Amendment_0002-Murphy_Mechanical_2017_Signed_07-25-2017.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

U.S. General Services Administration Public Buildings Service New England Region

Thomas P. O’Neill Federal Building 10 Causeway Street Boston, MA 02222 www.gsa.gov

SOLICITATION QUESTIONS 7/25/2017

MECHAICAL MAINTENANCE SERVICES, FREDERICK C. MURPHY FEDERAL RECORDS

CENTER, WALTHAM, MA

QUESTION #1: Please provide quantities for the following:

A. Manual Alarm Devices: 0 B. Pull Stations: 4 C. Smoke Detectors: 54 D. Heat Detectors: 4 E. Duct Detectors: 8 F. Tamper Switches: 4 G. Pressure Switches: 0 H. Water Flow Switches: 4 I. Remote and Graphic Annunciations: The building has remote annunciators but no graphic annunciators. The quantities will be provided in a future amendment.

J. Voice Alarm Systems: 1 K. Speakers/Horns: 23

QUESTION #2: Please provide type of Special Hazards System(s) and number of initiating devices associated with the system.

There are no special hazards systems.

QUESTION #3: Is there a glycol system for the chilled water lines?

Yes.

QUESTION #4: Is the existing water treatment equipment (including chemical pumps and cooling tower controller) property of GSA or the current contractor?

GSA.

QUESTION #5: Are the two (2) Columbia Steam Boilers operational? If so, do they operate seasonal or year round?

One (1) is currently down. One (1) is operational. The boilers operate seasonally.

http://www.gsa.gov/

10 Causeway Street Boston, MA 02222 www.gsa.gov

QUESTION #6: Please provide the name of the company that installed the solar panel system and/or the manufacturer.

Unknown. Currently out of business.

QUESTION #7: Please provide quantity and sizes of backflow preventers.

One (1) each. 1.5 inches.

QUESTION #8: Who is the current contractor and what is the current monthly cost?

CMC & MAINTENANCE, INC. of Bangor, Maine, is the incumbent contractor. The current monthly price may be requested via the Freedom of Information Act (FOIA). As with any FOIA request, please be advised that GSA may consider the requested information to be proprietary information, or unreleasable under the provisions of such a request due to the possibility of competitive harm to the incumbent contractor.

QUESTION #9: Will there be any on-site parking provided for the contractor’s maintenance staff?

Maintenance staff may use the parking lot for their vehicles.

QUESTION #10: How long has each of the current maintenance staff been working at this building?

CMC & MAINTENANCE has held this contract since March 30, 2010. See Question #8 regarding FOIA requests.

QUESTION #11: Are all current maintenance staff fully adjudicated for their security clearance?

The security requirements for the current maintenance staff are consistent with the requirements described in this solicitation.

QUESTION #12: Does the current HVAC Mechanic meet the certifications (i.e. NATE) and qualifications for the new contract?

Any HVAC Mechanic working under the current contract must meet the requirements of said contract, including certification requirements. The mechanic certification

10 Causeway Street Boston, MA 02222 www.gsa.gov requirements for the prospective contract are unchanged from the current contract. See Question #8 regarding FOIA requests.

QUESTION #13: How many current staff work for the incumbent O&M contractor?

As this is a performance-based contract, the Contractor must determine the technical solution (including staffing levels) to meet this requirement in accordance with the performance standards. See Question #8 regarding FOIA requests.

QUESTION #14: What are the building’s normal hours of operation? The SOW references them but doesn’t state them. Are there any particular duty hours the O&M staff must cover?

The building’s hours of operation are 9AM – 4:30PM. The mechanical maintenance contractor is on-call 24/7.

QUESTION #15: Is the NCMMS currently in use at this facility?

Yes.

QUESTION #16: Does the current O&M contractor use a CMMS at this facility?

Yes.

QUESTION #17: Consumable Parts. On an annual basis, how much fuel does the emergency generator use for maintenance and testing purposes?

This is a performance-based service contract. Each offeror will be required to independently determine how to operate the generator for maintenance and testing purposes.

QUESTION #18: Are there any mandatory hours of on-site coverage for the maintenance staff?

The mechanical maintenance contractor is on-call 24/7.

QUESTION #19: C.8.5. Has there been any progress been made on the implementation of the

NCMMS?

The NCMMS is currently being used.

10 Causeway Street Boston, MA 02222 www.gsa.gov

QUESTION #20: Would a transition to the NCMMS be included as part of the basic monthly services or would the contractor charge as Additional Services?

Transition to the NCMMS is considered part of the base scope of work and should be accounted for in the offeror’s basic monthly service price.

QUESTION #21: C.10 Equipment Inventory. Is the current equipment inventory up to date and complete?

The current Equipment Inventory is up-to-date. As stated in Section C.10: “Omissions on existing inventory do not relieve the Contractor from the responsibility for the maintenance of the equipment. If the inventory data does not meet Contract requirements, action to withhold payments will take place. The Contractor may request equitable adjustment pertaining to physical changes in building equipment and submit to the CO or designee for consideration.”

QUESTION #22: C.18 Inspection Assistance for Space Build Outs. Will GSA compensate the contractor for time spent providing this service?

Inspection Assistance for Space Build Outs is considered to be incidental and part of the base scope of work and should be accounted for in the offeror’s basic monthly service price.

QUESTION #23: C.20 Labeling of Electrical Circuits. Are all electrical circuits labeling and line diagrams currently up to date?

Yes.

QUESTION #24: C.28 Advance Metering, does this facility have advanced metering?

Yes.

