MRAS__Statement_of_Work.pdf

STATEMENT OF WORK

NATIONAL FURNITURE ID/IQ

1.0 INTRODUCTION

The Bureau of Land Management (BLM) is seeking to procure systems furniture, conference furniture, task seating, guest seating and other office furniture. Associated systems and incidental work shall be in compliance with the terms and conditions set forth herein.

Work shall consist of providing the furniture, design, remove and disposal of existing office furniture, loading/unloading, delivery and set-up equipment, and installation according to instructions contained herein. Contractor shall provide all management, supervision, personnel, materials, supplies, tools, equipment and expertise necessary to accomplish the work. The contractor shall work closely with the individual task order Contracting Officer’s Representatives (CORs) to ensure projects are executed according to the terms and conditions of the base IDIQ contract and individual task orders. A government representative will be present and/or available during delivery and installation. Work shall be completed in a professional manner according to standard industry practices.

All furniture shall meet the specifications identified in the IDIQ contract and additional specifications identified on individual task orders.

Under the terms of this contract, the Contractor is not an agent of the United States Government and shall not in any way represent that it is an agent of the Government. It shall not obligate the United States Government or Bureau of Land Management in any way.

The Contractor further acknowledges that any/all risk of loss for any Contractor-owned and or leased materials, inventory, furnishings, fixtures, equipment and supplies are the sole responsibility of the Contractor.

2.0 CONTRACT TYPE

This is a Firm Fixed Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) contract where specific requirements will be issued on individual task orders.

3.0 PERIOD OF PERFORMANCE

The period of performance of this IDIQ will consist of a five (5) year ordering period from the date of award. Individual task orders will identify specific delivery requirements.

4.0 DELIVERY AND PERFORMANCE LOCATIONS

Locations can be any BLM facility throughout the United States. The date, time, schedule, and location of task will be identified on each individual task order. Work shall be accomplished during normal business hours. Any work required to be performed outside normal business hours will be identified on individual task orders and shall be approved and coordinated with the Contracting Officer (CO) prior to the work being performed. Installation, delivery and installation of furniture shall be coordinated with the task order Contracting Officer Representative (COR) at minimum twenty-four (24) hours prior to delivery.

5.0 HOURS OF OPERATION

Normal hours of operation are 6:00 a.m. MST to 6:00 p.m. MST, Monday through Friday, except for Federal holidays. Requests to work outside these hours, or at an alternate location, shall be cleared in advance with the Contracting Officer Representative (COR).

DRAFT

6.0 PROJECT MANAGEMENT

The contractor will provide overall project management for space planning, product specific design, specifications, orders, delivery and installation according to the schedule identified in the task order.

The Contractor shall identify and provide a single point of contact (POC) to provide overall management and supervision during the term of this IDIQ contract. The single POC will serve as representative for the BLM COs to ensure the successful design, coordination, delivery, and installation of furniture. The single POC will manage the relationship between BLM and the contractor.

All pertinent communications should be written or confirmed in writing. The single POC shall attend and participate in necessary progress meetings and write notes pertaining to the meeting(s). The notes shall be scribed into meeting minutes with action items clearly defined, with distinct due dates, and distributed to all designated BLM representatives.

7.0 KICK-OFF MEETING

The Contractor and individual BLM task order COR shall meet for a mandatory kick-off upon execution of individual task order. During this meeting finishes for design solutions will be addressed and make final selections. The contractor shall provide to the BLM COR a list of personnel who will be working at the job site within five (5) calendar days after award. The Contractor shall coordinate access to BLM agency locations in advance with individual task order CORs and shall comply with all specific BLM agency location security regulations.

The contractor is required to familiarize themselves with the conditions at each task order location. The contractor shall review all site conditions and verify they are in accordance with design drawings, field conditions and are acceptable for the awarded furniture solution. The contractor shall be responsible for assessing, evaluating, verifying, and confirming the conditions of the building, accessibility, site restrictions, parking, deliveries, loading dock, elevator, storage and staging, hours of availability/accessibility of all the above and any other conditions associated with, and which may affect cost of delivery and installation. The contractor shall also coordinate with the COR and other trade providers such as telecom and electrical services. The contractor shall send comments to the individual task order CO based on this kick-off meeting. The meeting shall take place no later than two weeks after award, unless a different timeframe is identified on individual task orders and/or approval through the individual task order CO.

