Municipal Park Roof Replacements.pdf

CITY OF AUBURN HILLS

REQUEST FOR PROPOSAL -- 2025 MUNICIPAL PARK ROOF REPLACEMENT

PROPOSAL NUMBER: RFP-CAH-10-07-2025-001

PROPOSAL ITEM: Municipal Park Roof Replacement

PROPOSAL DEADLINE: October 7, 2025, 10:00 AM

The City of Auburn Hills is seeking responses from qualified roofing contractors to perform complete asphalt shingle replacement on two municipal park structures in 2025. This document outlines the nature and scope of work requested and provides project specifications for the City of Auburn Hills. Sealed proposals will be received at the City Clerk's Office, located at 1827 N. Squirrel Road, Auburn Hills, MI 48326, until 10:00 AM on October 7, 2025. A mandatory pre-submission walkthrough has been scheduled for September 29, 2025, at 9:00 AM, beginning at Riverwoods Park, 300 Riverwoods Drive, Auburn Hills, MI.

RFP SCHEDULE

September 23, 2025 RFP Post Date September 29, 2025 Mandatory Walk Through Meeting at 9:00 AM October 3, 2025 Questions submitted by 4:00 pm October 7, 2025 Bid due date by 10:00 AM

SCOPE OF WORK

RIVERWOODS COMFORT STATION & CIVIC CENTER PARK PAVILION

BASE BID SCOPE OF WORK - SHINGLE REPLACEMENT

The contractor shall provide all preparation, application, materials, equipment, labor, skilled trades, legal disposal of excess construction materials, site restoration, taxes, and incidental costs associated with completing the project as identified within the bid documents. The contractor shall furnish all necessary bonds, permits, insurance requirements, and warranties.

1. Roof Demolition and Inspection - Remove existing shingle roof and underlayments down to wood decking. Inspect decking for deficiencies and replace rotted sections per the square foot pricing identified on the bid form.

2. Ice and Water Shield Installation - Install new SBR modified, fiberglass reinforced, self-adhering ice and water shield (primer seal) as specified over the entire roof area. Install additional layers at ridges extending 3 feet on each side of ridge.

3. Drip Edge and Metal Flashing - Install new drip edge at all eave and rake conditions. Provide all necessary ancillary fabricated metal flashings manufactured from 24-gauge Kynar coated metal in standard color.

4. Fascia Board Protection - Install new metal flashing on wood fascia to match the profile of existing wood fascia boards (wrap fascia boards completely).

5. Chimney Flashing - Inspect existing chimney flashings and replace sections where necessary. Seal all chimney flashing with silicone sealant in color to match sheet metal.

6. Shingle Installation - Install new 30-year dimensional shingles as manufactured by GAF, CertainTeed, or Owens Corning per specifications. The City will select shingle color upon contract award.

7. Quality Control Inspections - The ice and water shield manufacturer shall perform site inspections no less than three times per week to ensure compliance with bid documents.

8. Warranty Requirements - Contractor shall provide a 2-year workmanship warranty. Shingle manufacturer shall provide a lifetime warranty submitted through the contractor.

CIVIC CENTER PARK PAVILION

ALTERNATE BID SCOPE OF WORK - Standing Seam Metal Roof System

1. DEMOLITION AND PREPARATION - Remove existing shingle roof and all underlayments down to wood decking.

Inspect decking for deficiencies and replace any rotted sections per the square footage pricing identified on the bid form.

2. ICE AND WATER SHIELD INSTALLATION - Install new SBR modified, fiberglass reinforced, self-adhering ice and water shield (primer seal) over the entire roof area as specified. Apply additional layers at all ridges (3 feet on each side of ridge centerline).

3. DRIP EDGE AND FLASHING INSTALLATION - Install new drip edge at all eave and rake conditions. Fabricate and install all necessary ancillary metal flashings from 24-gauge Kynar-coated metal in standard color as shown in the alternate system detail drawings.

4. FASCIA PROTECTION - Wrap existing wood fascia boards with new metal flashing that matches the profile of the existing wood fascia. Form flashing from 24-gauge prefinished Kynar-coated material in matching color.

5. STANDING SEAM PANEL INSTALLATION - Install new standing seam roof panel system consisting of primer shield panels formed from 24-gauge prefinished Kynar coating in standard color. Panels shall be 12.75 inches wide and installed in accordance with provided detail drawings and shop drawings from the manufacturer.

6. QUALITY CONTROL AND INSPECTIONS - Panel manufacturer shall provide on-site inspections during project duration no less than three times per week to ensure compliance with bidding documents and manufacturer recommendations.

7. WARRANTIES - Contractor Workmanship Warranty: 3 years

Panel Manufacturer Warranty: 30-year NDL (No Dollar Limit) material warranty

PROPOSAL INSTRUCTIONS

Proposals to receive consideration shall be received prior to the specified time of opening as designated on the bid form. NO LATE PROPOSALS WILL BE ACCEPTED. Proposals are considered received when received and date stamped by the office of the City Clerk. Envelopes are to be clearly marked PROPOSAL NUMBER AND BID NAME.

Sealed proposals may be submitted to the office of the City Clerk at 1827 N. Squirrel Road, Auburn Hills, Michigan 48326.

