MVN-26-0005 JA Warehouse 3 HVAC.pdf

This is a Justification Review Document (FAR Part 6 Justification and Approval) for a noncompetitive, firm-fixed-price contract to replace the HVAC system in Warehouse 3 at the U.S. Army Corps of Engineers, New Orleans District headquarters campus.

The U.S. Army Corps of Engineers, New Orleans District, seeks to award a sole source contract to Building Control Systems LLC (BCS), CAGE Code 31YX6, for the installation of six new 4-ton Energy Star Certified heat pump split systems in Warehouse 3. The contract period of performance runs from April 15, 2026, through July 15, 2026, with an estimated value redacted in the document. The solicitation number is W912P826QA012, and the contract will be fully funded using Revolving Funds under FAR Part 12 (Acquisition of Commercial Products). The justification cites Title 10 U.S.C. §3204(a)(1) and FAR 6.103-1(c)(2)(i) as authority for sole source procurement based on substantial duplication of cost concerns that cannot be recovered through competition. BCS is identified as the only responsible source capable of providing the specialized service due to nearly 20 years of knowledge of the existing HVAC system layout installed in January 2007, the unique design of the building, and BCS's exclusive performance history maintaining and repairing the current system. The justification notes that competitive alternatives, including 8(a) sole source and Total Small Business Set-aside approaches, are infeasible due to lack of as-builts, the unique building design, unacceptable time delays approaching summer months in Southeast Louisiana, and budget constraints. A Notice of Intent to Sole Source will be published on SAM.gov, and any competing bids received will be considered. Market research confirms that while other vendors can perform HVAC work generally, BCS possesses the specialized qualifications required for this specific requirement, and the Government's prior successful performance history with BCS supports a low-risk, high-reliability partnership for critical infrastructure.