MPSCSC 2104 Mt Clemons RFP 642020 FINAL .docx

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STATE OF MICHIGAN

Request for Proposal No. 171 200000001871 MPSCS - Communication Site Relocation (Rainbow Lake)

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Michigan’s Public Safety Communications System (MPSCS) is in need of a contractor to dismantle a tower that is located in Macomb County, MI. transport the tower and all its components, and re-assemble in a new location. Tower, shelter and propane must all be moved to the new location in Gratiot County, MI. New location at Rainbow Lake Maintenance Corporation, 4353 Rainbow Lake Road, 48871.

SCOPE

This contract will cover the needs to have an MPSCS tower dismantled, transported, and re-assembled along with the shelter, compound fencing, utilities, grounding and driveway. MPSCS will oversee project to ensure all requirement are meet. Site visits are available upon request by contacting Rodney Anway (517) 242-0575. All modifications to the shelter and grounds are the responsibility of the successful vendor for this project and must be included in the costs.

MANDATORY MINIMUM REQUIREMENTS

Contractor must be licensed, insured and bonded in the State of Michigan, all required jurisdictions and for the required described herein

Contractor agrees to the information listed above and provides details in the box below.

Contractor must have climbing certification on site at all time and all tower climbers (dismantling or assembling) must be Climber Certified as well. Contractor must provide verification and be a current member in good standing as a National Association of Tower Erectors (NATE) member and a NATE Safety, Training, Accountability and Reliability (STAR) participant.

Contractor agrees to the information listed above and provides details of certification in box below.

Contractor must have a minimum of 10 years’ experience with installing and moving public safety grade communications structural equipment.

Contractor agrees to the information listed above and provides details in the box below.

1. General Requirements

· Contractor must be licensed, insured and bonded in the State of Michigan, all required jurisdictions and for the required described herein.

· Contractor must have climbing certification on site at all time and all tower climbers (dismantling or assembling) must be Climber Certified as well. Contractor must provide verification and be a current member in good standing as a National Association of Tower Erectors (NATE) member and a NATE Safety, Training, Accountability and Reliability (STAR) participant

· Contractor must have and document kick-off safety meetings on site before work starts daily.

· Must have a minimum of 10 years’ experience with installing and moving public safety grade communications structural equipment.

· Must provide 5 examples of moving large public safety communications towers (300’ or larger).

· Must provide 3 examples of moving large concrete prefabricated shelters

· Must be familiar with MPSCS site design and construction requirements

· Must be familiar with R56 site installation standards

· Require reference of the last three jobs with public safety grade communications structural equipment.

· Contractor must provide 5 examples of Valmont foundation templates for large towers (greater than 300’)

· Contractor will provide an example tower rescue plan with bid submittal.

· Contractor will provide an example of an assembly and disassembly safety plan, inclusive of any cranes or rigging system that may be used.

· Contractor shall provide example of a new site construction drawing package with bid

· Provide an example of a project schedule with similar scope complete, showing dependencies and approximate project duration

· Provide examples of designing and constructing new communications site, compliant with MPSCS site standards and R56 site installation requirements (provide example drawing packages with bid for five different communication sites with large towers (greater than 300’)

· Have personnel to perform or be able to properly manage Architectural, Design and Engineering (AD&E) activities associated with this scope of work.

· Provide five examples of designing large self-support tower foundations (both caisson and pier and pad type) for 300’ tower or larger.

· Contractor assumes liability for all tower pieces, parts and ancillary appurtenances, until inspected and accepted by MPSCS Contractor assumes liability for shelter and generator, until inspected and accepted by MPSCS

· Conduct site walk of site prior to submitting bid to ensure accuracy of quote, provide site summary report and pictures with bid response.

The Contractor agrees and must explain and provide complete details on how they meet each specific requirement in the box below:

Site Specific Requirements (Mt. Clemens, MI)

· Prior to starting work, provide a project specific schedule, complete with dependencies and duration for both disassembly and re-assembly projects.

