MTC DOS MV feeder Test 24 May 2022.pdf

DESCRIPTION OF SERVICE (DOS)

FOR

SELFRIDGE AIR NATIONAL GUARD BASE, MICHIGAN (SANGB)

Electrical Lateral Investigation, testing and Diagnosis– MV Feeder #1

MV Cables, Raceways and Manholes

1. Description of Service:

1.1 The Government is seeking an electrical Lateral Investigation, Testing and Diagnosis of Medium

Voltage (MV) Feeders to support reliable electrical power and minimize power outage aircraft safety requirements on Selfridge ANGB, MI. The contractor’s staff shall be fully qualified, professional, and customer service oriented and shall have previous experience of this kind of work.

1.1 A diagnostic and testing of the old existing MV feeders is needed in order to know the condition of the MV feeders.

1.2 Background. July of 2020 Medium Voltage (MV) feeder #1 failed from local MV switch to

Hangar 36, B39, and pump 40. This catastrophic failure of the MV feeder #1 created short circuit (ckt).

which destroyed and burned complete grounding system at the switch house Building 854 and created power outages at the Base. Additional failure on feeder 1 occurred in August of 2021 to building 45/46.

The MV feeders are old and create the short ckt, fire hazard and power outages in the base.

1.3 All work shall be performed by licensed electrical contractor licensed in the state of Michigan.

Licenses shall be provided within 7 days of award

1.4 Period of Performance (POP): The contractor shall complete the inspections, investigation, testing and diagnosis and submit certified signed test reports with potential solutions for MV conductors for MV feeder #1 drops within one hundred twenty (120) calendar days from award of the contract.

2.0 General Information:

2.1 Base Access/Security. The award of this contract does not create a right to access any military installation. The contractor shall appoint a single individual to coordinate base access with the

Government Point of Contact (POC) for all contractor employees, subcontractor employees, and delivery drivers. Prior to access to this installation the contractor shall complete the Base Access form (to be provided) to the POC no later than 10 business days prior to commencement of work.

2.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented.

Contractors are not compensated for unexpected closures or delays.

2.1.2 Contractor employees shall only enter restricted areas when required to do so and only upon prior approval. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

2.1.2.1 The contractor’s employees shall comply with all installation traffic, safety and security regulations.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges. All contractor employees shall carry proper identification with them at all times while on Selfridge ANGB.

2.1.3 Antiterrorism / Operations Security: Access and General Protection/Security Policy and

Procedures. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.1.4. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

2.1.5 COMSEC/IT Security. All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractors place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.

2.1.5.1 For security reasons the taking of photographs while on the installation is prohibited. Cell phone use while on the airfield is not authorized.

2.1.6 AT Level I Training. Contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT

Level I awareness training within 10 calendar days after contract start date. AT Level I may be accomplished by a Level I qualified instructor; completing the computer-based training (CBT) course on

Joint Knowledge Online at http://jko.jten.mil, The contractor shall submit certificates of completion to the

POC for each contractor and subcontractor employee. The contractor POC will be provided an AT

OPSEC Pamphlet to review and provide guidance to their employees. Proof of training shall be provided to the Gov POC.

2.2 Physical Security. The contractor shall ensure all government property, equipment and materials in their possession are secured.

2.3 Quality Control (QC). QC is the sole responsibility of the contractor.

2.3.1 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with this DOS.

2.3.2 Government remedies. The Contracting Officer will follow the requirements of Federal

Acquisition Regulations (FAR) 52.246-4, Inspection of Services – Fixed-Price, for contractor’s failure to correct non-conforming services. In the event that services fail to conform to contract requirements, and cannot be remedied by re-performance, the Government reserves the right to reduce the contract price to reflect the reduced value of the non-conforming services.

http://jko.jten.mil/

2.3.2 The contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified by the Government.

2.3. Place and Performance of Services. The contractor shall perform the services required under this contract within the hours of 6:30 a.m. to 5:00 p.m on Saturday and Sunday. The work shall be accomplished only during weekends to ensure minimum disruption to operations. Work hours are subject to change to accommodate flying operations. The contractor is not required to work during Federal Holidays. The contractor may request permission to work outside these hours by obtaining approval from the Contracting

Officer (KO) at no additional cost to the government (includes extended daily work hours). Overtime and/or holiday work typically involves internal extra costs to the government for overtime inspection and utilities, and generally is not approved unless determined to be absolutely necessary to sustain mission critical facilities.

2.3.1 Recognized Holidays. The contractor is not required to work during Federal Holidays. The following are recognized US holidays.

New Year’s Day 1 January

Martin Luther King, Jr.’s Birthday 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

2.4 Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.), and upon completion of all work of the contract. Contractor shall turn in all retrieved identification media to the pass and identification office within 7 days of employee departure.