The contractor will also be required to attend weekly or biweekly progress meetings and/or separate furniture meetings as specified in individual task orders or scheduled by COR.

8.0 COMMUNICATION

The contractor shall maintain courteous, professional, and quality communications across all areas. This would include communications with other contractors, Government employees and staff members, as well as any other personnel they interact with while conducting business. The contractor shall make staff available to provide consulting and communication services to local and enterprise-wide teams, boards and working groups on a continuing or ad hoc basis. When working on tasks or projects, the contractor shall transfer knowledge to the Government staff concerning the details of the task or project.

9.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel are required to identify themselves as contractors. Whether attending meetings or working in other situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

10.0 PRODUCTS/SYSTEMS FURNITURE SPECIFICATIONS

This specification establishes the minimum requirements for the acquisition and installation of pre-wired system furniture workstations components consisting of interconnecting pre-wired panels, panel supported components, electrical hardware, special electrical features, and accessories. Pre-wired system furniture workstation requirements and configurations shall be in accordance with the furniture typical workstation types specified herein. These workstations represent the types of workstations to be used for projects.

Additional workstation designs may be required to meet individual needs or building conditions, if necessary these will you be addressed and identified on individual task orders.

Minor variations in design based on manufacturer’s product lines are expected and are acceptable. Any variation shall be coordinated with the specific task order COR and approved by the task order CO. Every effort should be made to stay as close to the designs as possible. The contractor may not increase the footprint of the workstations. Variations should not change the shape of the workstations or reduce the usable worksurface area or filing and storage. Utilize standard products that are incorporated into the base IDIQ contract. Propose alternatives that meet the intent of the design when absolutely necessary. All workstations shall be constructed of parts and pieces that are interchangeable to allow for easy and cost effective reconfiguration. The systems furniture workstations should be priced to include the same finishes on the outside of the panel as the inside.

The contract could include, but not limited to, the following product items:

• Panel and Frame Structures: panel trim, side lights, power poles, work surfaces, power adjustable works surfaces

• Storage: Overhead Cabinets, pedestal files, lateral files, shelf/bookcases, storage cabinets, shelving, library shelving

• Accessories: Task lighting, keyboard trays, etc.

• Seating: Upholstered task chairs, upholstered furniture, conference room seating, guest seating -workstation and private offices, lunch room/break room armless tack chairs, mid back rolling armless work stools

• Tables: Conference tables, work tables, occasional and coffee tables

• Conference Room Accessories: Mobile TV/DVD Cart, credenzas, whiteboards

Upholstery fabric patterns shall be installed in the same direction and alignment.

Locks provided are to be keyed alike within each workstation or office separately from other workstations or offices. Key each group of files alike, separately from other groups of files, but with master keying.

Provide keying schedule and master keys to BLM COR at time of acceptance by the COR. All locks shall be removable core supporting the ability to remove or replace lock plugs if necessary in the field.

11.0 DESIGN AND LAYOUT SERVICES

The BLM will supply floor plans/square footage of locations and any additional required information in individual task order requirements. The floor plans supplied by the BLM may vary in size where the contractor shall provide final drawings converting products to meet the building size and conditions. The contractor is responsible to ensure the installation plans are compatible and in accordance with the manufacturer’s planning guides. All final working drawings, installation drawings shall be coordinated with individual task order CORs for approval prior to production and/or delivery of furniture. Contractor shall ensure final floor plans are in compliance with area building and federal, state and local code requirements and regulations applicable to each project including the Architectural Barriers Act (ABA). It will be the responsibility of the contractor to ensure that applicable regulations and codes are followed.

The Contractor shall conduct a site verification to ensure design of the dimensions of product line and the plans are correct. Relief for not making this verification will not be given.

