Music Dir- Section L.pdf

(1) FAR 52.212-1, paragraph (b) Offer Instructions, is changed to read:

1. General Information. This requirement is being solicited 100% Small Business entities only.

The offeror’s quote shall be submitted electronically by the date and time for receipt of offers indicated in the solicitation. These instructions prescribe the format for the quotation and describe the approach for the development and presentation of your information.

These instructions are a guide for preparing your quotation. These instructions generally describe the type and extent of information you should provide and emphasize the significant topic areas you should address in your offer. Offerors are expected to review the Performance Work Statement (PWS) contained in this Request for Quote (RFQ) for further insight into the areas that your quote must address. Offerors shall include in the quote sufficient information to enable the evaluators to determine your understanding of the requirements in each of the evaluated areas.

The quotation shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the contractor intends to provide the necessary documentation to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the quotation. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

1.1 Discussions: The Government intends to evaluate quotes and award without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the initial offer should contain your best information from a technical and price standpoint. However, the Government reserves the right to request clarification(s) or may request revised responses if it is later determined by the Contracting Officer to be necessary. The Government may reject any or all responses if such action is in the public interest and/or waive informalities and minor irregularities in your submitted offer. By responding to this RFQ and submitting a quote in response to the RFQ, the offeror understands that the Government will not be liable for any costs incurred by the offeror in response to this RFQ.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Please address any questions or concerns via email to the following individuals:

James Neblett - Contracting Specialist Wanda Jobe – Contracting Officer MICC-Fort Campbell Building 6923 38th and Desert Storm Ave.

Fort Campbell, KY 42223 Phone: 270-412-2302

Email: james.r.neblett2.civ@mail.mil Email: wanda.f.jobe.civ@mail.mil

1.2 Solicitation Questions: Offerors may email questions regarding this solicitation to the Contracting Specialist, Mr James Neblett by email and CC: Ms Wanda Jobe at wanda.f.jobe.civ@mail.mil. The Government will provide answers to all questions provided the questions are received by 1600 hours Central Standard Time by 9 April 2021. The Government reserves the right not to respond to any questions received concerning this solicitation after the question receipt date and time above. Accordingly, Offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the offer cycle.

1.4 Acceptance: The Government may accept an offer (or part of an offer) before the offeror’s specified expiration time, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All offeror’s offers shall be valid through 31 May 2021.

1.4.1. Proposals that do not comply with the instructions and format WILL be excluded from the Competition.

1.5 Amendments to Solicitation: If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any and all amendment to the solicitation in their proposal submission.

1.6 System for Award Management: Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.sam.gov.

2. FORMAT AND CONTENTS. The offeror’s quotation shall consist of the three (3) volumes.

The Volumes are I – Technical, and II – Price. Files shall not contain classified data. The use of hyperlinks in offers is prohibited. Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each offer. Proprietary information shall be clearly marked.

Each volume shall be submitted as a separate electronic file. All of the quotation files shall be provided in their native format, i.e. doc, xls, ppt, etc., and. Zip disks are not permitted. Files with signatures shall be in read-only format, using PDF files. All price breakdown information to aide in the price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel. Self-extracting exel files are not acceptable.

Printing should be single spaced. Each paragraph shall be separated by at least one blank line.

A standard, 12-point minimum font size applies- Arial or Times New Roman fonts are required. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. Tables and Illustrations may use a reduced font size no less than 8-point and may be landscape.

The following volumes of material shall be submitted:

Volume Title Digital Copies

Maximum amount of pages

I Technical 1 15 II Price 1 5

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. All information shall be confined to the appropriate file/volume. The offeror shall confine submissions to essential matters, sufficient to define the offer in a concise manner, to permit a complete and accurate evaluation of each offer. Each file of the offer shall consist of a Table of Contents and Narrative discussion. The Table of Contents and Cover Pages are not included in the page count. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

2.1 Volume I – Technical Factors. For the Technical Acceptability Factor, your offer shall be limited to no more than 15 pages. The Technical Acceptability shall describe your approach to the identified tasks; your plan to meet the requirements as described in the Performance Work Statement (PWS), and capture the information described in the evaluation factors.

No pricing shall be included in your Technical volume.

Factor 1. Technical: The offeror shall submit a staffing plan and resume of musicians to perform the required services.

Factor 2. Auditions: Offerors who are rated acceptable in Factor 1 will be contacted to schedule an audition for this requirement. Audition will consist of offeror’s ability to read music and play (piano and/or organ); ability to maintain the appropriate music tempo based on the congregation; and display their ability to play a song at random.

2.2 Volume II – Price. The offeror shall fully complete the Pricing Schedule attachment to this solicitation. The offeror shall submit a price for every line item for all performance periods. The total price for each performance year shall incorporate the price of all contract requirements, PWS requirements, tasks and deliverables.

NOTE: If offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete Representations and Certification (FAR 52.212-3).

Representations and Certification (FAR 52.212-3). If you are registered in SAMs, please update FAR Clause 52.204-25 to the 2020 date in your profile.