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September 21, 2011 Management & Training Corporation Brunswick Job Corps Center 4401 Glynco Parkway Brunswick, GA 31525 Subject:

Request for Quotation (RFQ) - Mental Health Consultant

RFQ# MTC-BJCC-110921-MEN

Dear Contractor Management & Training Corporation is soliciting for Mental Health Consultant Services for the Brunswick Job Corps Center. Services to be provided are outlined in the scope of work. All bids must be returned by mail, electronically or fax and received no later than 5:00 PM on October 25, 2011. Your response must be mailed or delivered to:

Wendy Lawrence Brunswick Job Corps Center 4401 Glynco Parkway Brunswick, GA 31525 MTC reserves the right to reject any or all bids or waive any formality connected with the bids. MTC will be the sole judge of which bid is the best value and its determination and finding on such decision will be final.

MTC is an affirmative action employer committed to equal employment opportunity. In accordance with our affirmative action policy, MTC’s recruitment and employment process is conducted without regard to race, color, religion, national origin, sex, marital status, handicap, or veteran status. Contractors must agree to comply with this affirmative action plan.

If you have any questions regarding this RFQ, you may contact me at (912-264-8843 ext.112 or lawrence.wendy@jobcorps.org).

Sincerely, Wendy Lawrence Center Buyer MTC, Operator for the Brunswick Job Corps Center Attachments

MANAGEMENT & TRAINING CORPORATION

Brunswick Job Corps Center

Request for Quotation Mental Health Consultant

RFQ# MTC-BJCC-110921-MEN

NAICS CODE: 621330 & 621112

September 21, 2011 Bids will be received until 5:00 PM on:

October 25, 2011 NOTE: If you are unable to quote, please notify the center (contact information is below).

This RFQ does not commit MTC to pay any costs incurred in the preparation of a quotation, nor does it commit MTC to award a contract for products, supplies or services. MTC will be the sole judge as to which bid offers the best overall value and will serve the best interest of MTC. MTC reserves the right to reject any and all bids without recourse from bidders.

Mark Envelope with: RFQ# MTC-BJCC-110921-MEN Deliver or mail to:

Wendy Lawrence Brunswick Job Corps Center

4401 Glynco Parkway Brunswick, GA 31525 Fax: 912-267-7192 E-mail: lawrence.wendy@jobcorps.org

BID SHEET

Mental Health Consultant OFFER TO: Management & Training Corporation (MTC), Brunswick Job Corps Center In compliance with the Bid Provision, Scope of Work, Terms and Conditions, and other specifications contained in this RFQ, the undersigned hereby proposes to provide Mental Health Consultant Services for the center.

Bid Price (Hourly Rate) The hourly rates herein are no higher than would be quoted to any other customer, either commercial and/or agencies of the United States Government, for similar services.

If bidding as an independent consultant, only complete those portions of the Bid Sheet that are applicable. If bidding both positions, hourly rates must be provided for both positions. MTC reserves the right to accept or reject, and/or contract separately with an independent Mental Health Consultant, without consideration of the bid, unless bidder specifies award as “all or none.”

Mental Health Consultant Services

Hourly Rate 2nd Option Year

February 1, 2012

To

January 31, 2013 3rd Option Year

February 1, 2013

To

January 31, 2014

Psychologist

Psychiatrist or Psychiatric Nurse Practitioner

Above rates include necessary labor, transportation and supervision required to accomplish scope of work. Any additional charges for services or products that are not included in the above rates will be listed below:

Requested payment terms (Net 30, Net 15, etc.): ________________________________ Respectfully submitted, Signature: _______________________________

Printed Name: ____________________________

Date: ___________________________________

Company Name: ____________________________

(if applicable)

Address: __________________________________

Phone: ____________________________________

Instructions for Bidders

RESPONSE TO SOLICITATION:

To be considered for an award of the contract, the response to this solicitation will include:

· Completed "Bid Sheet" with hourly rates of service. Bidders must include proposed rate for base and option years, as applicable

· Resume/Curriculum Vitae/Statement of Experience showing:

· Experience in providing mental health care for adolescents and young adults (minimum of five years experience)

· Provision of mental health services to youths who are socially and economically disadvantaged

· Previous practice in settings such as schools, colleges, institutions, military or correctional institutions

· Admission and attending privileges at local hospitals or specialty clinics

· Academic affiliation with nearby professional schools or colleges

· Proposed schedule (days/hours)

