Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This is a Multi-Year Purchase Order Cover Page and Acceptance of Terms and Conditions template from the City of Pasadena for a contract to furnish electrical materials and supplies for maintaining street lights, traffic signals, and citywide safety lights. The document serves as the cover page for purchase order contracts and requires completion of key contract information including the contract number, contractor/vendor name, contract purpose, start date, expiration date, and total purchase order amount. The template accommodates multi-year contracts with designated fields for fiscal years one through five, allowing for structured budget allocation across multiple years. The document requires signatures from both the vendor and the City's project manager, with the project manager's title, role, phone number, and email address documented for contract administration purposes.

The template establishes that contractor/vendor acceptance of the purchase order through payment, shipment of goods, or provision of services constitutes unqualified acceptance of all terms and conditions. The City of Pasadena retains the right to revoke the purchase order at any time prior to acceptance, and any pre-existing contract language that has been agreed upon shall prevail over conflicting terms. The document references attachments for the City of Pasadena Terms and Conditions of Purchase Order and allows for up to five additional attachments to be included as part of the contract documentation. No specific pricing information, set-asides, incumbency status, funding sources, or other financial terms are detailed within this cover page template itself, as those elements would be completed on an individual purchase order basis.