QUESTION #25: C.35.6 On-Going Commissioning/Re-Tuning. When was the last commissioning/re-tuning performed for this facility?

This data is unavailable.

10 Causeway Street Boston, MA 02222 www.gsa.gov

QUESTION #26: C.40.2 lists the non-reimbursable repair threshold as $2,000. However, C.40.8 seems to indicate the amount is $750. Please clarify.

Section C.40.2 refers to the threshold for determining if the contractor will be reimbursed for repairs that they perform. Section C.40.8 refers to what happens if the Government orders repairs from a source other than the Offeror.

QUESTION #27: C.41.4, are there any AQMD permits for this facility?

No.

QUESTION #28: C.42 Fire Protection Life Safety Equipment and Systems:

A. Fire Doors. Have the fire doors been maintained and tested in accordance with NFPA 80 & 101? Yes.

B. Smoke Doors. Have the smoke door assemblies been maintained and tested in accordance with NFPA 105? Yes.

C. Smoke Dampers. Can GSA provide a list of the quantity and location of the smoke dampers installed at this site? Two (2) Smoke Dampers in facility.

D. Smoke Dampers. Have the smoke dampers been maintained and tested in accordance with NFPA 105? Yes.

E. Have the sprinkler systems ever received 3 & 5 year stand pipe and internal inspection tests? The last inspections were recorded in 2015.

F. When are the fire extinguishers due for the next hydro-static testing? 2012.

QUESTION #29: C.42.11 Emergency and Standby Power Systems. Is a load bank needed for the annual load test on the Emergency Generator or does the building provide enough load for the test?

Yes, the load bank is needed.

QUESTION #30: C.44. Operation and Maintenance of Solar Roof. When was the last time the solar panels/mats were cleaned?

Solar panels do not require cleaning.

QUESTION #31: Please provide size and amount of all HVAC filters.

24 In. x 24 In. x 2 In. Refer to inventory list to determine quantity.

10 Causeway Street Boston, MA 02222

QUESTION #32: Please provide size and amount of any pre-filters for the air handlers.

24 In. x 24 In. x 2 In. Refer to inventory list to determine quantity.

QUESTION #33: Please provide a list of all fire alarm/protection devices.

Refer to Inventory List.

QUESTION #34: The equipment inventory list from Exhibit 14 seems to be incomplete and is difficult to use. Please provide a better more complete format for the RFP.

The inventory list is complete, and is now posted in Microsoft Excel format.

QUESTION #35: Please provide a listing of the amount and types of both interior and exterior lamps used at this facility.

T-8 48 In., and 3-Tube U-Shaped 400 Watt MH Parking Lot lamps, and MN175U, LU150/55/ECO

QUESTION #36: What items, equipment and systems, if any, are under warranty?

The roof is under warranty.

QUESTION #37: When was the last occurrence of the major PM’s that are have a frequency of less than annual (e.g. Electrical Switchgear Testing, Eddy Current Analysis, Obstruction Inspection, etc.)?

Switchgear due 2017, Eddy Current due 2017, Obstruction Test due 2020.

QUESTION #38: Is there equipment that is owned and operated the by tenant agency that will be excluded in the scope of work? Please provide a list.

The Building’s physical alarm system is maintained by the Federal Protective Service (FPS) at the tenant’s expense.

10 Causeway Street Boston, MA 02222

QUESTION #39: Is the BAS running on the most current updated version?

Metasys 7.0

QUESTION #40: What is the capacity in gallons of the UST?

10,000 Gallons.

QUESTION #41: When was the last inspection and cleaning performed on the UST?

2016.

QUESTION #42: Exhibit 4, Building Information Sheet.

A. Item 7 states there are no coupon racks. Will the new contractor be expected to install coupon racks? No.

B. Item 7 also states that the electrical labeling is not up to date. Will this be corrected by the current contractor prior to the new contract start date? Yes.

C. Item 8 states number of repairs monthly as 2. Is this 2 repairs over the threshold or all repairs? Monthly.

D. Over what period of time does this represent? FY2016.

E. What is the current repair threshold? $2,500.00 F. Item 9 states there has been no eddy current analysis performed since the new chiller was installed. When was the new chiller installed? FY2015.

G. When is the first eddy current analysis due to be performed on the new chiller?

Unknown.

H. Item 9 provides three dates for the hydro testing of the fire extinguishers, please clarify. No additional information available.

I. Item 9 states the Bibb hose and obstruction test 3 & 5 year was performed in 2012.

Will these tests be completed again before the start of the new contract? Yes.

QUESTION #43: Exhibit 8, has this facility been meeting its energy and water operational performance targets?

Yes.

10 Causeway Street Boston, MA 02222 www.gsa.gov

QUESTION #44: Exhibit 17 Unit Price Agreement.

A. What pricing standards did GSA use to develop the unit prices?

B. Was unit pricing used with the current contract?

C. Were these costs developed using Davis Bacon wages?

The means and methods used in developing the Independent Government Estimates for the Unit Pricing Agreement rates are confidential. The current contract also contains a Unit Price Agreement

QUESTION #45: M.2 Price Evaluation

A. Will GSA look at the total evaluated price?

As stated in Section M.3 of the solicitation, GSA will look at the total price, including options, when evaluating price.

B. What is the formula used to develop the total evaluated price?

As stated in Section M.3 of the solicitation, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

C. Section makes the statement, “The submitted proposal will be evaluated as to reasonableness of price.” How is the “reasonableness” determined?