· Valid licenses to practice in the state or commonwealth

· Valid DEA license, if applicable per MTC Terms and Conditions as outlined in the DEA License section

· MTC Vendor Self-Certification form

· Individual Hourly Rate Breakdown form, if applicable

· Proof of insurance and acknowledgement that the MTC Terms and Conditions will be met as outlined in the Insurance section

· FAR 52.204-10 First-Tier Subcontractor Information form or acknowledgement that the MTC Terms and Conditions will be met as outlined in the FFATA section, if applicable

SELECTION OF CONTRACTOR

In addition to the pricing, selection of the contractor will be based on the following criteria:

· Contractor’s response to solicitation as outlined above

· Approval of the contractor by the MTC corporate office

· Approval of the contractor by Regional Office of Job Corps, U.S. Department of Labor

The most suitable candidate(s) may be interviewed prior to award.

BID PROVISIONS

The following bid provisions will apply. Failure to carefully read and follow all instructions and specifications will be at the bidder’s risk.

1. All prices and notations must be in ink or typewritten. No erasures are permitted. Errors may be crossed out and corrections printed in ink or typed adjacent and must be initialed in ink by person signing bid.

2. Price Warranty: The hourly rates quoted herein are no higher than would be quoted to any other customer commercial and/or agencies or the United State Government for similar services.

3. The bidder will list on a separate sheet of paper any exceptions to the conditions of this bid. This sheet will be labeled "Exceptions to Bid Conditions" and will be attached to the Bid Sheet. If no exceptions are stated, it will be understood that all general and specific conditions will be complied with without exception.

4. MTC reserves the right to accept and/or reject any or all bids or waive any formality connected with the bids. Lowest rate or overall bid does not constitute bid award. MTC will be the sole judge of which bid is selected for approval (see “Selection of Contractor” above) and contract award.

5. Items will be quoted F.O.B. Destination. No additional charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by MTC unless specifically included in the bid and accepted by MTC.

6. In the event that a contract is awarded in response to the RFQ, the below statement of work, provisions and set forth terms and conditions will be incorporated in their entirety into the contract and become an integral part of the contract when the contract is accepted by the contractor, either by acknowledgment or commencement of performance.

CENTER MENTAL HEALTH CONSULTANT

BRUNSWICK JOB CORPS CENTER

SCOPE OF WORK

The center mental health consultant, referred to henceforth as the CMHC or Contractor, agrees to provide students of the Brunswick Job Corps Center, referred to henceforth as the center, with the services stated herein. Services will be provided as authorized by the Center Director or his/her representative, who will provide a schedule of hours and days to be worked.

Payment for services rendered will be according to the agreed upon hourly rate for a maximum of twelve (20) hours per week, on average, eighty weeks per year. The period of performance is February 1, 2012 through January 31, 2014, with one-year pre-priced option year.

The center and the center mental health consultant (CMHC) hereby agree that the services to be provided will include, but will not be limited to, those mental health services specified in the Job Corps Federal Regulations (Title 20 Code of Federal Regulations, Part 670.525) in the Job Corps Policy and Requirements Handbook (PRH) Chapter 6. These services include:

A. Responsibilities:

1. Staff development activities are essential to establishing an effective mental health and wellness program. Planning for the provision of these services should be based on student and staff needs. The Center Director should meet regularly with the CMHC to discuss the status of the program, the staff contribution, and current student problems.

2. The CMHC may serve as principal technical advisor to the Center Director and senior staff on managing organizational development. Organizational analyses may be conducted by examining patterns for delegation of authority and responsibility, observing the planning cycle and implementation of operational plans, analyzing interacting management styles, and assisting in developing needs assessments. These observations, their possible meanings, and various alternative models can be shared with the center management team with a view toward improving organizational effectiveness.

3. Staff development is enhanced when the CMHC works with staff members individually or in groups on “applied” topics. For example, through case conferences, the CMHC and a teacher may work on how to motivate beginning reading students; or the CMHC and residential living staff may discuss potential mental health problems encountered in the dorms. These technical assistance sessions can count toward fulfilling requirement for general skills training; they provide on-the-job staff development using real cases as vehicles.

4. The CMHC contributes to staff training requirements through the staff development modules. These training modules are a basic set of sessions. The basic presentation outline, overhead text, and handouts are provided for each module. Other modules can be added according to need. Delivery of these modules can be performed by the CMHC, but staff training experiences should not be limited to the CMHC presentations. Additionally, provides trainings on suicide prevention, violence prevention, and other topics.