1) PREPARATION OF PROPOSAL

A) Proposers are expected to examine specifications and all instructions. Failure to do so will be at the proposer’s risk.

B) Each Proposer shall furnish all information required on the proposal form. Erasures or other changes must be initialed by the person signing the proposal form.

C) All Proposers shall carefully examine the RFP documents. Any ambiguities or inconsistencies shall be brought to the attention of the City in writing before the due date; failure to do so, on the part of the Proposer, will constitute acceptance by the Proposer of any subsequent decision. Any questions concerning the intent, meaning and interpretations of the RFP documents, shall be requested in writing and received by the City no later than October 3, 2025. The City will not be responsible for any oral instructions made by any employee(s) of the City regarding this RFP.

2) SUBMISSION OF PROPOSAL

A) All proposals shall be submitted in sealed envelopes and shall include the following information on the face of the envelope:

Proposer’s Name Proposer’s Address Proposal Number Proposal Item (Name of Proposal)

Failure to do so may result in a premature opening or failure to open such proposal. All proposals must be hand delivered for mailed to:

Auburn Hills City Clerk’s Office 1827 N. Squirrel Road Auburn Hills, MI 48326

B) Proposers are responsible for submitting proposals before stated closing time. Delays in the mail will not be considered. Any proposal received after the stated deadline will be rejected.

C) Any proposal may be withdrawn by giving written notice to the Clerk’s Office before stated closing time.

After stated closing time, no bid may be withdrawn or canceled for a period of Ninety (90) days after said closing time.

D) The proposer shall specify a unit price for each item listed and total of all items listed. Unit price will prevail on all items.

3) CONSIDERATION OF PROPOSALS

A) Proposals submitted on bid form are understood to be according to specified data. Proposers are responsible for any and all costs associated with the preparation and submittal of their bid.

In cases where an item is requested by a manufacturer’s name, trade name, catalog number, or reference, it is understood that the bidder proposes to furnish the item so identified or an item of equal quality and value.

Reference to any of the above is intended to be descriptive but not restrictive and only indicates articles that will not be satisfactory. Bids of “equal” will be considered, provided that the bidder states in his/her proposal exactly what he/she proposes to furnish, including illustration or other descriptive matter which will clearly indicate the character of the article covered by such proposal.

B) The City of Auburn Hills hereby reserves the right to approve as an equal, or reject as not being an equal, any article proposed which contains major or minor variations from substantially therewith. The City may waive irregularities in the bid process as it deems appropriate.

C) The City of Auburn Hills reserves the right, when it is deemed to be in the best interest of the City, to award the proposal in its entirety, in part, or not at all.

D) All Proposers, sub-Proposers and their employees must comply with all Federal, State, and Local laws.

4) TERMS

A) All bids to be tax exempt, State of Michigan.

B) All bid quotations will be based on F.O.B. Destination.

Please direct your questions by email to Tim Wisser, Manager of Municipal Properties – twisser@auburnhills.org by October 3, 2025. Any questions received after this date will not be considered.

All questions will be answered by October 6, 2025.

Insurance Requirements & Other Conditions

Pricing shall be stated in units of quantity specified in the Proposal Document. In case of a discrepancy in computing the amount of the proposal, the unit price proposal will govern.

The proposal evaluation criteria should be viewed as standards, which measure how well a vendor’s approach meets the desired requirements and needs of the City.

All proposals shall be opened publicly at the date and time specified. Each shall be recorded with the name of the proposer. All proposals shall be in accordance with the Purchasing Ordinance and the requirements of this notice to be deemed “responsive.”

No proposal will be accepted from any person, firm or corporation who is in arrears upon any obligation to the City or who otherwise may be deemed irresponsible or unreliable by the City.

No proposal will be allowed to be withdrawn after it has been deposited with the City of Auburn Hills, except as provided by law. All proposers are held to prices proposed for 180 days or award, whichever comes first, except the successful proposer whose prices shall remain firm through contract expiration.

Any deviation from the scope of work must be noted in the proposal.

The Request for Proposal document together with its addenda, amendments, attachments and modifications, when executed, becomes the contract or part of the contract between the parties.

Any proposal submitted which requires a down payment or prepayment of any kind prior to work completion and full acceptance as being in conformance with specifications will not be considered for award.

All costs incurred in the preparation and presentation of this proposal, in any way whatsoever, shall be wholly absorbed by the prospective firm. All supporting documentation shall become the property of the City of Auburn Hills unless requested otherwise at the time of submission. The confidentiality or disclosure of any information submitted is governed by the Michigan FOIA. The City cannot promise, warrant or guarantee confidentiality nor will the information presented be exempt from disclosure under the FOIA. The City may honor requests for confidentiality only to the extent that FOIA permits.

The City reserves the right to waive any informality in the proposal received, and to accept any proposal or part thereof, which it shall deem to be most favorable to the interests of the City of Auburn Hills.

Any deviation from the Auburn Hills specifications must be noted in the proposal.