12.0 INSTALLATION SERVICES

The contractor will coordinate all deliveries and installation schedules with the task order COR. For all phases of any project specific furniture procurement, the contractor shall be responsible for managing the delivery and installation of the product on schedule.

Complete installation of all furnishings in accordance with the specifications incorporated into the base IDIQ contract and specific task orders. For any missing or damaged products, the appropriate products must be replaced within a four (4) week period.

The contractor shall reimburse the BLM Ordering Agency for costs associated with damage caused by the installers and any repairs due to the installation effort. The contractor will be responsible for any damage to the building which occurs during delivery and installation. It is incumbent upon the contractor to identify any existing damage to the building by means of a pre-installation and delivery through daily submissions of checklists to the task order COR. Proper measures (protective runner, pads, etc.) will be utilized by the selected contractor to protect the building (elevators, walls, floors etc.).

Upon individual task orders request for quote, the installation schedule shall be developed. The contractor shall submit a bar chart with their quote showing in days/ weeks of time of award, finishes selection, order processing, manufacturing time, shipping time, delivery time and punch list time.

After approval of the design and bill of materials, a task order shall be issued by a BLM Contracting Officer. The Contractor shall coordinate all deliveries and installation times with individual task order COR. BLM will be responsible for disconnecting, and reconnecting all power and data connections plus labeling the personal computer with the designated delivery location. It is the contractor's responsibility to provide an adequate work force to ensure that the required schedule is met. Any unexpected conflicts during product installation must be brought to the individual task order CORs and/or CO for resolution.

The contractor shall correct (at the contractor’s expense) any installation problems, which are the result of incorrect layouts, insufficient field verification, delivery errors, and damaged product. Damaged and/or missing product will be replaced by means that will prevent installation delays. Damaged product replacements will be at the contractor’s expense. All damaged product shall be removed from the job site immediately.

13.0 GOVERNMENT HOLIDAYS

During installation onsite, the Contractor agrees to observe the following Government holidays for onsite personnel:

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

The Contractor shall observe any other day designated by Federal statute, Executive Order or the Presidential proclamation. When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. All personnel assigned to perform under this IDIQ shall limit their observation of holidays to those set forth above.

14.0 RECYCLING, TRASH REMOVAL AND DISPOSAL

The contractor shall clean up and dispose of waste materials or trash in accordance with this paragraph and full applicable federal, state, and local regulations, standards, codes and laws. The selected contractor shall at all times keep the job site clean, including staging and storage areas used by the contractor, free from accumulations of waste material or trash. This material must be removed on a daily basis as to deter accumulation of debris. Prior to completion of the work, the selected contractor shall remove from the vicinity of the work, all shipping containers, packing, trash, unused materials and other like material, belonging to the selected contractor or used under the selected contractor 's direction.

Waste material shall be disposed of by removal from job site. Waste materials removed from the job site shall be disposed of in accordance with the above paragraph. The selected contractor shall make any necessary arrangements with private parties and with local jurisdictions pertinent to locations and regulations of such disposal. Any fees or charges to be paid for disposal of materials shall be paid by the contractor. It is the contractor’s option to furnish a dumpster on site to contain their debris. This dumpster shall be emptied regularly, and location of the dumpster must be coordinated with the individual task order CORs and the building manager or building owner representative.

The contractor shall dispose of recyclables, trash, and packing materials away from the installation site. For example, no recyclables, trash, or packing materials will be disposed of or discarded in facility-provided recycling or trash containers or dumpsters.

The contractor will be required to investigate and obtain proper permits for any parking, furniture installation and any other necessary permits as required.

The contractor could be required to disassemble, remove and dispose of existing furniture at all locations where deemed necessary by individual task orders. The Contractor must comply and follow government rules and regulations for disposal of government property.

15.0 PROTECTION

Particular attention shall be given to the protection of existing structure and finishes to prevent any damage of existing finishes. The contractor shall furnish padding and/or other protective material for the interior of the buildings, including protection pads for the elevators. Furnish plywood, vinyl, heavy gauge plastic or masonite runners as required to provide protection to the floors. Any accidental damage incurred to existing conditions will be responsibility of the contractor to repair or correct.