5. The CMHC may be asked to participate in orientation sessions for admission counselors by making presentations on the center mental health and wellness program, the role of the CMHC in Job Corps, and mental health-related review concerns. These presentations should be aimed toward helping admission counselors understand their role and the importance of getting complete information.

6. The CMHC responsibilities should include:

· Evaluation of applicant folders and disability accommodations

· Advising the Center Director and staff on preventive mental health measures

· Providing early recognition of behaviors requiring clinical advice or referral

· Consulting on and monitoring the mental health referral and feedback system

· Conducting clinical interviews for purposes of evaluation, diagnosis, and disposition

· In limited situations, performing or arranging psychological testing services as needed and authorized

· Preparing case management plans that identify specific expectations of staff and the student whose adjustment is at issue. These plans should have a focus on employability skills

· Maintaining clinical case histories and required communications, records, and forms, including provisions for confidentiality

· Providing clinical support to the TEAP specialist, as needed

· Provide coverage during vacations and/or extended illness B. Clinical Services:

1. The general emphasis of the mental health program must be on prevention, early detection, identification of mental health problems, short-term counseling for manageable conditions, and crisis intervention (such as for rape, death or other serious loss, or emotional reaction to a positive HIV test).

2. Intake, evaluation, and case management of current students. Contractor will review the referral and health records prior to the student intake interview. After the intake interview, document in medical record; findings, working diagnosis based on DSM-IV-TR, barriers to employability, and treatment needs determined. If determined that the student needs assistance, then a written management plan is developed and elements of the plan should be discussed with appropriate staff.

3. A written referral/feedback system shall be established and the maintenance, confidentiality, and safeguarding of all necessary mental health records shall be assured.

4. In the event of a mental health emergency, the CMHC or the center physician shall conduct a mental health evaluation as soon as possible and, when necessary; refer the student for psychiatric care. If neither the consultant nor physician is available, the student shall be referred immediately to the closest emergency facility.

5. Students who are a danger to themselves or others must be supervised continuously until the disposition of their cases is resolved.

6. Develop a counseling component to the mental health and wellness program focuses on students’ individual needs and progress in personal and social development, basic education, and vocational training. These counseling services are to be provided by career counselors, residential staff, and other appropriate staff with your support and guidance. Career counselors are an extension of the mental health and wellness program.

7. Disability Program: Participate in weekly Interdisciplinary Team meetings to facilitate and assist with disability initiative on center and accommodation process. Support the Disability Coordinators in making sure students with mental health disabilities are accurately reflected in the data system with accommodations, when appropriate.

8. Students stabilized on psycho tropic medication shall be accommodated if judged not to be a danger to themselves or others by the center mental health consultant and center physician (with advice of a consulting psychiatrist, if appropriate) and approved by the Center Director.

9. Information exchange shall occur through regular case conferences with the center mental health consultant and other appropriate staff based on individual student needs.

10. Participate in Regional Office Teleconferences with the Regional Mental Health Consultant.

C. TEAP Services:

1. Provide clinical assistance to the TEAP specialist.

2. Participate in the intervention and management process.

3. Provide direct support for difficult cases and/or students with co-occurring disorders.

4. Consult with the TEAP Specialist and recommend medical separation, medical separation with reinstatement rights or zero tolerance terminations for alcohol/drug related diagnosis.

5. Participate in weekly meetings with TEAP Specialist to discuss cases.

D. Staff Development and Consultation:

1. Consult to the Center Director and health services staff on all mental health matters and overall center program on a regular basis. This will include staffing requirements. The CMHC should meet with the Center Director monthly and these meetings should be documented.

2. Consultation on the development of a system to promote the coordination and integration of the mental health program with other programs and activities such as counseling, residential life, and recreation. This will be done in cooperation with the health services manager, center physician, center dentist, and other health professionals, as well as any staff member involved with students.

3. Assist health education instructors on the implementation of the health education program to include mental health and wellness.

4. Consultation with center health staff, counselors, day advisors, instructors, and other appropriate staff concerning the ongoing mental problems of students.

5. Assistance with program development for the purpose of meeting the life crisis of students in constructive ways; for example involvement with the center disciplinary program, the maximum benefits program, the intergroup relations program, and TEAP program.

6. Staff development on using mental health principles and techniques. This will include coping with problems of alcohol and drug use, sexuality, aggressive behavior and poor communications.