· Must be able to systematically and safely dismantle a 300’ Valmont self-support public safety communication tower without damaging tower pieces and hardware

· Provide example of disassembly plan in bid (how will contractor disassemble and track pieces and parts)

· Contractor will replace any damaged tower pieces or lost parts

· Provide a site-specific safety plan inclusive of any crane or rigging system being used

· Provide a site-specific tower rescue plan and have it on site while removing and disassembling the tower.

· Must be able to legally transport tower to new location.

· Must be able to legally transport shelter (estimated 70,000 lbs. +/-)

· AD&E Scope of Work

· Must coordinate with MPSCS and local utility companies for power to be disconnected

· Upon coordination and permissions, contractor shall disconnect power from shelter as jurisdictionally required

· All required permits and inspections are the responsibilities of the contractor.

· Site Development Scope of Work

· Safely and properly dismantle self-support tower within MPSCS property lines

· Safely load and secure tower as jurisdictionally required

· Safely transport tower pieces, parts and ancillary appurtenances as jurisdictionally required to new Gratiot County tower site

· We should mention here what MPSCS would like done with any existing lines, antennas, ladders, GPS etc. (If there are).

The Contractor agrees and must explain and provide complete details on how they meet each specific requirement in the box below:

Site Specific Requirements (Gratiot County, MI)

· Must be able to systematically and safely assemble a 300’ Valmont self-support public safety communication tower without damaging tower pieces and hardware

· Provide example of tower assembly (or stacking) plan in bid (how contractor will assemble, stack and track pieces and parts)

· Contractor will replace any damaged tower pieces or lost parts

· Provide a site-specific safety plan inclusive of any crane or rigging system being used

· Provide a site-specific tower rescue plan and have it on site while removing and disassembling the tower.

The Contractor agrees and must explain and provide complete details on how they meet each specific requirement in the box below:

· AD&E Scope of Work (Immediately upon receipt of PO from MPSCS, contractor shall begin this work)

· Tower site and easement survey (including topographic of tower site and roadway)

· Easement will include new and existing roadway and tower site)

· Geotechnical investigation and report

· All three tower leg locations (60’ deep each location)

· Provide a copy of the report to Valmont for Tower foundation design

· Vendor shall account for all costs for Valmont Tower to design tower foundations

· Vendor shall ensure there are two foundation alternatives (if allowable by Valmont), Caisson type and pier and pad type.

· Provide formal written report including soil resistivity information

· Begin new site construction drawing package (similar to a new MPSCS green site)

· See attached example (Exhibit 1)

· New communications site will be approximately 100’ x 100’ located within an existing larger parcel of land

· New road length will be approximately 275’

· Design all required building foundation, entry pads and LP tank foundations

· Design all required items for a complete MPSCS green-site (See example drawings, Exhibit 1)

· Coordinate with Valmont Tower for tower foundation anchor bolt assemblies

· Vendor shall account for all cost for new anchor bolt assemblies from Valmont

· Vendor shall account for all costs for new foundation templates from Valmont

· Perform full NEPA study and provide a full report including but not limited to Finding of no Significance (FONSI) prior to any construction beginning.

· Perform and provide all tribal studies and approvals as jurisdictionally required, including fees and letters as required

· Pull concrete cylinders and perform concrete slump and comprehensive testing as required (per R56 and/or jurisdictionally required)

· Vendor shall account for two local zoning meetings and two local board meetings and provide any required drawings and documentation to ensure expedited approvals.

· Must have approved Valmont construction drawing.

· Building or other foundations must follow county and jurisdictional codes.

· Site Development Scope of Work

· Safely and properly off-load, stage and re-assemble 300’ Valmont self-support public safety communication tower

· Reassembly of the tower cannot take place until the compressive strength of at least 75% has been achieved (minimum of 7-days unless alternative concrete design has been approved) and formal approval from Valmont tower.