Insurance requirements for work on or within city property/facilities

1. Liability Insurance

An ACORD certificate of insurance, or its equivalent, shall be furnished to the City of Auburn Hills at 1827 North Squirrel Road, Auburn Hills, Michigan 48326 evidencing insurance in force for the duration of and applicable to this contract and/or temporary events/special event with an insurance company acceptable to the City of Auburn Hills with a minimum A.M. BEST rating of “A-”, and the following minimum requirements:

a. General Liability (affording coverage not less than ISO Commercial General Liability coverage form):

a) Check mark indicating occurrence as opposed to claims made form

b) Limits of Liability:

$1,000,000 each occurrence $2,000,000 general and products-completed operations aggregates

c) Personal Injury $2,000,000 aggregate

b. Automobile Liability:

a) Check mark indicating coverage as to any automobile.

b) Certificate must reflect Michigan “No Fault” PIP and PPI statutory coverages are also afforded.

c) Limits of Liability: $1,000,000 combined single limit

c. Commercial Umbrella (Excess) of at least $4,000,000.

d. The Proposer shall insure the Proposer’s equipment and property and the City and those persons and entities described in section 1(e) herein shall not be liable and/or responsible for any damage to said equipment and/ or property.

e. Description section of ACORD form is to read: It is understood and agreed that the following shall be additional insured: The City of Auburn Hills, including all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities, including but not limited to the Tax Increment Finance Authority, Brownfield Redevelopment Authority and the Downtown Development Authority, and their officers, employees, representatives and volunteers. The coverage shall be primary to the additional insured and not contributing with any other insurance or similar protection available to the additional insured. This shall not apply to the Proposers’ required worker’s compensation/employer’s liability.

f. The Description of Operation section of the Certificate shall also name or describe the project and/or event for which coverage is provided.

2. Owner’s and Proposer’s Protective Liability is required by City

If applicable, the Proposers shall procure and maintain during the life of the contract Owner’s and Proposer’s Protective Liability Insurance in the name of the City of Auburn Hills, in an amount not less than $2,000,000 per occurrence, and $4,000,000 aggregate for injuries, including death, to persons and property damage including loss of use thereof. This insurance shall be from an insurance company acceptable to the City of Auburn Hills.

3. Workers Compensation

The Proposers shall procure and maintain during the life of the contract, statutory Michigan Workers Compensation and Employers Liability Insurance for all employees employed at or in the vicinity of the Proposers’ property, or any property used in connection with the Proposers’ operation or in carrying out any work related to this contract.

Michigan Workers Compensation and Employers Liability Insurance shall be procured and maintained with the following limits of liability:

- $500,000 E.L. each accident

- $500,000 E.L. each disease – each employee

- $500,000 E.L. Disease – Policy Limit

This insurance shall comply with all applicable rules and regulations of the State of Michigan and shall be from an insurance company acceptable to the City of Auburn Hills.

4. Professional Liability is required by City

If applicable, if the Proposers are providing professional services/work, then the Proposers shall procure and maintain during the life of the contract Professional Liability insurance in the amount of $1,000,000. (Professional services is defined but not limited to architects, builders, engineers, agents, attorney, IT services)

5. The proposers shall procure and maintain during the life of the Contract

a) If applicable, cyber–liability Insurance with limits of at least $1,000,000 and this policy shall include

$1,000,000 of third-party liability. This coverage is required if the Proposers is providing computer/data services and/or has access to private City data.

b) Employee dishonesty coverage with limits of at least $1,000,000 including third party endorsement.

6. Certificate of insurance

The Proposers agrees that he/she will file all required Certificates of Insurance satisfactory to the City of Auburn Hills with the City of Auburn Hills simultaneously with or prior to the execution of this contract indicating that the insurance required herein has been issued and is in full force and effect.

Further, the Proposers will provide updated certificates annually prior to the policies expiration dates, to indicate that the policies and conditions required hereunder are in full force and effect during the life of this contract.

It is understood and agreed that thirty (30) days advance written notice of cancellation, non- renewal, reduction and/or material change in coverage shall be mailed to:

City Clerk’s Office City of Auburn Hills 1827 N. Squirrel Road Auburn Hills, MI 48326

7. Sub-Proposers Insurance Requirements

If approval is granted by the City of Auburn Hills for Proposers to subcontract any or all of this contract to others, then prior to commencing the subcontract, the Proposers shall furnish certificates evidencing the same insurance for the City of Auburn Hills as required in Sections 1 through 4 of the requirements. Such approval to sub-contract is at the sole discretion of the City of Auburn Hills.

8. Requirement as Part of Contract

These insurance requirements shall be expressly contained in and/or incorporated by reference into the contract executed between the Proposers and the City.

9. Hold Harmless Agreement

To the fullest extent permitted by law, proposer agrees to release, indemnify, defend, and hold harmless The City of Auburn Hills, including all elected and appointed officials, all employees, representatives, and volunteers, all boards, commissions, and/or authorities, including but not limited to the Tax Increment Finance Authority, Brownfield Redevelopment Authority and the Downtown Development Authority, and their officers, employees, representatives and volunteers from any injuries, liability, damages, expenses, attorney’s fees, causes of action, suits, claims or judgments, costs, incurred and/or arising from the Contractor’s performing its work, jobs, duties and/or any other actions and/or omissions of the Contractor and/or its employees, representatives and/or agents pertaining to and/or in connection with this process.