General Responsibilities and Delegation: The center consultant agrees to adhere to the policies, procedures, and guidelines established by Job Corps. The parties agree that the center consultant, under the Center Director’s guidance, will have primary responsibility to implement the program outlined above and may be assisted by the Job Corps National Office and/or health consultants. The center consultant, with the concurrence of the Center Director, may delegate by written and dated standing orders any of his/her responsibilities set forth in this contract to appropriate qualified staff. The center consultant may delegate consultant responsibilities set forth in this contract to any other full- or part-time consultant only with the Center Director’s prior concurrence and a prior review of the secondary consultant’s qualifications by the Regional Director and Regional Medical Consultant for the Department of Labor, Job Corps.

Job Corps Oversight and Assistance: The center consultant will be assisted by the Job Corps National Health Staff (NHS) and principal and regional health consultants. The latter will act under guidance and direction from the NHS.

Continuing Education: The center consultant shall attend periodic continuing education conferences sponsored by the regional or national Job Corps offices.

Health Records: The center consultant acknowledges that student health records belong to and are the sole property of Job Corps, and shall comply fully with federal HIPAA and state records laws. The center consultant will document all services rendered in the students’ health records.

TERMS AND CONDITIONS

Independent Contractor: Under this agreement, the center consultant is an independent contractor and not an employee or agent of MTC or the Department of Labor, Job Corps. As an independent contractor the center consultant acknowledges that he/she would not be covered by Worker’s Compensation. The center consultant agrees to provide professional insurance to cover the consultant’s professional services to students. The center consultant agrees to indemnify and save the center harmless from any expenses, including attorney’s fees and also claims on account of damage to property or bodily injury (including death) which may be sustained by himself/herself or his/her employees in connection with work performed. (Detailed insurance and indemnification requirements are below.)

Termination: This agreement may be terminated, with respect to the remaining term of the agreement, at any given time by either party upon a written notice thereof to the other, effective thirty (30) days after acknowledged receipt of said notice.

Public Statements: The center consultant agrees to make no public statements concerning students or Job Corps activities without prior written approval of the Center Director or his/her designated representative.

Research Projects and Publications: All research projects and/or publications relating to Job Corps health activities will first be cleared through the National Office of Job Corps, Washington, D.C.

Assignability: This contract may not be assigned by the center consultant, but may be assigned by MTC. This contract sets forth the entire and only contract between MTC and the center consultant. Any representation, promise or conditions, whether oral or written, not incorporated herein will not be binding upon either party.

Governing Law: This agreement shall be construed and enforced in accordance with the laws of the State of Utah.

Conflict in Hours: The center consultant agrees that he/she will not be entitled to and will not claim compensation for services performed under this contract for any hours of a working day for which he/she has received other compensation funds. For the purpose of this clause, payments by agencies or organizations funded by contracts or grants from the United States will constitute compensation from United States provided funds. It is further agreed by the center consultant that any claim for compensation submitted in violation of this clause will, if paid, be recoverable from the contract.

Privacy Act:

1.

Contractor (the Provider) agrees:

a.

To comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act in design, development, or operation of any system of records on individuals in order to accomplish an agency function when the contract specifically identifies (I) the system or systems of records and (II) the work to be performed by the Provider in terms of anyone or combination of the following: design, development, or operation;

b.

To include the solicitation notification contained in this contract in every solicitation and resulting subcontract and in every subcontract award without a solicitation when the statement of work in the proposed subcontract requires the design, development, or operation of a system of records on individuals to accomplish an agency function; and c.

To include this clause, including this paragraph (c), in all subcontracts awarded pursuant to this contract which require the design, development, or operation of such a system of records.

2.

In the event of violations of the Act, a civil action may be brought, against the agency involved where the violation concerns the design, development, or operation of a system of records on individuals to accomplish any agency function, and criminal penalties may; be imposed upon the officers or employees of the agency where the violation concerns the operations of a system of records on individuals to accomplish an agency function. For purposes of the Act when the contract is for the operations a system of records on individuals to accomplish an agency function, the contractor and any employee of the contractor is considered to be an employee of the agency.

3.

The terms used in this clause have the following meanings:

a.

"Operation of a system of records" means performance of any of the activities associated with maintaining the system of records including the collection, use, and dissemination of records.

b.

"Record" means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, the individual’s education, financial transaction, medical history, and criminal or employment history, and that contains the individual’s name, or the identifying number, symbol, or other identifying particulars assigned to the individual such as a finger or voice print or a photograph.

c.

