RFQ - Fitness Equip Maintenance Rev 1.doc

OFFICE OF NAVAL INTELLIGENCE

REQUEST FOR QUOTATION

SOLICITATION NUMBER: N0001512011

NAME: Fitness Equipment Maintenance

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR

A. GENERAL INFORMATION

Attachment: Requirements listing with pricing structure format, (quarterly billing in arrears).

1. SOLICITATION QUESTIONS

All solicitation questions shall be emailed to Twyla Jackson, Contracting Specialist at tjackson@nmic.navy.mil. Telephone calls will not be accepted. All questions must be submitted in writing via email and must be received by the Office of Naval Intelligence prior to 3:00 p.m. Friday 08 June 2012.

2.

CONTRACT TYPE

The Office of Naval Intelligence (ONI) contemplates award of a firm-fixed-price contract as a result of this solicitation. This acquisition is a 100% set-aside for small business concerns.

3. PERIOD OF PERFORMANCE

The period of performance will include a Base Year (twelve (12) months from date of award) and two (2) one-year Option Periods.

4.

COMMUNICATIONS PRIOR TO AWARD

Offeror’s shall direct all communications to the attention of the party listed below:

Twyla Jackson Contracting Specialist Office of Naval Intelligence tjackson@nmic.navy.mil Communications with other officials may compromise this acquisition and result in cancellation of the requirement.

5.

PREPARATION COSTS

This Request for Quote (RFQ) does not commit the Government to pay for the preparation and submission of a proposal/quotation.

6. PROPOSAL SUBMISSION

Your quotation shall be submitted electronically via email and must be received no later than 3:00 p.m. Eastern Standard Time on 15 JUNE 2012. To Twyla Jackson, Contracting Specialist, at tjackson@nmic.navy.mil.

B. GENERAL INSTRUCTIONS TO OFFERORS

(1) General Instructions:

Period for acceptance of offers: The Offeror agrees to hold the prices in its offer firm for 90 days from receipt of quotations.

All pages shall be appropriately numbered and identified with the name of the Offeror, the date, and the solicitation number. Each quotation shall be on 8½ X 11-inch paper in a commercially standard font, not smaller than 12 point font.

Quotations shall be submitted electronically in Microsoft Word or Adobe Acrobat pdf format. It is the responsibility of the Offeror to ensure delivery and receipt of the proposal is prior to the date and time specified for receipt of offers.

(2) Quotation Content:

Each quotation shall consist of the Price Proposal.

North American Industry Classification System (NAICS) code and small business size standard. NAICS code for this requirement is 541519; the small business size standard is $25.0M.

C. PROPOSAL PREPARATION

(1) Pricing Scheme

Please include in your proposal the following Pricing breakdowns

Base Year

0001: Preventative Maintenance

0002: Emergency Visits

0003: Parts and Installation

Option Year One (1)

1001: Preventative Maintenance

1002: Emergency Visits

1003: Parts and Installation

Option Year Two (2)

2001: Preventative Maintenance

2002: Emergency Visits

2003: Parts and Installation

Your proposal should contain your best price.

(2) Price Evaluation:

The Offeror's proposed pricing will be evaluated to determine the prices are fair and reasonable. The Government will evaluate the total price for the basic requirement together with the pricing for the option periods. Evaluation of options shall not obligate the Government to exercise the option(s).

(3) Basis for award:

This award will be a Firm-Fixed-Price (FFP) contract.

The Government reserves the right to evaluate and award this contract without discussions.

7. CONTRACT CLAUSES AND PROVISIONS

The full text of a clause may be accessed electronically at this address; http://www.arnet.gov/far.

Clause Number

Contract Clauses and Provisions

52.204-9

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEP 2007)

52.212-1

Instructions to Offerors—Commercial Items (Feb 2012)

52.212-2

Evaluation—Commercial Items (Jan 1999)

52.212-3

Offeror Representations and Certifications—Commercial Items (Apr 2012) Alt 1

52.212-5

Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items.

52.217-9

Option to Extend the Term of Contract

52.219-6

NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (JUNE 2003)

52.222-3

CONVICT LABOR (JUNE 2003)

52.222-21

PROHIBITION OF SEGRETATED FACILITIES (FEB 1999)

52.222-22

Previous Contracts and Compliance Reports (Feb 1999)

52.222-35

Equal Opportunity for Veterans (Sep 2010)

52.222-51

EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT ACT TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT REQUIREMENTS (NOV 2007)

52.225-13

Restrictions on certain foreign purchases (june 2008)

52.232-1

PAYMENTS (APR 1984)

52.237-2

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION

52.246-4

INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996) (DEVIATION I - MAY 2003)

52.252-2

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

252.212-7000

OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS

252.204-7001

COMMERCIAL AND GOVERNMENT ENTITY (CAGE) CODE REPORTING

252.232-7003

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008)

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