16.0 VEHICLES

The contractor shall furnish clean and mechanically sound, closed-type vehicle(s) of sufficient size to accommodate the shipment and properly licensed personnel to operate such vehicle(s). The vehicle(s) shall be in good repair and in compliance with all federal, state, and local laws, and regulations for operation.

Protective covering shall be used during the loading and unloading operations in the event of inclement weather. The contractor shall bare the cost of traffic tickets, fines or citations.

17.0 STANDARDS OF CONDUCT

The contractor shall maintain satisfactory standards of employee competency conduct cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as many be necessary. Each contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the BLM. The BLM reserves the right to direct the contractor to remove an employee from the worksite for failure to comply with the standards of conduct.

The contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the BLM.

18.0 SAFETY, HEALTH AND ENVRONMENTAL MANAGEMENT

The contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the specific location, and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

• The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety regulations.

• Ensure that the Contractor’s personnel comply with all safety procedures and requirements.

• Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the task order requirements.

• Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment

(PPE).

19.0 QUALITY CONTROL PLAN

The contractor shall develop and maintain an effective quality control program to ensure requirements are provided in accordance with this SOW. The plan shall address the contractor's processes to ensure quality control during performance of services. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means to assure work complies with the SOW and terms and conditions on contract/task orders. Throughout the life of this contract any proposed changes will be provided to the Contracting Officer for written approval.

20.0 INSPECTION

Individual task order CORs will be responsible for inspection and acceptance upon completion of work.

21.0 WARRANTY

21.1 Disclaimers and Limitations: Manufacturer's disclaimers and limitations on product warranties do not relieve contractor of warranty on Work that incorporates products.

Manufacturer's disclaimers and limitations on product warranties do not relieve suppliers, manufacturers, and subcontractors required to countersign special warranties with contractor.

21.2 Related Damages and Losses: When correcting failed or damaged warranted product, the contractor will be responsible for removing and replacing.

21.3 Reinstatement of Warranty: When work covered by warranty has failed and been corrected by replacement or rebuilding, reinstate warranty by written endorsement. Reinstated warranty shall be equal to original warranty with equitable adjustment for depreciation.

21.4 Replacement Cost: Upon determination that work covered by warranty has failed, replace or rebuild work to acceptable condition complying with requirements of contract terms and conditions. Contractor is responsible for cost of replacing or rebuilding defective work regardless of whether BLM has benefitted from use of work through portion of its anticipated useful service life.

21.5 Expressed Warranties: Expressed warranties made to BLM are in addition to implied warranties and shall not limit duties, obligations, rights and remedies otherwise available under law. Expressed warranty periods shall not be interpreted as limitations on time in which BLM can enforce such other duties, obligations, rights or remedies. Expressed warranties made to BLM shall not deprive BLM of other rights the BLM may have under other provisions of contract documents and are in addition to and run concurrent with other warranties made by contractor under requirements of contract documents.

21.6 Rejection of Warranties: BLM reserves right to reject warranties and to limit selection to products with warranties not in conflict with requirements of contract documents.

21.6 Contract Documents: Where contract documents require special warranty, or similar commitment on work or part of work, Government reserves right to refuse to accept work, until contractor presents written evidence that entities required to countersign such commitments have done so or are willing to do so.

22.0 INDIVIDUAL TASK ORDER CLOSE-OUT

The contractor must be responsible for a successful closeout. They will maintain an ongoing punch list that consists of any items damaged, incorrectly installed, and/or missing product. One punch list order per phase by manufacturer will be completed at the end of each phase. Once all punch list items have been resolved, a post-installation walk through will be conducted with the individual task order COR. The task order BLM COR will sign off on the installation phase approving and accepting all the work and services under the task order if it is determined that the work is in compliance with the base IDIQ and task order terms and conditions.

23.0 CONTRACTING OFFICER AUTHORITY

A BLM National Operations Center Contracting Officer shall be the only individual authorized to modify any terms and conditions of the base IDIQ contract. Any authorized BLM warranted Contracting Officer may execute task orders.