Price reasonableness will be determined by following the procedures of FAR 15.404- 1(b)(2) which lists the following seven criteria:

(i) Comparison of proposed prices received in response to the solicitation. Normally, adequate price competition establishes a fair and reasonable price (see 15.403- 1(c)(1)(i)).

(ii) Comparison of the proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items. This method may be used for commercial items including those “of a type” or requiring minor modifications.

(iii) Use of parametric estimating methods/application of rough yardsticks (such as dollars per pound or per horsepower, or other units) to highlight significant inconsistencies that warrant additional pricing inquiry.

10 Causeway Street Boston, MA 02222 www.gsa.gov

(iv) Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

(v) Comparison of proposed prices with independent Government cost estimates.

(vi) Comparison of proposed prices with prices obtained through market research for the same or similar items.

(vii) Analysis of data other than certified cost or pricing data (as defined at 2.101) provided by the offeror.

QUESTION #46: M.3 Evaluation of Options states, “the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.” How is the total price for each option determined?

The total price is determined by adding all the amounts listed on the SF-1449 for all the CLINS (0001-4014). In evaluating the price, the Government shall use a 15% price preference factor for all proposals from companies that meet the criteria to be considered an 8(a); HUB-Zone;

Service-Disabled, Veteran-Owned Small Business (SDVOSB); and/or Woman-Owned Small Business (WOSB) under NAICS 238220 and a 5% price preference for all proposals that are small businesses under NAICS 238220 but do not meet one of the socioeconomic categories listed above.

QUESTION #47: What is the current value of the contract?

See Question #8 regarding FOIA requests.

QUESTION #48: Can you provide a list of current subcontractors being used?

See Question #8 regarding FOIA requests.

QUESTION #49: On the site survey it was stated this was an email submission but in Section L.2 it states that it is a CD only submission. Can you clarify?

Section L.2 is correct. CDs shall be mailed to the address stated on the cover page and must be received at the GSA front desk no later than 2:00 PM EST on the required date.

10 Causeway Street Boston, MA 02222 www.gsa.gov

QUESTION #50: Are there any formatting requirements? (Margin sizes, font sizes etc.)

There are no formatting requirements other than those stated in the solicitation.

QUESTION #51: Are electronic signatures acceptable?

Yes.

QUESTION #52: Can you provide the square footage for the building?

138,216 sq.ft.

QUESTION #53: Section L.1 states that price proposal must have SF 1449 completed but there is a chart in Section B.1 of the RFP for Services, Ordering, and Prices that is blank. Is this required in the price proposal as well? If so, can you provide in Excel format?

Section B.1 contains the same information as the SF-1449 and is required to be filled out. The SF-1449 MUST be filled out completely and signed.

QUESTION #54: In Section L.1, it states that we are to submit a "staffing plan listing positions to be staffed by trade and scheduled hours. Positions to be identified shall include on-site staff, off-site staff and subcontractors." If we are only proposing to use a subcontractor for annual testing or specific PM services on as need basis, how should we include these hours on our core staffing chart?

If offerors are only using a subcontractor for annual testing or on an as-needed basis, they may state that in the proposal. The main purpose of the staffing plan is to ensure that the offeror understands and is prepared for all the duties required under the Scope of Work.

QUESTION #55: The RFP states that there isn’t a requirement for coupon racks but later states that after contract award the contractor is responsible for to install them. Can you clarify the coupon rack requirements for this solicitation?

This question will be answered in a future amendment.

Request for Proposal (RFP) for

Building Operations and Maintenance Services at the Frederick C. Murphy Federal Records Center (MA0136ZZ), 380 Trapelo Road, Waltham, Massachusetts 02452

PERIOD OF PERFORMANCE: 11/01/2017 – 10/31/2022

SOLICITATION ISSUE DATE: June 26, 2017(Amended 7/18/2017 and

7/24/2017)

SITE VISIT DATE: July 6, 2017

10:00 AM EST

QUESTIONS RECEIPT DATE and TIME: July 13, 2017 (July 27 for SOW

Sections 47 and 48) Not later than 2:00 PM EST david.mark@gsa.gov

OFFER RECEIPT DATE and TIME: August 07, 2017 Not later than 2:00 PM EST

General Services Administration 10 Causeway Street, Room 1100 Boston, MA 02222 Attention: David Mark

GSA, Region 1, Public Buildings Service is following the procedures set forth in Federal Acquisition Regulation (FAR) 13.5 in soliciting and awarding this Contract.

mailto:david.mark@gsa.gov https://acquisition.gov/far/current/html/Subpart%208_4.html#wp1091211

TABLE OF CONTENTS

(Sections A through M)

SOLICITATION/CONTRACT FORM

A.1. STANDARD FORMS

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

C.1. SCOPE OF WORK

C.1.1 GENERAL

C.1.2 THE CONTRACTOR SHALL:

C.1.3 EXCLUDED FROM THIS SCOPE ARE:

C.2. DEFINITIONS

C.2.1 ACCEPTANCE

C.2.2 ACTS OF GOD

C.2.3 ADDITIONAL SERVICES

C.2.4 ADVANCED METERS

C.2.5 ADVANCED METERING SYSTEMS

C.2.6 APPROVAL

C.2.7 ARCHITECTURAL AND STRUCTURAL

C.2.8 BASIC SERVICES

C.2.9 BUILDING AUTOMATION SYSTEM (BAS)

C.2.10 BUILDINGLINK

C.2.11 BUILDING OPERATING PLAN

C.2.12 COMMISSIONING

C.2.13 ONGOING COMMISSIONING

C.2.14 COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM (CMMS)