10. Experience/Qualifications

Provide general background information on the proposer as well as specialized experience and capabilities. Items to be included are:

• General Experience and Qualifications of the Proposer and all sub-Proposers(s) o Provide the proposer’s and each of the sub-Proposers(s)’s, if any, general business experience, history, financial stability, types of projects, and overall qualifications. Include an organizational chart identifying key staff and sub-Proposers, if any expected to provide services on behalf of the proposer.

• Qualifications, Experience in Required Areas and Availability of Key Personnel o Provide detailed information on experience in running a similar golf course operation. In addition, resumes should be included for each of the individuals and sub-Proposers(s)s referenced. Make known the availability of key personnel’s time to accomplish requirements under this contract.

11. References

Proposers should attach a list of professional references. Reference should be able to describe such matters as the Proposer’s financial and operational capability. Include the name of the reference, a description of the nature of the listed reference’s experience with the Proposer and the name, title, address, telephone number, and email address of a contact person at the reference entity.

12. Project Completion Date

The City of Auburn Hills requires that all work specified in this Request for Proposal (RFP) be completed no later than December 1st, 2025. This completion date is firm and must be taken into account by all bidders when developing their project schedules and work plans. The project site must be fully cleared of all construction materials, debris, and equipment. A final inspection must be conducted and approved by authorized representatives of the City of Auburn Hills. Furthermore, all required documentation, including as-built drawings, warranties, and closeout documents, must be submitted to and accepted by the City of Auburn Hills.

To demonstrate their ability to meet this deadline, bidders are required to submit a detailed project schedule as part of their proposal. This schedule should outline how the bidder plans to ensure all work is completed by the December 1st, 2025 deadline, taking into account potential weather-related delays and any limitations on work hours or days that may be imposed due to city events or park reservations.

13. Warranty

The contractor shall provide a general workmanship warranty for a period of three (3) years from the date of final acceptance of the project. This warranty will cover any defects in workmanship and installation, with the contractor agreeing to repair or replace, at no cost to the Owner, any work that does not meet the requirements of the contract documents or that fails due to faulty workmanship. Additionally, a materials warranty shall be provided for three (3) years from the date of final acceptance, or the standard manufacturer's warranty period, whichever is longer. This warranty will cover any defects in the materials used in the project, with the contractor passing through to the Owner all manufacturers' warranties for materials used.

Specific to the standing seam metal roof panels, the panel manufacturer shall provide a thirty (30) year NDL (No Dollar Limit) material warranty from the date of final acceptance. This warranty ensures that the roof panels will remain free from material defects, premature corrosion, or coating failure beyond normal wear and tear. Any defects that impair the functionality, weather resistance, or structural integrity of the roofing system shall be repaired or replaced at no cost to the Owner. The ice and water shield system installed as part of this project shall be warranted for fifteen (15) years from the date of final acceptance. This warranty guarantees that the underlayment system will perform as designed and effectively prevent water infiltration as specified in the project plans. Any defects in the ice and water shield system resulting in water penetration or membrane failure shall be addressed by the contractor at no additional cost.

The contractor is expected to promptly address any warranty issues upon notification by the Owner. For critical issues affecting building protection or safety, the response time shall be within 24 hours. Any repairs or replacements made under these warranties shall be warranted for an additional one (1) year from the date of repair or replacement. The panel manufacturer shall provide on-site inspections during project duration no less than three times per week to ensure compliance with warranty requirements and manufacturer specifications. This quality assurance program helps ensure the longevity and performance of the roofing system throughout the warranty period.

It should be noted that these warranties do not limit any other rights or remedies available to the Owner under this contract or applicable law. The contractor shall provide written warranties covering all the above items as part of the project closeout documentation. Any exclusions from warranty coverage must be clearly stated and are subject to approval by the Owner. The Owner reserves the right to negotiate specific warranty terms with the selected contractor prior to final contract award. These warranty requirements are designed to ensure the quality and longevity of the standing seam metal roof system, providing assurance that the investment in this roofing upgrade will be protected for years to come.

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SECTION 00 72 00 - GENERAL CONDITIONS

PART 1 GENERAL

1.1 DEFINITIONS

A. The contract document consists of the AGREEMENT, the GENERAL CONDITIONS of the contract, the DRAWINGS and the SPECIFICATIONS, including all revisions hereto.

B. The Owner, the Contractor and the Owner’s Representative shall be indicated as such throughout these documents. The term Contractor as used herein shall designate the successful bidder to whom the roof contract is awarded.

C. The term Owner shall be understood to be City of Auburn Hills.

D. The term Owner’s Representative shall be understood to mean the representative of the primary material manufacturer.

1.2 OWNER’S REPRESENTATIVE STATUS

A. The Owner’s Representative shall have general Rights of Inspection of the work and is the agent of the Owner in all matters pertaining to the work as provided in the Contract Documents. The Owner’s Representative has the authority to stop work whenever such stoppage may be necessary to ensure the proper execution of the contract and shall have authority to reject any and all materials, whether worked or unworked, if such materials are not in accordance with the plans and specifications.

1.3 CONDTION OF SITE

A. The bidders shall visit the site before submitting their bids and determine the field conditions affecting their work. In considering the bids, the Owner will assume that the bidders are aware of all items, pertinent to their work and have made allowance for same in their bids.