24.0 BASE IDIQ CONTRACT CONTRACTING OFFICER’S REPRESENTATIVE (COR) AND

TASK ORDER CORs

The base IDIQ contract will have a COR designated by the Contracting Officer. Task order specific CORs will be delegated at time of task order execution. Designated CORs will participate in administration of this contract and/or task orders specifically to evaluate contractor performance and inspect and accept the final product for the Government. This designation does not include authority to modify or amend the terms of this contract or specific task order terms and conditions. In no event shall any understanding or agreement, contract modification, change order, waiver, or other matter in deviation from the terms of this contract between the Contractor and a person other than then a warranted CO be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by the CO. The contractor shall not take direction of any contract revisions without the written authority of the CO. Upon designation the CO will notify the contractor in writing of names, duties, and limitations of appointed CORs. Acceptance of all work and effort under this contract (including “Reporting Requirements”, if any) shall be accomplished by the CO or the designated COR.

All technical questions concerning the individual task order requirements shall be directed to the designated COR. The CO and the COR are the sole point of contacts for all technical and contractual discussions or issues regarding task order requirements and its intent and execution. The contractor shall take no direction verbal or otherwise from any other BLM employee other than the CO and/or COR. The COR(s) do not have the authority to modify, or in any way amend the prices, terms, or conditions of the base IDIQ contract or individual task orders.

The Contractor shall be responsible for notifying the COR of any work or situation to be performed in a functional area under his/her control that would tend to disrupt the conduct of normal Government business or the normal operation of equipment or systems. The Contractor shall notify the COR at least two working days in advance of such work. Notification of such work shall include the type of work to be done and the estimated completion date. The Contractor shall reschedule any work that the COR deems necessary to avoid unnecessary disruption’s in the Government’s business.

25.0 CHANGES

Any changes or alterations requesting additional items to be moved or additional services must be approved by the CO in writing prior to acceptance and performance by the contractor.

26.0 MINIMUM GUARANTEE

The contract ceiling is $30,000.000.00. The contract minimum guarantee is $10,000.00 for the entire contract period.

27.0 TASK ORDER PROCEDURES:

Task orders will be placed in writing by any authorized BLM warranted CO. Each individual task order is considered a custom project with focus on meeting the needs of the customers in the various BLM locations. If applicable, specific wage determinations will be incorporated at time of task order execution.

If necessary, travel requirements will be incorporated at time of task order execution. Travel requirements shall be in accordance with Federal Acquisition Regulation (FAR) 31.205-46. Authorized travel rates will be in accordance with the Federal Travel Regulations and General Services Administration rates.

Contractor reimbursement requests of travel costs shall be accompanied by receipts.

The contractor shall initiate performance promptly upon the receipt of a fully executed task order that has been signed by the BLM CO. Any authorized changes to contract or task order content, estimates, and schedules shall be documented by a modification to the contract and/or task orders.

No funds are obligated by this contract; an initial task order, in the amount of $10,000.00, will be issued to support the minimum guarantee. Funds for individual task orders issued under the terms and conditions of this contract will cite the appropriate accounting and appropriation data.

After completion of each task order, excess funds obligated thereon will be deobligated after final payment of each task order by issuance of a modification.

28.0 KEY PERSONNEL

The contractor shall assign a Project/Program Manager designated as a key personnel on this contract

During the first year of performance, the contractor shall make no substitution of this key personnel unless the substitution is necessitated by illness, death, termination of employment, or otherwise approved by the CO. The contractor shall notify the CO within 15 calendar days after the occurrence of any of these events and provide information required below. After the initial year, the contractor shall submit the information required below to the CO at least 15 calendar days prior to making any permanent substitution. The contractor shall provide an explanation of the circumstances necessitating the proposed substitution, complete resume for the proposed substitutes and any additional information requested by the CO.

Proposed substitutions should have comparable qualifications to those of the persons being replaced. The CO will notify the contractor within 15 calendar days after receipt of all required information of the decision on substitutions.