C.2.15 CONSUMABLE PARTS

C.2.16 CONTRACTING OFFICER (CO)

C.2.17 CONTRACTING OFFICER'S REPRESENTATIVE (COR) OR DESIGNEE

C.2.18 CONTRACTOR

C.2.19 CONTRACTOR’S OTHER THAN NORMAL WORKING/DUTY HOURS

C.2.20 CONTROLS AND CONTROL SYSTEM

C.2.21 DEFECTIVE SERVICE

C.2.22 EMERGENCY

C.2.23 EMERGENCY CALLBACK

C.2.24 ENVIRONMENTALLY SUSTAINABLE

C.2.25 EXISTING DEFICIENCY LIST REPORT

C.2.26 EXTERIOR

C.2.27 FEDERAL HOLIDAYS

C.2.28 FEDERAL EXECUTIVE HOLIDAYS, UNANTICIPATED

C.2.29 FIRE PROTECTION AND LIFE SAFETY SYSTEMS

C.2.30 GUIDING PRINCIPLES FOR SUSTAINABLE EXISTING BUILDINGS

C.2.31 GSA GREEN PURCHASING PROGRAM (GPP)

C.2.32 INDEFINITE QUANTITY

C.2.33 MAINTENANCE REPAIR

C.2.34 MISCELLANEOUS WORK

C.2.35 MODIFICATION OF CONTRACT

C.2.36 NEGLIGENCE

C.2.37 NON-REIMBURSABLE REPAIR

C.2.38 NORMAL WORKING HOURS

C.2.39 OCCUPANT EMERGENCY PLAN (OEP)

C.2.40 OPEN SYSTEMS

C.2.41 OPERATIONS

C.2.42 PERFORMANCE BASED SERVICE CONTRACTING

C.2.43 PERFORMANCE WORK STATEMENT (PWS)

C.2.44 PREDICTIVE MAINTENANCE

C.2.45 PREVENTIVE MAINTENANCE (SCHEDULED AND UNSCHEDULED)

C.2.46 PRODUCT PREFERENCE

C.2.47 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

C.2.48 QUALITY CONTROL PLAN

C.2.49 REPAIR

C.2.50 REIMBURSABLE REPAIR

C.2.51 SEQUENCE OF OPERATIONS

C.2.52 SERVICE REQUEST

C.2.53 STANDARD SERVICES

C.2.54 STEWARDSHIP

C.2.55 SUPERVISOR, ON-SITE

C.2.56 TOUR

C.2.57 VERTICAL TRANSPORTATION SYSTEMS

C.2.58 WATCH

C.3. REFERENCES

C.4. EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.4.1 INITIAL INSPECTION

C.4.2 INITIAL DEFICIENCY LIST

C.5. STARTUP PHASE/TRANSITION PHASE

C.5.2 START UP PHASE SCHEDULE

C.5.3 ADJUSTMENTS AND CORRECTIONS

C.6. PHASE-OUT TRANSITION PERIOD

C.7. DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 MINIMUM STAFFING AND ABILITY TO CONTACT AND COMMUNICATE WITH THE CO OR

DESIGNEE

C.8.2 COMMUNICATION EQUIPMENT

C.8.3 ONSITE RECORDS

C.8.4 SERVICE REQUEST AND ADMINISTRATIVE SUPPORT

C.8.5 USE OF CMMS

C.8.6 QUALITY CONTROL PROGRAM

C.8.7 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PROGRAM

C.9. BUILDING OPERATING PLAN

C.9.1 BUILDING OPERATING PLAN

C.9.2 COMPONENTS OF THE BUILDING OPERATING PLAN (BOP)

C.10. EQUIPMENT INVENTORY

C.11. MONTHLY PROGRESS REPORTS

C.12. PERFORMANCE REVIEW MEETINGS

C.13. EQUIPMENT CONDITION ASSESSMENT

C.14. OCCUPANT FEEDBACK PROGRAM

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT SUPPORT SERVICES (MISCELLANEOUS AND UTILITY

ESCORT HOURS)

C.18. INSPECTION ASSISTANCE FOR SPACE BUILD OUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20. LABELING OF ELECTRICAL CIRCUITS

C.21. OPERATIONAL REQUIREMENTS

C.21.1 GENERAL

C.21.2 EXTENDED OPERATING HOURS

C.21.3 CONTINUITY OF OPERATIONS (COOP)

C.21.4 EMERGENCY OPERATIONS PLAN

C.21.5 TENANT ENVIRONMENT

C.21.6 ENERGY AND WATER EFFICIENCY

C.22. SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.23. SERVICE REQUESTS

C.23.1 GENERAL

C.23.2 MINOR ALTERATIONS

C.23.3 EMERGENCY SERVICE REQUEST

C.23.4 EMERGENCY CALL BACK (AFTER HOURS)