1.4 VERIFICATION OF DIMENSIONS AND ELEVATIONS

A. Dimensions and elevations indicated on the drawings in reference to existing structures or utilities are the best available data but are not guaranteed by the Owner’s Representative and the Owner’s Representative will not be responsible for their accuracy. Before bidding on any paperwork dependent upon the data involved, the Contractor shall field check and verify all dimensions, grades, lines, levels or other conditions of limitations at the site to avoid construction errors. If any work is performed by the Contractor or any of his/her subcontractors prior to adequate verification or applicable data, any resultant extra cost for adjustment of work as required to conform to existing limitations, shall be assumed by the Contractor without reimbursement or compensation by the Owner.

1.5 PROTECTION OF OWNER’S OPERATIONS

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A. The Contractor shall erect such barriers, tarpaulins, doors, etc., as may be necessary to protect the Owner’s operations while work is in progress. Any such openings that are essential to carrying on the work shall be securely closed by the Contractor when not in use to protect the Owner’s operations.

1.6 PROTECTION OF WORK AND PROPERTY

A. The Contractor shall maintain adequate protection of all his/her work from damage and shall protect the Owner’s and adjacent property from injury or loss arising from this contract. He/she shall provide and maintain at all times any danger signs, guards and/or obstructions necessary to protect the public and his/her workmen from any dangers inherent with or created by the work in progress. He/she shall hold the Owner harmless from any loss arising due to injury or accident to the public or his/her workmen, or from theft of materials stored at the job site. All materials will be stored in locations other than on roof surfaces except as necessary and shall then be placed on plywood or other type of material to protect the roof surface at all times.

B. Before starting any work, the Contractor shall protect all grounds, copings, paving and exterior of all buildings where work will be performed.

C. In those areas where materials and/or hot asphalt will be raised to the roof area, a protective covering shall be placed from the base of the wall extending up and over the top edge of the roof. This coverage shall be wide enough to assure that the exterior walls do not become stained or soiled during roofing operations.

D. Any areas of the building or grounds which have become stained or damaged in any way shall be repaired or replaced by the Contractor prior to the final inspections.

The method of repair used must be acceptable to both the Owner and the Owner’s Representative.

1.7 MATERIAL STORAGE AND CLEAN-UP

A. The Contractor shall keep the premises free from rubbish at all times and shall arrange his/her material storage so as not to interfere with the Owner’s operations.

At the completion of the job, all the unused material and rubbish shall be removed from the site. The ground shall be raked clean and the building shall be broom cleaned. If the Contractor refuses at any time to remove his/her debris from the premises, or to keep the working area clean, such cleaning will be completed by the Owner and deducted from the balance due the Contractor.

B. The Contractor shall also remove drippage of bitumen or adhesive from all walls, windows, floors, ladders and finished surfaces. Failure to do so will result in the work being done by others and the cost shall be deducted from the balance due the Contractor.

C. Materials must be delivered with manufacturer’s label in tact and legible. Labels must be affixed to the outside of the package stating the type of product, name and address of the manufacturer. All materials shall be stored and protected against weather, vandalism, and theft. Any materials found to be damaged or missing shall be replaced by the Contractor at no cost to the Owner.

1.8 INSPECTION OF WORK

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A. Where the drawings or specifications require the inspection and approval of any work in progress by the Owner’s Representative, the Contractor shall give that Representative ample notice to allow for scheduling the inspection, which shall be made promptly to avoid delay of work. If work has progressed without the required inspections or approval by the Representative, it shall be uncovered for inspection at the Contractor’s expense.

B. Uncovering of work not originally inspected, or uncovering questioned work may be ordered by the Owner’s Representative and it shall be done by the Contractor. If examination proves such work to be incorrectly done or not done in accordance with the plans and specifications, the Contractor shall bear all cost of the reexamination.

If the work is proven correctly installed, all such expense shall be born by the Owner.

1.9 INSPECTION OF WORK IN PROGRESS AND UPON COMPLETION

A. If directed by the Owner’s Representative, the Contractor shall cut not more than four (4) cores, of approximately 200 square inches each, from every newly constructed roof area, in order to establish the amount of materials used per square foot, and shall restore all such areas to sound and watertight conditions as prior to the core testing.

B. In the event that such core cuts disclose any deficiency in materials, or soundness of construction, the Contractor shall, at his/her own expense, apply additional materials or otherwise correct the deficiencies to the satisfaction of the Owner’s Representative.

C. Noncompliance with the terms of this specification and ensuing contract can result in either the cancellation of the contract, or complete replacement of the defective areas at the Contractor’s expense. In the event of cancellation, the Owner will not be obligated to compensate the Contractor for any work undertaken in a defective manner

D. Damages caused by water infiltration resulting from the failure of the Contractor to secure each day’s work in a weather tight manner, will be corrected at the Contractor’s expense. Included as damages will be all labor costs incurred by the Owner as a result of such water infiltration.

E. The Owner will require the Owner’s Representative to examine the work in progress, as well as upon completion, in order to ascertain the extent to which the materials and procedures conform to the requirements of these specifications and to the published instructions of the Manufacturer.

