Music Director - PWS.pdf

Performance Work Statement Tyndall Air Force Base, Florida

Religious Service Music Director – Catholic/Protestant 23 March 2026

1.0 BACKGROUND: The 325th Religious Affairs (HC) supports the spiritual readiness and worship needs of military members, families, and authorized civilians assigned to Tyndall Air Force Base. The Chapel Program provides Catholic & Protestant worship services and related religious activities in accordance with Department of the Air Force and Chaplain Corps guidance. This Performance Work Statement (PWS) establishes the requirements for a non-personal services contract to provide music support for the Catholic and Protestant worship services at Tyndall AFB.

2.0 SCOPE OF WORK: The contractor shall provide all labor, management, supervision, and expertise necessary to support music services for the Tyndall AFB Catholic & Protestant Community. Services include, but are not limited to, musical accompaniment, rehearsal support, coordination of volunteers, and preparation of music for worship services and special liturgical events. The contractor shall work in coordination with the Chaplain or designated representative.

3.0 QUALIFICATIONS: The contractor shall:

3.1 Provide resumes for the Music Director and Musician demonstrating a minimum of two years of experience leading music in a congregational worship setting.

3.2 Demonstrate proficiency in playing the piano, with the ability to sight-read music appropriate for traditional and contemporary worship.

3.3 For the Catholic position, provide documentation (e.g., a letter of good standing) verifying they are an active, practicing Catholic familiar with the Mass.

3.4 For the Protestant position, demonstrate experience with a wide range of Protestant denominational music styles

3.5 Be able to sing and vocally lead congregation in worship.

3.6 Be able to plan organize and lead a Protestant style praise team.

3.7 Possess the ability to develop and maintain a healthy and positive relationship with volunteers, parishioners, and staff.

3.8 Be fluent in reading, writing, and speaking English in order to perform all responsibilities outlined within the PWS.

3.9 Provide a resume with references and complete a local audition.

3.10 For the Protestant position, must be a mature Christian and have a personal relationship with God according to the Protestant Christian doctrinal understanding.

3.11 For the Catholic position, must be a mature Christian and have a personal relationship with God according to the Catholic Christian doctrinal understanding.

4.0 PERFORMANCE REQUIREMENT: The contractor shall be proficient in sight-reading music and be capable of playing a variety of liturgical and Catholic folk songs. The contractor shall possess knowledge and experience in Catholic musical traditions, including liturgical, traditional, and contemporary styles of worship and praise. Additionally, the contractor shall be able to play and sight-read music in collaboration with other musicians, such as those playing guitar, drums, trumpet, and other instruments.

4.1 Provide musical directorship for a minimum of 1 rehearsal and 1 worship service each week.

4.2 Work with the Senior Protestant Chaplain or designee on a weekly basis to pick out songs that are fitting and appropriate for service, and in accordance with the Senior Protestant Chaplain’s vision.

4.3 Have all songs selected and distributed to the Worship Team no later than 24 hours prior to rehearsal so that sufficient time is given to prepare and rehearse the music individually.

4.4 Lead the praise team/choir and congregation in worship and vocally lead them as required by the Chaplain/GS Priest.

4.5 Assist the Chaplain or their designated representative in developing the following in regards to Music Director Programs as appropriate: annual calendar of events, Chapel Tithes and Offerings fund budget, Appropriated Fund budget, Musical Budget, and core volunteer training requirements.

4.6 Not engage in the unauthorized duplication of copyrighted materials by photocopying or any other means that would expose the government to liability for penalties under existing or future copyright laws.

4.7 Arrive at least 30 minutes prior to the beginning of worship services and special services, and 15 minutes prior to the beginning of each rehearsal.

4.8 Submit purchase/repair requests as needed for support of the music program to the contracting officer or their designated representative.

4.9 Be accountable for opening, restoring to its neutral setting, cleaning, and securing any facilities used for music events, rehearsals, worship services, or special services.

4.10 Provide arranged, improved, and scored music as appropriate for compatibility with the type of worship service or other functions of the Chaplain’s program at which it was rendered.

4.11 Attend meetings related to the music program as identified by the Chaplain and/or COR or their designee.

4.12 For both positions, there must be 3 total available music directors; 1 Main and 2

Backups that meet all of the requirements. Backups will only be needed in cases when the main is not available.

4.13 Be accountable for opening, restoring to its neutral setting, cleaning, and securing any facilities used for music events, rehearsals, worship services, or special services.

5.0 WORK SCHEDULE: Base normal duty hours are from 0730 –1630, five (5) days per week, Monday through Friday. Support the mission during these hours except recognized U.S.

Federal holidays. If a U.S. holiday occurs on Saturday, the preceding Friday will be observed as a U.S. holiday; and if U.S. holiday falls on Sunday, the following Monday will be observed as a U.S. holiday. Any additional Federal Holidays signed/approved by U.S. President during the contract lifetime will be considered as Federal Holidays although it may not be listed below. The following is a list of U.S. holidays:

- New Year's Day

- Martin Luther King's Birthday

- President's Day

- Memorial Day

- Juneteenth National Independence Day

- Independence Day

- Labor Day

- Columbus Day

- Veteran's Day

- Thanksgiving Day

- Christmas Day

NOTE: The Government may add additional family days in conjunction with these holidays.