(Tech Exhibit 2)

2.5. Safety/Bio-Environmental: The contractor shall comply with all federal and state Occupational

Safety and Health Administration (OSHA) requirements and standards, technical orders, regulations, and referenced publications as published in the OSHA 29 CFR. The contractor shall comply with the highest degree of safety protection where any disagreements exist. Additionally, the contractor shall comply with installation regulations governing safety and fire prevention, IAW SANGBI 32-7, Fire Protection

Program. The KO, Base Civil Engineer (BCE) or designated representative, Ground Safety, and Security

Police may issue an order to the contractor or employee(s) to stop all or part of the contractor’s work until all violations are corrected. Bio-environmental Engineering personnel, who notice violation of OSHA or local standards, will notify the KO who has the authority to stop all or part of the contractor’s work. The contractor shall not be excused for unsatisfactory performance that may result from a stop work order.

2.5.1 Accident prevention and safety practices on contractual work under the jurisdiction of the

Contracting Officer are the responsibilities of the contractor concerned. The contractor shall brief all employees on proper safety and accident reporting. The contractor shall provide all occupational health services to his employees. Contractor employees shall be instructed to notify the contractor’s Contract

Manager of potential or existing occupational health hazards that require attention.

2.5.2 Hazardous Materials (HM) Handling. The Contractor shall comply with all federal, state, local and Selfridge ANGB regulations concerning the use, storage, and reporting of any Hazardous Material

(HM) used, or planned to be used in the Contractor’s operations. HMs Management, the Contractor shall provide to the Selfridge ANGB Environmental office, a list of any HM on a SANGB Form 23. The list shall be submitted to the KO prior to the start of work requiring HMs. The list shall identify each HM, an estimate of how much material will be used, amount stored, and location of the storage facility and also contain a copy of each material’s Material Safety Data Sheet (MSDS). The Contractor shall also maintain a copy of all MSDS sheets used in the performance of this contract.

Where applicable the Contractor shall use environmentally safe products in the course of completion of the project. The Contractor shall be responsible for the safe handling of all potentially HMs while on

Selfridge ANGB. In the case of a release of a HM into the environment, the Contractor shall initiate clean up and make all notifications as outlined in the Selfridge ANGB Spill Plan. If base personnel are involved in clean-up operations, the Contractor’s responsibility will include the reimbursement of all costs incurred by the Government to include supplies, man-hours, and disposal of the waste. HM will be defined as any substance listed as having characteristics of flammability, corrosivity, reactivity, toxicity, or contains any listed constituents, or be otherwise harmful to personnel and/or the environment.

2.5.2.1 Handling, Storage and Disposal of Hazardous Waste (HW). All HW shall be handled and stored in strict compliance with federal, state and, local regulations. Contractors will be held fully liable for any negligence that results in a Notice of Violation or other penalty. HW will be defined as a solid or liquid waste which exhibits a characteristic such as flammability, corrosivity, reactivity, or toxicity, as identified in 40 CFR 261.20-261.33 (Code of Federal Regulations: Discarded commercial chemical products, off-specification species, container residues, and spill residues).

Any mixture of a solid or liquid waste and a listed HW is also considered a HW. It must be understood that proper management of any waste generated, hazardous or non-hazardous, shall and will be the responsibility of the Contractor. Any Government owned shipment of HW shall be documented on a HW

Manifest and signed by a Civil Engineering Environmental Office representative. A copy of the generators’ manifest shall be maintained by the 127th Civil Engineering Squadron/ Environmental Flight

(127CES/CEV).

2.6 Special Qualifications:

2.6.1 Licensed electrical contractor by the State of Michigan.

2.7 The contactor shall provide a Point of Contact (POC) who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the POC is absent, shall be designated in writing to the KO within 10 days of award. The POC shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The POC shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.7.1 Contractor Employees. The contractor’s staff shall be fully qualified, professional, and customer service oriented. The contractor shall ensure quality work performance IAW applicable standards and guidelines.

2.7.2 Identification of Contractor Employees: All contractor personnel are required to identify themselves as such to avoid creating an impression that they are Government employees. Contractor personnel shall present a neat appearance and wear identification badges or uniform distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

2.8 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any form of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.9 Liability. The contractor hereby agrees to release the Government (to include its officer, enlisted personnel, agents, and employees) from any liability for any loss, damage, or injury sustained by the contractor or his employees during the performance of this contract. The contractor also agrees to indemnify the Government for any loss, damage, or injury to Government personnel or agents or other third parties, provided such loss to the Government is caused by the negligence of the contractor or his personnel while performing this contract.

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

3.1 The Government will not provide GFP/M/E/S to the contractor.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor shall furnish everything required to perform these services as indicated in Section 1.1.

4.1 Personal Protection Equipment (PPE). Contractor shall provide all employees sufficient PPE for performing all tasks and shall ensure employees utilize the PPE at all times.

4.2 All contractor employees who operate motorized vehicles on SANGB shall possess a current state driver’s license.

4.2 Vehicles. All vehicles used by the contractor shall be registered, licensed, and insured at all times. Vehicles found to be unsafe or unable to function as designed shall be removed from the installation at the contractor’s expense. Vehicle repairs shall not be accomplished on base.

4.3 Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle.