F. The authorized Owner’s Representative shall be responsible for:

1. Keeping the Owner informed on a periodic basis as to the progress and quality of the work;

2. Calling to the attention of the Contractor those matters he/she considers to be in violation of the contract requirements;

3. Reporting to the Owner any failure or refusal of the Contractor to correct unacceptable practices;

4. Conducting preliminary and subsequent job-site meetings with the

Contractor’s official job representative;

5. Supervising the taking of test cuts, and the restoration of such areas;

6. Rendering any other inspection services which the Owner may designate; and

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7. Certifying, after completion of the work, the extent to which the Contractor has complied with these specifications as well as to the published instructions of the Manufacturing Company.

G. The presence and activities of the Owner’s Representative shall in no way relieve the Contractor of his/her contractual responsibilities.

1.10 MISCELLANEOUS UTILITIES

A. Electrical power will be furnished by the Owner for small tools only. All connections to the electrical system will be furnished by the Contractor.

B. Water for concrete, mortar, washing and drinking purposes will be furnished by the Owner. Any connections to the water system shall be completed by the Contractor.

C. At the completion of the work, or when the above connections are no longer required, the Contractor shall remove all connections and leave the facilities in a condition at least as satisfactory as prior to the commencement of his/her work.

D. Toilet facilities will be provided by the Contractor. The Contractor will be responsible for supplying a portable toilet on the job-site. The Contractor’s personnel are not permitted to enter the building without proper authorization from the Owner or Owner’s Representative.

1.11 CHANGES OR EXTRA WORK

A. The Owner may, without invalidating the original contract, order such changes or additions as may from time to time be deemed desirable. In so doing, the contract price shall be adjusted, as stated below, with all work being done under the conditions of the original contract except for such adjustments in extension of time as may be acceptable to the Owner. The value of such extra work shall be determined in one of the following ways:

1. By firm adjustment;

2. By cost plus with a guaranteed maximum;

3. By cost with a fixed fee; or

4. By unit cost.

B. If agreement is reached that the extra cost shall be handled as per methods 2, 3, or

4, the Contractor shall keep and compile a correct amount of the cost together with such vouchers, etc., as may be necessary to substantiate same for presentation to the Owner. The Owner’s Representative shall have authority to make minor job changes or additions as may be necessary to expedite the job providing such changes do not involve additional material cost. No major change or addition shall be made except upon receipt by the Contractor of a signed order from the Owner authorizing such a change. No claims for an extra to the contract price shall be valid unless so authorized.

C. All work covered by unit prices submitted by the Contractor in his/her proposal must be covered by a written work order. The Owner’s Representative will prepare the work order in triplicate covering the quantity of work and the total cost of the work.

The work order which will be written at the end of each day, will be signed by the Owner’s Representative and the Contractor’s foreman and/or superintendent.

1.12 CORRECTION OF WORK PRIOR TO FINAL PAYMENT

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A. The Contractor shall promptly remove any work that does not meet the requirements of the plans and specifications or is incorrectly installed or otherwise disapproved by the Owner of the Owner’s Representative as failing to meet the intent of the plans and specifications. The Contractor shall promptly replace any such work without expense to the Owner and shall bear the cost of making good all work of other contractors, or the Owner, destroyed or damaged by such removal or replacement.

1.13 CORRECTION OF WORK AFTER FINAL PAYMENT

A. The Contractor shall guarantee all materials and workmanship for two (2) years from date of final payment of the contract by the Owner. Any defects which may arise during this period shall be promptly repaired by the Contractor including any damage done to the Owner’s property due to such defects.

1.14 DEDUCTION FOR UNCORRECTED WORK

A. If the Owner deems it unacceptable to have the Contractor correct work which has been incorrectly done, a deduction from the contract price shall be agreed upon therefore. Such a deduction from the contract price shall in no way affect the Contractor’s responsibility for defects which may occur nor his/her ability for correcting them, and damage caused by them.

1.15 LIENS

A. The Contractor shall, if required by the Owner, furnish him/her with a release in full of all liens arising out of this contract or in lieu thereof, and receipts in full for all materials and labor on the job. In either case, the Contractor shall furnish an affidavit that the liens or receipts include all the labor and material for which a lien could be filed. In lieu of the above, the Contractor may at his/her option furnish a bond to indemnify the Owner against all hazard of liens. Neither part nor final payment shall in any way release the Contractor from the above obligation and in the event that part or full payment has been made and any lien remains undischarged, the Contractor shall refund to the Owner the necessary funds to discharge such a lien including all cost and attorney’s fees.

1.16 JOB CONDITIONS

A. All surfaces to be covered shall be smooth, dry, and free from dirt, debris, and foreign material before any of this work is installed. Pumping equipment shall be located on the ground at a safe distance from building; the location being subject to the approval of the Owner. The Contractor shall be responsible for guarding against fires, and shall provide suitable fire extinguishers conveniently located at the site.

Competent operators shall be in attendance at all times equipment is in use.

Materials shall be stored neatly in areas designated by the Owner and dispersed so as to present a minimum fire hazard. Loads placed on the roof at any point shall not exceed the safe load for which the roof is designed.

B. There is NO SMOKING allowed inside any buildings and the Contractor shall be responsible for enforcement of this job rule at all times with his/her personnel.

