RFQ - Fitness Equip Maintenance 12RC11137 FedbizOps N0001512011.doc

OFFICE OF NAVAL INTELLIGENCE

REQUEST FOR QUOTATION

SOLICITATION NUMBER: N0001512011

NAME: Fitness Equipment Maintenance

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR

A. GENERAL INFORMATION

Attachment: Requirements listing with pricing structure format, (quarterly billing in arrears).

1. SOLICITATION QUESTIONS

All solicitation questions shall be emailed to Twyla Jackson, Contracting Specialist at tjackson@nmic.navy.mil. Telephone calls will not be accepted. All questions must be submitted in writing via email and must be received by the Office of Naval Intelligence prior to 3:00 p.m. Wed 11 APR 2012.

2.

CONTRACT TYPE

The Office of Naval Intelligence (ONI) contemplates award of a firm-fixed-price contract as a result of this solicitation. This acquisition is a 100% set-aside for small business concerns.

3. PERIOD OF PERFORMANCE

The period of performance will include a Base Year (twelve (12) months from date of award) and two (2) one-year Option Periods.

4.

COMMUNICATIONS PRIOR TO AWARD

Offeror’s shall direct all communications to the attention of the party listed below:

Twyla Jackson Contracting Specialist Office of Naval Intelligence tjackson@nmic.navy.mil Communications with other officials may compromise this acquisition and result in cancellation of the requirement.

5.

PREPARATION COSTS

This Request for Quote (RFQ) does not commit the Government to pay for the preparation and submission of a proposal/quotation.

6. PROPOSAL SUBMISSION

Your quotation shall be submitted electronically via email and must be received no later than 11:59 p.m. Eastern Standard Time on 13 APR 2012. To Twyla Jackson, Contracting Specialist, at tjackson@nmic.navy.mil.

B. GENERAL INSTRUCTIONS TO OFFERORS

(1) General Instructions:

Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 90 days from receipt of quotations.

All pages shall be appropriately numbered and identified with the name of the Offeror, the date, and the solicitation number. Each quotation shall be on 8½ X 11-inch paper in a commercially standard font, not smaller than 12 point font.

Quotations shall be submitted electronically in Microsoft Word or Adobe Acrobat pdf format. It is the responsibility of the Offeror to ensure delivery and receipt of the proposal is prior to the date and time specified for receipt of offers.

(2) Quotation Content:

Each quotation shall consist of the Price Proposal.

North American Industry Classification System (NAICS) code and small business size standard. NAICS code for this requirement is 541519; the small business size standard is $25.0M.

C. PROPOSAL PREPARATION

Your proposal should contain your best price.

(1) Price Evaluation:

The Offeror's proposed pricing will be evaluated to determine the prices are fair and reasonable. The Government will evaluate the total price for the basic requirement together with the pricing for the option periods. Evaluation of options shall not obligate the Government to exercise the option(s).

(2) Basis for award:

This award will be a Firm-Fixed-Price (FFP) contract.

The Government reserves the right to evaluate and award this contract without discussions.

7. CONTRACT CLAUSES AND PROVISIONS

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (Feb 98) This contract incorporates one or more clauses by reference with the same force and effect as if they were given in their full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address; http://www.arnet.gov/far.

Clause Number

Clause Title

52.204-9

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEP 2007)

52.219-6

NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (JUNE 2003)

52.222-3

CONVICT LABOR (JUNE 2003)

52.222-21

PROHIBITION OF SEGREGATED FACILITIES (FEB 1999)

52.222-51

EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT ACT TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT REQUIREMENTS (NOV 2007)

52.223-6

DRUG-FREE WORKPLACE (MAY 2001)

52.232-1

PAYMENTS (APR 1984)

52.233-4

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

52.237-2

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION

52.243-1

CHANGES-FIXEDPRICE (AUG 1987)

52.246-4

INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996) (DEVIATION I - MAY 2003)

52.252-2

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

CLAUSES INCORPORATED BY FULL TEXT

52.217-5 Evaluation of Options.

As prescribed in 17.208(c), insert a provision substantially the same as the following:

Evaluation of Options (July 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within _30__ days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30__ days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _60__ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ___3 years __.

(End of clause)

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