MR Questionnaire - PROPANE - FCI THREE RIVERS om.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Propane

FCI Three Rivers, TX

The Federal Bureau of Prisons, Field Acquisition Office, is conducting Market Research in compliance with Federal Acquisition Regulation, Part 10. The Federal Bureau of Prisons intends to establish a single (one) award for the provision of Propane at the Federal Correctional Institution (FCI) Three Rivers, TX.

Supplies will be delivered on-site at the FCI Three Rivers. All expectations and duties are outlined in the attached specifications. It is anticipated that a solicitation will be issued for the provision of Propane. It is estimated that a monthly average of 12,000 gallons of L.P. Propane will be needed to supply the FCI and Satellite Prison Camp (SPC), and all other buildings located at the institution. Services. This requirement includes a base year and four 12-month Option Years. The Government contemplates awarding an indefinite delivery requirement type contract with firm-fixed unit prices.

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY - Solicitations are not available at this time. This notice does not constitute a commitment by the Government. The information gathered from Market Research will be vital in the formation and set aside status of the solicitation. The Federal Bureau of Prisons intends to establish award for the provision of Propane, to be delivered on-site at the FCI Three Rivers, TX.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for the supply of Propane is 324110, which sets the small business size standard at 1,500 employees (below 1,500 employees is considered small, above 1,500 employees are considered large). Based on this standard, what is your business size small or large?

Small Large

2. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program HUBZone ___ Service-Disabled Veteran-Owned Small Business Women-owned Small Business_______

3. If you plan to subcontract any of the requirement, would you be compliant with FAR 52.219-14?

______Yes ______No

4. Does your company use the following formula to determine price? Price per Gallon = Butane Propane Newsletter (BPN) Terminal Price + Markup + 0.75% (IFF) – If so, do you all use the BPN at the time of delivery?

_______ Yes _______No

5. Will your company provide the two 5,000 Gallon Tanks, and two 500 Gallon Tanks free of charge or with a monthly rental fee? ______Yes _______No

6. Can your firm provide firm fixed unit prices for future contract YEARS (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year

7. The Federal Acquisitions Regulations requires the following insurance’s: Workers’ Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 per person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Texas?

Yes No

-If these are not the rates, what are the standard rates?

8. How many calendar days does your firm need to prepare a quote in response to a resulting solicitation?

30 days 15 days 7 days Other

9. If awarded a contract, how many calendar days following an award would it take your firm to begin supplying Propane to the institution?

Calendar days

10. Please furnish the following information in reference to your firm:

Company Name: _______________________________ UEI Number _______________________________

Address: ________________________________________________________________________________

Point of Contact: __________________________________________________________________________

Telephone Number_________________________________________________________________________

E-mail Address: ___________________________________________________________________________

11. Are there any questions or concerns with the specifications? If so, please list your questions and or concerns below.

I greatly appreciate your time you have taken to complete this questionnaire. Please email your survey to dhpayne@bop.gov no later than Friday, October 20, 2023, at 10 am CST. Please feel free to contact me at

(202) 913-1600 if you have any questions.

/s/ Sincerely, Dawn Payne, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the General Services Administration eBuy website at www.ebuy.gsa.gov/advantage .Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.