C. The Contractor should be aware of Owner’s property when tearing off the existing roof. This is required for removal of dirt, silt, debris, roof membrane and insulation from the roof surface in order to preserve the ecology, eliminate unsightly conditions and protect building faces. Specific locations will be discussed at the pre bid conference.

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D. Rolled Roofing Materials: All rolled roofing materials must be stored standing on end on a pallet or otherwise raised off of the roof. The materials are to be covered in a proper manner to assure that they will not become wet prior to application. Any materials that become wet or damaged must be removed from the job-site and replaced at the Contractor’s expense.

E. Asphalt Kettle: Placement of the kettle shall be in a position so as not to interfere with the ongoing operations of the Owner. The asphalt to be used must be placed on a protective covering of some type until it is raised to the roof. A minimum of two

(2) fire extinguishers and “Fire Out” must be adjacent to the kettle.

F. Ladders: Any ladders used on this project must be in good condition. The ladder must also be secured at the roof line at all times while in use. All ladders must be O.S.H.A. approved.

G. No drugs or alcoholic beverages are permitted on the grounds.

H. The Contractor shall place necessary barriers and/or protection around or under all work areas where his/her operations involve risk of injury to plant.

I. The Contractor will also protect the building structure from damage in the process of the job. In the event that damage does occur to any property or equipment, or the Owner’s work in process, notification must be made within two (2) working days of the incidents to the Owner and Owner’s Representative.

J. During the progress of the job, if waste material and rubbish are found or damage resulting from the Contractor’s operations is found, or the Contractor does not comply with the requirement by keeping the premises free of accumulations and correct the damage, it shall be the Owner’s prerogative to hire personnel to do so;

and the cost of this work will be deducted from the balance due the Contractor.

K. Existing roof top equipment walls, windows, etc. shall be completely protected by masking or other effective methods. Any mastics or asphalt must be cleaned off metal surfaces.

L. The Contractor is responsible for protecting all materials from the elements. If any material, such as insulation, becomes wet, it cannot be installed and must be replaced at the Contractor’s expense. NOTE: Insulation and rolled roofing materials must be covered with waterproof tarps at the end of each work day. Plastic wrappers supplied by the insulation manufacturer are not acceptable substitutes for tarps. The Owner’s Representative will reject any covering method material which does not adequately protect roofing materials.

M. Anyone guilty of willful destruction or unlawful removal of company property will be dismissed from the job and is subject to prosecution by law.

N. Any lawns damaged by Contractor vehicles will be restored with a stand of grass at the Contractor’s expense. Any damaged pavements will likewise be restored at the Contractor’s expense.

O. The Contractor must verify that all materials can be installed to accommodate the building design, pertinent codes and regulations, and the manufacturer’s current recommendations.

P. The Contractor will ensure that all substances are clean, dry, sound, smooth, and free of dirt, debris, and other contamination before any materials are supplied.

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Q. Any isolated areas that must be torn off and replaced will be built-up to the height of the existing roof prior to the installation of the new roofing membrane system.

1.17 WORKMANSHIP

A. All materials will be securely fastened and placed in a watertight, neat and workmanlike manner. All workmen shall be thoroughly experienced in the particular class or work upon which they are employed. All work shall be done in accordance with these specifications and shall meet the approval of the Owner or Owner’s Representative. The Contractor’s representative or job supervisor shall have a complete copy of specifications and drawings on the job-site at all times.

B. Contractor shall plan and conduct the operations of the work so that each section started on one day is complete and thoroughly protected before the close of work for that day.

1.18 INSULATION

A. Insulation shall have accurate dimensional stability so as to properly conform to the surfaces of the roof, cants, curbs, pipes, etc. Joints between boards shall be tight and insulation shall be held back ½” from vertical surfaces and sumps. Insulation shall be protected from the weather at all times. No more insulation shall be laid than can be completely covered with roof materials on the same day. A base sheet shall not be considered as a proper weather barrier.

B. Insulation that becomes wet during or after installation shall be removed and replaced with dry insulation. If roofing is in place, the roofing shall be also replaced.

All replacing work shall be done at no added cost to the Owner.

1.19 ROOF DECK

A. Contractor shall notify the Owner or Owner’s Representative of any unforeseen areas of wet insulation. Where the damage is serious and extensive, it will be the Owner’s prerogative to authorize removal and replacement of deteriorated roofing, insulation and repair of the vapor barrier, if present. Where damage to the roof deck is found, the Contractor shall furnish the Owner with a unit price for removal and replacement of the damaged deck.

1.20 SAFETY

A. Contractor shall conform to requirements as designated by the United States

Federal Government (O.S.H.A.). Contractor shall abide by all regulations as outlined in the O.S.H.A. handbook and shall have a handbook on location at all times.

B. Contractors hereby acknowledged that they and their workers have undergone

Safety Training and shall at all times act in compliance with all NRCA recommended safety compliance rules and regulations.

1.21 INSURANCE

A. The following standard indemnity agreement and minimum insurance requirements are incorporated in the Specifications for all work performed by Contractors for the

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Owner, its affiliated and associated organizations or subsidiaries, hereinafter referred to as Owner.