· 100% of the comprehensive strength must be achieved within 30-days of pour

· Safely and properly off-load, stage and set communication shelter and generator on new foundations

· Reassembly of the tower cannot take place until the compressive strength of at least 75% has been achieved (minimum of 7-days unless alternative concrete design has been approved)

· 100% of the comprehensive strength must be achieved within 30-days of pour

· Construct new site per MPSCS and jurisdictionally approved construction drawing package, including but not limited to (below is a high-level summary):

· Cut and fill site and roadway to grade as required

· Install new roadway and gravel as required

· Install tower foundations as required by construction and Valmont drawings ( pertinent Valmont tower and foundation drawings should be included in the site construction drawing package)

· Install new site, fencing, LP tank, building and tower ground system below grade as required per drawings (R56 compliant)

· All grounding installations shall be inspected by MPSCS and documented (Pictures) by contractor prior to burying and compacting

· Contractor shall properly bond all items to the site ground system (per R56)

· Install new tower ground system on tower (per R56) and bond to site ground system

· Install building and LP tank foundations as required

· Install building entrance pads as required

· Install compound fencing and gates (per drawings)

· Install compound gravel as required (per drawings)

· Install two alternating rows of properly spaced Blue Spruce trees on two faces of the tower compound ( I am adding this to be proactive in the event someone on the board asks)

· Install LED lighting kit, MPSCS will provide this for installation on the tower.

· Contractor is responsible for all required permits and inspections.

· Have an R56 audit completed, contractor is required to fix any audit issues or failures

· MPSCS field personnel will inspect all work and contractor is required to fix, repair, or replace any deficiencies found

· When completed, work performed must present a neat and professional appearance.

Pending weather restrictions, the MPSCS would like this work to be completed in the 2020 calendar year.

The Contractor agrees and must explain and provide complete details on how they meet each specific requirement in the box below:

1.1. Transition

Reserved

1.2. Training

Reserved

2. Services Levels

2.1. Time Frames

All Contract Activities must be delivered within 80 business days from receipt of order. The receipt of order date is pursuant to Section 2, Notices, of the Standard Contract Terms.

The Contractor agrees to the above requirement

2.2. Delivery

Delivery will be expected within 120 calendar days upon date of order. Delivery will be made in Gratiot County, MI, specific address will be available when we get the deed.

The Contractor agrees and must explain its delivery procedures in complete details in the box below:

3. Acceptance

3.1. Acceptance, Inspection and Testing

MPSCS will reserve the rights to inspect and observe all phases of this project. MPSCS can reject any subpar work that is done pertaining to this project.

Contractor agrees to information listed above:

3.2. Final Acceptance

MPSCS will do final acceptance on new tower site prep, rigging plan for de-construction and construction of tower. All phases of tower construction, shelter relocation, grounding, utilities, perimeter fencing, driveway and lighting. Contractor will be responsible for all site cleanup of trash and making sure that site is presentable to our standards, such as grading of site and seeding of grass in needed areas.

Contractor agrees to information listed above:

4. Staffing

4.1. Contractor Representative

The Contractor must appoint one individual, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 14 calendar days before removing or assigning a new Contractor Representative.

The Contractor agrees with the above requirements and must provide details in the box below:

4.2. Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 7:00 a.m. to 5:00 p.m. EST.

The Contractor agrees to the above requirements:

4.3. Technical Support, Repairs and Maintenance

4.4. Work Hours

The Contractor must provide Contract Activities during the State’s normal working hours Monday – Friday, 7:00 a.m. to 6:00 p.m. EST, and possible night and weekend hours depending on the requirements of the project.

4.5. Key Personnel

The Contractor must appoint one individual who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquires within 1 hours.

Contractor’s Key Personnel must be on-site during the following times: Must always be onsite while construction is according.

The State has the right to recommend and approve in writing the initial assignment, as well as any proposed reassignment or replacement, of any Key Personnel. Before assigning an individual to any Key Personnel position, Contractor will notify the State of the proposed assignment, introduce the individual to the State’s Project Manager, and provide the State with a resume and any other information about the individual reasonably requested by the State. The State reserves the right to interview the individual before granting written approval. In the event the State finds a proposed individual unacceptable, the State will provide a written explanation including reasonable detail outlining the reasons for the rejection. The State may require a 30-calendar day training period for replacement personnel.

