MTS SOLE SOURCE SSD FORM.pdf

OFFICE OF PURCHASING, TRAVEL AND FLEET MANAGEMENT

SOLE SOURCE DETERMINATION (SSD)

(TO BE SUBMITTED TO OPTFM UPON COMPLETION OF RFIN)

AGENCY CONTACT INFORMATION SUBMITTING SOLE SOURCE DETERMINATION

Agency Name:

Agency Contact:

Agency Contact Email Address:

RFIN #:

SOLE SOURCE INFORMATION (Part A)

Vendor:

Vendor Contact: Phone:

Vendor Contact Mailing Address:

Vendor Contact Email Address:

Vendor Contact Fax Number:

Date Form Submitted: Commodity:

Other Description/Information:

Total Value $

QUALIFYING INFORMATION (Part B)

Were any objections to the sole source determination regarding this commodity received by the Agency?

OYES ENO

If "yes", did the Agency appeal to PPRB? OYES ID NO

What was the outcome of the appeal to PPRB?

*If Agency received no objections to sole source determination, complete entire form and submit with P-1 Request

If PPRB approval received, please complete the remainder of this form and submit with P-1 Request If PPRB did not approve, the Agency is required to submit the procurement of the commodity to an advertised competitive bid or selection process. Once competitive bid or selection process is complete, attach this form (SSD) as an internal attachment to P-1 request and do not complete (Part C).

Phone:

Revised August 24, 2015

Jackson State University

MTS Systems Corporation

Larry S. Reynolds

(952) 937-4000

14000 Technology Drive, Eden Prairie, MN 55344 larry.reynolds@mts.com

(952) 937-4515

Materials testing system

PPRB APPROVAL RECEIVED (Part C)

What efforts were made by the Agency to determine that the proposed provider is the only entity that can provide the commodity needed?

What efforts were made to ensure the best possible price for the commodity was obtained?

Why is the commodity the only one that can meet the needs to the Agency?

Why is the amount expended for the commodity reasonable?

The following items must be attached to your P-1:

1. Letter from Agency head, or designee, outlining the results of the procedures that have been detailed above.

2. Copy of SSD form and any accompanying documents.

3. Copy(s) of OSS, if applicable.

4. Original quote, signed by Vendor. Electronic quotes do not require the signature of the Vendor.

See 31-7-13(b) or 3.108.03.1 of Procurement Manual.

Revised August 24, 2015

The final price offered reflects university pricing, which includes a discount from the standard pricing provided by the proposed provider, MTS Systems.

The proposed equipment meets the testing needs of the laboratory and is supplied by the same provider

(MTS Systems), whose equipment is already in use. This ensures compatibility and makes sense from both a cost-efficiency and operational standpoint.

University pricing will be provided at a discounted rate compared to the standard pricing offered by the proposed provider, MTS Systems.

We conducted a review of available material testing equipment and suppliers and determined that MTS Systems is the only provider that offers the specific equipment meeting the performance, compatibility, and technical requirements necessary for our Engineering program. MTS is a recognized leader in material testing systems and is the sole manufacturer of the specific model we intend to purchase. Comparable systems from other vendors do not meet our required specifications for load capacity, software integration, and system expandability. Additionally, MTS equipment ensures compatibility with existing infrastructure and training already in place, making it the only viable option for our program needs.