1. THE CONTRACTOR AGREES TO INDEMNITY AND SAVE THE OWNER

AND OWNER’S REPRESENTATIVE HARMLESS FROM AND AGAINST

ANY AND ALL COSTS, LOSS AND EXPENSE, LIABILITY DAMAGES, OR

CLAIMS FOR DAMAGES, INCLUDING COST FOR DEFENDING ANY

ACTION, ON ACCOUNT OF ANY INJURY TO PERSONS (INCLUDING

DEATH) OR DAMAGE TO OR DESTRUCTION OF PROPERTY OF THE

OWNER, ARISING OR RESULTING FROM THE WORK PROVIDED FOR

OR PERFORMED, OR FROM ANY ACT, OMISSION, OR NEGLIGENCE OF

THE CONTRACTOR, SUBCONTRACTOR AND THEIR AGENTS OR

EMPLOYEES. THE FOREGOING PROVISIONS SHALL IN NO WAY BE

DEEMED RELEASED, WAIVED OR MODIFIED IN ANY RESPECT BY

REASON OF ANY INSURANCE OR SURETY PROVIDED BY THE

CONTRACTOR.

2. All sub-contractors are required to file Certificated of Insurance properly completed and signed by an authorized insurance company representative before their work commences on the job or job site. No monies will be paid until the acceptable certificates are on file with the Contractor. Such certificates shall provide that there will be no cancellation, reduction or modification of coverage without thirty (30) days prior written notice to the Contractor. In the event such certificates are not provided to the Contractor prior commencement of work, Contractor’s failure to demand such certificates shall not be deemed a waiver of Subcontractor’s requirement to obtain the subject insurance.

3. The Contractor shall provide and maintain standard fire, extended coverage perils, vandalism and malicious mischief insurance to protect the interest of both the Contractor and the Owner for materials brought into the job or stored on the premises. Such insurance shall be for 100% of the insurable value of the work to be performed including all items of labor and materials incorporated therein, materials stored at the job-site to be used in completing the work, and such other supplies and equipment incidental to the work as are not owned or rented by the Contractor, the cost of which are included in the direct cost of the work. This insurance shall not cover any tools, derricks, machinery, tar buckets, ladders, engines, workmen’s quarters, boilers, pumps, wagons, scaffolds, forms, compressors, shanties, or other items owned or rented by the Contractor, the cost of which is not included in the direct cost of the work.

4. In accordance with Section (1.21), the Contractor and subcontractor(s) shall maintain the following insurance:

a. Workmen’s Compensation and Employer’s Liability Insurance affording:

1) Protection under the Workmen’s Compensation Law of the States in which the work is performed; and

2) Employer’s Liability protection subject to a minimum limit of $100,000.

b. Comprehensive General Liability Insurance in amounts not less than:

1) Personal Injury: $1,000,000 per person (including bodily injury) $1,000,000 per occurrence

2) Property Damage: $1,000,000 per occurrence

c. Comprehensive Automobile Liability Insurance in the following minimum amounts:

1) Bodily Injury $1,000,000 per person $1,000,000 per occurrence

2) Property Damage $1,000,000 per occurrence

d. This insurance shall:

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1) Include coverage for the liability assumed by the Contractor under this section (section 1.21.A.1) (Indemnity);

2) Includes coverage for:

a) Premises, operations and mobile equipment liability

b) Completed operations and products liability

c) Contractual liability insuring the obligation assumed by the subcontractor in this agreement.

d) Liability which subcontractor may incur as a result of the operations, acts or omissions of subcontractors, suppliers or material men and their agents or employees; and

e) Automobile liability including owned, non-owned and hired automobile.

e. All coverage will be on an occurrence basis and on a form acceptable to the Contractor.

1) Include completed operation coverage which is to be kept in force by the Contractor for a period of not less than one year after completion of the work provided for or performed under these specifications;

2) Not be subject to any of the special property damage liability exclusions commonly referred to as the exclusions pertaining to blasting or explosion, collapse or structural damage and underground property;

3) Not be subject to any exclusion of property used by the insured or property in the case, custody or control of the insured or property as to which the insured for any purpose is exercising physical control; and

4) The Certificate of Insurance furnished by the Contractor shall show specific reference that each of the foregoing items have been provided for.

5. The Certificates of Insurance furnished by the Contractor as evidence of the Insurance maintained by him shall include a clause obligating the Insurer to give the Owner thirty (30) days prior written notice or cancellation of any material change in the insurance.

1.22 WORK HOURS AND DAYS

A. When the Contract is awarded, the Contractor will contact the Owner’s

Representative to arrange the work schedule and the hours of the day that the workmen may be on the building. The job is to be bid under the assumption that all work will be performed on a straight time basis.

1.23 COMPLIANCE WITH LAWS

A. The Contractor shall give notices, pay all fees, permits and comply with all laws, ordinances, rules and regulations bearing on the conduct of work.

1.24 OWNER’S RULES

A. The Contractor and all his/her personnel/agent(s) shall abide by all rules created by the Owner. The Contractor must contact the Owner’s Representative for specific information regarding the rules governing all operations of the project.

B. The Contractor shall properly notify all employees of conditions relating to roof areas with very poor condition and which will be worked on. After such notification, the

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Contractor…