C.23.5 URGENT SERVICE REQUEST RESPONSE

C.23.6 ROUTINE SERVICE REQUEST RESPONSE

C.24. TOURS

C.24.1 GENERAL

C.24.2 OPERATING LOGS AND TOUR CHECK SHEETS

C.24.3 TOUR FREQUENCIES

C.24.4 CONDENSATE DRIP PANS

C.24.5 MONITORING OF CENTRAL PLANT EQUIPMENT

C.25. DEMAND RESPONSE PROGRAMS

C.26. CURTAILMENT PROGRAM

C.27. BAS ALARM RESPONSE

C.28 ADVANCED METERING PROGRAM

C.28.1 VERIFICATION AND CALIBRATION

C.29. PROTECTION AND DAMAGE

C.30. NEGLIGENCE

C.31. KEY CONTROL

C.32. DISRUPTIVE OR HAZARDOUS TOOLS

C.33. SCHEDULED DISRUPTION TO UTILITIES, LIGHTING, FIRE PROTECTION & LIFE

SAFETY SYSTEMS, OR SPACE CONDITIONING

C.34. PLUMBING AND RESTROOMS

C.35. MAINTENANCE PROGRAM

C.35.1 GENERAL

C.35.2 MAINTENANCE STANDARD

C.35.3 APPLICATION OF DIAGNOSTIC SOFTWARE

C.35.4 BAS CONTROL SYSTEMS

C.35.5 SMART BUILDING TECHNOLOGY

C.35.6 ONGOING COMMISSIONING /RE-TUNING

C.36. WATER TREATMENT

C.36.1 GENERAL

C.36.2 TOLERANCES

C.36.3 INITIAL REPORT AND DEVELOPMENT OF PROGRAM

C.36.4 COOLING TOWER WATER MANAGEMENT PLAN

C.36.5 CORROSION MONITORING

C.36.6 MONTHLY TESTING

C.37. OIL ANALYSIS AND OIL CHANGES

C.37.1 PERIODIC OIL ANALYSIS

C.37.2 OIL AND REFRIGERANT ADDITIVES

C.38. LAMPS AND BALLASTS

C.39. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 GENERAL

C.39.2 MAINTENANCE AND REPAIR

C.39.3 REPAIR AND REPLACEMENT WORK

C.39.4 PAINTING

C. 39.5 INTERIOR SIGNAGE AND DIRECTORIES

C. 39.6 FINISHES MAINTENANCE

C. 39.7 HISTORIC BUILDING PRESERVATION

C.39.8 VERTICAL TRANSPORTATION AND ASSOCIATED EQUIPMENT

C.39.9 FLAG PROCEDURES

C. 40. REPAIRS

C.40.1 GENERAL

C.40.2 NON-REIMBURSABLE REPAIRS

C.40.3 REIMBURSABLE REPAIRS

C.40.4 MISCELLANEOUS WORK

C.40.5 REPAIR SHARED LIABILITY EXAMPLE:

C.40.6 APPROVAL OF WORK

C.40.7 INVOICING

C.40.8 ORDERING REPAIRS FROM OUTSIDE SOURCE

C.40.9 FORCE MAJEURE (UNCONTROLLABLE EVENTS)

C. 40.10 WARRANTIES

C.40.11 QUALITY OF MATERIALS AND REPLACEMENT PARTS

C. 41. SAFETY AND ENVIRONMENTAL MANAGEMENT

C. 41.1 GENERAL

C. 41.2 SCHEDULING AND RECORDKEEPING

C. 41.3 REFRIGERANTS

C.41.4 LOCAL AIR QUALITY MANAGEMENT OPERATING PERMITS

C.41.5 FUEL STORAGE TANKS

C.41.6 SOLID WASTE AUDIT

C.41.7 POLYCHLORINATED BIPHENYL (PCB) CONTROL

C.41.8 FACILITY HAZARDS

C. 41.9 WORKPLACE SAFETY

C.41.10 ELECTRICAL SAFETY

C.41.11 FALL PROTECTION

C.41.12 POWERED PLATFORMS

C.41.13 LOCKOUT/TAGOUT

C.41.14 CONFINED SPACES

C.41.15 ASBESTOS MANAGEMENT

C.41.16 HAZARDOUS MATERIALS

C. 41.17 BOILER/PRESSURE VESSEL OPERATION AND INSPECTION STANDARDS

C.41.18 LABELING AND SIGNAGE

C.41.19 ROOF ANCHORAGE POINTS

C.42. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.42.1 GENERAL

C.42.2 FIRE ALARM SYSTEM SERVICES

C.42.3 WATER-BASED FIRE SUPPRESSION SYSTEMS

C.42.4 FIRE-RATED DOOR ASSEMBLIES

C.42.5 FIRE DAMPER AND COMBINATION FIRE/SMOKE DAMPERS

C.42.6 SMOKE DOORS ASSEMBLIES

C.42.7 SMOKE DAMPERS

C.42.8 PORTABLE FIRE EXTINGUISHERS

C.42.9 NON-WATER-BASED FIRE EXTINGUISHING SYSTEMS

C.42.10 SMOKE CONTROL SYSTEMS

C.42.11 EMERGENCY AND STANDBY POWER SYSTEMS

C.42.12 EMERGENCY LIGHTING SYSTEMS AND EXIT SIGNAGE

C.43 MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS

C.44 OPERATIONS AND MAINTENANCE OF SOLAR ROOF

C.45 SUBMITTALS CHART (CONTRACTOR DELIVERABLES)

C.46 FEDERAL REQUIREMENTS

C.47 SNOW AND ICE REMOVAL………………………………………………………………...83

C.48 GROUNDS MAINTENANCE………………………………………………………………84

D. PACKAGING & MARKING

E. INSPECTION & ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H.1.1 SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES

(NON-CLASSIFIED CONTRACT)

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEPT

2007)

H.1.2. GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989)