4.4 All contractor employees must read, write, speak, and understand English fluently.

4.5 All equipment used shall comply with UL standards

5.0 Requirements: The contractor shall:

5.1 The contractor shall follow all OSHA safety lock out tag out procedures for all work.

5.2 Test, inspect/ diagnose the condition of Selfridge MV feeders in the priority areas identified on the drawings, and provide certified test reports of the condition per United Facilities Criteria (UFC), American National Standards Institute/Institute of Electrical and Electronics Engineers (ANSI/IEEE) and National Electrical Testing Association (NETA) standards.

5.3 A diagnostic and testing of the old existing MV feeders is needed in order to know which lengths of the MV feeders are bad or worse condition in order to replace them in a timely manner to prevent base wide power outages.

5.4 Coordination with POC and Base Electrical Maintenance shop for all planned power outages, weekend work shall be required for testing. All testing shall be non-destructive and shall be done in accordance with ANSI/IEEE, UFC, NETA standards and National Electrical Code (NEC).

5.4 Progress reports shall be submitted at 30, 60 and 90 day intervals.

5.4.1 Provide responses to report questions or concerns within 5 days of request.

5.5 The contractor shall submit a signed certified test reports including test results in excel format and word format and potential solutions for the MV feeder #1 within 15 days of tests.

6.0 Publications/References: Publications applicable to this PWS are listed below and may be found as indicated in the table.

6.1 The contractor is obligated to follow those publications to the extent specified in other sections of this PWS. The contractor shall be guided by those publications to the extent necessary to accomplish requirements in this PWS.

6.2 All the publications are considered mandatory for successful performance of the contract.

PWS

Para

Publication

(Chapter/Page) Publication Title Website

2.1.4 AFI 10-245

Intelligence Resource Program http://www.e-publishing.af.mil/home

2.5 29 CFR Worker Safety

Ecfr.gov

2.5.2.1

40CFR 261.20-

261.33 Protection of the Environment

2.3.2 FAR 52.246-4

Inspection of Services – Fixed-

Price https://www.acquisition.gov

2.8

FAR 22.17

Combating Trafficking in

Persons https://www.acquisition.gov

2.5

SANGBI

32-7 SANGB Fire Protection Program Pdf copy will be provided

5.2 &

5.4

ANSI/IEEE 400,

NETA Standards

NEC

ANSI, NETA Standards and NEC www.ansi.org https://www.netaworld.org/standards/ ansi-neta-ats

5.2 &

5.4

IEEE 400.2

Guide for Field Testing of

Shielded Power Cable Systems

Using VLF https://www.ieee.org/

5.2 &

5.4

UFC – United

Facilities Criteria

UFC 3-550-01

Exterior Electrical Power

Distribution

UFC 3-550-01 Exterior Electrical Power

Distribution, with Change 3 | WBDG -

Whole Building Design Guide http://www.e-publishing.af.mil/home http://www.e-publishing.af.mil/home https://www.acquisition.gov/?q=browsefar https://www.acquisition.gov/?q=browsefar http://www.ansi.org/ https://www.netaworld.org/standards/ansi-neta-ats https://www.netaworld.org/standards/ansi-neta-ats https://www.ieee.org/ https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-550-01 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-550-01 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-550-01

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the

Acceptable Quality Level (AQL).

PWS

Paragraph Task Performance Standard

Acceptable Quality

Levels (AQL)

Surveillance

Method / By

POC

5.4

Progress reports submitted to Gov POC at 30,60 and 90 days

Report is detailed, accurate and submitted on time.

AQL – Report submitted up to 2 days late.

Report is detailed and accurate

Gov POC review and acceptance of report

5.4.1

Respond to report questions and concerns

Provide a response to questions within 5 days of request

AQL – Response received late with prior approval of

POC.

Response is accurate.

Gov POC review of response and acceptance

5.1-5.5

Inspect, Test, and diagnose the condition of

Selfridge ANGB medium voltage feeder #1

Submit certified signed test report in proper formats within 15 days of test.

AQL – Report submitted up to 2 days late.

Report is detailed and accurate

Gov POC

Review and

Acceptance

5.1-5.5

Final Inspect, Test, and diagnose the condition of

Selfridge ANGB medium voltage feeder #1

Submit certified signed test report in proper formats within 15 days of test.

AQL – All MV feeder #1 drops shown on the drawings have been tested and certified signed test report.

Gov POC

Final

Inspection and acceptance

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference /

Deliverable Title

Frequency Number of

Copies

Medium/ Format Submit To

1.3

License

Within 7 days of award

1 Electronic KO-

POC

5.1-5.5

Signed certified test reports including test results in excel and word format and potential solutions for the MV feeder #1in word format

Within 15 days of all tests

Excel and word POC

2.1

Base Access Information List

10 Days prior to gaining access to base

Electronic

Submission

POC

2.1.6

AT Level 1

Awareness Training

Certificates

Provide within 10 calendar days after contract start date

1 Electronic

Submission

POC

2.4

Identification Media

Return within 7 days upon completion of contract performance or employee departure

Original(s)

Hard Copy

Pass and Identification

Office

2.5.2

Hazardous Material

(HM) List

Prior to start of work

POC

2.7

Contractor POC

Within 10 days of

Award

KO

Attachments:

AT Level I Training Pamphlet

MV Feeder Drawings