SOW Fitness Equipment_2012 rev 1.doc

OFFICE OF NAVAL INTELLIGENCE MWR

STATEMENT OF WORK (SOW)

Preventive Maintenance and Repairs

FOR

ONI FITNESS CENTER EQUIPMENT

01 JUNE 2012

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 Scope of Work:

The Office of Naval Intelligence requires preventive maintenance, emergency repairs, and parts and installation service for their fitness center equipment. The equipment list is attached. The equipment is state-of-the-art (i.e. Life Fitness, Stair Master and Nautilus, etc). Approximately 90% - 95% of the equipment is new and was purchased in mid 2010. The services are required for a base year with 2 option years from date of award. Service Location: The Office of Naval Intelligence 4251 Suitland Road, Washington, DC 20395-5720. Service Hours: The contractor shall conduct services Monday – Friday, 0700 – 1400. Contractor shall establish a timeframe for services and maintain that same day throughout the course of this contract. The schedule shall be submitted to the ONI Fitness Center point of contact after contract award. Changes to the schedule shall be submitted as soon as changes are known. Holiday Procedures: For an official government holiday, services required by this contract shall be performed on the immediate workday following the holiday, and continue the regular schedule thereafter.

1.2 Preventative Maintenance, Emergency Repairs, and Parts and Installation:

1.2.1 Preventative Maintenance: Quarterly, (4 visits a year) the contractor shall provide the following services calibration, testing equipment for proper operation, vacuum inside, underneath and around treadmills, lubricate and wax where required, perform manufacturer’s recommended procedures, adjust and align when needed, and report findings of all work done and any further attention at the satisfactory completion of the maintenance visit. Also this line item shall include ALL Transportation, Fuel & Labor for the 4 visits of preventative Maintenance, each year.

1.2.2 Emergency Repair services: Service shall take place during normal business hours, within 24 hours of notification of the need for emergency service. This line item shall be for (6) emergency visits (no longer than 3 hours duration per visit) for emergency repair services within the year. This line item shall include: services, transportation, consumables of small value, fuel and labor.

1.2.3 Major parts shall be covered under a separate agreement. The contractor shall notify the technical Point of Contact (TPOC) of the parts and the price. Contractor is not authorized to proceed unless authority to proceed is given by Contracting Specialist.

1.3 Liability:

1.3.1 Items damaged by the contractor shall be replaced by the contractor.

1.3.2 Technicians shall be bonded and insured.

1.4 Facility Access: Supplement 5252.204/9400 (attached)

1.4.1 Contract Manager: The contractor shall provide his/her name, official company title and phone number to the fitness staff/MWR.

1.4.2 Contractor Employees: Contractor employees shall be equipment technicians. Contractor employees requiring facility access shall provide their name, citizenship, date of birth, and phone number to the Office of Naval Intelligence fitness staff/MWR.

1.4.3 Vehicles. All vehicles shall be subject to random inspections while on the premises. All contractor delivery employees shall have a valid driver’s license. All contractor vehicles shall have an Office of Naval Intelligence vehicle pass and unclear red badge to gain entry on the compound and into the building. All contractor employees shall be escorted at all times while providing services at the Office of Naval Intelligence Fitness Center.

2.1 Performance Objective:

This performance threshold briefly describes the minimum acceptable level of service required. This threshold is critical to mission success.

performance or before any changes.

2.2 Quality Assurance:

The government shall periodically monitor performance to ensure services are received. The contracting officer shall receive and investigate customer complaints and make the final determination of the validity of the complaint.