H.1.3. SUITABILITY DETERMINATIONS

H.1.4. COMPLIANCE WITH SECURITY REQUIREMENTS

H.2. IDENTIFICATION CREDENTIAL

H.3. ESCORT REQUIREMENTS

H.4. STANDARDS OF CONDUCT

H.5. REMOVAL FROM CONTRACT WORK

H.6. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7. RECORDING PRESENCE

H.8. GOVERNMENT FORMS

H.9. OTHER CONTRACTORS

H.10. ORDINANCES, TAXES, PERMITS, AND LICENSES

H.11. DISCREPANCY IN THE SPECIFICATIONS

H. 12. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.12.1 STANDARDS

H.12.2 REPORTING

H.12.3 RECYCLE CONTENT CERTIFICATION

H.13. ASBESTOS AWARENESS TRAINING

H.14. UNIFORMS

H.15. PERSONNEL QUALIFICATIONS

H.15.1 PERSONNEL TRAINING

H.15.2 QUALIFICATIONS OF PROJECT MANAGER AND ONSITE SUPERVISORY PERSONNEL110

H.15.3 QUALIFICATIONS OF TECHNICIANS

H.15.4 SUBMISSION OF RESUMES FOR NEW EMPLOYEES

H.15.5 STATE LICENSING

H.15.6 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL CODES

H.16. GOVERNMENT-FURNISHED MATERIALS

H.16.1 REQUIREMENTS FOR NETWORK CONNECTION

H.17. CONTRACTOR-FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES INDEFINITE QUANTITY PROVISIONS

H.18.1 GENERAL

H.18.2 PRICE PROPOSAL FOR ADDITIONAL SERVICES WORK

H.18.3 PRICING

H.18.4 PARTS AND MATERIALS

H.18.5. LABOR

H.18.6 SUBCONTRACTS

H.18.7 COST DOCUMENTATION

H.18.8 COMPETITIVE BIDS

H.18.9 METHOD OF ORDERING AND INVOICING

H.19. AWARD FEE

H.20. STRIKE CONTINGENCY PLAN (SCP)

H.21. OCCUPANCY EMERGENCY PLAN (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

I. CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (Jan 2017)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (Jan 2017) 52.223-1 BIO-BASED PRODUCT CERTIFICATION (May 2012)

52.223-2 AFFIRMATIVE PROCUREMENT OF BIO-BASED PRODUCTS UNDER SERVICE

AND CONSTRUCTION CONTRACTS (Sept 2013) 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (Jan 1997) 52.223-4 Recovered Material Certification (May 2008) 52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (May 2011) 52.223-7 NOTICE OF RADIOACTIVE MATERIALS (Jan 1997)

52.223-10 WASTE REDUCTION PROGRAM

52.223-19 COMPLIANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS (May 2011)

J. ATTACHMENTS (DOCUMENTS, EXHIBITS AND OTHERS)

EXHIBIT 1 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

EXHIBIT 2 GREEN PURCHASING REPORT

EXHIBIT 3 SUMMARY OF ENVIRONMENTALLY PREFERABLE PRODUCT

ATTRIBUTES158

EXHIBIT 4 BUILDING INFORMATION SHEET

EXHIBIT 5 MONTHLY REPORT TEMPLATE

EXHIBIT 6 BUILDING OPERATING PLAN TEMPLATE

EXHIBIT 7 WATER TREATMENT

EXHIBIT 8 ENERGY & WATER OPERATIONAL PERFORMANCE TARGETS

EXHIBIT 9 ENERGY & WATER EFFICIENCY USE PLAN

EXHIBIT 10 ENERGY AND WATER EFFICIENCY MONTHLY REPORT

EXHIBIT 11 ANNUAL ENERGY & WATER EFFICIENCY REPORT

EXHIBIT 12 QUALIFICATIONS OF ELECTRICAL TESTING TECHNICIANS (ETT)

EXHIBIT 13 MISCELLANEOUS BEST PRACTICES

EXHIBIT 14 INVENTORY/CMMS

EXHIBIT 15 PREVENTIVE MAINTENANCE SCHEDULE

EXHIBIT 16 SOLID WASTE AND RECYCLING REPORT

EXHIBIT 17 UNIT PRICE AGREEMENT

EXHIBIT 18 SOLAR INTEGRATED POWER SYSTEM O&M MANUAL……………..277

EXHIBIT 19 EROSION AND SEDIMENT CONTROL PLAN…………………………278

EXHIBIT 20 PRICING EXHIBIT SNOW SERVICES………………………………….279

K. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

BIDDERS/OFFERORS

L. INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS/OFFERORS

M. EVALUATION FACTORS FOR AWARD

SOLICITATION/CONTRACT FORM

A.1. STANDARD FORMS

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

RECURRING SERVICES

ITEM

NO.

SCHEDULE OF

SUPPLIES/SERVICES QTY UNIT

UNIT PRICE TOTAL AMOUNT

Base Option 1 Option 2 Option 3 Option 4 Base

11/1/17 - 10/31/18

Option 1 11/1/18 - 10/31/19

Option 2 11/1/19 - 10/31/20

Option 3 11/1/20 - 10/31/21

Option 4 11/1/21 - 10/31/22

0001 Mechanical Maintenance & Repair 12 MO $ $ $ $ $ $ $ $ $ $

Fire Protection & Life Safety Equipment & Systems Maintenance

12 MO $ $ $ $ $ $ $ $ $ $

0003 Solar Roof Maintenance & Repair 12 HR $ $ $ $ $ $ $ $ $ $

0012 Snow Services 7* MO $ $ $ $ $ $ $ $ $ $

0013 Grounds Maintenance 6 MO $ $ $ $ $ $ $ $ $ $

*Base Years is only 6 months for CLIN 0012/Option years are 7 months.

