draft Specifications.pdf

SPECIFICATIONS

L.P. PROPANE FOR THE FEDERAL CORRECTIONAL INSTITUTION (FCI)

THREE RIVERS, TEXAS

A. INTRODUCTION

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to make a single award for the provision of L.P. Propane as set forth in this solicitation.

Supplies will be delivered on-site at the Federal Correctional Institution (FCI) located in Three Rivers, Texas.

The contract period will extend from the Effective Date of Award through 12 months with four (4) 12-month option years.

B. SUPPLIES TO BE PROVIDED

The Contractor agrees to furnish a continuous supply of LP. Propane

Gas to the Federal Correctional Institution located at Three Rivers, Texas. The Propane Gas supplied by the Contractor shall meet the everyday needs of the Federal Correctional Institution (FCI), Satellite Prison Camp (SPC), and all other buildings located at the institution.

The Contractor shall own, operate, and maintain facilities necessary to provide the FCI Three Rivers with L.P. Propane Gas at an estimated monthly average of 12,000 gallons. The contractor shall provide all tanks/equipment and all accessories at the storage tank site. The contractor shall maintain all equipment, component, and all accessories needed for a dependable L.P. Propane Gas supply to the institution. Annual and monthly usages are estimates only.

The contractor shall be solely responsible for obtaining any and all easements and permits required by local, state, and federal authorities for the installation, operation, maintenance, or repair of the L.P.

Propane Gas System outside the FCI Three Rivers.

In the event that the contractor recommends other improvements associated with the construction of the facilities that exceed the requirements of the FCI Three Rivers, the cost thereof shall be the sole responsibility of the contractor.

The contractor shall maintain an uninterrupted L.P. Propane Gas System dedicated solely for the FCI Three Rivers use and requirements as specified in the specifications.

The contractor shall provide FCI Three Rivers Facilities Manager or

Contracting Officer Representative (COR) with an On Call Point of Contact for maintenance or repairs of the L.P. Propane Gas System or components/other pertinent equipment that will affect the gas supply at the institution. Notification shall be made in a timely manner from the contractor to FCI Three Rivers, Facilities Manager/COR, so that FCI Three Rivers, Facilities Manager/COR, can prepare for emergency situations until repairs or maintenance is completed. After normal working hours, the contractor shall contact the Powerhouse Foreman on duty 24 hours a day, 7 days a week at 361-786-3576, extension 1621. The contractor shall maintain and supply the FCI Three Rivers with an up to date 24-hour emergency contact number in case of mechanical and equipment problems.

The contractor shall own, install, and maintain a meter at the tank connection of the type that shall totalize the quantity of gas used by the FCI Three Rivers. The cost of maintaining such meter shall be the

The delivery pressure of the L.P. Propane Gas will be regulated at the storage tank site of no less of 20 p.s.i.g.. The contractor shall maintain a maximum of 5,000 gallons, and a minimum of 3,000 gallons on site at any given time.

All gas supplied shall be free from dust, gums, gum forming constituents, or other liquid or solid matter which might become separated from the gas in the course of transportation through pipelines. Standard Department of Transportation Quality gas shall be supplied by the contractor. A minimum quality of HD-5 Grade, with no sulfur, shall be supplied by the contractor. The gas supplied by the contractor shall be odorized for detectable leaks. A normal standard of gas supplied shall be rated at 91,502 BTU’s per gallon for quality control.

The contractor shall own, operate, and maintain facilities necessary to supply the FCI Three Rivers with a full gas supply for Food Service Equipment, Laundry Equipment, Hot Water Heaters, and Gas Heaters for both the FCI and SPC.

The contractor shall be responsible to purchase and install approved and tested storage tanks and all accessories to safely supply the FCI/SPC Three Rivers with L.P. Propane Gas. The storage site for these tanks is located at the FCI Three Rivers. All fees required for testing/inspections, service, and maintenance of these tanks shall be the responsibility of the contractor.

The contractor shall provide a primary supply of Propane Gas to the institution without any interruptions. A secondary (back up) supply shall be established to avoid any down time of gas supply to the institution. These measures shall be in place in the event that problems arise with the primary supply system, equipment, and accessories.

In the event of loss of Propane Gas supply from either the primary or secondary supply sources due to equipment or system failures, the contractor will be responsible for suppling gas by other acceptable means for the daily institution needs. All cost shall be the

C. PLACE OF PERFORMANCE

Federal Correctional Institution (FCI) Three Rivers is located at US Highway 72 West, Three Rivers, Texas 78071.

D. SCHEDULE OF PERFORMANCE

Currently, there are a total of one 4,000-gallon tank, one 1000-gallon tank, and one 500-gallon tank, and one 200-gallon tank on site that are supplying the FCI Three Rivers with L.P. Propane Gas. These tanks are on site at the FCI Three Rivers. These tanks are not owned by the FCI Three Rivers. The tanks are owned by the current contractor. The existing propane tank storage area is located approximately 650 feet from the Powerhouse, where the Propane Gas Systems are then split and distributed to the FCI and SPC, Three Rivers. This storage tank area is secured by a 50’ x 50’ x 6’ fenced in area.

The existing system is a two-stage vapor system, and the contractor shall provide the same system that is currently in place. For the new contract, FCI Three Rivers would like two 5,000-gallon tanks, side by side with ball valves to switch back and forth when needed along with new piping, and two 500-gallon tanks.

Deliveries will be made to the Powerhouse or the Central Utility Plant. All deliveries will be scheduled between the hours of 7:30am and 2:00pm, Monday through Friday as mutually agreed upon between the Facilities Manager/COR and the contractor. The contractor will not be expected to provide supplies on Federal Holidays; however, they are expected to provide supplies before a Federal Holiday or the day after a Federal Holiday.

E. SAFETY AND HEALTH

The contractor is responsible for safety and health on the contract. The contractor shall strictly comply with all Texas Railroad Commission Rules and Regulations for L.P. Propane Gas including all state, federal, and local regulations. In performing the work under this contract, the contractor shall:

Conform to the specific safety requirement established by this contract;

Comply with the safety rules of the Federal Bureau of Prisons (FBOP)institution that concern related activities not directly addressed in this contract;

Take all reasonable steps and precautions to prevent accidents and preserve the life and health of contractor and Government Personnel performing or in any way coming in contact with the performance of this contract.

Take such additional immediate precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes.

F. TESTING

Any testing shall be in accordance with the specifications and the contractor shall be responsible for any maintenance and calibration of equipment test(s).

Access to the FCI Three Rivers after normal working hours shall be arranged through the Contracting Officer Representative (COR) or the Facilities Manager.