"System of records" on individuals means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

Indemnification: Contractor shall defend, indemnify and hold harmless MTC and its officers, directors, employees, agents, shareholders, partners, joint ventures, affiliates, successors and assigns from and against any and all liabilities, obligations, claims, demands, suits, losses, expenses, damages, fines, judgments, settlements and penalties, including, without limitation, costs, expenses and attorneys’ fees incident thereto, arising out of or based upon contract damages, property damage or bodily injury (including death at any time resulting therefrom) to any person, including Contractor’s employees, affiliates, or agents, occasioned by or in connection with (1) Contractor’s performance of (or failure to perform) the contract duties hereunder; (2) a violation of any laws or any negligent act or omission by Contractor or its affiliates, subcontractors, agents or employees during the performance of the contract duties hereunder; or (3) a breach of this Agreement by Contractor or any of its affiliates, subcontractors, agents, or employees. The aforesaid obligation of indemnity shall be construed so as to extend to all legal, defense and investigation costs, as well as all other reasonable costs, expenses and liabilities incurred by the party indemnified, from and after the time at which the party indemnified received notification (whether verbal or written) that a claim or demand is to be made or may be made. Contractor’s obligation under this section does not extend to any liability caused by the sole negligence of MTC.

Insurance: Contractor shall provide and maintain and cause its subcontractors to provide and maintain the following insurance coverage until obligations under this contract are satisfied:

1. Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of its employees engaged in the performance of the services represented by this contract, and Employers’ Liability insurance with a minimum limit of $500,000. Evidence of qualified self-insured status shall also suffice for this section.

2. Professional Medical Liability insurance with a minimum combined single limit of $1 million for each occurrence and an aggregate of $3 million.

3. General Liability insurance with a minimum combined limit of $1 million for each occurrence and an aggregate limit of $3 million (or letter, as per below).

4. Where appropriate, Comprehensive Business Automobile Liability insurance with a combined single limit of $1 million per occurrence and in the aggregate.

If Contractor does not carry General Liability insurance and Contractor’s Professional Liability insurance carrier does not offer General Liability coverage, Contractor will submit a letter from the carrier stating that the carrier does not provide the coverage.

Failure to procure and maintain the required insurance and provide proof thereof, in the form of an appropriately executed certificate of insurance prior to the effective date of this contract or within thirty (30) days following the commencement of a new policy period, shall constitute a material breach of the contract. Such certificate shall contain provisions that coverage afforded under the policies shall not be canceled, terminated, or materially altered without at least thirty (30) days prior written notice to the other party. Contractor shall obtain the required insurance from a provider that is rated A- or better by A.M. Best or as acceptable by MTC.

NOTE: For further consideration, vendors who are unable to meet any of the above insurance requirements should provide a detailed statement as to why they are unable to comply.

DEA License: Upon award of a contract, if Contractor performs any of the contract services at the center and if Contractor has prescriptive abilities, Contractor shall provide and maintain a Drug Enforcement Agency (DEA) license that includes the Contractor’s name and the Job Corps center’s address for as long as the contract is in force.

Prime Contract: MTC is a contractor to the U.S. Department of Labor, Office of Job Corps, for operation of the center under contract #DOLJ09UA00023. Contractor shall cooperate with MTC and other contractors to assure performance for the operation of the center in accordance with the Prime Contract.

Invoicing: Contractor shall submit to MTC, on a bi-weekly basis, an invoice for services provided during the covered billing period. The invoice shall include, at a minimum:

· Time Sheet(s) (provided by center) Breakdown of hours/dates worked

· Hourly rate for individual services, extended unit price and total

· Invoice number and date

Standard Contract Terms and Conditions: Management & Training Corporation standard terms and conditions will be made a part of any contract resulting from this RFQ, and can be found at www.mtctrains.com.

Federal Funding and Accountability Act of 2006 FFATA: For organizations, contracts with a value of $25,000 or more (and any modifications to a contract that change previously reported data) awarded after March 1, 2011 are subject to the provisions of FFATA, per FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. Reported information will be made public via the FFATA Subaward Reporting System (FSRS.gov). This information shall be provided to the MTC/Brunswick Job Corps Center prior to the final award of the subcontract using the enclosed “FAR 52.204-10 First-Tier Subcontractor Information” form.

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MTC-BJCC-110831-MEN 8-31-11