ADDITIONAL SERVICES

SCHEDULE OF

SUPPLIES/SERVICES

BID

QTY UNIT

UNIT PRICE TOTAL AMOUNT

Base Option 1 Option 2 Option 3 Option 4 Base

11/1/17 - 10/31/18

Option 1 11/1/18 - 10/31/19

Option 2 11/1/19 - 10/31/20

Option 3 11/1/20 - 10/31/21

Option 4 11/1/21 - 10/31/22

Operations & Maintenance (Additional Services)

20 HR $ $ $ $ $ $ $ $ $ $

Operations & Maintenance (Emergency Callback / Overtime)

20 HR $ $ $ $ $ $ $ $ $ $

Reimbursable Repairs over $750.00 (Normal Working Hours)

25 HR $ $ $ $ $ $ $ $ $ $

Reimbursable Repairs over $750.00 (After Normal Working Hours)

25 HR $ $ $ $ $ $ $ $ $ $

0014 Tree Thinning 20 Each $ $ $ $ $ $ $ $ $ $

ADDITIONAL SERVICES ADMIN FEES

Percentage markup applies to all materials, equipment, and approved subcontractor costs under Additional Service, Emergency Callback / OT and Reimbursable Repair requests.

SCHEDULE OF

SUPPLIES / SERVICES BID QTY

UNIT PRICE TOTAL AMOUNT

Base Burden

Option

Burden

Option

Burden

Option

Burden

Option

Burden

Base 11/1/17 - 10/31/18

Option 1 11/1/18 - 10/31/19

Option 2 11/1/19 - 10/31/20

Option 3 11/1/20 - 10/31/21

Option 4 11/1/21 - 10/31/22

Administrative Fee (Repairs $0 – $4,999.99)

$2,500.00 % % % % % $ $ $ $ $

Administrative Fee (Repairs $5,000.00 – $25,000.00)

$20,000.00 % % % % % $ $ $ $ $

Administrative Fee (Repairs Over $25,000.00)

$50,000 % % % % % $ $ $ $ $

UNIT PRICE AGREEMENT

The following estimates assume that the Contractor will perform the work during normal hours.

SCHEDULE OF

SUPPLIES /

SERVICES

TOTAL

BARE COST

UNIT PRICE TOTAL AMOUNT

Base Diff.

Opt. 1 Diff.

Opt. 2 Diff.

Opt. 3 Diff.

Opt. 4 Diff.

Base 11/1/17 - 10/31/18

Option 1 11/1/18 - 10/31/19

Option 2 11/1/19 - 10/31/20

Option 3 11/1/20 - 10/31/21

Option 4 11/1/21 - 10/31/22

0011 Unit Price Agreement (UPA) Differential $108,900.00 % % % % % $ $ $ $ $

NO. RECURRING ALTERATIONS (YEARLY)

TOTAL BARE COST

BID

QTY UNIT Unit

Price Bare Cost

1A Furnish materials and paint new or previously painted vertical surfaces, plaster and drywall with Eggshell paint (color to be selected by GSA). 12,000 SF $0.42 $5,040.00

1B Furnish and install duplex outlet in a new or existing GWB partition, wire to adjacent outlet Max Run 25 LF. 12,000 SF $0.33 $3,960.00

2 Extra for home run above a new or existing suspended ceiling, to include circuit breaker, EMT and support for a complete installation. 30 Outlets $134.00 $4,020.00

3 Provide labor and materials to demo existing carpet tiles from floor area. 2,000 Linear Feet $5.50 $11,000.00

4 Provide labor and materials to install Government furnished carpet tiles. 2,000 Square Yards $3.50 $7,000.00

5 Provide labor and materials to demo existing VCT from floor area. 1,000 Square Yards $44.00 $44,000.00

6 Provide labor and materials to install Government furnished VCT. 1,000 Square Yards $8.50 $8,500.00

7 Remove existing sprinkler plate, head and pipe drop. Install new elbows and relocate existing sprinkler to include valving off branch and plugging out fire alarm system. 500 Square Yards $39.00 $19,500.00

8 Furnish materials and paint new or previously painted vertical surfaces, plaster and drywall with Eggshell paint (color to be selected by GSA). 20 Sprinklers $294.00 $5,880.00

$108,900.00

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

This is a Performance-based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and for the performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings:

• Employ Integrated Assessment, Operation and Management Principles

• In conjunction with the Contract Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the life of this Contract.

• Ensure that operating decisions are carried out with regard to sustainable operations.

• Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

• Use low emitting materials Volatile organic compounds (VOC) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

• Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

• Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

• Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

• Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

• Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

Optimize Energy Performance – GSA is in the process of optimizing energy performance through advance metering and monthly reporting. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

Be aware that the building(s) and management involved with this Contract may be in the process of establishing new initiatives, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building/ GSA link technology, or comparable programs. The Contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

The purpose of partnering is to adopt procedures wherein the Scope of Work where the Contractor and Government can work together in achieving Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify common goals and objectives.

This is a fixed-price Contract and while working with the Government in obtaining goals the Contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

C.1. SCOPE OF WORK

C.1.1 GENERAL

The Contractor shall provide management, supervision, labor, materials, equip-ment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the Murphy Federal Records Center (MA0136ZZ) building(s), to include the following:

• Electrical systems and equipment.

• Mechanical, plumbing, Building Automation System (BAS) where applicable (where BAS/ ECMS systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems) and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment.

• Fire protection and life safety systems and equipment.

• All control systems that are within the scope of this Contract. All Building Automation Systems (BAS), Public Address Systems, and Computerized Lighting Systems that are within the scope of this Contract (BAS, and Computerized s Lighting Systems software maintenance is excluded).