Contractor will not remove any Key Personnel from their assigned roles on this Contract without the prior written consent of the State. The Contractor’s removal of Key Personnel without the prior written consent of the State is an unauthorized removal (“Unauthorized Removal”). An Unauthorized Removal does not include replacing Key Personnel for reasons beyond the reasonable control of Contractor, including illness, disability, leave of absence, personal emergency circumstances, resignation, or for cause termination of the Key Personnel’s employment. Any Unauthorized Removal may be considered by the State to be a material breach of this Contract, in respect of which the State may elect to terminate this Contract for cause under Termination for Cause in the Standard Terms. It is further acknowledged that an Unauthorized Removal will interfere with the timely and proper completion of this Contract, to the loss and damage of the State, and that it would be impracticable and extremely difficult to fix the actual damage sustained by the State as a result of any Unauthorized Removal. Therefore, Contractor and the State agree that in the case of any Unauthorized Removal in respect of which the State does not elect to exercise its rights under Termination for Cause, Contractor will issue to the State the corresponding credits set forth below (each, an “Unauthorized Removal Credit”):

(i) For the Unauthorized Removal of any Key Personnel designated in the applicable Statement of Work, the credit amount will be $25,000.00 per individual if Contractor identifies a replacement approved by the State and assigns the replacement to shadow the Key Personnel who is leaving for a period of at least 30 calendar days before the Key Personnel’s removal.

(ii) If Contractor fails to assign a replacement to shadow the removed Key Personnel for at least 30 calendar days, in addition to the $25,000.00 credit specified above, Contractor will credit the State $1000.00 per calendar day for each day of the 30 calendar-day shadow period that the replacement Key Personnel does not shadow the removed Key Personnel, up to $25,000.00 maximum per individual. The total Unauthorized Removal Credits that may be assessed per Unauthorized Removal and failure to provide 30 calendar days of shadowing will not exceed $50,000.00 per individual.

Contractor acknowledges and agrees that each of the Unauthorized Removal Credits assessed above: (i) is a reasonable estimate of and compensation for the anticipated or actual harm to the State that may arise from the Unauthorized Removal, which would be impossible or very difficult to accurately estimate; and (ii) may, at the State’s option, be credited or set off against any fees or other charges payable to Contractor under this Contract.

The Contractor must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

4.6. Organizational Chart

The Contractor must provide an overall organizational chart that details staff members, by name and title, and subcontractors.

4.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Contractor to provide complete details of their Sub Contractors information that is mentioned above in the box below:

4.8. Security

The Contractor will be subject the following security procedures:

The Contractor must explain any additional security measures in place to ensure the security of State facilities.

The bidder’s staff may be required to make deliveries to or enter State facilities. The bidder must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks. The State may require the Contractor’s personnel to wear State issued identification badges.

The Contractor must explain any additional security measures in place to ensure the security of State facilities in complete details in the box below:

4.9 Access to Tax Information

5. Project Management

5.1. Project Plan

Contractor to propose a preliminary project plan. Project plan should identify items such as the required contact personnel; ; project management process; project breakdown identifying sub-projects, tasks, and resources required; expected frequency and mechanisms for updates/progress reviews; process for addressing issues/changes; and individuals responsible for receiving/reacting to the requested information.

The Contractor will carry out this project under the direction and control of the Program Manager. Within 15 calendar days of the Effective Date, the Contractor must submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

Contractor to provide a complete detailed project plan in the box below:

5.2. Meetings

The Contractor must attend all meetings:

MPSCS may request meetings, as it deems appropriate.

Contractor agrees to the above:

5.3. Reporting

6. Pricing

6.1. Price Term

Pricing is firm for the entire length of the Contract.

6.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

Contractor agrees to the information listed above:

7. Ordering

7.1. Authorizing Document

The appropriate authorizing document for the Contract will be Purchase Order.

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price. Overtime, holiday pay, and travel expenses will not be paid.

8.2. Payment Methods

The State will make payment for Contract Activities by EFT.

8.3. Procedure

Invoices and closeout packages must be submitted to the MPSCS. Close out package should have pictures and documentation. Please provide an example of your closeout package/report with your bid.

9. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $500 per day for each day Contractor fails to remedy the late or improper completion of the Work. Any unnecessary down time directly impacts public safety for the State of Michigan and will not be tolerated. Any unexpected damage or outages must be reported to the MPSCS - Network Communications Center (NCC) within 1 hour.

Rev. 5/2019