of the sources provided by the Offeror, it is incumbent upon the Offeror to explain the relevance of the data provided. The Government shall make the determination as to the relevance of an Offeror’s past performance. The burden of providing thorough and complete past performance information remains with the Offerors.

Customer Questionnaires and the transmittal letters: The Offeror shall request Customer questionnaires to be completed for each listed contract. The questionnaires will be submitted directly to the Contracting Officer.

Questionnaires should conform to the format requirements of…