• Architectural and structural systems, fixtures, and equipment within the site (to the property line).

• Service request desk operations as identified in Section C.8.4 to include record keeping using a computerized maintenance management system (CMMS) or by other means as well as other administrative functions.

• Locks, keycard systems, vehicle barrier systems and static and dynamic bollard systems.

• Dock levelers and roll-up and sliding garage doors.

• Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

• The Contractor shall complete roofing system investigations and repairs.

• The Contractor shall maintain and repair U.S. flag pole, lighting and pulley system.

• The Contractor shall maintain conveying equipment, parking control equipment, and loading dock equipment.

C.1.2 THE CONTRACTOR SHALL:

• Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

• Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

• Implement an effective Quality Control Plan (QCP).

• Implement an effective service call system, as specified under the Special

Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

• Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

• Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

• Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).

• Federal Requirements: The Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

C.1.3 EXCLUDED FROM THIS SCOPE ARE:

• Security systems (does not include mechanical components of the door, closers, keepers, hinges, etc.)

• Telecommunication systems.

• Equipment owned and operated by tenant agencies.

• Furnishings (not installed as fixtures).

• Paper, soap, and hand-sanitizer dispensing equipment in restrooms.

• Kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope).

• Equipment owned by servicing public utilities.

• Upgrade of software or software licenses (to include building automation systems (BAS) and CMMS).

• Fitness center equipment.

• Lawn sprinklers.

• Additional services as needed by various agencies

C.2. DEFINITIONS

C.2.1 ACCEPTANCE

“Acceptance” means an authorized representative of the government has in-spected and agreed that the work meets all requirements of this contract, to in-clude documentation requirements.

C.2.2 ACTS OF GOD

These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.3 ADDITIONAL SERVICES

“Additional services” are services that the contractor will provide at an additional cost to the government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing. The co or their designee will issue a sep-arate delivery order before work may proceed.

C.2.4 ADVANCED METERS

Advanced meters are those that have the capability to measure and record inter-val data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering sys-tem.

C.2.5 ADVANCED METERING SYSTEMS

A system that collects time-differentiated energy usage data from advanced me-ters via a network system on either an on-request or defined schedule basis. the system is capable of providing usage information on at least a daily basis and can support desired features and functionality related to energy use manage-ment, procurement, and operations, U.S. Department of Energy, EERE: Guid-ance for Electric Metering in Federal Buildings, (February 3, 2006).

C.2.6 APPROVAL

“Approval” means the government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.7 ARCHITECTURAL AND STRUCTURAL

“Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walk-ways, asphalt, etc.) to the property line.

C.2.8 BASIC SERVICES

The basic services of the contract consist of the recurring contract requirements for which the contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative re-quirements that do not contain provisions for separate reimbursement. Indefinite quantity requirements (additional services and reimbursable repairs) are re-quirements outside of basic services, for which payment is made on a case-by-case basis.

C.2.9 BUILDING AUTOMATION SYSTEM (BAS)

The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global control-lers, instrumentation, networking infrastructure, computers and peripherals, soft-ware, programming, database files, and licenses.

C.2.10 BUILDINGLINK

The BuildingLink initiative is one of GSA’s strategic projects. The purpose of this initiative is to leverage automated building analytics technology to measure and substantially lower operational expenses in the existing owned building portfolio.

BuildingLink is a hardware and software solution to capture real-time building systems point data, apply rules-based analytics software to the data, and spot trends and deficiencies while reporting actionable events to building operators, O&M contractors, and GSA service center property managers.

C.2.11 BUILDING OPERATING PLAN

The “building operating plan” is a mandatory plan that the contractor prepares for government approval that describes the contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.12 COMMISSIONING

A practice used to optimize and verify performance of fundamental building systems.

C.2.13 ONGOING COMMISSIONING

The practice of optimizing system performance by continuing to fine-tune equipment so will result in actively preventing problems for the lifetime of the building. GSA’s ongoing commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and re/retro commissioning efforts. GSA will achieve this through its relationship with its service providers (operations and maintenance/custodial/repair and alterations/it/utilities) and the use of technology (networked systems/advanced meters/smart buildings).

C.2.14 COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM (CMMS)

A “computerized maintenance management system” is a database and applica-tion software package that automates the O&M and repairs record keeping re-quirements. A CMMS is designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and moni-toring of work orders and maintenance needs.

The national CMMS (N-CMMS) is a central repository (database) for all main-tainable GSA assets. The N-CMMS provides a mandatory, agency-wide means and method for processing and reporting all maintenance work done for GSA re-gardless of region or contractor.

C.2.15 CONSUMABLE PARTS

“Consumable parts” or components are parts or components that customarily re-quire regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc.

The contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc.

operation of a generator for an extended period or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by contractor negligence, the contractor shall be liable for the full cost of refuel-ing, any other provisions notwithstanding

C.2.16 CONTRACTING OFFICER (CO)

Contracting officer (co) has the overall responsibility for the administration of this contract. The co alone, without delegation, is authorized to take actions on be-half of the government to amend, modify or deviate from the contract terms, con-ditions, requirements, specifications, details and/or delivery schedules. However, the co may delegate certain other responsibilities to authorized government rep-resentatives.

C.2.17 CONTRACTING OFFICER'S REPRESENTATIVE (COR) OR DESIGNEE

Contracting officer's representatives (COR) or their designee shall be appointed by letter from the co. CORs or designees will be the primary government representatives for the administration of contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.2.18 CONTRACTOR

“Contractor”…