5.1 Catholic Masses/Services Music Director shall be required to be present for all rehearsals, services, and special events. Requirements will vary per season/month and will be established by the Chaplain. The estimated number of events annually are as follows:

Regular Masses: 52 services annually Regular Rehearsals: 52 rehearsals annually Special Masses/Services: 10 services annually Special Rehearsals: 10 rehearsals annually Total Annual Units: 124 units

5.1.1 Contractor services will be provided during the Catholic Masses/Services, which are typically 1 hour in length.

5.1.2 Rehearsals will be held prior to each service, at a time determined by the contractor, with the approval of the Catholic Priest/Chaplain. Special Masses, services such as Holy Days of Obligation, and other special services (e.g., funerals) will be in addition to the normal weekly work units.

5.1.3 Rehearsals shall be held at an appropriate time to allow for maximum participation of the chapel community and shall be an appropriate length to ensure adequate preparation for performances at weekly services or special services (no less than 1 hour(s) and no more than 1.5 hours in length).

5.1.4 For any anticipated absences, the contractor shall provide a replacement accompanist as necessary to ensure 100% coverage for all responsibilities listed within this PWS. The replacement shall meet or exceed the qualifications stated in this PWS.

This shall be coordinated with the Chaplain and approved by the contracting officer’s representative (COR) at least 14 days prior to the start of performance by the approved replacement.

5.1.5 The contractor may be required to attend and/or participate in Chaplain Corps conferences or training. Travel for such events, if required, will be funded by APF, contingent upon availability of funds and approval by the Wing chaplain.

5.2 Protestant Services Music Director shall be required to be present for all rehearsals, services, and special events. Requirements will vary per season/month and will be established by the Chaplain. The estimated number of events annually are as follows:

Regular Masses: 52 services annually Regular Rehearsals: 52 rehearsals annually Special Masses/Services: 10 services annually Special Rehearsals: 10 rehearsals annually Total Annual Units: 124 units

5.2.1 Contractor services will be provided during the Protestant services, which are typically 1 hour in length.

5.2.2 Rehearsals will be held prior to each service, at a time determined by the contractor, with the approval of the Catholic Priest/Chaplain. Special Masses, services such as Holy Days of Obligation, and other special services (e.g., funerals) will be in addition to the normal weekly work units.

5.2.3 Rehearsals shall be held at an appropriate time to allow for maximum participation of the chapel community and shall be an appropriate length to ensure adequate preparation for performances at weekly services or special services (no less than 1 hour(s) and no more than 1.5 hours in length).

5.2.4 For any anticipated absences, the contractor shall provide a replacement accompanist as necessary to ensure 100% coverage for all responsibilities listed within this PWS. The replacement shall meet or exceed the qualifications stated in this PWS.

This shall be coordinated with the Chaplain and approved by the contracting officer’s representative (COR) at least 14 days prior to the start of performance by the approved replacement.

5.2.5 The contractor may be required to attend and/or participate in Chaplain Corps conferences or training. Travel for such events, if required, will be funded by APF, contingent upon availability of funds and approval by the Wing chaplain.

6.0 GOVERNMENT FURISHED PROPERTY: The Tyndall AFB Chapel will provide telephone and copier access for official use only. Computer access will not be provided under the terms of this contract. The contractor will have the necessary access to the Chapel facility as needed in performance of the activities scheduled. Government owned instruments and sound equipment are available for use by the Music Director(s). Government owned equipment shall not be removed without the permission of the Equipment Custodian or their designee.

6.1 The Government will maintain proper care of Government owned instruments and equipment. The Music Director shall report to the Chapel staff on the condition of Government’s musical instruments and identify any needs for maintenance on them. The contractor will be responsible for repair or replacement of damaged equipment due to negligence or misuse.

7.0 SERVICE SUMMARY

Performance Objective PWS Paragraph Performance Threshold Report at scheduled times and location for all Services and Special Observances.

5.0 Not to exceed 2 discrepancy

per month

Play/perform and provide music direction for all Services and Special Observances.

4.0 Not to exceed 2 discrepancies

per month

Immediately notify Wing Chaplain or Protestant Chaplain of any substitution(s) made with regards to the accompanist or director position(s).

5.2.4 100% Compliance required

8.0 PAYMENT LIMITATIONS The contractor shall not invoice for rehearsals and services not complete/attended or cancelled due to military related commitments or acts of God. The contractor may invoice for all rehearsals and services initiated but cancelled during the event due to unanticipated military related commitments or acts of God.

10.0 SECURITY REQUIREMENTS

10.1 Suitability Investigations: Personnel working anywhere on Tyndall AFB property are required to have a Local Files Check. The Unit Security Manager will coordinate the Background Affidavit (with Pass & ID) and the DD 1172 Base Access Request form – allow 7– 10-day process time.

10.2 Pass And Identification Items: The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

a. DBIDS, Defense Biometrics Identification System - Contractor Identification Card. Process a DD Form 1172 to obtain a DBIDS Contractor ID card (If no network access is required). A DBIDS Contractor ID card is required for performance on the installation in a contractor capacity, regardless of alternate base access forms of identification (ex: retired military ID).

b. AF Form 75, Visitor/Vehicle Pass (AFI 31-204): The Service Provider shall adhere to local security policy when applying for short/long term visitors’ passes. Any contractor requesting a pass for more than 3 days will complete a Local Files Check with 325 SFS/Pass & ID. Vehicle passes (personal vehicles) are no longer required.

10.3 Retrieving Identification Media: The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires, e.g., terminated for cause, retirement and submit them to the COR.